User guide - groupe.afnor.org · User guide – Saga Web 7 2 Searching for a document 2.1 Description of the search form Once you have logged into Saga Web, you will see the search

User guide

1User guide – Saga Web

Summary

1 What you need to know about Saga Web ...................................................................... 5

1.1 Description of Saga Web ................................................................................................................................. 5

1.2 Saga Web options ............................................................................................................................................. 5

1.3 Contents of Saga Web ...................................................................................................................................... 6

2 Searching for a document ................................................................................................ 7

2.1 Description of the search form ...................................................................................................................... 7

2.2 Search field ........................................................................................................................................................ 7

2.2.1 By word .........................................................................................................................................................................7

2.2.2 Logical operators ......................................................................................................................................................8

2.2.3 By identifier .................................................................................................................................................................8

2.3 Collections ......................................................................................................................................................... 9

2.4 ICS ...................................................................................................................................................................... 10

2.5 Date ................................................................................................................................................................... 11

2.6 Update flag ...................................................................................................................................................... 12

2.7 Limit the search .............................................................................................................................................. 14

3 Search results list and detailed record ..........................................................................16

3.1 Search results list: What you need to know ............................................................................................... 16

3.2 Search results list: block 1 ............................................................................................................................. 17

2 User guide – Saga Web





3.7 Detailed record: What you need to know .................................................................................................. 23

3.8 Bibliographic data list .................................................................................................................................... 24

3.9 Actions from the search results list and detailed record ........................................................................ 27

3.9.1 Print ............................................................................................................................................................................. 28

3.9.2 Send by email .......................................................................................................................................................... 28

3.9.3 Add to folder ............................................................................................................................................................ 28

3.9.4 Export ......................................................................................................................................................................... 28

4 Accessing the full text of documents ............................................................................30

4.1 Which texts are available? ............................................................................................................................ 30

4.2 Access the text in PDF .................................................................................................................................... 30

4.3 Access the text in html................................................................................................................................... 32

4.3.1 Left-hand menu ...................................................................................................................................................... 32

4.3.2 Comments ................................................................................................................................................................ 34

4.3.3 View comments ...................................................................................................................................................... 35

4.3.4 Print ............................................................................................................................................................................. 39

5 Folders .............................................................................................................................40

5.1 What you need to know ................................................................................................................................ 40

5.2 Navigate in folders – Folders menu ............................................................................................................ 40

5.3 My folders and Shared space ....................................................................................................................... 41

5.3.1 What is the purpose of these directories?..................................................................................................... 41

5.3.2 When you are in My folders or Shared space ............................................................................................... 41

5.3.3 When you are in a folder ..................................................................................................................................... 44

5.3.4 Current folder actions menu .............................................................................................................................. 45

5.4 Bin ...................................................................................................................................................................... 50


5.5 Creating folders .............................................................................................................................................. 51

5.5.1 Creating a folder - At the root of My folders ................................................................................................ 51

5.5.2 Creating a folder - As a sub-folder .................................................................................................................. 51

5.5.3 Folder creation form ............................................................................................................................................. 51

5.5.4 Creating a folder - when adding a document ............................................................................................. 52

5.6 Adding documents to a folder .................................................................................................................... 52

5.7 Tag and watch using My folders .................................................................................................................. 53

5.7.1 How it works ............................................................................................................................................................ 53

5.7.2 Activating tag and watch and associating users ........................................................................................ 54

5.7.3 Update history ........................................................................................................................................................ 55

5.7.4 Archived documents ............................................................................................................................................ 56

6 Saved search....................................................................................................................57

6.1 What you need to know ................................................................................................................................ 57

6.1.1 Saved search: Block 1 ........................................................................................................................................... 57

6.1.2 Saved search: Block 2 ............................................................................................................................................ 58

6.1.3 Saved search: block 3 .......................................................................................................................................... 59

6.2 Create and manage saved searches ............................................................................................................ 61

6.3 Tag and watch using saved searches .......................................................................................................... 62

6.3.1 How it works ............................................................................................................................................................ 62

6.3.2 Activate an alert and associate users .............................................................................................................. 62

7 My account and customisation ......................................................................................64

7.1 Data about your subscription ...................................................................................................................... 64

7.1.1 Company data block ............................................................................................................................................. 64

7.1.2 Your data block ....................................................................................................................................................... 65

7.1.3 Your options block ................................................................................................................................................. 65

7.1.4 Your scope of subscription block ..................................................................................................................... 65

7.2 Customisation of your account .................................................................................................................... 67

7.2.1 Displayed fields customisation block ............................................................................................................. 67

7.2.2 Update alerts frequency block .......................................................................................................................... 67

7.2.3 Additional configuration block ......................................................................................................................... 68


8 Page footer ......................................................................................................................69

8.1 Need assistance? We will call you back ...................................................................................................... 69

8.2 Contact us form............................................................................................................................................... 69

8.3 RSS feed ............................................................................................................................................................ 70

Notes ..........................................................................................................................................71


1 What you need to know about Saga Web

1.1 Description of Saga Web

Saga Web is a service which, from a single web tool, gives access to bibliographic databases of standards and regulations, as well as to the full versions of standards. This access depends on each customer’s scope of subscription.

The full text of standards is available in PDF format and in html format (web page) in some cases.

Saga Web also allows you to create your document tag and watch system depending on your requirements.

Saga Web’s basic features are as follows:►► A search engine►► A bilingual French/English interface►► Option of consulting, annotating and printing documents►► Option of being alerted to new documents issued within your scope of subscription (RSS feed)►► Daily updates►► Different identification methods (IP address/email address/password, etc.)

