USER MANUAL Talent Databank - Education Bureau...competitions. Channel 3: To select students by other criteria (e.g. teacher nominations, IQ Test results). WebSAMS is preloaded some

USER MANUAL Talent Databank

(Document 27e)

WebSAMS User Manual Version 1.0

Copyright © 2017. Education Bureau. The Government of the HKSAR. All Rights Reserved.

Page 1

Table of Contents

1 MODULE OVERVIEW .............................................................................................................. 2

1.1 INTRODUCTION ........................................................................................................................ 2 1.1.1 Objective ............................................................................................................................. 2 1.1.2 Functions and Access Control ............................................................................................ 3

1.2 FUNCTION CHART ................................................................................................................... 3 1.3 FLOW DIAGRAM ...................................................................................................................... 4 1.4 INTERACTIONS WITH OTHER MODULES ................................................................................... 5

2 OPERATION PROCEDURES ................................................................................................... 6

2.1 MAINTAIN DATABANK (CHANNEL 1: ACADEMIC RESULTS) .................................................. 6 A. Manage the TDB-Subject Group Mappings........................................................................... 7 B. Extract Student Assessment Data ......................................................................................... 16

2.2 MAINTAIN DATABANK (CHANNEL 2: COMPETITION RESULTS) ........................................... 25 A. Add a TDB event ................................................................................................................. 26

Method 1: From the system preloaded TDB event list ......................................................... 26 Method 2:：By creating an "Other school-based recommended TDB events" .................... 26

Method 3: By matching a "TDB event" with a corresponding event from "Event offered" . 26 B. Edit the parameters of a TDB event (e.g. Identification Tags、scale……) ......................... 27

C. Maintain students' award records of a TDB event................................................................ 27 D. Maintain the "Participating Mode" and "Award Type" of a student award record .............. 28

2.3 MAINTAIN DATABANK (CHANNEL 3: OTHER INFORMATION) .............................................. 34 2.4 EXPORT ................................................................................................................................. 37 2.5 REPORT ................................................................................................................................. 39

2.5.1 Search for a template ........................................................................................................ 39 2.5.2 Talent Databank Report 1 (by Student) (R-TDB001-C).................................................... 40 2.5.3 Talent Databank Report (by Identification Tag) (R-TDB002-E) ...................................... 42 2.5.4 Form for adding new international/national competition(s) (R-TDB003-C) ................... 44



Page 2

1 Module Overview

1.1 Introduction

1.1.1 Objective

Talent Databank module aims to assist schools to obtain diversified data and

information through WebSAMS and generate their talent databank for analysing

the characteristics and distribution of the gifted/more-able students. Teachers

can make reference to the information and plan its school-based gifted education

plan and gifted development programmes appropriately in accordance with the

developmental needs of students and in the context of the school.

When schools select student to enter their school-based talent databank,

student information can be collected through the following channels:

Channel 1:

To select students by their academic performance according to the

school's self-defined target percentage (named Extract Percentage,

e.g. the top 2% of students in Chinese Language).

Channel 2:

To select students by their performance in school specified

competitions.

Channel 3:

To select students by other criteria (e.g. teacher nominations, IQ Test

results).

WebSAMS is preloaded some basic Identification Tags for school's reference

to describe the characteristics of its gifted/more-able students. Schools can also

create their own school-based Identification Tags in the Code Management

module.

For more information of the "School-based Talent Pool", please refer to the website of the Gifted Education Section, EDB (http://www.edb.gov.hk/cd/ge).



Page 3

1.1.2 Functions and Access Control

Talent Databank module provides the following functions:

Maintain Databank

Export

Report

Only users belonging to the "SCHOOL_HEAD", "SYSTEM_ADMIN",

"SENIOR_TEACHER", "TDB_ADMIN" or "TEACHER" user groups can

maintain talent databank, export talent databank data and print reports.

