Upload
others
View
11
Download
0
Embed Size (px)
Citation preview
UPDATE TO PREQUALIFIED LIST OF BIDDERS FOR THE
SUPPLY/PROVISION OF GOODS, SERVICES AND WORKS
FOR 2018-2020.
TENDER REF NO: SIC/ PREQ/02/18
5TH APRIL, 2019.
Stima Investment Cooperative Society Ltd invites applications from interested and
eligible firms for pre-qualifications for the supply/provision of goods, services and
works for the Year 2018/2020. This is in line with the allowed bi-annual update to the
current list.
ITEM
NUMBER
CATEGORY DESCRIPTION ELIGIBILITY
PROVISION OF GENERAL GOODS AND SERVICES
1 SIC/01/18 Provision of Cleaning, Fumigation and Pest
Control Services
Special
2 SIC/02/18 Supply of General Office Stationery Special
3 SIC/03/18 Provision of First Aid Equipment Open
4 SIC/04/18 Provision of Courier and Postage Services Open
5 SIC/05/18 Supply of Drinking Water & Dispensers Open
6 SIC/06/18 Supply of Emergency Clean Water Supply
(Truck Loads)
Open
7 SIC/07/18 Supply of Uniform (Custom-Made), Suits
Supply (Ready-Made), Industrial Safety
Wear, T-shirts, overalls, dust coats
Special
8 SIC/08/18 Provision and Maintenance of Hand dryers Open
9 SIC/09/18 Supply of Furniture, Furnishings & Fittings Open
10 SIC/10/18 Provision of Repair of Furniture and
Fittings Services
Open
11 SIC/11/18 Supply of Safes and Fire proof cabinets Open
FACILITIES MANAGEMENT &MAINTENANCE
12 SIC/12/18 Supply & Maintenance of Generators Open
13 SIC/13/18 Supply & Maintenance of Electrical and
Electronic Appliances- Microwave, TV
Installations and Repairs
Open
14 SIC/14/18 Maintenance Safes and Fire Proof Cabinets Open
ICT EQUIPMENT & RELATED ITEMS
15 SIC/115/18 Provision of Multi-Functional Network
Printer Lease Services
Open
16 SIC/16/18 Supply of Equipment (Printers, toners,
Photocopiers, Scanners, LCD Projectors,
Telephones , mobile phones, cameras
Open
17 SIC/17/18 Maintenance of Equipment (Printers,
Servers, Computers, Laptops, Routers,
Open
Switches Photocopiers, Scanners, LCD
Projectors, Telephones
18 SIC/18/18 Supply of Computer Software and Licenses Open
19 SIC/19/18 Provision of Internet Services and Web
Domain Hosting Services
Open
20 SIC/20/18 Provision of Mobile App Services Open
21 SIC/21/18 Provision of Disaster Recovery Services Open
22 SIC/22/18 Provision of Network Infrastructure
Services, Data Communication Services,
Computer Networks
Open
SECURITY RELATED SERVICES, ALARM & CCTV
23 SIC/23/18 Provision of Security Guarding Services Open
24 SIC/24/18 Supply and Installation of CCTV, Access
Control, Intruder Alarms Metal & Explosive
detectors
Open
25 SIC/25/18 Provision of Local and International
Courier, Postage & Parcel Services
Open
MARKETING AND COMMUNICATION SERVICES AND MATERIALS
26 SIC/26/18 Design, Printing & Supply of Marketing
and Branded Promotional Items &
Merchandise
Special
27 SIC/27/18 Supply of Assorted Items (e.g. Trophies,
Photo Frames, Artifacts, Artworks,
Special
28 SIC/28/18 Supply & Maintenance of Outdoor
Advertising Items (Directional Boards &
Road Signs, Billboards,
Special
29 SIC/29/18 Provision of Event Management Services
(e.g. Events, Sponsorships, Road shows
Etc.)