If you need information about how Saga Web works, click on this button. Then enter your telephone number and our Technical Support team will call you free of charge. You must provide your direct line number and not a switchboard number. Otherwise, our Technical Support team will be unable to reach you.

Our Technical Support service is open every business day (apart from AFNOR closing days), from Monday to Friday from 8.30 am to 5.30 pm (French time).

1.2 Saga Web options

Tag and watch:

Alerts about document updates by email or RSS feed. You can tag and watch documents selected and kept in a folder, or the results of a saved search. You can also choose the frequency of your alerts: daily, weekly or monthly.

This guide describes in detail how Saga Web works with tag and watch option. All functions specific to Saga Web with tag and watch option will be identified by the phrase [Specific to Saga Web with tag and watch option].


Export:

Option of exporting search results lists and receiving your tag and watch information in Excel format.

Document access level:►► Nomad + level: consult/print/and save (lifetime of PDF files: 90 days)

Customisation:►► Logo + text of your choice for the welcome page

1.3 Contents of Saga Web

Saga Web gives you access to bibliographic information for the following collections regardless of your subscription level:►► Applicable and withdrawn AFNOR standards►► AFNOR drafts►► Applicable and withdrawn ISO standards (International Standardisation Organisation)►► ISO drafts►► Eurocollection (applicable and withdrawn European standards from CEN or CENELEC)►► Eurocollection drafts►► Applicable IEC standards (International Electrotechnical Commission)►► French and European technical regulations►► Applicable and withdrawn ASTM standards (American Society for Testing and Materials)

These collections constitute a holding of around 219,000 documents.

The freshness of document updates differs depending on their origin:►► French standards and draft standards and European standards: daily►► ISO standards/draft standards and IEC standards: fortnightly►► Regulations: daily►► ASTM standards: monthly

Your company’s chosen scope of subscription will determine whether or not you can consult the text of documents (standards and regulations). The scope can range from complete collections to sections containing only a few dozen documents.


2 Searching for a document2.1 Description of the search form

Once you have logged into Saga Web, you will see the search form. You can return to this search form at any time by clicking on the search tab.

The search form contains several search criteria. You can use either a single field (e.g. Search) or a combination of several fields (e.g. Search for + Collections + Date). It is not mandatory to use all the fields.

If no results are returned, you must expand the search. For example, you can expand the search by including all documents rather than only applicable documents.

The section below describes each search field and its purpose.

2.2 Search field

The Search field offers you several search options. You can enter words and also identifiers.

2.2.1 By word

The search is carried out on the words composing titles, abstracts and descriptors (keywords that define the content of the document). These three elements are part of the document’s bibliographic record.►► You can enter either a word or a phrase (e.g. “Safety of Machinery”).


►► You can enter a word with or without special characters (é, è, à, etc.), in upper or lower case, in singular or plural.►► You can enter a word in French or English.

You may be using technical words specific to your field of activity. If the word does not exist, find a synonym.

2.2.2 Logical operators

The Search field allows you to combine a word and an identifier, or several words with each other. To do this, use logical operators such as AND, OR, NOT.

You can write these operators either by typing their name (e.g. “AND”) or by typing the associated symbol (e.g. " + ").

►► AND (+) Both of the criteria must be true for the same document.

Example: Steel AND Aluminium

Result = all documents dealing with steel as well as with aluminium.

This operator allows you to refine your search.

►► OR (,) The document must contain one or the other of the two criteria.

Example: Steel OR Aluminium

Result = all documents dealing with steel plus all documents dealing with aluminium.

This operator allows you to “expand” your search.

►► NOT (#) The document must contain the first criterion, but not the second.

Example: Steel NOT Aluminium

Result = all documents dealing with steel, except those also dealing with aluminium.

This operator allows you to refine your search.

2.2.3 By identifier

You can use the Search field to search for an official identifier of a standard or regulatory text.

For example, you can enter NF EN ISO 9001.

Note: for documents in the AFNOR collection, you can also search by classification index.

For example, X50-131


Tips for searching by identifier:

Saga Web has an auto-complete feature in the “Search for” field. When you type the second character, it suggests the first ten results starting with the characters you have entered. This guides you in entering the identifier you are looking for.

Important: auto-complete will work only if you follow the syntax of the criterion in question.

E.g. With “NF EN ISO 9“, auto-complete works. With “NFENISO9“, auto-complete does not work.

If you are uncertain about the letters (monograms) prefixing the standard, we suggest that you enter only the numeric part of the standards. For example, if you enter “9001“, you will find the NF EN ISO 9001 standard. On the other hand, if you mistakenly enter “NF AN ISO 9001“, you will not find the standard.

2.3 Collections

This drop-down list allows you to restrict the search to the selected collection. All collections currently available are displayed in the drop-down list.

To restrict the search to a collection, select a collection from the “All collections“ drop-down list.


2.4 ICS

ICS (International Classification for Standardisation) is a classification system created by the ISO which makes it possible to search by subject, regardless of the origin of the document.

You can enter the ICS code directly or use the list by clicking on the button .

This will display a page on which you can select the desired subject(s). By default, this page shows only the first level of the ICS subjects (this is a three-level tree).

You can:►► Expand the ICS tree and view the sub-levels by clicking on the symbol on the left.


►► Find ICS codes directly by entering a word in the search field:

To select a subject, click on its wording. The subject code is automatically transferred to the “Selected ICS” column (when a subject is selected, it is displayed in green in the tree). You can select multiple subjects.

To delete a selected code, click on the symbol .

To confirm the ICS codes you have selected, click on the button.

2.5 Date

The date criterion allows you to search based on two dates:►► Either the official publication date of the standard. This is the official date associated with the

standard’s identifier. ►► Or the Availability date. This is the date on which this document was made available on Saga

Web and sold in AFNOR Webshop. There may be a time lag between this date and the official publication date.


