©MarshallSchoolofBusiness QWickly_Attendance_BB91.docx 1/27/17 Page1of8

University of Southern California Marshall Information Services

Qwickly - Blackboard 9.1 - Take and Track Attendance

QwicklyAttendanceallowsinstructortotakeandtrackstudentattendancethroughBlackboard.Majorfeaturesare.

• Optionofcheckingoffattendancefromalistmanuallyorallowingstudentstodoselfcheck-in.• Optionofassigningattendancepoints.• Optionofautomaticemailstostudentswhoaremarkedabsent.• Instructorscanviewanattendancehistory.• Studentcanseetheirownattendancehistory.

Instructor Takes Attendance vs. Student Self Check-in Instructorshaveacoupleofmethodstheycanusetotakeattendance:Instructor Takes Attendance Option Withthisoption,theinstructorusesQwicklytomarkstudentsPresent,Absent,orExcused.Instructorscanworkfromalistofstudentsorclickthroughaseriesofscreens,eachdisplayingjustasinglestudent.Theinstructorcanalsotypeincomments.Student Self Check-in Option Withthisoption,theinstructorinitiatesacheck-inprocessthatallowsstudentstogointoBlackboardandcheckthemselvesin.

Optionally,QwicklycangeneratearandomPINfortheinstructorthatheorshemustrelaytothestudentsastheywillneedtotypeitwhencheckingin.Theinstructorcanalsospecifyatimedurationthatstudentshavetocheck-inwithin.

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Setting Up Qwickly Attendance (One Time Only) ThestepsinthissectioncoverthatstepstheinstructorshouldgothroughbeforeusingQwicklyAttendanceforthefirsttime.Notethatmostofthesesettingsarealterableontheflywhentakingattendanceandcanbeeditedlater.1. GointoBlackboard

(https://blackboard.usc.edu)andopenthecourseyouwishtosetup.

2. Click“Tools”fromtheleftmenu.

3. Click“QwicklyAttendance”.

4. Click“SetUpAttendance”.

5. Tolistallofyourstudentswhentakingroll,select“SingleList”.

6. Usethistospecifythemethodyouwishtousetotakerole.Typically,either“List”or“Check-In”.(Seepage1foradescriptionofeach.)

7. Mustuserscheckonly“ShowAbsences…”.

8. QwicklycancreateacolumnintheGradeCentertoassignattendancepoints.Checkyourdesiredoption.* * NotethatUSCpolicydoesnotpermitinstructorstoincludeattendancein

calculatingastudent’sfinalgrade.(Participationisallowablehowever.)

Notethesearejustdefaults;youcanchooseadifferentoptionwhenactuallytakingattendance.

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Editing Attendance Settings Shouldyouwishtoedityourattendancesettings,followthestepsbelow.1. Followsteps1-3intheprevioussection.2. Click“Settings”.

9. Ifusingstudentselfcheck-in,usethisoptiontorequireaPINornotandaduration.

10. Ifyouselect“Yes”,studentsmarkedabsentwillreceiveanemail.

(Optional)Allowsyoutoturnoffacolumnyoudon’twishtouse.

(Optional)Allowsyoutocreateacustomattendancestatus.Forexample,belowwehaveaddedacustomstatuscalled“Trip”.

11. Click“SaveSettings”.

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Taking Attendance – Instructor Takes Attendance Method Thisstepsinthissectioncoverhowtheinstructortakesattendancebymarkingeachstudentoffonalist.1. GointoBlackboard(https://blackboard.usc.edu)andopenthecourseyouwishtosetup.

2. Click“Tools”fromtheleftmenu.

3. Click“QwicklyTakeAttendance”. Eventhoughyouhavesetyourdefaultmethodof

takingattendance,youcanalwaysoptforadifferentmethodontheflybyclickingadifferenttab.

Thisfeatureallowsyoutogobackandfill-inattendanceforadayyoumayhaveskipped.