Open
30 SIC/30/18 Provision of Professional & Ordinary
Photography, Videographer & Related
Services
Open
31 SIC/31/18 TV and Radio Commercial Production
Houses
Open
TRANSPORT, CLEARING & FORWARDING SERVICES
32 SIC/32/18 Clearing & Forwarding Services Open
33 SIC/33/18 Motor Vehicles Valuation Services Open
34 SIC/34/18 Provision of Cab/Taxi Services, Car Hire,
Buses & Mini Buses, Trucks
Open
35 SIC/35/18 Provision of Air Travel, Reservation &
Ticketing Agency Services (IATA
Registered Only)
Open
BUILDING WORKS
36 SIC/36/18 Provision of Construction Services;
Including Renovations, Partitioning and
Repairs
Open
37 SIC/37/18 Supply and Maintenance of Lifts and
Escalators
Open
38 SIC/38/18 Renewable Energy Contractors Open
39 SIC/39/18 Supply & Maintenance of Fire Fighting and
Fire Protection Equipment
Open
40 SIC/40/18 Supply, Installation and Maintenance of Air
Conditioning and Refrigeration services
Open
41 SIC/41/18 Provision of Electrical Installations Services,
Repairs & Maintenance
Open
42 SIC/42/18 Provision of Plumbing Installations &
Drainage Services
Open
43 SIC/43/18 Provision of Structured cabling Services Open
44 SIC/44/18 Supply, Installation & Maintenance of
Window Blinds & Curtains
Open
45 SIC/45/18 Provision of Borehole /Pump Servicing &
Maintenance
Open
46 SIC/46/18 Provision of Waste Treatment Systems Open
47 SIC/47/18 Cleaning and maintenance of water tanks
and swimming pools
Open
PROFESSIONAL SERVICES
48 SIC/48/18 Provision of Property and Land Valuation
Services
Open
49 SIC/49/18 Provision of Auctioneering & Debt
Collection Services
Open
50 SIC/50/18 Provision of physical planning services Open
51 SIC/51/18 Provision of Occupational Safety & Health
Advisory Services (I.E. Audits, Assessment
and Trainings)
Open
52 SIC/52/18 Provision of land surveying services Open
53 SIC/53/18 Provision of Tax Consultancy, Audit, and
Accounting Services
Open
54 SIC/ 54/18 Provision of Marketing ,Customer Service
and PR services
Open
55 SIC/55/18 Provision of ICT Audit Consultancy
Services
Open
56 SIC/56/18 Provision of property and Facility
Management Services
Open
57 SIC/57/18 Provision of HR Training and Consultancy
Services (i.e. Employee Satisfaction,
Recruitment,
Open
58 SIC/58/18 Provision of legal services Open
59 SIC/59/18 Provision of Quantity Surveyor (QS)
Services
Open
60 SIC/60/18 Environmental Impact assessment and
management consultancy service
Open
61 SIC/61/18 Team Building, Psychometric Testing,
Various Training Services Etc.)
Open
62 SIC/62/18 Provision of Architectural, Interior Design
& Landscape Design Consultancy Services
Open
63 SIC/63/18 Energy/power audit services Open
64 SIC/64/18 Provision of First Aid Training, Fire
Marshalls Training, Fire Audit,
Open
65 SIC/65/18 Civil/Structural Consulting Engineers Open
66 SIC/66/18 Provision of External Audit Services Open
67 SIC/67/18 Electrical and Mechanical Consulting
Engineers
Open
68 SIC/68/18 Provision of ICT Research and
Development Consultancy
Open
69 SIC/69/18 Renewable Energy Consultancy Services
and provision of Project management
consultancy services
Open
70 SIC/70/18 Provision of Agribusiness Consultancy
Services
Open
71 SIC/71/18 Agribusiness Sub-contracting Services Open
Note: Special groups are women, youth and persons living with disabilities who are
registered with the national treasury.
Prequalification documents may be downloaded from Stima Investment website on
www.stimainvestment.co.ke
Duly completed Pre-qualification documents should be submitted in plain sealed
envelopes clearly marked with the prequalification category number and name and
should be addressed to:
The Chief Executive Officer,
Stima Investment Co-operative Society Ltd,
P.O Box 37895-00200
Nairobi.
And deposited in the tender box situated at the reception of Stima Investment Plaza 1
on 5th floor so as to be received on or before Monday 22nd April 2019 at 12:00 noon. The
submitted prequalification documents shall be opened immediately thereafter in the
boardroom on 5th floor of Stima Investment Plaza in the presence of bidders or their
representatives who may wish to attend.
