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UNM Chart of Accounts Hierarchy
Presen ted by Laura Pu tzAugus t 9 & 10 , 2010
( rev i sed f o r r e se rves 11 /8 /11 )
UNM Organizational Structure and Account Hierarchy
FOPA Hierarchies and Index CodeHow UNM is organized for reporting purposes
Chart of Accounts StructureHow accounting data is recorded and reported
Hyperion Reporting
Banner Forms
BANNER
Hyperion(Dynamic)
Forms
Nightly Update &Weekly Reconciliation
ODS
Overview of UNM Finance Reporting Strategy
What does this mean?
You run a Hyperion report: It has data that was in Banner the night before. If a
JV posted yesterday and you run the report today, you will see the posted JV reflected in the data for the reporting period.
You drill down on a Banner Form to see report data: This data is what is currently in Banner. If a JV was
approved and posted an hour ago, that JV will be reflected in the data you are viewing. It will NOT be reflected in your Hyperion report until tomorrow.
First, the way UNM is structured:
Index- Speed dial to FOPA
Purpose: Facilitates feeder systems Facilitates data entry Reporting
Advantages
• Control of FOPA combinations
• Simplifies data entry
• Simplifies basic reporting
• Simplifies day to day accounting
Disadvantages
• Maintenance
• Masks data grouping advantages of hierarchies
• SCT delivered reports do not typically utilize the Index code
Index to FOPA Examples
Index 258000 = 3u0044258BP131GNACTV
Index 043420 = 3U0034043BP222043E01
Index 8510V4 = 379H0851N13P17RGNACTV
Which do you prefer???
FOPA Structure-Fund
Fund Designates a fiscal and accounting entity with a self-balancing set of
accounts Connection point between GL and OL Must have a financial manager Determined by SOURCE of funds
Organization A permanent unit with assigned employees and operational budget Must have a financial manager
Program Designates NACUBO functional classifications such as: Instruction,
Research, and Public service. Used primarily for Higher Education Department (HED) reporting
Activity Is an event, conference, center or other designations that require separate
income statement (revenue and expense) tracking
Fund Type: Level 1
Level 2Fund Code: Level 1
Level 2
Level 3
Level 4
Level 5
Fund Hierarchy
HR Analysis Soil Moisture Dynamics3R01Y
HR Federal C & G HSC3RFED
CR - HSC13
Current Restricted10
Reservedfor future use
Project Year/Subproject
Project Year/Sub Project
Fund Detail/Project
Fund Classification/Source
Fund Entity
Fund Accounting Category
301Y0
HR Analysis Soil Moisture Dynamics
Fund Hierarchy
If a report is run at Fund level 2, 3U56-HU General Clinical Service - all 13 funds that roll up into this fund will be included.
Contra Program reflected in reports impact reserves reporting at Level 1 and Level 2.
If a report is run at Fund level 3, 3U0029-HU Clinical Residuals - all indices that roll up into this subset. This will NOT include any indices in other level three funds.
Fund Hierarchy in Banner - FTIFNDH
Eprint-Fund Hierarchy Report
FOPA Structure-Program
Fund Designates a fiscal and accounting entity with a self-balancing set of
accounts Connection point between GL and OL Must have a financial manager
Organization A permanent unit with assigned employees and operational budget Must have a financial manager
Program Designates NACUBO functional classifications such as: Instruction,
Research, and Public service. Used primarily for Higher Education Department (HED) reporting Should be consistent with Fund choice
Activity Is an event, conference, center or other designations that require separate
income statement (revenue and expense) tracking
Level 1
Level 2
Level 3
Level 4
Level 5
Program HierarchyProgram
Reserved for Future Use
Reserved for Future Use
Program or Project
(Endowed and Non-Endowed Spending, etc.)
NACUBO Functional Classifications
(Sponsored Research, Dept Administration, etc.)
Mission (Education, Research, Public Svc, etc.)
P163 – Fetal Alcohol Syndrome
P16 – Research Unrestricted
P2 Research
Reserved for Future Use
Program Hierarchy
If a report is run at Program Level 1 for Research, data for ALL indices that have a Research program will be included.
Contra-programs included if reports generated by Fund Level 1 or 2
If a report is run at Program Level 3, only data for indices for that specific Program or Project will be included.
