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UPDATESONACADEMICCALENDAR&CLASSSCHEDULINGCHANGES
FA L L 2 0 1 6
ACADEMICCALENDARTASKFORCE(2014-15)
§ Appointed inFall2014byProvostBras;Co-Chaired byPaulKohn(VPES)andStevenGirardot(AVPUE)
§ Concluded inSpring2015withfourkeyrecommendationsthathavebeenfullyimplemented asofSummer2016:
§ Eliminated DeadWeek;ReplacedwithReadingPeriodsandFinalInstructionalClassDaysaswellas“WrapAround”FinalExamweek
§ Nofinalexamsscheduled onFridaybeforecommencement§ Twoadditional classholidays incorporatedintothecalendar.
Wednesday beforeThanksgiving infallsemester andthedaybeforeoraftertheJuly4holidayinsummersemester
§ Springsemester startsnoearlier thanthe2ndMondayofJanuary
§ Didnotaddressdailyclassscheduleor15-minutepasstime
NEWFINALEXAMWEEKSTRUCTURE(BEGANSPRING2016)
WEEK N-1MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY FinalsTime
Periods
FinalInstructionalClassDays
Less-RestrictiveDeadWeekPolicy forthesedaysonly
ReadingPeriod
ReadingPeriod
Period2 I. 8-10:50
Period3 II.11:30-2:20
Period1 Period 4 III.2:50-5:40
CommonExam** ** IV.6-8:50
**NOTE:Classes scheduledtomeetafter6pmwillhavetheirfinalexamsduringtheevening(PeriodIV)onthesamedayoftheweekastheclassmetduringtheterm(ThursdayorFridayofWeekN-1orMonday,Tuesday,orWednesdayofWeekN).
NEWFINALEXAMWEEKSTRUCTURE(BEGANSPRING2016)
WEEK NMONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY FinalsTime
Periods
Period5ReadingPeriod
Period9 Period12 Conflict PeriodGraduation
I. 8-10:50
Period6 Period10 Period13 Conflict Period II.11:30-2:20
Period 7 Period 8 Period 11 Period14NoExamsScheduled
III.2:50-5:40
CommonExam**
CommonExam**
CommonExam**
CommonExam** IV.6-8:50
**NOTE:Classes scheduledtomeetafter6pmwillhavetheirfinalexamsduringtheevening(PeriodIV)onthesamedayoftheweekastheclassmetduringtheterm(ThursdayorFridayofWeekN-1orMonday,Tuesday,orWednesdayofWeekN).
1. AppointedbybyProvostRafaelBrasandExecutive VicePresident forAdministrationandFinanceSteveSwant inNovember 2015;completedworkattheendofSpring2016;finalized report inJuly2016.
2. Keyrecommendations
§ ClassroomScheduling re-alignedfromCapitalPlanningandSpaceManagement(CPSM)totheRegistrar’sOffice
§ NewDailySchedulingGridIntroduced
§ 15-minutepasstimesbetween classes
§ 2-dayweekclassesmeetfor75minutes/class (currently80)
§ FridayFlexible Block- supportawiderangeofcoursetypesanddeliveryoptions
§ Anticipated implementation: Fall2017(trainingonnewgridandrelatedprocedurestobeginimmediately; beingcoordinatedbytheRegistrar’sOffice).
CLASSROOM&ACADEMICSCHEDULINGTASKFORCE (2015-16)
§ Establish Instructional andClassScheduling Subcommittee (ICSS)oftheIUCC/IGCC
§ Cross-functionalmembers include facultyandstafffromCPSM,GTPE,andRO
§ Charge:Assists ROwithenforcementofscheduling grid;Approvesexceptions;Recommends Policy;Engages inShort- andLong-TermPlanning
§ ProposeNewScheduling Policies andPractices
§ AnchorCourses– PriorityforScheduling/Rooms
§ Consistent approachtoregistrationpractices (waitlists,overloads/permits) aswellasdegree information(e.g., degreemaps)
§ Long-termprojectedclassschedules
§ IdentifyTechnology Resources
§ PlanforsharedusageofEMSwithRegistrar’sOfficebyJanuary2017
§ Whatisneeded toenhance existingtools? (e.g., BANNER, EMS,DegreeWorks)
§ Whatnewtoolsmaybeneeded?