For Stima Investment Co-operative Society Ltd
CHIEF EXECUTIVE OFFICER.
1. PRE-QUALIFICATION INSTRUCTIONS.
1.01 Introduction.
Stima Investment Cooperative Society would like to invite interested candidates
who must qualify by meeting the set criteria as provided to perform the contract
of supply and delivery or provision of goods and services to the society.
1.02 Objective.
The main objective of prequalification of suppliers is to supply and deliver
assorted goods and services under relevant Tenders/Quotations to the Society as
and when required during the two – year period ending 31st December 2020.
1.03 Invitation of prequalification
Suppliers registered with the Registrar of Companies under the laws of Kenya in
respective merchandise or services are invited to submit their pre-qualification
documents to CHIEF EXECUTIVE OFFICER, STIMA INVESTMENT
COOPERATIVE SOCIETY LTD, so as to be pre-qualified for submission of
quotations. The prospective suppliers are required to provide mandatory
information for pre-qualification.
1.04 Prequalification Documents
This document includes a questionnaire to be completed and returned with the
tender and be supported by the requisite documents from eligible and competent
bidders.
In order to be considered for prequalification, prospective suppliers must submit
all the information required on the forms/questionnaire.
1.05 Submission of pre-qualification Documents
Duly completed pre-qualification and other supporting documents clearly
marked with the prequalification category number and name should be
addressed to:
The Chief Executive Officer,
Stima Investment Co-operative Society Ltd,
P.O Box 37895-00100,
Nairobi.
And deposited in the tender box at the reception on 5th Floor, Stima Investment
Plaza 1, Mushembi Road, Parklands, Nairobi.
1.06 Pre-qualification.
It is understood and agreed that the pre-qualification data on prospective bidders is to be
used by the Society in determining according to its sole judgement and discretion, the
qualification of prospective bidders to perform in respect with the tender category as
described by the client.
1.07 Essential criteria for Prequalification.
Experience- prospective suppliers of goods and services should demonstrate ability and
experience to organize, supply and deliver any of the categories of goods and services
listed in tender notice.
Financial Capability- The supplier’s financial capability will be determined by
examination of the latest two year audited financial statements submitted with
prequalification documents as well as letters from references from the bankers regarding
credit/financial position.
Past performance-The past performance of suppliers shall be given due consideration in
the prequalification exercise. Letters of reference from past and present clients should be
included.
Capacity of the Firm- Prospective suppliers of goods and services should demonstrate
that they have the technical, physical, logistical and human resource capacity to supply
and deliver the category of goods and/or services that they are seeking to be prequalified
for.
1.08 Notification of Pre-qualification.
All participants shall be notified formally of the outcome after completion of the pre-
qualification process.
1.09 Presentation.
A table of contents illustrating the contents of the documents is compulsory, as it creates
ease of evaluation and will help verify the contents.
1.010 Verification.
The Society shall have the right to visit the supplier’s premises to verify the information
provided in the document and ascertain as part of the prequalification process, that the
supplier in deed has the capability to provide the stated goods and/or services.
2. INSTRUCTION TO BIDDERS.
2.1 PREQUALIFICATION DATA FORM
The attached questionnaire forms PQ-1, PQ-2, PQ-3, PQ-4, PQ-5, PQ-6, PQ-7 are to be
completed by prospective suppliers/contractors who wish to be pre-qualified for the
specified tender category
Incomplete application
Application forms that are not filled and duly stamped and submitted in the prescribed
manner will not be considered. All documents that form part of the proposal must be
written in English language and in legible ink.
2.2 QUALIFICATION
It is understood and agreed that the tender data on prospective bidders will be used by
Stima Investment in determining, according to its sole judgment and discretion, the
qualifications of prospective bidders to perform in respect to the tender lots described
by the client.
Prospective bidders will not be considered qualified unless they possess capability,
experience, qualified personnel and sustainability of equipment and net assets or
working capital sufficient to satisfactorily execute the contract for goods/services in the
judgment of Stima Investment.
2.3 DECLARATION.
The application must include a declaration form (Form PQ-7) by the tender applicant
ensuring the accuracy of the information given.