1.2 Function Chart

Talent Databank

Maintain Databank

Channel 1: Academic Results

Export

Report

Channel 2: Competition Results

Channel 3: Other Information



Page 4

1.3 Flow Diagram

In Student Activities (STA) Module

Extract Academic Results

Export Information

Print Student reports

Enquire Extracted

Information

Channel 2 Add a TDB event by the following

methods: Method 1: From the "TDB event list" Method 2: By creating an "Other school-

based recommended TDB events"

Method 3: By matching a "TDB event"

with a corresponding event from "Event Offered"

Assign students'

"Participation Mode"

&

"Award Type"

Input "Extract Percentage"

&

"Identification Tag"

Input the parameters of

the "TDB event"

(e.g. Identification

Tags) &

maintain students'

participating records

Channel 1 Create a

"TDB-Subject

Group" Mapping

Channel 3

Select students and assign

Identification tags



Page 5

1.4 Interactions with other modules

TDB01 – Maintain Databank

Assessment (ASR)

Student Assessment of selected subjects and school year is extracted.

Student Activity (STA)

Student Event information are extracted.

TDB02 – Report

N/A

TDB03 – Export

N/A

Talent Databank

(TDB)

Assessment (ASR) - TDB01 Maintain Databank

Student Activity (STA) - TDB01 Maintain Databank



Page 6

2 Operation Procedures

2.1 Maintain Databank (Channel 1: Academic Results)

Function Description

Schools can identify gifted/more-able students by their academic performance.

Students will be sorted and selected according to the school's self-defined Extract

Percentage of a TDB-Subject group (e.g. the top 2% of students in Chinese

Language). Once a student is identified to be a member of the Talent Databank, the

corresponding pre-defined Identification Tags of the TDB-Subject group will be

assigned to the identified student so that schools can analyse the characteristics of

different students in the Talent Databank.

Summary of user procedures：

1. Users configure the parameters of TDB-Subject groups, including:

Source of academic results data (can be a subject, a subject

component or a school-defined assessment group1 ); and

Extract Percentage; and

Identification Tags.

2. Users extract corresponding academic results data from Assessment and

Reporting module (ASR).

3. Corresponding Identification Tags will be assigned to the selected

students.

Pre-requisites

1. Students' academic result records have been inputted in ASR.

2. Scores have been consolidated in ASR.

1 For more information and user guide of assessment group, please refers to user

manual of the Assessment & Reporting module: http://cdr.websams.edb.gov.hk/Files/UserManual/Eng/AUM%20ASR_E.pdf



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User Procedures

A. Manage the TDB-Subject Group Mappings

A.1 Create TDB-subject Group Mappings

1. Click [Talent Databank] [Maintain Databank] [Channel 1: Academic Results] from the left menu.

2. Select the School Year, School Level and School Session.

3. Click [Add] button.

4. Select [TDB-Subject Group] and click [Proceed] button, searching panel will be displayed.

3

1

2

4



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5. Select School Year, School Level, School Session, Class Level, and by

Subject/Subject Component, by School-defined Assessment Group or

By Text.

6. Click [Search] button.

7. Sources of data (subject, subject components or school-defined assessment

group) which are matched with the searching criteria will be displayed.

8. Check the checkbox(es) on the left hand side of each row for establishing the

mapping of the Sources of Data at different class levels.

9. Select corresponding Identification Tag and Extract Percentage for each

mapping. (Remark: users may select multiple Identification Tags for the

same mapping)

5 6

8 9

7



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10. If the Identification Tag and Extract Percentage of multiple rows are to be

edited simultaneously, users may assign the common value by batch. Steps

are shown below:

10a. Select the common value(s) of the Identification Tag and/or Extract

Percentage at the header.

10b. Check the checkboxes on rows which are going to be edited.

10c. Click the [Assign] button beneath Identification Tag and Extract

Percentage at the header.

10d. The value of the selected Identification Tag and Extract Percentage will

be assigned to all selected rows simultaneously.



