UPPER ARLINGTON SCHOOLS · Creation of guiding principles Selection of construction advisor. Community Facilities Task Force. ... • Define clear learning and teaching targets and

MOODY NOLAN | PERKINS+WILL

UPPER ARLINGTON SCHOOLSCOMMUNITY-WIDE MASTER PLANNING SESSION #1SEPTEMBER 9+10, 2015

YOURVOICE MATTERS

MOODY NOLAN PERKINS+WILL HILLIARD JEANE

Nancy Drees and Paul Imhoff

Emilie Greenwald

Steve Turckes and Keith DeVoe

Chris Potts

Jackie DeGarmo

Community Participants

Paul Imhoff

Agenda6:00 Welcome and Introductions

6:20 Upper Arlington’s Educational Focus

6:35 Process Overview and Schedule

6:55 Building Team Meeting Introduction

7:05 Visioning Session Recap and Guiding Principles

7:25 Table Chats

7:55 What’s Next? / Closing Remarks

8:00 Adjourn

Facilities Master Planning

YOUR VOICE MATTERS!

Two-year facilities master planning process Assessment phase (through December 2015) Options phase (January - December 2016) Decisions phase (January – May 2017)

Facilitation by design team from Perkins+Will & Moody Nolan

Tremont Addition Project

Immediate need due to increased enrollment 2010 – 534 students 2015 – 599 students 2020 – 634 students (projected) 2025 – 652 students (projected)

Construction phase one: Begins this fall Additional classrooms, new media center

Construction phase two: Begins May 2016 New gymnasium, convert old gymnasium to multi-

use cafeteria, convert old cafeteria to main office with secure entrance, renovate music area

Fall 2013

Extensive community dialogue reveals three consistent themes

Spring 2014

Strategic planning process beginsHybrid approach Public sector:

• Widespread participation• Multiple opportunities for feedback, input (more than 4,000

points of contact) Private sector:

• Focused, what matters most• Measurable, results-oriented

Strategic Planning Process

Focus on community themes of efficiency, accountability and results

EfficiencyEfficiency

•Productivity & Efficiency Work Team

AccountabilityAccountability

•Quality Profile Work Team

ResultsResults

•Learning Experience Work Team

Productivity and Efficiency Work Team Briefing Paper – July 2014

Aging buildings maintained on a year-by-year basis

More proactive approach needed

Engage the community in a master planning process

“Essential to the long-term financial health of the district”

Strategic Plan

Approved by the Board of Education in December 2014

Mission: Challenge and support every student, every step of the way.

Vision: Uniquely accomplished students prepared to serve, lead and succeed.

Five goals: Performance Personalization Efficiency Accountability Ownership

Efficiency Goal

The Upper Arlington School District manages resources efficiently and effectively – prioritized to meet strategic goals

and performance expectations.

Leading strategy #3 – Engage the community in a facilities master planning process.

Master Planning Preparation

Productivity and Efficiency Work TeamOhio Facilities Construction Commission

review of buildingsState of the SchoolsCreation of Facilities Task ForceSelection of construction counselSelection of design firmCreation of guiding principlesSelection of construction advisor

Community Facilities Task Force

Community Facilities Task Force

Yanitza Brongers – Architect, Moody Nolan Greg Comfort – Past president, EMHT Peter Hahn – Construction attorney, Dinsmore Brett Harper – Matrka Inc., residential construction Jim Kaparos – Vice president, Lincoln Construction Jennifer Mason – Real estate counsel, Abercrombie & Fitch Lianne McGlade – Director of guest services, Donatos John Royer – President, Kohr Royer and Griffin Inc. Patrick Scott – Chief Client Officer, ICC Rich Simpson – Of Counsel, Bricker and Eckler Brian Steigerwald – Automation engineer, Honeywell Beth Wiltberger Ullum – Asst. Director Ohio Unions, OSU

Master Planning Facts

NO decisions have been made There is no zero-cost optionResidential and commercial structures are very differentWe need to hear from you! Your voice will directly impact

the final plans.We are committed to an open and transparent process


Emilie Greenwald


Chris Potts

Jackie DeGarmo


Paul Imhoff


6:20 Upper Arlington's Educational Focus




7:25 Table Chats


8:00 Adjourn

The UA Schools Strategic PlanGOAL 1: PERFORMANCE Every Upper Arlington student attains academic

excellence.

