User Manual - covid19cc.nic.in cc... · NICHP: Covid19cc Portal () 8 Version 2.0 1.2.2 Laboratory List Fig 1.7 The list of registered laboratory will be available here, to filter

Covid19 Sample Collection Management System User Manual

NICHP: Covid19cc Portal (https://covid19cc.nic.in) 1 Version 2.0

User Manual

https://covid19cc.nic.in

Background

After the spread of Covid19 pandemic in India, 21 day lockdown was declared by the Govt. of India,

Initially the testing for the coronavirus was taking place at more than 200 labs across the country. While

most of these labs were supported by government, there were also around 50 private testing labs. Later

on it was proposed, by the Government of India, to start conducting rapid antibody diagnostic test which

will be faster and in larger numbers.

In order to monitor the actual data about the details of people who underwent RPT and RT-PCR tests, by

the GOI and ICMR, it was decided by the GOI that NIC will develop software for this purpose.

This software consists of two components. The first component is a mobile app, which will be used by

the staff of the collection centers, entrusted with performing these tests. The second component of this

software is this web application, which helps in creating the master data about these collection centers.

The Collection centers data will be updated by the District collectors, having district level access. For this

purpose LDAP user e-mails of District collectors have been assigned with roles to access this web

application. In addition, State Informatics Officers, have also been assigned with State Level roles, to

access this web application. This web application has been hosted over at https://covid19cc.nic.in

https://covid19cc.nic.in/https://covid19cc.nic.in/



To obtain or check availability of the Lab/Collection centre details

Lab/Centre Registration

Labs/Collection centres involved in Rapid Antibody Test should contact their respective District

Magistrate (DM) or District Collector office who will guide them in the registration process. In case of to

verify their Lab/Centre in the list, labs may contact their respective NIC District Information Officer (DIO),

NIC State Informatics Officer (SIOs). A list of DIOs and SIOs is available at https://www.nic.in/district-

office/ or https://www.nic.in/state-office/.

District Magistrate (DM)/ District Collectors (DCs) with their valid government email ID in the ‘gov.in’ or

‘nic.in’ domain is authorized to register lab sample collection centres/labs in their respective

State/District. For DM/DC who doesn’t have government email ID, may contact State Super Users for

obtaining government email ID. NIC’s SIO/DIO is empowered with read permission with their respective

login credentials where they can also be approached to check.

The users with government email id in *@gov.in or *@nic.in like [email protected] or

[email protected] be able to login to the link https://covid19cc.nic.in

https://www.nic.in/district-office/https://www.nic.in/district-office/https://www.nic.in/state-office/mailto:[email protected]:[email protected]://covid19cc.nic.in/



Table of Contents 1.0 Home Screen Reports ................................................................................................................................ 4

1.1 Portal User ............................................................................................................................................................. 4

1.1.1 Portal User Creator ........................................................................................................................................ 4

1.1.2 Portal User ..................................................................................................................................................... 5

1.2 Collection Centre/Lab List ..................................................................................................................................... 6

1.2.1 Collection Center List ..................................................................................................................................... 6

1.2.2 Laboratory List ............................................................................................................................................... 8

1.3 View RATI Test Report ........................................................................................................................................... 9

1.4 SRF Download/Check Authorization ................................................................................................................... 10

1.4.1 Download SRF PDF/Excel ............................................................................................................................. 10

1.4.2 Download RT-PCR SRF for Labs .................................................................................................................... 11

1.4.3 Check Mobile App Authorization ................................................................................................................. 12

1.4.4 Private Labs (Add Sample Collectors) .......................................................................................................... 12

1.5 Help ..................................................................................................................................................................... 16

2.0 User Login ............................................................................................................................................... 17

3.0 Home ...................................................................................................................................................... 18

4.0 Enter Collection Center ........................................................................................................................... 23

5.0 Portal users ............................................................................................................................................. 25

5.1 Add user .............................................................................................................................................................. 26

6.0 Search ..................................................................................................................................................... 28

6.1 Search Sample collector ...................................................................................................................................... 28

6.2 Search SRF ........................................................................................................................................................... 29

6.3 Search SRF through Patient Mobile ..................................................................................................................... 30

7.0 Reports ................................................................................................................................................... 32

7.1 RATI Report ......................................................................................................................................................... 32

7.2 RATI center Report .............................................................................................................................................. 33

7.3 RATI Center Type Report ..................................................................................................................................... 34

7.4 Generate RATI Data Report ................................................................................................................................. 34

7.5 RT-PCR Report ..................................................................................................................................................... 35

7.6 RT-PCR Centre Report ......................................................................................................................................... 36

7.7 RT-PCR Centre Type Report ................................................................................................................................. 37

7.8 Generate RT-PCR Data Report ............................................................................................................................. 38

8.0 ANALYTICS .............................................................................................................................................. 39



8.1 Frequently Used Patient Mobile Numbers .......................................................................................................... 39

1.0 Home Screen Reports

1.1 Portal User

The website visitor can also view the various reports; these reports are available on the Website home

page. As you see the 1st menu is “Portal User”, this portal user is then further divided as

Portal User Creator

Portal Users

1.1.1 Portal User Creator

Fig 1.0

On clicking Portal user Creator submenu, user will be directed to the following page where visitor can see

the List of State wise user with user Id, Name and Designation.