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11. Click [Confirm] button.

10a

10b

10c

ｃ

10d



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A.2 Edit a TDB-Subject Group Mapping

1. Click [Talent Databank] [Maintain Databank] [Channel 1: Academic

Results] from the left menu.

2. Expand the desired TDB-Subject Group Mapping by clicking the [+] button.

Click [Edit] button.

3. Update the values of Identification Tag or Extract Percentage of the

desired mapping(s).

4. Check the checkbox(es) of the updated mapping(s).

1

2

3

4



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5. Click the [Save] button. After saving, the following message will be

displayed.

A.3 Delete a TDB-Subject Group Mapping



2. Click the [+] button nearby a desired TDB-Subject group mapping to expand

the mapping information.

3. Check the checkbox(es) of the desired TDB-Subject group.

4. Click [Delete] button.

1

2

3

4



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5. After deletion, the following message will be displayed.

5



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A.4 Copy a TDB-Subject Group Mapping from Last Year



2. Click [Copy From Last Year] button.

3. Clicks the [Show All] button to show all the hidden TDB-Subject Group

Mapping information, and click [-] button to hide the unnecessary TDB-

Subject Group Mapping information.

2

3



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4. Click the [+] button nearby a desired TDB-Subject group mapping, and

check the checkbox nearby.

5. Click [Copy] button.

6. After copying, the following message will be displayed.

6



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B. Extract Student Assessment Data Before generating a Talent Databank dataset, users are required to execute the following steps for extracting academic result records from ASR.

B.1 Extracted by TDB-Subject Group Mapping


2. Click the [+] button nearby a desired TDB-Subject mapping to expand the mapping.

3. Click the hyperlink under Extract Record column to view the student list of the desired term.

2



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4. Users review the student list to be extracted.

(Remarks: If users want to change the number of extracted students, please

change the Extract Percentage of the term in Channel 1: Academic

Results (Mapping Summary) and review the list again.)

5. Click [Extract] button to extract the student list.

6. Input remarks (if any). Click [Save] button.

3

5 6

4



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B.2 Batch Extract Student Assessment Data


2. Check the checkboxes nearby the desired TDB-Subject mappings.

3. Users may select ALL the checkboxes simultaneously by checking the

checkbox at the header.

4. Select Term.

5. Click [Batch Extract] button.

6. After record extraction, the following message will be displayed.

4

3

5

1

2

6



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Post-effects

Create TDB-Subject Group Mappings

TDB-Subject Group Mappings are created.

Users can then extract student assessment data.

Edit TDB-Subject Group Mappings

TDB-Subject Group Mappings are updated.

Delete TDB-Subject Group Mappings

TDB-Subject Group Mappings are deleted.

Copy TDB-Subject Group Mappings from last year

TDB-Subject Group Mappings of the previous year are copied to the selected school year.

Extract Student Assessment Data

Student assessment data of selected TDB-Subject Group Mappings are extracted.

Batch Extract Student Assessment Data

Student assessment data of multiple selected TDB-Subject Group Mappings are extracted.



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Notes

Create /Edit/Copy TDB-Subject Group Mappings

1. Each TDB-Subject Group can only map with a single Subject/Subject Component for once, for example:

a. If a Subject (e.g. Chinese Language) is mapped to a TDB-Subject

Group. Other Subject Component of the subject CANNOT be

mapped to that TDB-Subject Group.

b. If a Subject Component of Chinese Language (e.g. Chinese

Language – Reading) is mapped to a TDB-Subject Group. The

Subject (Chinese Language) CANNOT be mapped to that TDB-

Subject Group.

2. If a School-defined Assessment Group (e.g. Chinese Language + Chinese

History) is mapped to a TDB-Subject Group. The School-defined

Assessment Group (Chinese + Chinese History) CANNOT be mapped to

another TDB-Subject Group.

