UQ DrupalSupport Service and Transition

Project Status Report

Agenda

• CMS Transition Manager Responsibilities• Project Management Framework• Project Status Report

CMS Transition Manager Responsibilities

• Technology Roadmap: all key work streams with milestones inclusive

• Coordination between streams: including project management of OMC responsibilities & highlighting dependencies

• Project Management: lead teams, finalise proposal, planning, execution, monitoring and reporting

• Delivery of Key Components: Drupal CMS publishing service and processes (UQ Drupal Support Service and Transition), Faculty review websites, Transition key UQ websites

• Drupal technology infrastructure support: Ensure application service has adequate ITS support

CMS Transition Manager remit exclusions

• Drupal technology infrastructure: ITS responsibility CMS Transition Manager to coordinate

• Priority decision for website transitioning: UQ stakeholder decision coordinated by CMS Transition Manager

• Approach to transition decision: final decision on content transition method outside of CMS Transition Manager remit

Monitoring & Controlling Process GroupMonitoring & Controlling Process Group

Stakeholder Management

Initiating Process Group

Initiating Process Group

Planning Process Group

Planning Process Group

Executing Process Group

Executing Process Group

•Stakeholder Analysis•Stakeholder Register

•Stakeholder Management Plan (subsidiary)

•Risk & Issues log•Change Requests•PMP updates

Weekly PSR email (all)

•Project Health Summary•Achievements this week•Priority Areas next week

Weekly Team Meeting (all)

•Agenda•Points discussed•Actions (past) & Actions (new)•Risks Issues & Dependencies

Monthly PSR (all)

•Overall Status Description•Project Health Summary•Commentary: achievements/priorities•Risks Issues & Dependencies

UQ Drupal Support Service and Transition

Deliverable Q1 2014 Q2 2014 Q3 2014 Q4 2014

Enterprise Drupal

System

Support Service

Training

Standard Profile DefineRequirements

ITS Implementation

Organisation OwnedProfile

Define Requirements

Key Website Profile DefineRequirements

Alpha BetaProduction &

Ongoing Support Service

ITSImplementation

Alpha BetaProduction &

Ongoing Support Service

ITS Implementation Alpha BetaProduction &

Ongoing Support Service

Drupal Support Service App & Publishing

DefineService Offering

Documentation First draft

Website Planning

Community Planning

Drupal Information Sessions

Iterations of: Planning, Content Production & Delivery

Site Coordinator Planning

DefineProcesses

Establish SLAs/KRI

People & Systems Service Live & Ongoing Service Delivery

Planning Second draft Final draft Publication & Ongoing Maintenance

DesignBuildContent Production

TestingProduction &

Ongoing Content Management

Discovery & Policy

Execution Engagement

Content Production Delivery

Custom Site Coordinator

DefineRequirements

Provider Engagement Delivery Coordination

Site Architect Define Requirements Provider Engagement Delivery Coordination

UQ Drupal Support Service and Transition

Deliverable Q1 2014 Q2 2014 Q3 2014 Q4 2014

External Provider Panel

Transition Websites

Development & Training

Planning RFP

Organisation Owned Websites

Planning

Evaluation ContractProduction &

Ongoing Support Service

Requirements Speciation

Implementation Content Integration Testing Release