Fig 1.1

1.1.2 Portal User

Fig 1.2

On clicking Portal user submenu, user will be directed to the following page where visitor can see the List

of State wise Portal user with state name, District name and user Id. User can see the user details by

selecting the state form the drop down.



Fig 1.3

1.2 Collection Centre/Lab List

As user can see the menu name “Collection Centre/Lab List”, here user can see the list of all the collection

centres. This is further divided as

Collection Center List

Laboratory list

1.2.1 Collection Center List

Fig 1.4

On clicking the Collection Center List submenu, here user can get the desired output/ records by using the

filters as state, district etc.



User can also view the exception report of collection centre, in order to get the report click on the

exception report button at the top left corner as shown in the following Fig.

Fig 1.5

On clicking the button user will see the following Fig.

Fig 1.6



1.2.2 Laboratory List

Fig 1.7

The list of registered laboratory will be available here, to filter out the record user can select the state

and district.

Fig 1.8



1.3 View RATI Test Report

Fig 1.9

User can view the RATI Test Report without login, so in order to view the RATI report; user will have to

enter the three fields which are

Person’s Mobile Number

Sample ID

Captcha

Then click on “Get OTP” button.

Fig 1.10



1.4 SRF Download/Check Authorization

Fig 1.11

1.4.1 Download SRF PDF/Excel This utility is to be used by Collection Centre / Sample Collector to download SRF PDF for a selected date,

in order to do that user will have to enter the mobile number and Captcha and then click on “Get OTP”

button

Fig 1.12



1.4.2 Download RT-PCR SRF for Labs

Fig 1.13

This utility is to be used by labs to download RT-PCR Sample list assigned to the lab for a selected date in

order to do that user will have to enter the Lab In-charge mobile number and Captcha and then click on

“Get OTP” button

Fig 1.14



1.4.3 Check Mobile App Authorization

Fig 1.15

Collection Centre and Sample Collector - Check Mobile App Authorization, this required to select the data

from the dropdowns and then enter the mobile number and Captcha click on “Get OTP” button

Fig 1.16

1.4.4 Private Labs (Add Sample Collectors) User Menu on the website user can see the menus click on the Last menu which is “Authorized Labs (Add

Collection Centre)” refer Fig below



Fig 1.17

On clicking “Authorized Labs (Add Collection Centre)” menu user will be directed to the following Fig

where, Lab user will have to login via OTP On clicking “Authorized Labs (Add Collection Centre)” menu

user will be directed to the following Fig where, Lab user will have to login via OTP

Fig 1.18

After entering the mobile number and Captcha, user will receive the OTP on his mobile number which he

will have to enter here as shown in the Fig below.



Fig 1.19

After successful login user will see the following home Screen (Fig 1.20)

Fig 1.20

On clicking the Enter Collection Centre menu user will be directed to the following Fig , as user sees the

check box at the top of the page displaying “Prefill Centre Details as per Lab Record”. If user selects that

check box then the details will be auto filled on the basis of lab record data (Fig 1.21)



Fig 1.21

As you can see the details are prefilled from lab record, click on the Save button to proceed further

Fig 1.22

Now after adding the collection center, user can add the details of the Sample collector. Fill the details

and then click on Add button as done in the Fig below

Fig 1.23

User can add the details of multiple sample collectors in same way (Fig 1.24)



Fig 1.24

User can edit the details of the Collection center by clicking on edit icon in the action column. The

collection center can be deactivated by clicking on the 2nd icon present in the action column. (Fig 1.25)

Fig 1.25

1.5 Help

This menu will give all the required assistance to operate the Website as well as portal with



Frequently Asked Question

User Manuals

Presentations

RT-PCR Movie

Download RT-PCR and RATI Apps

Fig 1.26

2.0 User Login

URL:-https://covid19cc.nic.in

The home page of this web application, asks the user to enter the User ID, Password and Captcha text,

followed by clicking the “Login” button (Fig 1.0). The user must enter their email id/user id with domain

name (*@gov.in or *@nic.in).In case of any mismatch the user will get the following two messages:-

Please enter valid Credential - Not a valid LDAP user and requires a valid email id for mapping on portal. Same massage will appear when a valid user tries to login wrong password

file:///C:/Users/nicsi/Downloads/-file:///C:/Users/nicsi/Downloads/-



Fig 2.0

Any state government officer having e-mail at NIC LDAP (@nic.in or @gov.in) can email his requirements

at any of the following email-ids, along with their state names and district names

As user can see another button “Help Document” along with Login button, on clicking this button will take

you to the Fig where you will find the help documents to operate the website as well as the Portal.