To select the desired date, use the drop-down list:

You can then define a period that can include the desired date, by entering the month and year of the start and/or end of the period.

Note: you are not required to define the month, the year on its own is sufficient.

Note: if you make an entry in the "Since" field, it is not mandatory to complete the "To" field and vice versa.

[Specific to Saga Web with tag and watch option]

2.6 Update flag

In Saga Web, updates are made every day (except on weekends and holidays)..

Update flags allow you to track the "life" and "evolution" of documents on a daily basis.

They can be used individually or in combination (separated by a comma).

To use the "Update flag" list, click on the button :

Click on a code to select it. The update flag is automatically transferred to the "Selected update flag" column (when a flag is selected, it is displayed in green).


To delete a selected flag, click on the symbol .

To confirm the update flags you have selected, click on the button .

Description of update flags:

U: Document unchanged since last update.

This flag tells you that the document has remained unchanged since the previous update.

N: New document.

This flag allows you to identify on a daily basis any new documents that have been issued.

(Upon the next update, this "N" flag will usually be converted to a "U" flag)

W: Document withdrawn since last update.

This flag allows you to identify on a daily basis any documents that have just been withdrawn.

(Upon the next update, this "W" flag will be converted to an "H" flag)

H: Historical document (withdrawn since more than one update).

This flag allows you to identify "Historical" documents (withdrawn since more than one update).

(The flag which preceded the "H" flag during the previous update must have been the "W" flag)

A: Document amended since last update.

This flag helps you to identify on a daily basis those applicable documents that have been amended by one or more other documents (supplements, addendum, etc.).

(Upon the next update, this "A" flag will be converted to an "M" flag)


M: Document amended since more than one update

This flag allows you to identify those documents, whether applicable or not, that have been amended by one or more other documents (supplements, addendum, etc.) at a given point in their "life".

(The flag which preceded the "M" flag during the previous update must have been the "A" flag. The "M" flag is systematically linked to another A, U, W, H and T flag)

T: Document having had a new release

This flag identifies those documents that have had a new release. A new release is a new version of the document, with minor changes such as spelling corrections.

(only for AFNOR standards)

2.7 Limit the search

The filters below can be used to refine your search.

You can limit the search to:►► Applicable documents or withdrawn documents, or choose both, using the drop-down list:

►► Documents linked to your folders. To do this, click on the pictogram

Then select one or more folders from the tree. To confirm your selection, click on the button.


Note: to select all the sub-folders contained in a chosen folder, tick the box .

Note: if you want to search in all your folders, you can click directly on the button rather than selecting all the folders one by one.

►► Documents within your scope of subscription, by ticking the box .


3 Search results list and detailed record

3.1 Search results list: What you need to know

After launching a search, the search results list is shown (if there is only one result, the Detailed record of the document is displayed directly).

The search results list is made up of five main blocks:

block 1

block 5

block 4

block 2

block 3


3.2 Search results list: block 1

The first block displays:►► The number of documents found.►► The criteria used during this search. Each search criterion is displayed in the form of a tab

which can be deleted (by clicking on the small cross ) to expand the search.

The button takes you back to the search screen if you wish to modify or expand the previous search.

The button allows you to save this search to use again at a later point. See Section 6. Saving your search.


The second block allows you to refine the result:

You can refine:►► by collection►► by ICS (the tree contains several levels, click on

to expand them).►► by document type (standards, drafts, regulatory

texts, technical rules)►► by document state (applicable or withdrawn)

To refine the results, click on one of the links to select it as a refining criterion. Each selected refining criterion can be deleted by clicking on the small cross .

block 2

block 1



The third block allows you to:►► Manage the pagination for the search results list:►► Use the first drop-down list to select the number of results to be displayed per page.

►► You can switch pages using the second drop-down list.

►► Change the sorting order of the search results list:

block 3


The default sorting is Relevance sorting which classifies the documents found in this order: By collection, then by document state (applicable documents before withdrawn documents), then by relevance to the identifier/word search criteria and lastly by publication date.

You can modify this sorting to sorting by alphanumeric order of the identifier (select Alphanumeric sorting), or to sorting by the official publication date (select Date sorting). For these two types of sorting, you can reverse the order by clicking on the pictogram .

►► Carry out actions on the search results list:

You must first select from the search results the documents to which you wish to apply the action. To do this, select the box next to each identifier or select the box on the top left of the block.

The possible actions which can be carried out on the selected documents include

►► add to your folders.

►► send by email. Refer to Section 3.9.2 Send by email to find out more.

►► print. Refer to Section 3.9.1 Print to find out more.

►► export (if you have this option).

To find out more about these actions, refer to Section 3.9 Actions on the search results list and

detailed record.



The following are displayed:►► The identifier of the document and its official publication date

E.g.

When you click on the identifier, you will be taken to the detailed record of the document.

►► Withdrawal information (two pieces of information are displayed: the pictogram and the withdrawal date)

E.g. and

►► The French classification index (only for AFNOR standards)

E.g.


►► Update flag

E.g.

The description of the update flag is shown in a tooltip when you hover the mouse over this flag.

block 4


►► Document title (if the title does not exist in French, the English title will be displayed)

E.g.

►► Indication that this AFNOR standard has a revision draft

E.g.

►► Direct links to the documents amending or replacing this document, documents replaced or amended by this document are shown in a drop-down menu. These menus are visible only when the document has this type of link.

Collapsed link:

Expanded link:

If you click on one of the identifiers that appears when the link is expanded, you will be taken directly to the document’s detailed record.

If this information does not exist for the document, the information field or the corresponding symbol is not displayed.