Subject – Chinese Language

Subject Component - Chinese Language

(reading)

TDB-Subject Group – Chinese Language

Education

Mapped

Subject – Chinese Language

Subject Component - Chinese Language

(reading)


Education

Mapped

School-defined Assessment Group

(Chinese Language + Chinese History)


Education

Mapped

TDB-Subject Group – Personal, Social &

Humanities Education



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3. If ASR profile is reset for a selected School Level and School Session in

[S-ASR08-01] Assessment > Set up > Confirm, all the buttons and

checkboxes are disabled.

4. After a TDB-Subject mapping was established, if the Subject/Subject

Component is removed by users for a specific class level in School

management, the mapping will be highlighted in red.

5. The hyperlink (i.e. E / N/ U1*/ U2*) of each term and TDB-Subject group

mapping under Extract Record column is generated dynamically. If there

is no specific term defined for a class level, no hyperlink of that term will be

displayed.

4



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Extract Student Assessment Data

1. When users first enter this page, the value of MOI will be shown as “-”. As

there is no student data extracted for the selected term.

2. If a subject (e.g. Chinese Language) of a certain class level adopts different

MOIs (e.g. Chinese (Cantonese)/Chinese (Patonghau)) in different classes

and users have merged the subject OM ranking with different MOIs in the

function [S-ASR05-02] Assessment > Setup > OM Rank, all the related

MOIs will be listed out under the title "MOI (Merged OM)".

(Remarks: a subject refers to a class-based subject, a subject group or a cross-class subject)

2



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3. If a subject (e.g. Chinese Language) of a certain class level adopts different

MOIs (e.g. Chinese (Cantonese)/Chinese (Patonghau)) in different classes,

and user has NOT merged the subject OM ranking with different MOIs in

the function [S-ASR05-02] Assessment > Setup > OM Rank, the MOI will

be displayed as checkboxes.

(Remarks: subject refer to a class-based subject, a subject group or a

cross-class subject)

4. If a Subject/Subject Component is set as "not assessed" in function [S-ASR03-03] Assessment > Setup > Subject Full Score and weighting Setup, there will not be student data consolidated in ASR and hence no student data can be extracted in this function.

5. If a Subject/Subject Component is set as "Assessed by Grade" in function [S-ASR03-03] Assessment > Setup > Subject Full Score and weighting Setup, there will not be student data consolidated in ASR and hence no student data can be extracted in this function.

6. If certain students are set as "OM Excluded", the students' OM will not be generated in ASR, so those students will NOT be considered in the extraction of student data of TDB Module.

3



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7. When system extracts a list of students for a specified Extract Percentage:

a. If a subject (e.g. Chinese Language) of a certain class level adopts a sole MOI (e.g. Chinese (Cantonese)), the system will automatically use OM class level (OMF) to list the corresponding OM student list.

b. If a subject (e.g. Chinese Language) of a certain class level adopts different MOIs (e.g. Chinese (Cantonese) and Chinese (Putonghua)) for different classes, the system will also use OM class level (OMF) to list the corresponding OM student list if the user has merged the same subject with different MOI for Subject OM ranking in the function [S-ASR05-02] Assessment > Setup > OM Rank.

c. If a subject (e.g. Chinese Language) of a certain class level adopts different MOIs (e.g. Chinese (Cantonese) and Chinese (Putonghua)) for different classes and the user has not merged the OM ranking in the function [S-ASR05-02] Assessment > Setup > OM Rank, the OM will be listed based on different MOIs respectively (i.e. two separated lists will be obtained)

d. In the logic of retrieving students by the OMF, the following principles should be adopted:

Student Name

Mark OM Top (%)

30%*

Top (%)

45%^

Student A 100 1 List List

Student B 95 2 List List

Student C 90 3 List List

Student D 87 4 Not list List

Student E 87 4 Not list List

Student F 79 5 Not list Not list

Student G 70 6 Not list Not list

*7 x 30% = 2.1 students. Round up as the calculating result with decimal value of 0.1 or above display Students A, B and C

