1

Updating your UNSW Global Staff Email Signature At the end of this exercise you should have a company approved formatted email signature that looks like this (either all in dark blue or black):

Step 1: Open this link from the staff intranet http://intranet.nsg.unsw.edu.au/policy_manual/5_0/BrandingandStationary/unsw-global-email-signature/EmailSignatureTemplate.doc. Select the email signature template under your business group and location, highlight it then copy (Ctrl C).

2

Step 2: Go to email your Outlook program, click on Tools > Options

Step 3: Click on the Mail Format tab.

3

Step 4: Click on the Signatures button.

Step 5: To update your General Signature, delete all text in the Edit Signature text box.

4

Step 6: Paste (Ctrl V) the email signature you’ve highlighted in Step 1 into the Edit Signature text box.

Step 7: Select the whole text in the Edit Signature box and select font as Arial. The font sizes should be the same as copied from the word template in Step 1.

5

Step 8: Edit your Full Name, Title/Position, Telephone, Fax & Mobile (if you have a company mobile) and double check all your business group details are correct. If you wish, you may change the font colour to dark blue.

Step 9: Set your new default signature (usually named General) for New Messages and Replies/Forwards.

6

Step 10: Click on Personal Stationery Tab to setup default Font. Click on the Font button.

Step 11: Click on the Font button under New mail messages.

7

Step 12: Select Arial and 10pt then click OK. Then click the Font button under Replying or Forwarding messages and select Arial and 10pt then click OK. Click OK to close the remaining windows. Note: You may choose dark blue as an alternate Font Colour for New Mail or Replying or Forwarding emails.

Step 13: To test, simply click New to open a new email and your signature should automatically load. In some cases you might need to close down Outlook and re-open to activate the new email signature.

8

Please Note: This is the approved template. No other variations are permitted. This means no other text colours, screens or backgrounds, additional personal details, images, imbedded photos or logos or other “non-approved” descriptors. The approved UNSW Global disclaimer is automatically added to each email when sent, and this process is managed by UNSW Global IT. All emails sent out under UNSW Global are legal documents. Staff should re-read the UNSW Global Policy about their responsibilities, use of and liabilities associated with the email system. These can be found at: http://intranet.nsg.unsw.edu.au/policy_manual/content_6_0.asp If you need any assistance with the technical creation of your email signature, please contact UNSW Global IT Support Team on 9385 6340. If you need assistance on layout, format or the template, please email pubsrequest@unswglobal.unsw.edu.au. All staff must have their email signature on all new email, replies and forward messages (Step 9).