CLASSROOM&ACADEMICSCHEDULINGTASKFORCE(2015-16)
3. Procedures andPoliciesfornewDailySchedulingGrid
§ 18standardtimeslots for3-lecture-hourcourses(figureonnextslide)§ Six50-minuteMWFtime slotsbefore3:00p.m.§ Four75-minuteMWtimeslotsafter3:00p.m.§ Eight75-minuteTuTh timeslots
§ Definedprocesses andtimeslots forother lecturecoursesandlaboratories
§ CoursesMUSTmeet instandardtimeslotsunless anexception isapproved
§ Anchorcourses– fixedtimeandroomassignments formultiple termstofacilitatestudentplanning forcritical courses
§ FridayFlexible Block– possible innovativeuses§ 3-hourcoursesthattraveloff-campustoengagethecommunity§ Regulardepartment/industry seminars andsocialevents§ Jointsessions ofregularclasses andexecutive/weekend programs
CLASSROOM&ACADEMICSCHEDULINGTASKFORCE (2015-16)
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
8:00am
9:00am
10:00am
11:00am
12:00pm
1:00pm
2:00pm
3:00pm
4:00pm
5:00pm
6:00pm
7:00pm
8:00pm
8:00-8:50
9:05-9:55
10:10-11:00
11:15-12:05
12:20-1:10
1:55-2:45
3:00-4:15
4:30-5:45
6:00-7:15
7:30-8:45
8:00-8:50
9:05-9:55
10:10-11:00
11:15-12:05
12:20-1:10
3:00-4:15
4:30-5:45
6:00-7:15
7:30-8:45
8:00-8:50
9:05-9:55
10:10-11:00
11:15-12:05
12:20-1:10
Flexible Block3:00-7:15
8:00-9:15
9:30-10:45
12:00-1:15
1:30-2:45
3:00-4:15
4:30-5:45
6:00-7:15
7:30-8:45
8:00-9:15
9:30-10:45
12:00-1:15
1:30-2:45
3:00-4:15
4:30-5:45
6:00-7:15
7:30-8:45
1:55-2:45 1:55-2:45
ThecampusculturearoundclassroomschedulingMUSTshift toacommongoodphilosophy.Asacampuscommunity,weshareclassroomresources, andoneunit’sorindividual’sneeds arenotnecessarilymoreimportantthanthoseofanother. Thismeansthatwehavetocompromise,withthepriorityofmeetingneeds firstandthenpreferences whenpossible.
-Classroom&AcademicSchedulingTaskForceReport,page9
CULTURECHANGE
• Dr.PaulKohn,ViceProvostforEnrollmentServices• Dr.LeslieSharp,Associate ViceProvostforGraduateEducation&FacultyDev.• Mr.HowardWertheimer, Director,CapitalPlanningandSpaceManagement• Dr.BillBaron,CollegeofSciencesFacultyRepresentative• Dr.AlFerri,CollegeofEngineering FacultyRepresentative• Mr.DavidWhite,CollegeofComputingFacultyRepresentative• Dr.LisaYaszek,IvanAllenCollegeFacultyRepresentative• Dr.Saby Mitra,SchellerCollegeofBusiness FacultyRepresentative• Prof.JulieKim,CollegeofDesignFacultyRepresentative• Ms.TanyaKrawiec,GTProfessional Education• Ms.LauraMargaretBurbach,Undergraduate SGARepresentative• Mr.ThomasGable,GraduateSGARepresentative• Ms.AbbyPhelps,Undergraduate Student
Consultants totheTaskforce:SandiBramblett,DebbiGreene, Reta Pikowsky,CynthiaHutcherson,RichSteele, JohnLeonard
Research andSupport:SandySimpson,DaisyYu,Cara-JoyWong
CLASSROOM&ACADEMICSCHEDULINGTASKFORCEMEMBERSHIP
MOREINFORMATION
CompleteReportandAppendices(includesbothtaskforcereports):www.b.gatech.edu/2eZRVLw
Questionsorcommentsmaybedirectedto:Dr.JoeHughesProfessor,ECE
Dr.StevenGirardotAssoc.ViceProvostforUndergraduateEducation