^7 x 45% = 3.15 students. Round up as the calculating result with decimal value of 0.1 or above and Student D and Student E have same mark and OM display Students A, B, C, D and E

8. In each TDB-Subject mapping, each term has its own Remarks.



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2.2 Maintain Databank (Channel 2: Competition Results)


Schools can identify gifted/more-able students to enter the Talent Databank by

their performance in specified competitions which are selected by school. (In

WebSAMS, such specified competitions are named as Talent Databank event

(TDB event) 2). When students are selected, the corresponding school pre-

defined Identification Tags of the TDB event will be assigned to the selected

students so that schools can analyse the characteristics of different students in

the Talent Databank.

Summary of User Procedures：

In Student Activity (STA) module 1. Users add a TDB event in STA module. Methods to add a TDB event are as

follows:

Method 1: From the system preloaded TDB event list3

(including school frequently participating international and

national competitions)

Method 2: By creating an "Other school-based recommended TDB

events"

(Apart from the events in the preloaded TDB event list,

schools can select other competitions as a TDB event)

Method 3: By matching a TDB event with a corresponding event from

"Event Offered"

2. Users input the parameters of a TDB event (e.g. Identification Tags,

Scale ……)

3. Users maintain student "Performance" and "Achievement" records of a

TDB event.

2 Users can select the participating students of TDB events to enter the Talent Databank.

3 EDB has prepared a TDB event list and has pre-loaded the list to WebSAMS for

schools' reference. The competitions in the list are selected from the successful nomination award records of the "Data Bank of Hong Kong High Achieving Students" in the past three year since the launching date of the TDB module.



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In TDB module 4. Users maintain the "Participation Mode" and "Award Type" records of

students4.

5. Students' "Performance" and "Achievement" related to TDB events are

extracted from STA.

6. Identification Tags are assigned to the selected students.

Pre-requisites

1. The TDB events have been added in the selected school year.

User Procedures

A. Add a TDB event

Method 1: From the system preloaded TDB event list

Please refer to para. 2.9.3 in the user manual of STA.

Method 2:：By creating an "Other school-based recommended TDB events"


Method 3: By matching a "TDB event" with a corresponding event from "Event

offered"


4 To facilitate schools to analyse the attained awards of students, which may be

different for different competitions, "Participation Mode" and "Award Type" are categorised with some system provided descriptions. The provided descriptions are shown as below: Participation Mode - Individual/ Duo - Team ( 3 – 10 persons) - Group (11 or more persons) Award Type - Outstanding performance (e.g. Champion, 1st Runner-up & 2nd Runner-up/ Gold Medal, Silver Medal & Bronze Medal) - Good performance (e.g. Merit Award) - Participation



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Comparison table of different methods for adding a competition record

TDB event Non-TDB event

Method 1 Method 2 Method 3

Record will be displayed in the student report card

(Depends on the settings in STA)




Participating students will be selected to enter the Talent Databank

Source of the competition parameters (e.g. scale, organizer)

Provided by EDB

Provided by schools Provided by

EDB Not applicable

Identification Tags

Provided by EDB

+

school define

School define

Provided by EDB

+

school define

Not applicable

Scale of competition

International and national

competitions only

Provided by schools

International and national competitions

only

Not applicable

Applicable

Schools add a frequently

participating international/

national competition

through Method 1

(e.g.: International Mathematical

Olympiad, IMO)

- Schools add an international/national competition outside the TDB event list

- Schools add a competition with a scale other than

international/nation (e.g. territory-wide competition) as a

selecting criteria of Talent Databank

Schools want to use an existing event in STA as

a selecting criteria of Talent Databank and

want to retrieve the parameters of a TDB event from the TDB

event list. Thus, schools match

the existing event in STA

with a competition in the TDB event

list.

The participating record of a

competition will not be used as

a selecting criteria of Talent

Databank

B. Edit the parameters of a TDB event (e.g. Identification Tags、Scale……)

Please refer to para. 2.9.3 (Edit mapping between event(s) in "Talent Databank Information" and "Event Offered") in the user manual of STA.