This block contains pictograms for accessing the full text of the document which will be displayed only if you have subscribed to the collection to which it belongs. To find out more about these pictograms used to access the full text, refer to Section 4. Accessing the full text of documents.

If these pictograms are not visible, this means that the document is not included in your scope of subscription.

In this case, depending on the configuration of your subscription, you will see:►► no pictogram►► a link : clicking on this link will take you

directly to the corresponding document in AFNOR Webshop. You can then buy this document if you wish to do so. ►► or a link : clicking on this link will

open a request form for expanding your subscription, which will be sent to the subscription manager.

If you are the subscription manager, by default you will be redirected to the AFNOR Webshop.

This block can also contain information on whether the document belongs to a folder. If this is the case, you will see , with the number of folders to which the document is linked shown between parentheses. Click on it to find out which are the relevant folders. For more information about managing folders, refer to Section 5. Folders.


3.7 Detailed record: What you need to know

Accessible from the search results list (by clicking on the document identifier), the detailed record is the document’s identity card and provides, if available, a complete bibliographic record of the document.

In addition to this detailed view of a document’s bibliographic data, the detailed record includes features similar to the search results list.

►► Carry out actions on the document.

To find out more about these actions, refer to Section 3.9 Actions on the search results list and detailed record.


►► View the full text of the document, if the document is included in your scope of subscription. To find out more about the pictograms used to access the full text, refer to Section 4. Accessing the full text of documents.

►► View whether the document is linked to one or more folders.

3.8 Bibliographic data list

The following fields may be displayed in Saga Web:

Official identifier - Publication date

Classification index

Document type

French title

English title

German title

Other language title

ICS topics

Amending

Amended by


Replacing

Partially replacing

Replacing later

Replaced by

Is replaced later by

Is partially replaced by

Withdrawal date

Replaced draft

Mandatory implementation by

Commission mandate for the standard, given to the CEN, in the framework of a European directive

Document for revision

Revision drafts identifiers

NF brand medium

New approach directive

Revision of

Harmonised standard

Investigation end date

Publication target date

Pages/Format



The following additional fields may be displayed in Saga Web with tag and watch option, in addition to the above fields:

Update flagFrench summaryEnglish summaryGerman summaryOther language summaryInternational relationshipCross references in this standardEffective dateConfirmation dateExpiry dateLegislationNotePublished inCopied inCertificationOriginal language(s)TranslationIssuing dateTechnical authorSellingPriceFrench descriptorsEnglish descriptorsGerman descriptorsOther language descriptors


3.9 Actions from the search results list and detailed record

The search results list or the detailed record can be the starting point for carrying out actions on documents.►► In the detailed record, the action buttons are located on the top right of the page:

►► In the search results list, the action buttons are located at the start and end of the results list. You must first select from the search results all the documents to which you wish to apply an action, by selecting the box beside each identifier or by selecting the box.


3.9.1 Print►► Print the selected document(s). ►► In the detailed record, all the bibliographic data available for this document is printed.►► In the search results list, the identifier, official date and document title are printed, along

with the pictograms for accessing the full text in order to inform you about the language and format in which this document is available.

3.9.2 Send by email►► Send the selected documents by email. Clicking on this button opens a form in which

you can enter the recipients’ email addresses as well as an accompanying message. When you send by email from the detailed record or a search results list, the identifier, title and official date of the documents will be sent.

Note: you can send to any recipient, not necessarily someone who is also a Saga Web customer.

3.9.3 Add to folder►► Add the selected documents to my folders.

A description of how to use of this feature can be found in Section 5.5.4. Creating folders – when adding a document.

3.9.4 Export►► (only if you have the Export option) Export the selected documents in Excel format

(export bibliographic data). If you click on this button, a page will open on which you can:►► select the format of the file to be exported (either in text format: you must define a default

separator "@", or in Excel format: you can also open the file directly in Excel).►► select the information fields you wish to export for each document.


Lastly, click on the button at the bottom of this page to start the export.


4 Accessing the full text of documents

4.1 Which texts are available?

The number of texts available depends on your scope of subscription. At the least, it can be documents corresponding to a single ICS code within a collection. At the most, it can be all collections in their entirety, including withdrawn standards and drafts.

From the search results list or the detailed record, click on one of the following language pictograms.

To open the French version of the PDF of the standard

To open the English version of the PDF of the standard

To open the French-English bilingual version of the PDF of the standard

To open the multilingual version of the PDF of the standard, i.e. containing at least one other language than French or English.

To open the html version of the standard and access html features. See Section 4.3 Access the text in html.

4.2 Access the text in PDF

When you click on one of the pictograms , , or , the full text of the document opens in your PDF reader.

By default, this PDF allows online reading and printing of the document. You may have the option of copy/pasting the content or saving the PDF to your hard disk, only if you have a Nomade+ option. For more information, contact your AFNOR sales manager.

NB: you will find a copyright reminder on the first page, and a marking and an indication of withdrawal, if applicable, on the top of each page.


First page:

Other pages:


4.3 Access the text in html

The html version of the full text is currently available only for applicable documents in the AFNOR collection, if these documents are included in your scope of subscription.

Clicking on the pictogram opens the document in html format in a new tab or a new browser window, depending on your browser version. To return to your search results list or the detailed record, just close this new window or tab.

4.3.1 Left-hand menu

This left-hand menu is the main feature of the html display of the full text of standards. It allows interactivity within the standard. You can hide it by clicking on to view the standard in full page or on to show it again. To pull down this menu, click on the icon .

This menu contains different sections:►► An occurrence search function.►► The contents.►► The list of figures and tables, if any.►► Access to comments, if any.►► Access to folders to which the document is linked, if any.