Fig 2.1

3.0 Home

After successful authentication, the user will be able to login successfully. The home page also provides

buttons to view the “Collection Centre List” and “View Test Report”. After successful authentication, the



following Figs will be displayed showing previously entered data in the Grid view (Fig 3.0.), with Option to

edit and deactivate and already deactivated.

Fig 3.0

On Clicking, the “Total Person” field, the pop up screen will open, which displays the person details.

Fig 3.1

On Clicking, the “i” icon, the pop up screen will open, which displays the collection centers details. (Fig

3.2)



Fig 3.2

User can see the Details of Center by clicking on the “Centre Details” button which is in the top left corner

It also facilitates the data to be Exported in Ms-Excel data format

Fig 3.3

User can Edit the details of previously added collection centre, in order to do that click on icon

which is in action column.



Fig 3.4 On clicking the edit icon user will see the following screen, where user will see the existing details. User

can change the existing details or can add the details of new sample collector.

Fig 3.5

User can deactivate the collection centre if they are not in use by clicking on icon in the action

column as shown in the Fig below



Fig 3.6



4.0 Enter Collection Center

Upon clicking this Menu Option a Fig appears for capturing details related to collection centre. Here user

need to select the State and District from the drop down and then enter the other details shown in the

form and then click on Save button as shown below. This Fig also validates the pin codes, which are being

entered.

Fig 4.0

After clicking on “Save” button, the entered data will be saved and user will be able to see the entered

data and user can also update the data entered and then click on the “Update button” (Fig 4.0 )

After that user can enter the details of Sample Collecting people, on clicking the Add button, User can

add the multiple entries as shown below



Fig 4.1



5.0 Portal users

This menu is available for the user with State Admin role. On clicking this menu, he/she will able to see

the list of all the users created for his state as shown in the Fig below. Here user can select the name of

the state and district from their respective drop downs.

Details of User credentials can be updated from here by clicking on edit icon in action column if

required. Also the created/existed user can be deactivated if not in user by clicking on icon. The user

which has red colored icon in the action column means those users are already deactivated.

Fig 5.0

On clicking edit icon the details of user will appear on the Fig where he can update the details and click on

the update button as shown below

Fig 5.1



5.1 Add user

In order to create a new user, click on the Add User button. On clicking the button user will be directed to

the following Fig here user will enter the required details and then will click on the save button as shown

in the Fig below.

Fig 5.2

The data of users can be exported in excel file, to export the data click on the MS- Excel icon on the top

left corner as shown in the Fig below

Fig 5.3

A sample of exported excel file



Fig 5.4



6.0 Search

User can search the details of

Sample collector

SRF

SRF through Patient mobile

Fig 6.0

6.1 Search Sample collector

User can search the details of sample collector on district level, to view the details of the sample collector

in a state or district; select the state and district from their respective dropdown then select the any one

of the Search criteria which is

Collection centre

Name

Mobile number

Then enter the text for reference according to the selected search criteria as shown in the following Fig .



Fig 6.1

6.2 Search SRF

In order to search and download the SRF, user will have to enter the SRF id and then click on the “Search

SRF” button as shown below

Fig 6.2

After entering the correct SRF ID user will see the following screen where he can see the SRF details, also

user can generate the Pdf of SRF by clicking on “Generate PDF” button which is given at bottom. And if

user wants to search for another SRF Click on “Search another SRF” button



Fig 6.3

A sample of Generated pdf

Fig 6.4

6.3 Search SRF through Patient Mobile

User can also the SRF by using patient mobile number, as shown in the Fig below enter the Patient

mobile number then click on search button.



Fig 6.5

on clicking the search button the following screen will appear in front of user. Here user can generate the

SRF PDF in order to do that user will have to select the Patient using check boxes which is in the last

column. User can select the single/multiple patient. After selecting the patient click on the “Generate

Pdf” button. And if user wants to search for another SRF Click on “Search another SRF” button

Fig 6.6



7.0 Reports

List of various required reports which can be generated form covid Portal are here, in this menu as shown

below

Fig 7.0

7.1 RATI Report

The First Report is RATI (Rapid Antibody Test of India) Report under Reports menu, click on the RATI

Report menu

On clicking the RATI Report user will be directed to the following page, here user can see the various

counts state wise the green + sign will expand on clicking and will give the details about the “Total

Centres”, “Total Active”, “Test Conducted”, “Positive”, ‘’Negative” etc.