GOAL 2: PERSONALIZATION All Upper Arlington students experience a

personalized learning environment that maximizes time and resources to support their success.

GOAL 3: ACCOUNTABILITY The Upper Arlington Quality Profile provides a

transparent, sensible, and reliable accountability framework to measure and communicate academic performance, learning opportunities, and community engagement.

Areas of Focus

GOAL 1: PERFORMANCE Strategies:

• Apply formative practices to assess students in ways that address each student’s needs using a progress monitoring system, Response to Intervention (RTI), and special education and gifted audit, as well as a focus on literacy and numeracy at the elementary level.

• Define clear learning and teaching targets and ensure understanding and depth of knowledge within each academic content standard (e.g., conduct curriculum mapping and develop common assessments).

Areas of Focus

GOAL 2: PERSONALIZATION Strategies:

• Maximize the capabilities and use of the Schoologylearning management system, conduct site visits on specific personalized learning implementation questions, develop professional learning and technology plans, and improve technological reliability.

• Develop daily instructional schedules, provide professional learning around instructional strategies, and reduce interruptions.

• Create 15- and 30-semester-hour college credit pathways for students, bolster classroom guidance accessibility and activities, and facilitate career activities for freshmen to augment the existing shadowing program.

Areas of Focus

GOAL 3: ACCOUNTABILITY Strategies:

• Launch, use, and refine the Quality Profile annually. Engage the public around the profile through regular community forums and an interactive web portal.

• Conduct ongoing, systemic professional development around the Quality Profile’s value and use.

• Engage departments and schools in setting goals aligned to Quality Profile metrics.


Emilie Greenwald


Chris Potts

Jackie DeGarmo


Paul Imhoff






7:25 Table Chats


8:00 Adjourn

KEITH DeVOE, AIA, LEED APAssociate PrincipalProject Manager

Moody Nolan

AIMEE ECKMANN, AIA, CEFP, LEED APAssociate Principal

Master Planning ArchitectPerkins+Will

BRENT WILCOX, AIA, LEED APAssociate Principal

Master Planning ArchitectMoody Nolan

STEVE TURCKES, AIA, CEFP, LEED APPrincipal, K12 Practice LeaderMaster Planning Principal/Lead

Perkins+Will

JACQUELINE DeGARMOFounder, Hilliard Jeane

Educational Programming

YOUR DESIGN TEAM

WHAT IS A FACILITIES MASTER PLAN?Master Planning Process

FACILITYASSESSMENT

What physical assets are in need of repair

or replacement?

EDUCATIONALASSESSMENT

How do our facilities support the educational

focus of the District?

FINANCIALASSESSMENT

What are the priorities and

associated costs?

FACILITYASSESSMENT

What physical assets are in need of repair

or replacement?

EDUCATIONALASSESSMENT

How do our facilities support the educational

focus of the District?

FINANCIALASSESSMENT

What are the priorities and

associated costs?

How can we improve our

physical assets….

FACILITIES MASTER PLAN

….and advance our relentless

focus on learning

….while remaining fiscally

responsible?

WHAT IS A FACILITIES MASTER PLAN?Master Planning Process

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WHAT IS A FACILITIES MASTER PLAN?Master Planning/Community Engagement Process Timeline • 5 Community Engagement Sessions

• 9 Buildings

• 18 Oversight Committee Meetings

• 36 Building Team Meetings2015• 24 Community Facilities Taskforce

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WHAT IS A FACILITIES MASTER PLAN?Master Planning/Community Engagement Process Timeline

2015

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2015

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2016

Scientific Community Survey

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2016

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2016

SCIENTIFIC TELEPHONE SURVEY

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2016

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2017

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WHAT IS A FACILITIES MASTER PLAN?Guiding Principles

2015 FACILITY ASSESSMENT

• Existing physical conditions assessment

• Architectural/engineering/costing team

• Detailed review of all 9 school buildings

• Based on observations and district input

• Costs to repair, refurbish, or replace building components and systems

. . . In Progress

2015 FACILITY ASSESSMENT

Greensview Elementary SchoolWindermere Elementary School

Burbank Early Childhood School

Wickliffe Progressive SchoolTremont Elementary SchoolBarrington Elementary School

Jones Middle School

Hastings Middle School

Upper Arlington High School

. . . In Progress


Emilie Greenwald


Chris Potts

Jackie DeGarmo


Paul Imhoff






7:25 Table Chats


8:00 Adjourn

Master Planning Building Teams

Building Teams

We need you!Nine building teams will be formedCommitment of four meetings over the next 12 months Schedules purposefully designed

Team meetings facilitated by principal and the design teamTeam meeting documentation posted online for the

community

Building Teams

Why we need you: School buildings are a resource for the entire community You understand the strengths and areas of need in our buildings Your voice matters!