� Contents, list of figures and tables

Navigation in the full text is not page by page as in a PDF file, but chapter by chapter. Just one chapter is displayed on the screen at a time.


To switch chapters, simply select a chapter from the left-hand menu. If you click on a sub-chapter, this will take you directly to the start of this sub-chapter.

You can also switch from one chapter to another by clicking on and .

If the standard contains figures and tables, these are also listed in the left-hand menu. Click on the title of a table to go directly to this table in the document. The same applies for figures.


� Occurrence search engine

If you wish to find a word or an expression, enter it in this field. All the occurrences found will then be highlighted in the text and a list of these occurrences will be created in the left-hand menu for quick access.

4.3.2 Comments

� Comments in Saga Web

Comments are markers that you can place in any locations of your choice in the html text of the standard, with a free-text field to leave a comment.

For each comment, you can choose whether it is reserved for you (“private” comment) or visible to the other users of your subscription when they consult the same standard (“shared” comment).


Comments are identified in the html display of the standard by the following pictograms to the left of the chapter or sub-chapter title:

Indicates that at this location there is a comment you have created and which is private.

Click on the pictogram to edit your comment.

Indicates that at this location there are one or more comments created and shared by other users of your subscription.

Click on the pictogram to view these comments.

Indicates that there is a comment at this location:►► Either one or more comments created and shared by other users of your

subscription AND a comment you have created (the latter being public or private).

Click on the pictogram to view all of these comments, and click on the pictogram to view the comments that you have created.

►► Or a comment you have created and shared with the other users of your subscription.

Click on the pictogram to view your comment, and click on the pictogram to edit it.

4.3.3 View comments

You can view comments as you read the document, as described above.

However, you can also view all the comments in a standard using the pictogram located in the top banner of the html display of the standard, or located in the top banner of the detailed record.


Comments are displayed one after the other, arranged by chapter. Comments created and shared by other users of your subscription can be identified by the indication "Created by" followed by the name of this user.

� Edit a comment

Every user identified by email can comment on a chapter or sub-chapter of a standard available in html format only once. Therefore, there can be as many comments per chapter as there are users in the subscription.

To edit a comment you have created in a chapter or sub-chapter, click on the pictogram beside the chapter or sub-chapter title to open a window in which you can edit your comment.

If this is a chapter or sub-chapter that you have not yet commented, the pictogram appears when you hover over the chapter or sub-chapter. Click on it to open a window to edit your new comment.


You can edit your comment in the window that appears. By default, all new comments are private, but you can share them by selecting the option . Click on the button to confirm the creation or modification of your comment.

� Comments to be put back following a new release

Some documents have new releases during their lifetime, with more or less minor changes in their full text. Only the html version of the latest release is available in Saga Web and only this new release can accept new comments.

However, comments created before the standard had a new release are not lost. You have the option of putting them back without having to create them again.

To do this, click on the pictogram , located in the top banner of the html display of the standard to view all the comments for this standard.

If a standard has had at least one new release and has comments that have not been put back, you will see a sequence of comments in the tabs corresponding to the different release versions. You can:


►► Either delete the comment associated with the old release and recreate it manually in the current release.►► Or put a comment associated with an old release back in the current release. Important: if you

decide to put back your comment, 3 outcomes are possible:

1. Saga Web detects that the chapter number and title associated with your comment have not changed between the previous release and the current release. In this case, the com-ment is put back in the current release, linked to the same chapter.

2. Saga Web detects that the chapter number and title associated with your comment have changed between releases. In this case, the comment is put back in the same chapter number, even if the wording of the chapter has changed.

3. Saga Web detects that the chapter number associated with your comment no longer exists in the current release. In this case, your comment cannot be moved and you must delete it and create it again in the relevant chapter.


4.3.4 Print

Click on the pictogram in the top banner of the html display of the standard to print the current chapter. You can choose between printing with or without the comments. If you choose to print with the comments, these will be listed at the end of the chapter:


5 Folders

5.1 What you need to know

Folders in Saga Web are used to organise document groups. For example, a folder for each of your projects to help you to quickly locate the associated standards.

You can create and comment as many folders as you wish and organise them in a tree, with folders containing sub-folders. These folders can contain one or more documents and a document can be linked to one or more folders.


For customers with tag and watch option, activating an alert on a folder allows you to convert this folder into a list of standards monitored by Saga Web. To find out more about tag and watch, refer to Section 5.7 Tag and watch with My folders.

5.2 Navigate in folders – Folders menu

The starting point for navigating in your folders is the Folders menu which allows you to expand the folder tree (using the pictogram to expand and to collapse), and to go directly to a folder by clicking on the name of this folder.


The name of the folder whose content is currently displayed in the middle column is shown in bold in this menu.

All the other blocks are contextual, and their content depends on the folder in which you are located in the tree.

5.3 My folders and Shared space

5.3.1 What is the purpose of these directories?

is your personal directory containing all the folders you have created. If you are sharing one of your folders, it will be visible in the directory. Moreover,

also contains the folders created by other users of your subscription and which they have decided to share.

5.3.2 When you are in My folders or Shared space

� Top banner and search for a folder

The top banner allows you to search for a folder based on the folder name, a word contained in the comment, the name of the creator or a year, and to display the folders found in the middle column of the page.

If you are searching in the directory, you can also select the box to list only those folders which you have created and which the other users of the subscription can see in .


� Folders list actions menu.

From the folders list in the directory, you can carry out up to three possible actions:

(if you have the Export option)

From the folders list in the directory, you can carry out up to two possible actions:

(if you have the Export option)

Clicking on opens the folder creation form. Complete it as described in Section 5.5.3. Folder creation form.