C. Maintain students' award records of a TDB event Please refer to para. 2.9.4 in the user manual of STA.



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D. Maintain the "Participating Mode" and "Award Type" of a student award record 1. Click [Talent Databank] [Maintain Databank] [Channel 2:

Competition Results] from the left menu.

2. Input TDB Event Code From, TDB Event Code To, TDB Event Name

(Eng), TDB Event Name (Chi), STA Event Code From, STA Event Code

To, STA Event Name (Eng), STA Event Name (Chi), Start Date and End

Date, and select Scale, Domain, Partner Organization, Identification Tag.

3. Click the [Search] button to display the searching results and Click the

[Reset] button to reset any searching criteria inputted or selected.

1

2

3



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4. In the search result, click the hyperlink of TDB Event Code or check the

radio button of the desired record and click the [Edit] button.

5. Select Participation Mode and Award Type for students.

6. Or select Participation Mode and Award Type in the header, check the

checkboxes nearby desired students, and click the [Assign] buttons in the

header. The selected Participation Mode and Award Type will be assigned

to the students.

7. Select the checkboxes under the Add to TDB column, and the competition

results of the students will be shown in the TDB reports.

4



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8. Input Remarks (if any).

9. Click the [Save] button. After saving, the following message will be displayed.

Post-effects

Users can massage the student information of TDB events or STA events which

are mapped with TDB events.

Notes

1. When users select School Year and Domain, Partner Organization will

be refreshed accordingly. Only those options of Partner Organization

which are related to TDB events having the selected Domain in the

selected School Year will be shown.

6

5

7

8

9



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2. When users input keyword(s) in the text field nearby Partner Organization,

the multi-select box will be filtered accordingly.

3. As each TDB event has its own attributes, such as Scale, Domain,

Partner Organization and Identification Tag, if a TDB event is set as

active, its corresponding Scale, Domain, Partner Organization and

Identification Tag will be listed in the searching panel even they are

inactive or expired in HSE module.

4. For an event added from the TDB event list directly (i.e. not mapped with

STA event), if users search a record by Start Date and End Date, system

will search the record based on the Start Date, End Date of TDB events.

For a TDB event mapped with STA event, the search will be based on the

Start Date and End Date of STA events.

5. And/Or radio button nearby Partner Organization:

If option "And" is selected, options of Partner Organization will be filtered

by "And" relationship (i.e. events which are co-organized by organizer A

and organizer B will be displayed).

If option "Or" is selected, options of Partner Organization will be filtered

by "Or" relationship. (i.e. events which are organized by organizer A or

organizer B will be displayed)

6. And/Or radio button nearby Identification Tag:

If option "And" is selected, options of Identification Tag will be filtered by

"And" relationship (i.e. events which contain both Identification Tag A and

Identification Tag B will be displayed).

If option "Or" is selected, options of Identification Tag will be filtered by

"OR" relationship. (i.e. events which contain Identification Tag A or

Identification B will be displayed)



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7. If a TDB event is added from the TDB event list directly, as the event has

not been mapped with any STA Event, the fields of STA Code and STA

Event Name (Eng and Chi) will be blank in the summary table of TDB

event.

8. After first saving, the Performance or Achievement will be displayed in

red if the school users have further updated the information in STA for

informing the user of the update. After the users have saved and updated

information in this page [S-TDB01-06] again, the Performance or

Achievement will be displayed in black.

9. As STA module allows school users to delete a particular student data for a

particular event, if the student dataset has been saved before in [S-TDB01-

05], such deletion action will be reflected by highlighting the whole record



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of that particular student in red in [S-TDB01-05] when users re-enter.

Besides, the following warning message will be displayed:

“The student data of xxx [English Name (Class, Class No)] has been deleted for xxx [Event Name (Eng)] in STA module’s Event-based function. Re-saving record is recommended to refresh the new dataset.”