2.4 PRE-QUALIFICATION CRETERIA.
REQUIRED INFORMATION FORM REF SCORE
1 Prequalification documentation PQ-1 8
2 Pre-qualification data PQ-2 14
3 Financial position PQ-3 20
4 Past Experience-references PQ-4A 12
5 Past Experience PQ-4B 12
6 Human, Technical and Logistical
capacity
PQ-5 10
7 Confidential Report PQ-6 22
8 Declaration Form PQ-7 2
100
The qualification level is 70 points and above.
FORM PQ-1
PRE-QUALIFICATIONDOCUMENTS (8 Marks)
(ALL THESE ARE MANDATORY AND FAILURE TO ATTACH ANY OF THEM
WILL LEAD TO AN AUTOMATIC DISQUALIFICATION)
All firms must provide:-
1. Copy of Certificate of Registration.
2. Tax Compliance Certificate from Kenya Revenue Authority
3. Copy of Pin Certificates of firm/company/individual.
4. Copy of current Trade License
5. A utility Bill for proof of physical presence
6. National Construction Authority (NCA) certificates for
Contractors
7. Professional practicing licenses for professional service providers
8. Statement to indicate willingness to provide goods and services
on credit
9. Current AGPO certificate for the reserved categories.
NOTE: Expired Documents are deemed NOT ATTACHED
FORM PQ2
PREQUALIFICATION DATA (Total 14 mks)
REGISTRATION OF SUPPLIERS APPLICATION FORM.
General Information (14 mks)
I/We……………………………………………hereby apply for registration
(Name of company/firm)
As supplier(s) of…………………………………………………………………
(Item Description)
……………………………………………………………………………………..
(Category No.)
Physical Location of Business Premises:
……………………………………………………………………………………...
Postal Address:
………………………………………………………………………………………
Business Registration Ref. No:
………………………………………………………………………………………..
Date of registration of business:
………………………………………………………………………………………..
Telephone No ………………………………….. Mobile No: ……………………
Fax No: …………………………………………. E-mail ………………………….
Nature of Business:
…………………………………………………………………………………………
Full name of applicant ……………………………………………………………….
Other Business branches (If any)
…………………………………………………………………………………………..
…………………………………………………………………………………………..
FORM PQ-3
FINANCIAL POSITION (20 Marks)
1. Attach a copy of firm’s latest two years certified audited financial statements
giving summary of assets and liabilities , incomes and expenditure, cashflow
statements (15 mks)
2. Attach letters of reference from the bankers regarding supplier’s credit position.
(5 mks)
FORM PQ-4A
PAST EXPERIENCE-REFERENCES (12 Marks)
Names of Key clients with whom the applicant has done business in the last two
years including the values of contracts/ orders.
1. 1st Organization
a) Name and address of client (organization)……………………………………….
b) Description of work done……………………………………………………………
c) Name of contact person at the client / organization………………………………
d) Telephone no. of client……………………………………………………………….
e) Value of contract……………………………………………………………………..
f) Duration of Contract (date)………………………………………………………….
(Attach documental evidence of existence of contract- attachment is worth 2
mks)
2. 2nd Client (organization)
a) Name and address of client (organization)……………………………………
b) Description of work done………………………………………………………..
c) Name of contact person at the client/organization……………………………
d) Telephone no. of client…………………………………………………………...
e) Value of contract………………………………………………………………….
f) Duration of Contract (date)……………………………………………………..
(attach documental evidence of existence of contract- attachment is worth
2 mks)
3. 3rd Client (organization)
a) Name and address of client (organization)…………………………………….
b) Description of work done………………………………………………………..
c) Name of contact person at the client/organization……………………………
d) Telephone no of client……………………………………………………………
e) Value of Contract…………………………………………………………………
f) Duration of contract (date)………………………………………………………
(Attach documental evidence of existence of contract- attachement is
worth 2 mks)
FORM PQ-4B
PAST EXPERIENCE- VOLUME OF BUSINESS (12 Marks)
State three highest value of business you have handled in the past 12 month
1. Name of Highest Value Contract
a) Name of client (organization)……………………………………………….
b) Value of Contract……………………………………………………………..
2. Name of 2nd Highest value contract
a) Name of client (organization)……………………………………………….
b) Value of Contract……………………………………………………………..
3. Name of 2nd Highest value contract
c) Name of client (organization)……………………………………………….
d) Value of Contract……………………………………………………………..