Click on to export a table containing all information about your folders. You can choose the export format Excel or text file with the separation character of your choice, and select the information fields you need.


Click on to print the complete list of folders contained in My folders.

� Middle columnThe middle column lists the folders, with the option of sorting by folder name (default sorting), sorting by creator name or sorting by creation date. Use the arrows to reverse the order of the chosen sorting.

To the right of a folder name, the number between parentheses indicates how many documents are contained in this folder. Under the folder name is a line summarising when this folder was created and when it was modified (note: the modification date changes if you add or remove a document from the folder, or if you change one of the attributes of this folder, such as the name, comment, sharing or alert activation if you have tag and watch option).


Clicking on the folder name opens this folder and the middle column is refreshed to list the documents contained in this folder.

5.3.3 When you are in a folder

� Top banner – folder identity sheet

The top banner forms the folder’s identity sheet.

If you are looking at a folder in , you will see a top banner similar to the one below:

If you are looking at a folder in , you will see a more complete top banner similar to the one below:

It contains the folder name, followed by the pictogram if you have shared your folder and/or the pictogram if an alert is activated on your folder (tag and watch option).

The path to this folder in the tree is shown below the folder name.


You will then see a line summarising when this folder was created and when it was modified (note: the modification date changes if you add or remove a document from the folder, or if you change one of the attributes of this folder, such as the name, comment or sharing).

Finally, any sub-folders contained in this folder are listed. Click on these sub-folders to open them.

If your folder is already shared, you can cancel this sharing by clicking on the button.

On the other hand, if you wish to share a folder, click on the button. Your folder will then be visible to the other users in your subscription in .

Note: the button is called “Share at 1st level” because if you are sharing a sub-folder, only this sub-folder will be visible to the other users; the parent folder will not be shared.


If your folder is not monitored, you can activate tag and watch by clicking on the button.

On the other hand, if your folder is already monitored, but you wish to deactivate this watch, click on the button.

To find out more about tag and watch using folders, refer to Section 5.7 Tag and watch with My folders.

5.3.4 Current folder actions menu

If the current folder is located in , you can carry out up to 5 possible actions:

If the current folder is located in , you can only duplicate the folder. This is because you cannot modify folders shared by another user of your subscription and this is the only action that does not modify the current folder.


Click on to open the window for creating a new folder. This new folder will then be created as a sub-folder in the current folder.

Click on to delete your folder from the list. It will remain in the bin for 30 days before being deleted permanently. You can restore your folder from the bin. Refer to Section 5.4 Bin to find out more.

Click on to move the current folder to another location in the tree. You have the following options:

►► Move to an existing folder (select the destination folder from the tree).

►► Or Move to a new folder/sub-folder. This option allows you to move your folder to a new folder, which will be created at the location of your choice in the tree. As this involves the creation of a new folder, the folder creation form opens. Complete it as described in Section 5.5.3. Folder creation form.


Click on to create a copy of the current folder in the location of your choice in the tree. In the same way as for , you can choose between Move to an existing folder or Move to a new folder/sub-folder (see explanation above).

Click on to open the window for editing the folder. This allows you to change the title of the folder, the comment associated with it, or its sharing attribute or alert activation (if you have tag and watch option).

� Middle column

The middle column lists the documents linked to this folder. This list is similar to the results list following a search. For more information about this list, refer to Sections 3.5. Search results list: block 4 and 3.6. Search results list: block 5.


However, unlike a search results list, additional actions are available for managing documents in your folders:

For these three actions, you must first select the documents to which you want to apply an action from the results list. To do this, select the box next to each identifier or select the

box on the top left of the block.

Click on this pictogram to move the selected documents and link them to another folder. This means that these documents will leave the current folder and be linked to the destination folder. You have the following options:

►► Move to an existing folder (choose the destination folder from the tree).


►► Or Move to a new folder/sub-folder. This option allows you to move the documents to a new folder which will be created in the location of your choice in the tree. As this involves the creation of a new folder, the folder creation form opens. Complete it as described in Section 5.5.3. Folder creation form.

Click on the pictogram to duplicate the selected documents and link them to another folder. This means that these documents will be linked to the destination folder while at the same time remaining linked to the current folder.

Click on the pictogram to delete the document from the current folder. You are not actually deleting this document, which will remain in Saga Web, you are simply deleting its link to the current folder.


5.4 Bin

When you delete folders, they are not actually deleted. They remain in the Bin directory for 30 days and you have the option of restoring them. After 30 days, the deleted folders are permanently lost.

To restore a folder, simply click on this folder from the Folders menu, in the directory, and click on in the bin action menu.

You will be prompted to specify the destination to which you wish to restore your folder. You can choose to restore it to its initial location or to a new location.


5.5 Creating folders

The only location in which you can create a folder is .

As My folders is a tree, you can create a folder at the level of your choice, i.e. at the root of My folders or as a sub-folder of another folder.

5.5.1 Creating a folder - At the root of My folders

To create a folder at the root of My folders, click on from the Folder menu, then click on from the Folders list actions. This will open the folder creation form. Complete it as described in Section 5.5.3. Folder creation form.

5.5.2 Creating a folder - As a sub-folder

To create a folder as a sub-folder, go to the parent folder that will contain your future folder by clicking on its name in the Folder menu. Then click on from the actions in the Current folder actions menu. This will open the folder creation form. Complete it as described in Section 5.5.3. Folder creation form.

5.5.3 Folder creation form

In the folder creation form, you simply need to:►► Enter a name for your folder.►► Enter a comment (optional) to describe your folder.►► If you leave the box unticked, you will be the only user who can view

your folder and its contents (in the case of a subscription in which users are identified by an email address). If you tick the box, other users of your subscription will be able to see your folder and its contents but will not be able to modify it.


