UNIVERSITY OF NEW BRUNSWICK · UNIVERSITY OF NEW BRUNSWICK FREDERICTON CAMPUS SENATE MEETING Note: Some items at this meeting were discussed in Closed Session. These Minutes have

UNIVERSITY OF NEW BRUNSWICK FREDERICTON CAMPUS SENATE MEETING

Note: Some items at this meeting were discussed in Closed Session. These Minutes have been edited to remove confidential information. The Fredericton Senate met at 4:00 p.m. on Tuesday, 24 March 2015 in Room 303, Tilley Hall. The President, H. E. A. (Eddy) Campbell, was in the chair, and the following members were present: A. Adam W. Albert I. Allen B. Balcom L. Balcom D. Bell A. Benjamin N. Betts S. Blair C. Brown J. Burkard D. Burns C. Canitz E. Choi A. B. Cooke R. Cunjak M. Davis

S. DeVarenne C. Diduch P. Evans S. Hanratty D. Hinton K. Kent V. Lantz D. Lentz B. Lowry G. MacLean D. MaGee E. Mancke A. McAllister A. McAvoy J. McEvoy J. Meng T. Mengel

D. Mitra B. Monson N. O’Byrne O. Palazhchenko C. Poulin L. Randall A. Sears A. Secco C. Shaw A. Sherman C. Stacey L. Skinner L. Thomas K. Valentine M. Vangel K. Weaver D. Wright

Also Present: D. Coleman, Assistant Vice-President Fredericton (Academic) J. Kershaw, Associate Dean, School of Graduate Studies R. Langley, Chair, Senate Library Committee J. Redstone-Lewis, Associate University Secretary D. Stonehouse, Senior Manager, Communications J. Wright, Operations Manager, President’s Office Members of the University Community and media Unable to Attend: E. Albert D. Burke S. Cleave K. Cunningham D. DuPlessis K. Englehart

M. Grant-McGivney K. Goddard B. Leblon B. MacDonald R. MacKinnon M. O’Brien

D. Russell A. Reid R. Sheppard M. Stewart

Fredericton Senate 2 24 March 2015

CONTENTS Minute Page 1. Announcements .............................................................................................. 6 2. Approval of the Meeting Agenda and Minutes of 17 February 2015 ............. 6 3. Business Arising from the Minutes ................................................................. 6 4. Consent Agenda .............................................................................................. 7 4.1 Report of the Nominating Committee ................................................. 7 4.2 Certificate and Diploma Candidates .................................................... 7 4.3 Report of the Undergraduate Scholarships Committee ...................... 7 4.4 Activities of Saint John Senate ............................................................. 7 4.5 Report of the School of Graduate Studies ........................................... 7 4.6 Research Ethics Board Annual Report ................................................. 7 5. Question Period............................................................................................... 8 5.1 Questions from Senator Brown ........................................................... 8 5.2 Questions from Senator McAvoy ......................................................... 8 5.3 Questions from Senator Bell ................................................................ 8 5.4 Questions from Senator Mancke ......................................................... 8 5.5 Questions from Senator Shaw ............................................................. 8 5.6 Questions from Senator Cunjak ........................................................... 9 5.7 List of Outstanding Questions.............................................................. 9 6. President’s Report ........................................................................................... 10 6.1 March 2015 Report ............................................................................. 10 7. Library Reports ................................................................................................ 10 7.1 2014 Annual Report from the Interim Director of Libraries ............... 10 7.2 2014 Annual Report from the Senate Library Committee .................. 10 8. Graduate Matters ............................................................................................ 10 8.1 New, Modified and Deleted Courses ................................................... 10 8.2 Proposed Modification: Master of Business Administration ............. 10 8.3 Proposed Modification: Masters and PhD in English ......................... 11 8.4 Proposed Modification: Master of Arts in Economics ....................... 11 9. Report of the Professor Emeritus Committee ................................................ 11 9.1 2015 Report of the Professor Emeritus Committee ........................... 11 10. Report of the Teaching Awards Committee.................................................... 12 10.1 2014 Report of the Teaching Awards Committee............................... 12


11. Motion from Senator Lentz ............................................................................. 12 11.1 Review of Vice-President Fredericton (Academic) ............................. 12 12. Motions from Senators Leblon and Mancke ................................................... 12 12.1 Motion regarding the Revision of the Overhead Policy ...................... 12 13. Report of the Academic Policy and Procedures Committee ........................... 12 13.1 Minutes of 9 March 2015 .................................................................... 12 13.2 Motion from Senator Choi .................................................................. 14 14. Report of the Senate Academic Planning Committee .................................... 14 14.1 Minutes of 17 March 2015 .................................................................. 14 14.2 Minutes of 23 March 2015 .................................................................. 14 15. Strategic Discussion ......................................................................................... 16 15.1 Senior Administration Responsibility Review Report ......................... 16 16. Other Business ................................................................................................ 16 16.1 Motion from the Faculty of Business Administration ......................... 16 16.2 Motion from the Faculty of Arts ......................................................... 16


ATTACHMENTS TO THE OFFICIAL COPY OF THE MINUTES

Materials which were before members and which are not attached as an Appendix to the circulated minutes, are listed below and are attached to the Official Copy of the Minutes in the University Secretariat.