User can change the date range as per their requirement. This report can be exported in 3 formats

Ms- Word

Ms- Excel

PDF

Click on the icons which are on top left corner to get Report in Require Format



Fig 7.1

7.2 RATI center Report

The RATI centre Report is present under Reports menu; click on the 2nd sub menu which is RATI Centre

Report menu

On clicking the RATI Centre Report user will be directed to the following page, here user can see the State

and district wise count of collection centres along with the number of “Total Persons”, ‘Total Active

Person’ and “Test Conducted” User can change the date range as per their requirement. This report can

be exported in XL format by clicking on XL icon which is at the top left corner

Fig 7.2



7.3 RATI Center Type Report

The RATI Centre Type Report is present under Reports menu; click on the 3rd sub menu which is “RATI

Centre Type Report” menu

On clicking the RATI Centre Type Report user will be directed to the following page, here user can see the

State and district wise count of Govt/Private collection centres along with the details of test conducted by

the same. User can change the date range as per their requirement. This report can be exported in XL

format by clicking on XL icon which is at the top left corner

Fig 7.3

7.4 Generate RATI Data Report

The Generate RATI Data Report is present under Reports menu; click on the 4rth sub menu which is

“Generate RATI Data Report” menu

On clicking the Generate RATI Data Report user will be directed to the following page, here user can

select the

State

District

Collection center

From and To Dates

Then click on “Generate RATI Data” button to export the data in excel format.



Fig 7.4

A sample of Exported RATI Report

Fig 7.5

7.5 RT-PCR Report

The RT-PCR Report under Reports menu, click on the; click on the 5th sub menu which is “RT-PCR Report”

menu

On clicking the RT-PCR Report user will be directed to the following page, here user can see the various

counts state wise the green + sign will expand on clicking and will give the details about the “Total

Centres”, “Total Persons”, “Total Active”, “Sample Collected” etc.

User can change the date range as per their requirement. This report can be exported in 3 formats

Ms- Word

Ms- Excel

PDF

Click on the icons which are on top left corner to get Report in Require Format



Fig 7.6

7.6 RT-PCR Centre Report

The RT-PCR Centre Report is present under Reports menu; click on the 6th sub menu which is “RT-PCR

Centre Report “menu

On clicking the RT-PCR Centre Report user will be directed to the following page, here user can see the

State and district wise count of collection centres along with the number of “Total Persons”, ‘Total Active

Person’ and “Sample Collected”. User can change the date range as per their requirement. This report can

be exported in XL format by clicking on XL icon which is at the top left corner

Fig 7.7



As specific state and district is selected then the search will be narrow and give you the filtered result as

shown in the Fig below

Fig 7.8

User can see the details of centre by clicking on (i) shaped icon the details of collected sample will appear

7.7 RT-PCR Centre Type Report

The RT-PCR Centre Type Report is present under Reports menu; click on the 7th sub menu which is “RT-

PCR Centre Type Report” menu

On clicking the RT-PCR Centre Type Report user will be directed to the following page, here user can see

the State and district wise count of Govt/Private collection centres along with the details of test

conducted by the same. User can change the date range as per their requirement. This report can be

exported in XL format by clicking on XL icon which is at the top left corner

Fig 7.9



7.8 Generate RT-PCR Data Report

The Generate RT-PCR Data Report is present under Reports menu; click on the 7th sub menu which is

“Generate RT-PCR Data Report” menu

On clicking the Generate RT-PCR Data Report user will be directed to the following page, here user can

select the

State

District

Collection center

From and To Dates

Then click on “Generate RT-PCR Data” button to export the data in excel format.

Fig 7.10

A sample of Exported RT-PCR Report

Fig 7.11



8.0 ANALYTICS

List of various required Analytics reports which can be generated form covid Portal are here, in this menu

as shown below

Fig 8.0

8.1 Frequently Used Patient Mobile Numbers

The Frequently Used Patient Mobile Numbers is present under analytics menu; click on the 7th sub menu

which is “Frequently Used Patient Mobile Numbers”

On clicking Frequently Used Patient Mobile Numbers, user will be directed to the following page; here

user can find the details of frequently user mobile number refer Fig

Fig 8.1

Documents

User Manual - covid19cc.nic.in cc... · NICHP: Covid19cc Portal () 8 Version 2.0 1.2.2 Laboratory List Fig 1.7 The list of registered laboratory will be available here, to filter