4. Select“CurrentTime”.

5. Astudent’sdefaultstatusis“Present”.Ifastudentisabsent,clickthe“Absent”buttonnexttotheirname.

6. Onceallstudentshavethecorrectstatus,click“SubmitAttendance”.

Clickingabubbleallowsyoutotypecommentsforaspecificstudent.

Onceyouclick“SubmitAttendance”youshouldseetheorange“Attendancehasbeentaken”message.Ifyouwouldliketoseewhatwasrecordedorchangeastudent’sstatus,click“AttendanceRecord”;otherwise,youcancloseBlackboard.

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Taking Attendance – Student Self Check-in Method Thisstepsinthissectioncoverhowtheinstructorcanallowstudentstoself-registertheirattendancebycheckingabuttoninBlackboard.Notethattheinstructorwillneedtoinitiateself-attendanceforeachsessionbyfollowingthestepsinPart1below.ThestudentwillthenfollowthestepsinPart2.Part 1: Instructor Steps 1. GointoBlackboard(https://blackboard.usc.edu)andopenthecourseyouwishtosetup.

2. Click“Tools”fromtheleftmenu.

3. Click“QwicklyAttendance”.

4. Ifyouarenotonthe“Check-In”tab,clickit.

5. Click“StartCheck-In”.

6. Ifin“Settings”youchecked“RequirePIN”,Qwicklywillgeneratearandom4-digitnumberyouwillneedtoprovidetothestudentssotheycantypeitinwhentheycheck-in.Eitherway,yourstepsarenowcomplete.

(OPTIONAL)Ifin“Settings”yousetaduration,thiscounterindicateshowmuchlongerstudentshavetocheckin.Itwillshutoffautomaticallywhenitreacheszerobutifdesired,youcanendthecheckinprocessatanytimebyclicking“EndCheckIn”.

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Part 2: Student Steps for Self Check-In Thesearethestepsstudentswilltakeiftheirinstructorisusingstudentselfcheck-in.1. GointoyourBlackboardcourse(https://blackboard.usc.edu)

How Students View their Attendance Record Thesearethestepsstudentswilltaketoseetheirattendancerecord.NotethatiftheinstructorisusingtheGradeCentertoassignpoints,theycanseetheirpointswithinthe“MyGrades”areaofBlackboard.1. GointoyourBlackboardcourse(https://blackboard.usc.edu)

2. Click“Tools”fromtheleftmenu.

3. Click“QwicklyAttendance”.

4. Clickthe“CheckIn”button.NotethatifyourinstructorrequiresaPIN,youwillalsoneedtotypethePINnumberfortheday.ThePINwillbegiventoyoubyyourinstructor.

2. Click“Tools”fromtheleftmenu.

3. Click“QwicklyAttendance”.

Unlesstheinstructoriscurrentlyrunningstudentselfcheck-in,studentswillseethisscreen.

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Viewing Attendance Reports (Instructors) Thestepsinthissectioncoverhowtheinstructorcanview,edit,anddownloadattendancerecordstoExcel.1. GointoyourBlackboardcourse(https://blackboard.usc.edu)

2. Click“Tools”fromtheleftmenu.

3. Click“QwicklyAttendance”.

NumberofAbsences

TotalPoints(Ifused)

Clickthedateofasessiontorenameordeleteit.

Clickstudent’sstatustochangetheirstatusoradd/editcomments.ofasessiontorenameordeleteit.

ExporttoExcel

4. Click“AttendanceRecord”.

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Note About Qwickly and the Blackboard Grade Center Unlesstheinstructorselects“NoGradeCenterColumn”whensettingupQwickly,anattendancecolumnwascreatedbyQwicklyforthemintheBlackboardGradeCenter.TovieworedititintheGradeCenter,followthestepsbelow.1. GointoyourBlackboardcourse(https://blackboard.usc.edu)2. FromControlPanel,click:“GradeCenter–FullGradeCenter”.

EditaColumnIfyouneedtoeditacolumn,hoveryourmouseoverthecolumn’snameandclickthedownarrowthatappears.