Program Hierarchy in Banner - FTIPRGH
Eprint-Program Hierarchy Report
FOPA Structure-Organization
Fund Designates a fiscal and accounting entity with a self-balancing set of
accounts Connection point between GL and OL Must have a financial manager
Organization A permanent unit with assigned employees and operational budget Must have a financial manager Levels 1 – 4 determined by institution Levels 5 – 8 determined by department
Program Designates NACUBO functional classifications such as: Instruction,
Research, and Public service. Used primarily for Higher Education Department (HED) reporting
Activity Is an event, conference, center or other designations that require separate
income statement (revenue and expense) tracking
19Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Level 7
Level 8
Organization Hierarchy
PI or other Reporting Unit
Financial Reporting element
Division/Financial Reporting Unit
Department
Classification
College
Vice President
President/Governing Board
AFA2 – AVP for Finance
AF – Executive VP for HSC
A - President
258A - Unrestricted Accounting - HSC
258B – HSC Unrestricted Accounting
AFA - HSC Admin
FTMORGN
FTMORGN Drill Down
Organizational Hierarchy
Reports run at the “AF” Organizational level (Level 2) will have all index data that rolls up into the AF (VP Health Sciences Center) Organization
Reports run at the “997B” organizational level (Level 6) will have all index data that rolls up into the 997B (Pediatrics Administration Division) Organization, which is WITHIN the VP Health Sciences Center (AF) Level 2 organization.
Eprint-Organizational Hierarchy Report
FOPA Structure-Activity
Fund Designates a fiscal and accounting entity with a self-balancing set of
accounts Connection point between GL and OL Must have a financial manager
Organization A permanent unit with assigned employees and operational budget Must have a financial manager
Program Designates NACUBO functional classifications such as: Instruction,
Research, and Public service. Used primarily for Higher Education Department (HED) reporting
Activity Is an event, conference, center or other designations that require
separate income statement (revenue and expense) tracking Does not have a hierarchy structure Determined by department
Activity
Most HSC reports can be run based on activity
Departments can use Activity codes to simplify reporting
Provides grouping options for reporting
Eprint-Activity Codes Report
Hyperion Reporting
Activity Reporting
29
Account Type:
Level 1
Level 2Account Code:
Level 1
Level 2
Level 3
Level 4
Account Hierarchy
Line Item Detail
SRECNA/Notes/Council Higher Education
(Income Statement & State Reporting)
Statement of Net Assets and SRECNA Det
(Balance Sheet & Income Statement)
Statement of Net Assets and SCF Summary
(Balance Sheet & Cash Flow)
Operating, Non-Operating
Current & Non-Current
Revenue, Expense, Asset, & Liability
Resident Full Time General 0120
Resident Full Time 012
Cash Inflow Operating Activities OA
Revenues & Intra-University Activity 50
Tuition Revenue OA1
Operating Revenue 51
Account Hierarchy in Banner-FTIACTH
Account Hierarchy and Reporting
Eprint-Account Hierarchy Report
Account Code Resources
34
Utilizing Index and FOPA Hierarchies in Reporting
Hyperion
Reporting from Operational Data Store (ODS) Web based User identified parameters Report formatting flexibility (grouping options) Ability to export data to other formats (xls, txt, pdf)
35
Utilizing Index and FOPA Hierarchies in Reporting
Hyperion Reports
Income Statement FOH0001 & 2- Operating Ledger Detail & Summary
Balance Sheet FGH0001&2-General Ledger Detail & Summary
Grant FRH0001&2-Grant Ledger Detail & Summary Report
Payroll FSH0001-Payroll & Payroll Benefits Distribution Detail
FOHH001&1 Dashboard
Hyperion Reporting
Hyperion Reporting
Hyperion Reporting
FGH0001&2 Dashboard
Hyperion Reporting
FRH0001&2 Dashboard
Hyperion Reporting
Hyperion Reporting
45
Utilizing Index and FOPA Hierarchies in Reporting
Banner Forms
Real-time information access Web availability Roll-up and drill-down capabilities Output can be sent to Microsoft Excel Takes advantage of Banner features
Banner Forms
Income Statement
FGIBDST-Organization Budget StatusFGIBDSR-Executive SummaryFGIBAVL-Budget Availability StatusFGITRND-Detail Transaction Activity
Balance Sheet FGITBAL-General Ledger Trial BalanceFGITBSR-Trail Balance Summary FormFGIGLAC-General Ledger Activity
Grant FRIGITD-Grant Inception to DateFRIGTRD-Grant Transaction Detail
Useful Banner Forms
Useful Banner Forms - FGIBDST
Useful Banner Forms-FGIBDSR
Useful Banner Forms - FGITBAL
Useful Banner Forms - FGITBSR
Useful Banner Forms - FRIGITD
Useful Banner Forms
Questions?