Note: the tick box is called “Share at 1st level” because if you are sharing a sub-folder, only this sub-folder will be directly visible to the other users; the parent folder will not be shared.


If you have tag and watch option, you can select the box to ensure that your folder is monitored right from its creation. You will receive an alert if any change occurs in the documents contained in your folder. To find out more about tag and watch, refer to Section 5.7 Tag and watch with My folders.

Finally, click on the button to confirm the creation of your folder.

5.5.4 Creating a folder - when adding a document

The above two methods for creating a folder allow you to first create a folder and then populate it by linking documents to it.

However, you can also create a folder directly when adding documents. This is explained in the next section.

5.6 Adding documents to a folder

You can add document(s) to a folder from the search results list or the detailed record of a document. In this case, the folder can be:

Either an existing folder or sub-folder

Or a new folder or sub-folder which will be created for this occasion.

Clicking on the button opens the following window:


If you select the option, you simply need to select in the tree the destination folder or sub-folder for the documents, and then click on the

button.

If you select the option, the same fields as in the folder creation window will be displayed. Simply complete them as described in the previous section.


5.7 Tag and watch using My folders

5.7.1 How it works

If tag and watch (alert) is activated on a folder, the documents contained in this folder will be monitored by Saga Web: if one of the documents undergoes a change, such as withdrawal, amendment, replacement, two things happen:►► Your folder will be automatically updated by integrating any amending or replacing

documents.►► You will receive an email alert informing you of these changes. You have the option of

associating other users of your subscription to ensure that they receive the email alert at the same time as you.


5.7.2 Activating tag and watch and associating users

Tag and watch is activated on a folder as described below:

When creating or modifying a folder using the box in the folder creation window. If this box is checked, the following menu is displayed to allow you to associate users with your alert on this folder. This means that they will also receive an alert for the tag and watch on this folder.

You can associate users one by one by clicking on the pictogram or associate them all by clicking on the button. Conversely, to dissociate them one by one, click on or dissociate them all by clicking on .

In either of the columns, the search field allows you to filter in order to return a more restricted user list, by entering the start of the first name, last name or email address and then clicking on .

To display all users once again, clear this field and click on again.


5.7.3 Update history

The directory allows you to keep a trace of the changes that have occurred in your folders (document withdrawal, amendment and replacement). This is the same information you receive through email alerts for your folders.

This directory is visible in the Folders menu only if you have at least one folder for which an alert is activated (see previous section), and if this folder has undergone at least one change, such as document withdrawal, amendment or replacement.

This directory contains only monitored folders that have undergone at least one change, such as document withdrawal, amendment or replacement.

Click on the name of one of these folders to view a dated history of these changes.


5.7.4 Archived documents

If you deselect the option (see section 7.2 Customisation of your account) the documents in your monitored folders (folders for which an alert is activated) that have been replaced will be transferred to another folder in the directory . Thus, your monitored folders will be automatically cleared of obsolete standards.

This directory is visible in the Folders menu only if a monitored folder has undergone at least one change of document replacement type.


6 Saved searchYou can save searches, for example, those you use often. If you have “Tag and watch” option, you can also be alerted about any changes that have occurred in the subjects you have saved.

6.1 What you need to know

To find all your saved searches, go to the Saved search area.

This area is composed of 3 blocks:

6.1.1 Saved search: Block 1

By default, the Saved search area displays all searches saved by you, or saved and shared by other users of your subscription. To narrow down this display, you can type the start of a saved search name in the search field and click on the button to display only those saved searches starting with the entered expression.

Block 1

Block 2

Block 3


If you delete one of your saved searches, it will be kept for 30 days. Thus, to view all the saved searches you have deleted over the past 30 days, select the box. During this 30-day period, you can also restore your saved searches, by clicking on the pictogram .

6.1.2 Saved search: Block 2

This block allows you to carry out the or action in bulk on the saved searches you have selected by ticking the box to the left of each of them, or on all your saved searches by selecting the box.


If you have tag and watch option, the process of activating or deactivating an alert in bulk is the same as for your saved searches.

This block also allows you to organise the display of saved searches:►► by changing the pagination using the drop-down list .►► by switching from one page to another using the drop-down list .►► by changing the sort criterion .►► by name of the saved search►► by date of its creation ►► or by name of its creator.

Use the arrows to reverse the order of the chosen sorting.


6.1.3 Saved search: block 3

This block is used to display saved searches in table form.

Description of pictograms and fields from left to right:

Tick boxes for selecting searches and applying a bulk action such as or . If the tick box is not visible, this

is because you have not created this search and therefore cannot carry out any action on it.


If you have tag and watch option, the pictogram indicates that an alert has been activated on this saved search.

Pictogram indicating that this search is shared by another user of your subscription, or by you if you are its creator.

Name of your saved search.


Creation date, which is the date on which your search was saved with its criteria. There is no modification date, because if you modify your search and save it again it will be a new saved search.

Name of the creator, which can be yourself or other users of your subscription if they decide to share their saved searches.

The pictogram allows you to view the results for this saved search.

The pictogram allows you to find the criteria used and modify them if necessary before relaunching the search.

The pictogram allows you to edit your saved search, i.e. change its name or change its public/private and alert activation attributes. This pictogram is visible only for saved searches that you have created.


Finally, the pictogram allows you to delete your search. This pictogram is visible only for saved searches that you have created.

6.2 Create and manage saved searches

To create a saved search, you must first launch a search. Then, from the search results list, click on the button. In the window that opens, enter a title (maximum 50 characters) which will help you to easily identify your saved search.

By default, the box is not selected, which means that only you can view your saved search. If you tick this box, other users of your subscription will also be able to view and use your saved search.