Minute 1. Announcements ............................................................................................ 2 pp. 4.1.1 23 March 2015 Minutes of the Nominating Committee ................................ 4 pp. 4.2.1 March 2015 Certificate and Diploma Candidates ......................................... 1 pp. 4.3.1 March 2015 Undergraduate Scholarships Committee Report ....................... 3 pp. 4.4.1 Activities of the 20 February Meeting of Saint John Senate ........................... 1 pp. 4.4.2 Activities of the 18 March Meeting of Saint John Senate ............................... 3 pp. 4.5.1 Modified Graduate Scholarships ..................................................................... 8 pp. 4.5.2 Honorary Research Associates ........................................................................ 2 pp. 4.6.1 2014 Research Ethics Board Annual Report .................................................... 7 pp. 5.1 Questions from Senator Cindy Brown............................................................. 7 pp. 5.2 Question from Senator Adam McAvoy ........................................................... 1 pp. 5.3 Questions from Senator David Bell ................................................................. 1 pp. 5.4 Questions from Senator Elizabeth Mancke .................................................... 6 pp. 5.5 Questions from Senator Cliff Shaw ................................................................. 5 pp. 5.6 Questions from Senator Rick Cunjak ............................................................. 1 pp. 5.7 List of Outstanding Questions ....................................................................... 4 pp. 6.1 March 2015 President’s Report to the Senates ............................................ 19 pp. 7.1 2014 Annual Report from the Interim Director of Libraries ......................... 8 pp. 7.2 2014 Annual Report from the Senate Library Committee ............................ 3 pp.


8.1 New, Modified and Deleted Graduate Courses ............................................ 4 pp. 8.2 Master of Business Administration Modification Proposal .......................... 7 pp. 8.3 Masters and PhD in English Modification Proposal ...................................... 45 pp. 8.4 Master of Arts in Economics Modification Proposal ..................................... 10 pp. 9.1 2015 Report of the Professor Emeritus Committee ..................................... 5 pp. 10.1 2014 Report of the Teaching Awards Committee......................................... 1 pp. 11.1 Motion to Review the Vice-President Fredericton (Academic) .................... 1 pp. 12.1 Motions regarding the Revision of the Overhead Policy .............................. 1 pp. 13.1 Minutes of the 9 March 2015 APPC meeting ................................................ 28 pp. 13.2 Motion from Senator Choi ............................................................................ 4 pp. 14.1 Minutes of the 17 March 2015 Academic Planning Committee meeting .... 9 pp. 14.2 Minutes of the 23 March 2015 Academic Planning Committee meeting .... 8 pp. 15.1 Results of the Senior Administration Responsibility Review Report ............ 11 pp. 16.1 Motion from the Faculty of Business Administration ................................... 2 pp. 16.2 Motions from the Faculty of Arts .................................................................. 5 pp.


1. Announcements 1.1 Announcements for 24 March 2015 (posted with agenda)

E. Campbell welcomed Senators and guests to the meeting and referred them to the announcements which were posted with the agenda. He noted that the Pacey Memorial Lecture was rescheduled for 8 April 2015 at 5:30 pm in the Alfred G. Bailey Auditorium of Tilley Hall.

2. Approval of Meeting Agenda and Minutes 2.1 Minutes of 17 February 2015 (posted with agenda) The President drew members’ attention to the agenda and Minutes of 17 February 2015. Members discussed moving into closed session to discuss items 9 through 11. It was suggested that those items be dealt with immediately following item 4, Consent Agenda. MOTION 2, 1 Albert/L. Balcom “That Senate move into closed session for

discussion of items 9 through 11.” CARRIED

MOTION 2, 2 MaGee/MacLean “That Senate approve the agenda for 24 March

2015, as amended to consider items 9 through 11 immediately following item 4.”

