U.S. Probation/Pretrial Substance Abuse Treatment Services Providers Training

9/17/13

*Phone instructions*Questions*Internet posting

Welcome/Instructions

* Probation* Jennifer Smith, Substance

Abuse Coordinator* Carla Garcia, Treatment

Services Assistant* Pretrial* Adriana Corona-Buergo, Senior

U. S Pretrial Officer

Introduction

Budget reductions- continued quality services-appreciate vendors assisting clients in identifying funding sources when Federal money not available

Prompt referrals Officer

recommendations/communication-great communication between staff and officers

New staff training- new staff ready for services quickly

Last Fiscal Year

FY2013=No substantial cuts, FY2014=uncertain Aftercare Case Summary modified- includes risk

level, dynamic risk factors and thinking styles PC2010

Testing only= NO authorization Group and IOP counseling= 1 unit for

assessment Individual counseling=use first session for

assessment

Budget Update

Common findings: Don’t tell clients number of tests Maintain MTRs in file Change code-a-phone every day (no more

than 12 hours notice) DTL completion by client, not staff (vendor is

witness to client information) Co-payment documentation on DTL and MTR

(paid or owed) Non-compliance reported to assigned officer

within 24 hours

Monitoring

COC completion, (confirmation only, not primary panel) and Pretrial forms used for defendants and Probation forms for offenders (do not mix up)

Monthly contact with officers and document Review Program Plan prior to services Sign and send packing slips upon receipt (Pretrial to

Adriana and Probation to Carla) Notify of staff changes immediately- use Attachment

C form available on intranet, filled out completely Next year Electronic files OK, no need to print

Monitoring (con’t)

Court repercussions- without signed release communication is unauthorized

Unlimited access between officer and provider

Own release not necessary for Probation/Pretrial

Form available on internet and RFP

Have defendant/offender sign and date

Witness signature

Release of Information (11b, 6b)

Initial meeting with defendant/offender and officer- required for counseling services, officer can call in

PC 2022 (group counseling) must use SAMHSA approved manualized curriculum

PC 2080 must include manualized curriculum (1 hour per week) and 1 hour per month of individual counseling

Session is full 60 or 90 minutes- no billing for paperwork completion

Discharge summary due within 15 days of termination-(counseling, not testing only cases)

Counseling Requirements

Supply inventory to Carla (Probation) and Adriana (Pretrial)

Sweat patch logs to JenniferMTRs to officers Invoices with supporting

documentation to CSM (has improved)

Monthly Requirements (10th)

Bottles have security tape again COC form changes= if collected in alternate cup, and transferred to bottle for lab shipping, must sign “transfer” line on COC

No more than 1 unobserved test per month

Testing Protocol

Alere COC form

Probation is unable to order any more patches

If not using them please notify Carla and return all inventory

Those few vendors who are using patches, will work to redistribute and get more COC forms

Sweat Patch

Tokens only unless pass is cheaperOnly give enough tokens for to and

from each visitUnable to allow passes for

anything but treatment If officer is insisting on a pass,

please notify Jennifer Smith

Transportation

Not currently testing as tests not keeping up with modifications to substances

Be aware of defendant/offender behavior and report to officers

In counseling sessions inquire about use If able, please add prohibition to synthetic

substances in your intake paperwork If found in residential setting, please notify

Jennifer Smith

Synthetic Drug Use

Please cc Supervisors with non-compliance emails

List provided and on intranetTraining with CEUs offered is upcoming, notice to follow

Miscellaneous

Forms and FAQs are on website

WEBSITEhttp://www.cacp.uscourts.gov/?q=tss

Website

????????QUESTIONS

Thank you!!!