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HOW TO DO BUSINESS WITH WICHITA PUBLIC SCHOOLS Website: http://purchasing.usd259.org Electronic Bid Site (Non-Construction Bids): https://259ebid.ionwave.net. USD 259 Purchasing Department. August 28, 2012. Where is our department located?. 2. - PowerPoint PPT Presentation
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HOW TO DO BUSINESS WITH WICHITA PUBLIC
SCHOOLS Website:
http://purchasing.usd259.orgElectronic Bid Site (Non-
Construction Bids): https://259ebid.ionwave.net
USD 259 Purchasing DepartmentAugust 28, 2012
The Purchasing
Department is located at 201
N. Water, Suite 626, Wichita, KS
67202 in downtown
Wichitaon the
Northwest corner of
Water and First Streets
316-973-4540
Where is our department located?
2
The USD 259 Purchasing Website
Firms should use our
District Purchasing
website to find:
Purchasing Staff
contacts
Purchasing Events
Purchasing Policies
Vendor Information
including DBE/WBE
information
Locate active
construction
solicitations/tabulations
Locate the link for our
E-Bid online bid system
for non-construction
bids/tabulations
http://purchasing.usd259.org
What’s under Bids/Proposals?
Under Solicitations/Vendor Information, Vendor information tab
• Under the Bids/Proposals
link you will find current
(construction) solicitation
documents and request for
proposal.
• Also, need to research old
bid construction pricing?
Tabulations are listed here
by year and are kept online
for 18 months.
Non-construction tabulations
must be accessed via our
online E-Bid system.
All Construction related companies will visit the District’s Purchasing website for all Solicitations and Tabulations.
Construction Companies
http://purchasing.usd259.org
Current Solicitations
The top part of the page provides the link to the online bidding system for non-construction bids.
The middle section shows Proposals In this case there are none currently out.
The bottom section has the Notices of Solicitation for current construction bids. Click the links to open the documents.
6
Get a Printable Document of Construction Solicitations
Bid Tabulation History
Click Bids-Proposals > Tabulations
Click on the Tabulation
links to:
•View Construction
tabulations for up to 18
months old.
•View Non-Construction
related goods and
services tabulations on
our online E-Bid system.
What Data Will I See?
An example of a
Tabulation
What Information is Available?
• Disadvantage & Woman Business Enterprise Information
• Links to Approved Bidders List for Construction related projects & Prequalification information
• How to Do Business Booklet and this presentation• Links to Purchasing Policies • How to register on our electronic E-Bid System
From the Vendor Information Link you can access:
What Can Contractors Do?
Attend pre-bid meetings (information available from the website current bids link)
Check Plan Holders List on solicitations Download, complete and return the Pre-
Qualification Vendor documents to the Design and Construction Office
Visit with the USD 259’s Design and Construction Office about the Approved Bidders List
What Are The Requirements?
Construction Contractors approval process—Things our Architect’s office will require you to submit for review:•AIA A-305•3 Years in Business•Letter from bonding agency of bonding limits•Certificate of Insurance showing insurance levels•Fines and stop work orders for the past 5 years•EEO statement•Copy of Licenses
Qualified Contractor Areas
USD 259’s Design and Construction Department qualifies contractors in the following areas:•General Contractors Tennis Court Installation Contractors•Asbestos Contractors Turf & Field Systems Contractors•Mechanical Contractors Swimming Pool Installation Contractors•Electrical Contractors Track Installation Contractors•Leviton Contractors
For more information on the qualification process contact
Design &Construction at 316.973.2008
For a current list of qualified contractors visithttp://facilities.usd259.org
Suppliers and vendors that are non-construction related will use the District’s E-Bid website to view and respond to solicitations and to view bid history.
Non-Construction Related Goods & Services
https://259ebid.ionwave.net
•Begin by clicking the Supplier Registration link
•Follow the onscreen instructions
•Step by step instructions are available
•You will receive an email once you have been approved
Registering as a Vendor or Supplier
Using the USD 259 E-Bid System
Click the Supplier Registration Link to get started.
How to access USD 259 E-BID from our district web page
Using the USD 259 E-Bid System
Log in using the user name and password that you created
For Some Additional Help…
Once you have logged
into the system, for
additional help on how
to use USD 259’s E-Bid
system, click on the link
for the Supplier Quick
Reference Guide.
Using the USD 259 E-Bid System
Click on Bid Events to
view:
•Available bids
•Closed Bids
•My Responses
•My Awards
Current Solicitations
Click View Available Bids > “Check” Bid Number > Click Documents Link > Click Invitation Doc
Bid Tabulation History
Click on Closed Bids > Click Bid Number > Click Award Details > Tabulation Sheet
Updating Supplier Information
It is the Suppliers
responsibility to
maintain current
information:
Click on My Profile:
•Edit your company
profile
•Update your commodity
list
•Add, Edit or Delete
authorized users
•Update Special
Classifications
Visit Our USD 259 E-Bid Site Regularly For:
• Update/Edit your company profile (All Firms)• New Solicitations (non-construction)• Addendums (non-construction)• Pre-Bid/Proposal meeting information (non-
construction)
https://259ebid.ionwave.net
Visit Our Website Regularly For:
• Events (Auctions or training classes)• Purchasing Polices• Purchasing Contacts• Vendor Information
• Disadvantaged & Woman Business Enterprise information (Construction)
• Approved Bidder List (Construction)• Pre-Qualification Link (Construction)Links to District Bond and Facilities pages plus city, county and
other useful links
http://purchasing.usd259.orgGeneral and Construction Services offered:
Questions?
Contact the Purchasing department. Our agents are often out for meetings/pre-bid projects so appointments are highly encouraged.Purchasing Staff:
Purchasing Agent Phone # Commodity AreaCynthia De la Torre [email protected]
Assisted by Joan Bourn
316.973.4545316.973.4533
Manager, Procurement Policy & Administrative ProceduresVendor File Maintenance
Carla Hamilton, Supervisor [email protected]
Assisted by Lori Burress
316.973.4543316.973.4550
Athletics, Custodial, Employee Travel, Transportation, Playground Equip., Furniture, Cooperative Contracting, Student Photographs and Science, Solid Waste and Fuel, Industrial Equip/Supplies
Nancy Lamb, Purchasing [email protected]
316.973.4547
Bond & Capital Construction Projects, Facilities Equip./Supplies
Wendi Frisbie, Purchasing Agent [email protected]
Assisted by Cheryl Rowland
316.973.4549 316.973.4720
School/Art/Office Supplies, Computers & Peripherals, Printers, Fine Arts,Books (Library/Textbooks/Supplemental/Periodicals), Telecommunications and Technology, Security, Audio/Visual
Janell Tawater, Purchasing Agent [email protected]
Assisted by Cherie Moose
316.973.4546316.973.4532
Nutrition Services (all food/paper/plastic items for food usage only) Food Equipment, Appliances, Uniforms, Laundry Rental Services, Health, Special Education, Consultant Contracting Resource.
Verna [email protected]
316-973-4551
Systems Technician – Training, Vendors and Database Support
Michelle Loucks [email protected]
316.9734588 Purchasing Procurement Card Technician (in-house VISA cards for Staff)
General Info 316.973.4540