Building Team Essential Questions

Building Environments Learning Environments

In what ways, if any, is the building meeting the expectations and needs of all stakeholders now and into the future?

In what ways, if any, is the building meeting the expectations and needs of all stakeholders now and into the future?

In what ways, if any, is the building not meeting the expectations and needs of all stakeholders now and into the future?

In what ways, if any, is the building not meeting the expectations and needs of all stakeholders now and into the future?

Building Team Goals

Briefing paper for the Board of Education that addresses each essential question

Ensure we have insight and feedback from ALL stakeholders to serve as the foundational information for the rest of the planning process


Emilie Greenwald


Chris Potts

Jackie DeGarmo


Paul Imhoff






7:25 Table Chats


8:00 Adjourn

“.. growing the unique talents, abilities, accomplishments and dreams of each child”

UA COMMUNITYSTRATEGICPLAN

Invest in personalized learning strategiesImplement the UA Quality ProfileIdentify and act on operational and facility efficiencies


“.. graduating uniquely accomplished students prepared to serve, lead and succeed.”


.. in

a very

different

world

UNSTOPPABLE INNOVATION

RELENTLESS CHANGE

FEROCIOUS COMPETITION

What implications will these changes have for

how we prepareour students?

WHAT EXPERTS ARE SAYING

INNOVATION and EDUCATION

• Creative Confidence

• Design Thinking

• Agility

• Inter-cultural competencies

• Ease of Collaboration

• Resiliency

DISRUPTIONS in HIGHER ED

ADVANCES in NEUROSCIENCE

• Critical growth burst periods• Neuroplasticity• Role of emotion• Knowledge retrieval• Experiencing “Awe”

INNOVATION in TOOLS and RESOURCES

NEW WORK SPACES

MAY JUNE JULY SEPTEMBER OCTOBER DECEMBER

“If we teach today’s students

as we did yesterday’s

then we are robbing them

of their tomorrow.”

John Dewey

What principles should drive our study of

UA facilities?

Support a personalized learning experience so each student succeeds

Maintain a steadfast commitment to the arts

Promote the continued importance of service learning

Support extracurricular activities and athletics

Pursue excellence by supporting collaborative, creative, flexible, engaging and authentic learning environments for all

VISIONING SESSION GUIDING PRINCIPLESOUR DISTRICTS EDUCATIONAL ENVIRONMENTS….

1. WILL CHAMPION UNIQUELY ACCOMPLISHED LEARNERS


2. WILL BE FISCALLY RESPONSIBLE AND COMMUNITY RESPONSIVE

Provide the best return on investment, both financially and academically

Honor our past with a focus on the future

Reflect what our community values

Be environmentally sustainable


3. WILL FOSTER AND ENGAGE RELATIONSHIPS

Serve as a center of the school community

Advance leadership at all levels, for students and educators, within the community and nationally

Cultivate relationships between the students, educators, parents and the community

Encourage collaboration with community organizations, business, universities and other school districts


4. WILL BOLSTER COLLABORATION AND CREATIVITY

Support social, emotional and academic learning options and opportunities within and beyond the classroom

Create adaptable, flexible and agile environments to meet the changing needs of all learners

Empower students and educators

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Are we planning for our past?

Or our children’s future?


Emilie Greenwald


Chris Potts

Jackie DeGarmo


Paul Imhoff






7:25 Table Chats


8:00 Adjourn

Individually (for ~5 minutes):

Review the Master Plan Guiding Principles and prioritize each principle

on a scale of 1 to 5 (1 = least important, 5 = most important)

As a group (for the remaining ~25 minutes):

Share your thoughts on the priorities with your table

Table Chats….


Emilie Greenwald


Chris Potts

Jackie DeGarmo


Paul Imhoff






7:25 Table Chats


8:00 Adjourn


Emilie Greenwald


Chris Potts

Jackie DeGarmo


Paul Imhoff






7:25 Table Chats


8:00 Adjourn

Documents

UPPER ARLINGTON SCHOOLS · Creation of guiding principles Selection of construction advisor. Community Facilities Task Force. ... • Define clear learning and teaching targets and