By default, the box is not selected. This allows you to activate an alert from your saved search. For more details, refer to Section 6.3 Tag and watch using saved searches.

Finally, click on the button to finalise the creation of your saved search. You will then be able to see it in the Saved Search area.



6.3 Tag and watch using saved searches

6.3.1 How it works

It is as if Saga Web were to relaunch your saved search every day to check for any changes in the results in comparison with the previous day. Since Saga Web also detects new documents added to this results list, you will be informed of anything new in the subject searched.

6.3.2 Activate an alert and associate users

When you create or edit a saved search, select the box. An alert is activated only for you and you can confirm this by clicking on the Save button.

When the box is selected, the following menu is displayed to allow you to associate other users with your alert on your saved search. This means that they will receive the same alert as you at the same time as you, as far as this saved search is concerned.


You can associate users one by one by clicking on the pictogram or associate them all by clicking on the button. Conversely, to dissociate them one by one, click on or dissociate them all by clicking on .

In either of the columns, the search field allows you to filter in order to return a more restricted user list, by entering the start of the first name, last name or email address and then clicking on .

To display all users once again, clear this field and click on again.


7 My account and customisationClicking on the My account link allows you to access an area containing data relating to your subscription and various customisation options for your subscription.

7.1 Data about your subscription

Clicking on > Your subscription in the left-hand menu takes you to a page containing data about your subscription. This page is made up of several blocks, as described below:

7.1.1 Company data block

This displays the corporate name of your company, as well as the last name, first name and email address of your subscription manager. This is the person in your company who must be contacted for more information about your Saga Web subscription.

NB: if you have logged into Saga Web as the subscription manager, instead of seeing your last name/first name/email address here, you will find a feature which allows you to send a message to all users of your subscription.


7.1.2 Your data block

The Your data block allows you to contact your subscription manager by clicking on the button.

If you are a user identified by email, you can change your password by clicking on the link .

NB: if you have logged into Saga Web as the subscription manager, the button is replaced by the button. If you click on it, you will instantly receive by email the registration URLs for your subscription in order to allow new users to register in your Saga Web subscription.

7.1.3 Your options block

This describes the options available in your subscription. Some of these options are assigned to all users of your subscription, and some are assigned individually.►► Tag and watch►► Export

NB: if this block is not visible, it means that you have no options.

7.1.4 Your scope of subscription block

This block provides a description of your scope of subscription, the collections and ICS codes in which you can access the full text of the standards in Saga Web.


For each collection, several scenarios are possible:

You can access the full text of all documents with "applicable" state in this collection

You can access the full text of all documents with "withdrawn" state in this collection

You can access the full text of documents having "applicable" state only if they are linked to a selection of some ICS codes. To see this selection of ICS codes, click on .

You can access the full text of documents having "withdrawn" state only if they are linked to a selection of some ICS codes. To see this selection of ICS codes, click on .

You can access the full text of no document with "applicable" state in this collection

You can access the full text of no document with "withdrawn" state in this collection


7.2 Customisation of your account

If you click on > Your subscription in the left-hand menu, this will take you to a page containing

options for customising your account.

This page is made up of several blocks as described below. After making your changes, click on the button to confirm the changes.

7.2.1 Displayed fields customisation block

Clicking on the button opens a window listing all the detailed record fields which can be displayed if they are available in our databases. By default, all the fields are selected. Just remove the tick for a field if you do not want it to be displayed in the detailed records.

7.2.2 Update alerts frequency block


This block is visible only if you have tag and watch option. It allows you to define a frequency for sending your alerts on folders (see Section 5.7 Tag and watch using My folders) and your alerts on saved searches (see Section 6.3 Tag and Watch using saved searches). The default frequency is daily for both types of alerts. However, if you change to Weekly, once a week you will receive an aggregated list of your alerts from the previous week. If you choose Monthly, at the start of each month, you will receive an aggregated list of alerts from the previous month. Finally, if you do not wish to receive your alerts, choose "Never".


7.2.3 Additional configuration block

This allows you to add a customisable text to the print header.


If you select this box, withdrawn documents (and those possibly replaced) will remain in the Tag and watch folder. If you do not select this box, all withdrawn documents will automatically leave your folder and go to another directory.

If you select this box, the search form will always be cleared. This can be convenient to prevent a new search from being carried out combined with a criterion from a previous search which you might have forgotten to clear.


8 Page footerWhen navigating in Saga Web, at any time the page footer allows you to access:►► General sales conditions►► Legal notice►► Copyright information►► The page containing information and downloads for the software required

8.1 Need assistance? We will call you back

If you need assistance from our Technical Support team, click on this pictogram:

A window will open prompting you to enter your telephone number. Enter your telephone number and our Technical Support team will call you free of charge as soon as possible, every business day (apart from AFNOR closing days), from Monday to Friday from 8.30 am to 5.30 pm (French time).

You must provide your direct line number and not a switchboard number. Otherwise, our Technical Support team will be unable to reach you.

8.2 Contact us form

Click on Contact us to open a contact form. Do not forget to select a subject: Sales issue to send your message to our sales teams, or technical issue to send your message to our Technical Support team.


8.3 RSS feed

Click on the pictogram opens a web page showing:

►► If you do not have Tag and watch option, a history of updates in your scope of subscription

►► If you have Tag and watch option, a history of alerts that have been sent to you and which affect your folders and saved searches for which you have activated an alert.


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Contacts

Your subscription:[email protected]

Questions regarding the technical working of the website:[email protected]

11, rue Francis de Pressensé93571 La Plaine Saint-Denis Cedex

Tél. : 01 41 62 80 00Fax. : 01 49 17 90 00

www.afnor.org/boutique