10. If users want to display the competition result records of a student in the

TDB reports, please check the checkboxes in the table.



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2.3 Maintain Databank (Channel 3: Other Information)


Schools identify students by other criteria (e.g. teacher nominations, IQ Test

results) and assign Identification Tags to the nominated students so that schools

can analyse the characteristics of different students in the Talent Databank.

Pre-requisites

N/A

User Procedures

1. Click [Talent Databank] [Maintain Databank] [Channel 3: Other

Information] from the left menu.

2. Select School Year, School Level, School Session, Class Level, Class

Name and Identification Tag, and input English Name, Chinese Name,

Reg No and STRN.

3. Click the [Reset]button to reset the searching criteria.

1

2 3

4



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4. Click the [Search] button to display the result.

5. Select Identification Tag and click the [>] button.

6. If users maintain several students' nomination records simultaneously, batch

updating procedures can be used:

6a. Select the Identification Tag to be used in common at the header

6b. Check the checkboxes nearby desired student records

6c. Click the [Assign] button in the header

6d. The selected Identification Tag will be assigned to the selected students

7. To remove selected Identification Tag, click the [<] button.

8. Input Remarks (if any).

9. Check the checkboxes under column Add to TDB, and the competition

results of the students will be shown in the TDB reports.

10. Click the [Save] button. The following message will be displayed.

5

6a

6d

6b

6c

7 8

9

10



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Post-effects

Identification Tag(s) is assigned to students.

Notes

1. If users delete an Identification Tag which has been assigned in the

previous school year, the Identification Tag will be deleted entirely and will

not be displayed in any school year.

For example: if an Identification Tag was assigned to a student in the

school year 2013/14, users delete the identification tag of the student in the

school year 2015/16, then the identification tag of this student will be

deleted entirely and will not be shown in any school year, no matter it is

2014/15, 2015/16 or 2016/17.

2. If the "Add to TDB" checkbox of a student with assigned Identification

Tag is unchecked, this student's nomination record will not be displayed in

any TDB report, but the student's Identification Tags will be kept in the

system.



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2.4 Export


This function allows users to export the extracted student data from channel 1, channel 2 and channel 3 to an Excel file.

Pre-requisites

N/A

User Procedures

1. Click [Talent Databank] [Export] from the left menu.

2. Input the export criteria School Year, School Level, School Session,

Class Level, Class Name, Identification Tag (Student with identification

Tag and Student without identification Tag), Data Source From

(Channel 1: Assessment Results, Term, Channel 2: Competition

Results and Channel 3: Other information), and click the [Export] button

to export the student data.

3. Click the [Export] button and enter "Password" and "Confirm Password" in the popup dialog to encrypt and export the information to a self-extracting executable format (.exe) file.

1 2



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4. An exe file, named "TalentDatabankExport_YYYYMMDD_hhmm.exe" will

be exported, the file contains:

Data of channel 1 (channel1_YYYYMMDD_hhmm.xls),

Data of channel 2 (channel2_YYYYMMDD_hhmm.xls), and

Data of channel 3 (channel3_YYYYMMDD_hhmm.xls).

5. The exported file is an encrypted self-extracting executable format (.exe) file.

Double click the file and input the password to open the excel file.

Post-effects

The list of student data can be exported.

Notes

1. In the excel file of channel 1:

- The records are ordered by School Year, School Level, School Session,

TDB-Subject Group and Term.

- Students' particulars (Name (Eng), Name (Chinese), Registration No,

Gender and DOB) are real time data.


Students’ particulars (Class Name, Class Number, Name (Eng), Name

(Chinese), Registration No, Gender and DOB) are real time data.


School Year, School Level, School Session, Class Level, Class Name

and Class Number and students’ particulars (Name (Eng), Name (Chinese),

Registration No, Gender and DOB) are real time data.