Note: Marks for stating = 6 Marks, Marks for evidence attached=6 mks
FORM PQ-5
HUMAN , TECHNICAL AND LOGISTICAL CAPACITY (10 Marks)
Please provide the following and any other evidence of your firm’s physical, human
technical and logistical capacity to supply and deliver should you be awarded the
tender
1) Physical facilities
Evidence of physical premises (place of business) e.g attachment of latest utility
bill (electricity, water bill, council rate payments etc) (3 mks)
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
2) Equipment (3 marks)
List down the main equipment including Motor vehicles owned by your firm
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
3) Managerial and key personnel Competency (4 marks)
List the key managerial and technical staff of your organization (attach their
CVs)
Name of key staff Position held Position held from
(Date)
FORM PQ-6
CONFIDENTIAL BUSINESS QUESTIONNAIRE- (14 Marks)
(To be filled by all Prospective Suppliers)
All Bidders are requested to give the particulars indicated in Part 1 and either Part 2 (b) or 2(c)
whichever applies to your type of business. Youth, Persons with disabilities and Women shall
in addition complete part 2(d). Bidders are advised that it is a serious offence to give false
information on this form.
Part 1 – General
Business Name…………………………………………………………………
Location of business premises…………………………………………………
Plot No. ……………………Street/ Road ………………………………..
Postal Address ………………………….. Postal Code …………………….
Tel No………………………………..
Facsimile...………………………………..
Mobile and CDMA No……………………….
E-mail…
Nature of your business ………………………………………………………..
Registration Certificate No.……………………………………………………
Maximum value of business which you can handle at any time Kshs…………..
Name of your Bankers …………………………..Branch… ………………
*Names of Tenderer’s contact person(s) ………………………….
Designation/ capacity of the Tenderer’s contact person(s) ………………………………
Address, Tel, Fax and E-mail of the Tenderer’s contact person(s) ……………….
Part 2 (a) Sole Proprietor
Your name in full ………………………………………………………………….
Nationality ………………………Country of origin …………………………..
Part 2 (b) Partnership
Give details of partners as follows: -
Names Nationality Shares (%)
1.……………………………………………………………………….…
2.……………………………………………………………………….…
3….…………………………………………….…………………………
4.………………………………………………………………………….
5………………………………………………….……………………….
Part 2 (c) Registered Company
Private or Public …………………………………………………………
State the nominal and issued capital of company-
*Nominal in Kshs........................................................................................
*Total Issued Kshs......................................................................................
Give details of all directors as follows
Name Nationality Shares (%)
1………………………………………………….……………………….
2……………………………………………………….………………….
3…………………………………………………………………………..
4…………………………………………………………………………..
5…………………………………………………………………………..
NOTES TO THE TENDERERS ON THE QUESTIONNAIRE
The address and contact person of the Bidder provided above shall at all times be used
for purposes of this Request for Proposal.
The details on this Form are essential and compulsory for all Bidders Failure
to provide all the information requested shall lead to the Bidder’s
disqualification
5………………………………………………….………………………….….
Name of duly authorized person to sign for and on behalf of the Tenderer
..………………………..
Capacity of the duly authorized person……………………………………
Signature of the duly authorized person……………………………..
Part 2(8 marks)
STATUS OF COMPLIANCE WITH STATUTORY REQUIREMENTS
a) VAT Registration Number
……………………………………………………………………………………
b) PIN number
…………………………………………………………………………………….
c) State any quality Assurance certification eg ISO 9000 held by the company
…………………………………………………………………………………..
d) State if the company is a subject of bankruptcy proceedings, in receivership,
administrative receivership or any other form of liquidation as defined by
the applicable law.
………………………………………………………………………………………
………………………………………………………………………………………
e) Assets and Liabilities
Total Assets in Ksh……………………............................................................
f) Name of Bankers and branch
………………………………………………………………………………………
FORM PQ-7
DECLARATION (2 Marks)
Having studied the prequalification information for the above exercise,
I/We hereby state that the information furnished in our application is
accurate to the best of our knowledge.
Name……………………………………………………………………………….
For and on behalf of……………………………………………………………
Position…………………………………………………………………………..
Signature………………………………………………………………………….
Date……………………………………………………………………..................
Stamp