Upgrading to Secure FTP

6/28/2012

Agenda

• Purpose and New Features

• Overview of Changes using Filezilla

• Quick Demo, Switchover Logistics and Contact Info

Purpose

• The current method for exchanging data with the State is “hackable”

- The data is in a human readable format throughout the transmission

• The new method encrypts the data throughout the transmission

• Nearly 20% of the exchanges have already been switched to the new “secure” methodology

New Fields and Data Modifications

• Two new “optional” fields have been added to the end of the transmission: Client date of birth

Prior Authorization Number

• If included, birth date must be a valid date in the format mm/dd/yyyy and can’t be a future date or a date older than 01/01/1900

• PA number is not currently validated

Please include MHBG designation within the “service type” field when served with MH Block Grant Funds

• Here is some sample data MHBG Designation – MH1-11-111|3|123-45-6789|Testman|Bob|I|Y|Y|Community Integration - MHBG|1203|20.66 |

01/12/2012|01/12/2012|4|0|0|Y Birth date only – MH1-11-111|3|123-45-6789|Testman|Bob|I|Y|Y|MEDICATION SERVICES|1507|20.66 |01/12/2012|

01/12/2012|4|0|0|Y|12/31/1990 PA only – MH1-11-111|3|123-45-6789|Testman|Bob|I|Y|Y|DLS|1205|20.66 |01/12/2012|01/12/2012|4|0|0|Y||1234567

(notice the extra bar to skip the birth date) Both new fields and MHBG – MH1-11-111|3|123-45-6789|Testman|Bob|I|Y|Y|DLS - MHBG|1203|20.66 |01/12/2012|

01/12/2012|4|0|0|Y|12/31/1990|1234567 (notice the extra bar to skip the birth date)

Transmission Changes if Using Filezilla

New FTP Host

Port not needed

Encryption method required

User id and password have not changed

New File Directory Structure

Drop your files in the TESTAGREISFileSubmissions folderThis folder will start with TEST during testing. The word TEST will be removed when you are switched to production.

Folder for data returned from State

Demo, switchover logistics and contact info

• Demo

• Testing your connection1. Create a test file or use one of your production files. Test file must be in same

format as a production file.2. Sign-on to new site.3. Drop test file in TESTAGREISFileSubmissions folder4. You should get 2 e-mails – one that says we received your file and one that says

that the test was completed successfully

• Once testing is completed, we can switch you to the production environment that same day. Just call or e-mail me using the information below.

• Contact infoLarry Hite207-557-3977larry.hite@maine.gov