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Introduction to

Global Payroll

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Areas to be Covered

• Global Payroll Integration• Setting up Employee Data

» Entering Employees Tax Data» Entering Direct Deposit Information» Entering Loans» Entering Pension

• Processing Court Orders» Assigning Court Orders» Assigning Net Pay Recipients

• Preparing for Payroll Process» Entering Positive Input» Time & Labor Import

• Absence Events

• Running the Payroll Process» Running Identify Process» Running Calc Process» Checking Payee Messages» Checking Payee Status» Running Re-Calc Process» Closing Payroll – Finalize Process

• Post Payroll Process» Payment Prep Process» Payment Prep – GBR / IRL» Creating BACS» GL Process

• Off-Cycle Processing• Year End Processing• Reports

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How does it work..??

Process StructureHow to

Process

Calendar Period IDWhen to

Process

Organization StructureWho to

Process

Pay Computation

Processing Calendar

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Potential Organizational Structure

Base PayBASE PAY

HolidayHOLIDAY

Element GroupUPMC_ELEMENT_GROUP

Pay EntityUPMC

Statutory PaySSP/SMP/SAP

Payees

Eligibility GroupIRL

Bonus BONUS

Pay GroupIRLXX

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Global Payroll

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Payee DataMaintaining Employee Tax DataGlobal Payroll Payee Data Taxes Tax Data / Student Loans / Tax Credits

• Maintain Tax Data

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Payee DataMaintaining Employee Tax DataGlobal Payroll Payee Data Taxes Tax Data / Student Loans / Tax Credits

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Payee DataMaintaining Employee Tax DataGlobal Payroll Payee Data NI Maintain NI Data

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Payee DataMaintaining Employee Tax DataGlobal Payroll Payee Data Net Pay Maintain Bank Accounts

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Payee DataMaintaining Employee Tax DataGlobal Payroll Payee Data Net Pay Net Pay Elections

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Payee DataMaintaining Employee Tax DataGlobal Payroll Payee Data Loans Maintain Loans GBR

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Payee DataMaintaining Employee Tax DataGlobal Payroll Payee Data Pension Information Assign Scheme GBR

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Payee DataMaintaining Employee Tax DataGlobal Payroll Payee Data Garnishments/Court Orders Assign Court Orders GBR

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Deduction Pay Out - Net Pay Recipient

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Positive Input – Entering Pay

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Entering Payroll Advances

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AdjustmentsTime & Labor Report Time Adjust Paid Time

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Run Controls

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Time and Labor Process – Creating Payable TimeTime & Labor > Process Time > Request Time Administration

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Absence Events2 Types – Statutory – HolidayGlobal Payroll Payee Data Maintain Absences Absence Event GBR

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Statutory Absence DetailsWorkforce Administration Absence and Vacation Maternity/ Parental Leave UK

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Payroll ProcessingIdentify – Calculate – FinalizeGlobal Payroll Absence and Payroll Processing Calculate Absence and Payroll

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How does it work………

Calendar Group ID

Run Type

Calendar ID

Calendar Period ID

Process List

Pay Group

Run Control

How

When

Who

Combines Organization and Process Structures to define Payroll Process

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Creating a company

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Adding a new starter

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Starters cont……

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Adding Tax details

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Tax details cont………

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Bank details

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Court Orders

• Add screen

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P45 requests

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Holiday Pay

• The current holiday scheme will carry over to the PeopleSoft application.

• Requests will come through Tomass as of now and be keyed through Time & Labour.

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Reviewing Payroll ResultsGlobal Payroll Absence and Payroll Processing Review Absence Payroll Info Results

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Reviewing Payroll ResultsGlobal Payroll Absence and Payroll Processing Review Absence Payroll Info Payee Messages

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Reviewing Payroll ResultsGlobal Payroll Absence and Payroll Processing Review Absence Payroll Info Payee Status

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Post Payroll Processing – GL, Payslips, GLGlobal Payroll Payslips Create / Print Payslips

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Payments – Payment Prep, Payment, BACSGlobal Payroll Payment Processing Run Payment Prep / Run Payment Prep GBR

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Payments – Payment Prep, Payment, BACSGlobal Payroll Payment Processing Create BACS File / BACS File Audit

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General Ledger Processing

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Global Payroll Processing Time& Labor /GL Costs Send Costs to Time & Labor

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Global Payroll Processing Time& Labor /GL Costs Send Costs to GL

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Global Payroll Processing Time& Labor /GL Costs Reset GL

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Global Payroll Processing Time& Labor /GL Costs Finalize Costs for GL

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Off-Cycle – Advance PaymentsGlobal Payroll Absence Management Absence & Payroll Processing Off-Cycle

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Off-Cycle – Advance PaymentsGlobal Payroll Absence Management Absence & Payroll Processing Off-Cycle Requests

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Off-Cycle – Advance PaymentsGlobal Payroll Absence Management Absence & Payroll Processing Off-Cycle Requests