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2.5 Report

2.5.1 Search for a template


Users can generate Talent Databank reports from templates by this function. In

this part, steps to select a template will be demonstrated. For the details of a

template, please refer to the instruction of each template.

Pre-requisites

Adobe Acrobat Reader or Microsoft Office must be installed in the machine to

view the reports.

User Procedures

1. Click [Talent Databank] [Report] from the left menu.

2. All reports will be displayed.

3. Click on the Report Name (ID) link and a list of built-in and user-defined

report templates will be displayed.

4. Click on the report template link to generate the report.

Post-effects

1. System allows user to preview/print a report:

[Preview & Print] allows user to preview and print the report.

[To File] allows user to save the report into the Report Repository.

The hyperlink to the Report Repository is shown at the top of the

page, user can access the report directly.



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2.5.2 Talent Databank Report 1 (by Student) (R-TDB001-C)


"Talent Databank Report 1 (by Student) (R-TDB001-E)" report allows users to

print extracted information of channel 1, channel 2 and channel 3 by student.

Pre-requisites

1. Students’ Assessment Results or Competition Results have been

extracted, or students have been assigned with Identification Tag(s).

2. Adobe Acrobat Reader or Microsoft Office must be installed in the machine

to view the reports.

User Procedures

1. Specify the School Year, School Level and School Session.

2. Select Class Level and Class Name.



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3. Check the checkboxes nearby Channel 1: Academic Results, Channel 2:

Competition Results(Event) and/or Channel 3: Other Information.

4. Select Term for Channel 1: Academic Results.

5. Check Remarks From Channel 3 for Channel 3: Other Information.

6. Select the Format of the report to be exported in one of the format from PDF

/ Word / RTF / Excel.

7. Click the [Preview & Print] button to produce the report.

8. Click the [To File] button to save the report into Report Repository.

Post-effects

Talent Databank Report 1 (by Student) (R-TDB001-E) can be printed.

Notes

1. The option Format allows users to choose the output format, including PDF,

Word, RichText or Excel.

2. No record will be printed for the selected channel if Assessment Results

or Competition Results are not extracted, or Identification Tag(s) are not

assigned to students.



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2.5.3 Talent Databank Report (by Identification Tag) (R-TDB002-E)


"Talent Databank Report (by Identification Tag) (R-TDB002-E)" report allows

users to print extracted information of channel 1, channel 2 and channel 3 by

identification tag.

Pre-requisites

1. Students' Assessment Results or Competition Results have been

extracted, or students have been assigned Identification Tag(s).



User Procedures



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1. Specify the School Year, School Level and School Session.

2. Select Class Level and Class Name.

3. Select Identification Tag.

4. Check the checkboxes nearby Channel 1: Academic Results, Channel 2:

Competition Results(Event) and/or Channel 3: Other Information.

5. Select Term for Channel 1: Academic Results.

6. Check Remarks From Channel 3 for Channel 3: Other Information.





Post-effects

Talent Databank Report (by Identification Tag) (R-TDB002-E) can be printed.

Notes



2. No record will be printed for the selected channel if Assessment Results

or Competition Results are not extracted, or Identification Tag(s) are not

assigned to students.



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2.5.4 Form for adding new international/national competition(s) (R-TDB003-C)


"Form for adding new international/national competition(s) (R-TDB003-E)" report

allows users to prepare and print a form for recommending EDB to enrich the

TDB event list with new international/national competitions for school reference

and use.

Pre-requisites

1. There is at least one "Other school-based recommended TDB events"

mapped to a STA event and the scale has been set as international/national

in any school year.



User Procedures





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Post-effects

Form for adding new international/national competition(s) (R-TDB003-E) can be

printed.

Notes



2. After users print the records, Report Printed will be changed from N to Y.

Documents

USER MANUAL Talent Databank - Education Bureau...competitions. Channel 3: To select students by other criteria (e.g. teacher nominations, IQ Test results). WebSAMS is preloaded some