CARRIED The President noted that Senator McEvoy had suggested changes to the 17 February 2015 Minutes in advance of the meeting and that a revised version of the Minutes was circulated. Senator Lowry asked for clarification regarding the UNB Act Review Steering Committee. The Secretary indicated that it was an ad hoc committee formed by the Board. Senator Choi expressed his thanks to members of the administration regarding the information provided to students of the Faculty of Law following the resignation of the Dean. MOTION 2, 3 Sherman/Mitra “That Senate approve the Minutes of 17 February

2015, as amended.” CARRIED

Secretary’s Note: Due to illness, the President left the meeting at the end of consideration

of Item 11. A. Secco served as Chair for the remainder of the meeting. 3. Business Arising from the Minutes There was none.


4. Consent Agenda 4.1 Report of the Nominating Committee 4.1.1 Minutes of 23 March 2015 (posted with agenda) The Report of the Nominating Committee was received for approval. 4.2 Certificate and Diploma Candidates 4.2.1 March 2015 Candidates (posted with agenda) The list of Certificate and Diploma Candidates was received for approval. 4.3 Report of the Undergraduate Scholarships Committee 4.3.1 March 2015 Report (posted with agenda) The report of the Undergraduate Scholarships Committee was received for approval. 4.4 Activities of the Saint John Senate 4.4.1 20 February 2015 Activities Report (posted with agenda) 4.4.2 18 March 2015 Activities Report (posted with agenda)

The 20 February and 18 March 2015 Activities of the Saint John Senate were received for information. 4.5 Report of the School of Graduate Studies

4.5.1 Modified Scholarships (posted with agenda) 4.5.2 Honorary Research Associates (posted with agenda) The Report of the School of Graduate Studies was received for approval. 4.6 Research Ethics Board 4.6.1 2014 Annual Report (posted with agenda) The 2014 Annual Report of the Research Ethics Board was received for information.

Senator Burns thanked the Research Ethics Board for its work, including the preparation of the annual report. MOTION 4, 1 Secco/McEvoy “That Senate approve matters included in the

consent agenda, from item 4.1.1 to 4.6.1, inclusive.” CARRIED


5. Question Period 5.1 Questions from Senator Cindy Brown (posted with agenda) Senator Brown asked about the calculation of courses taught by contract academic instructors in the Senate Dashboard. A written response was provided that explained the calculations along with the revised dashboard. 5.2 Questions from Senator Adam McAvoy (posted with agenda) Senator McAvoy asked about the UNB Act Review. A written response was provided explaining the formation of and role played by the Committee. Senator McAvoy suggested that revising the Act was an opportunity for UNB to show leadership and that government oversight and seeking approval of changes through legislation could be viewed positively. Senator Lowry expressed the opinion that most universities are subject to legislative oversight. A. Secco suggested that Senator Lowry send the President a list of the institutions to which he was referring. Senator Lowry’s response is appended to the Minutes.

5.3 Questions from Senator Bell (posted with agenda)

Senator Bell asked about an employee engagement survey for contract academic employees. A written response explained that plans were underway to conduct such a survey in the Fall of 2015, dependent upon the status of bargaining with unionized groups as the survey could be seen as an unfair intrusion into the labour relations process. 5.4 Questions from Senator Elizabeth Mancke (posted with agenda) Senator Mancke asked a series of questions about revisions to the Overhead Policy. A written response explained that solicitation of feedback was still underway on the draft policy. The response provided information about research revenue, overhead breakdowns, indirect costs program and the disbursal of funds. Senator Mancke noted that the response was helpful and thanked D. Burns. D. Burns encouraged Senators to review the draft policy and submit feedback. 5.5 Question from Senator Cliff Shaw (posted with agenda) Senator Shaw asked a series of questions about the UNB Act Review Process, the cost of security and public relations consultants during the labour dispute, the major projects undertaken by the University, prioritization exercises, strategic planning and academic program quality. A written response was provided explaining the formation of the Act Review Committee and the processes undertaken to provide a draft revised Act and solicit feedback. With regard to the cost of security and public relations, the response indicated that safety and security of all faculty, staff and students was of paramount importance. It was noted that many universities engage external security and communications firms during labour disputes. In response to questions about projects undertaken by the University, it was noted that the University is struggling with declining enrolments and the projects it is undertaking are designed to improve the University’s ability to attract students from across Canada and internationally.


5. Question Period (cont’d) 5.5 Question from Senator Cliff Shaw (cont’d)

With regard to the question about prioritization exercises, the response referred to the President’s 23 September 2014 letter to the Senates describing academic and administrative review processes that were to be created. It was noted that the Academic Planning Committee has been working on terms of reference and composition for the Fredericton Local Campus Committee. It was noted that the administrative review was delayed as a result of the retirement of the Vice-President (Finance and Corporate Services) in combination with addressing the recommendations made in the Senior Administration Responsibilities Review report. The response to the final question referred to the quality of academic programs and noted that although the quality of UNB’s programs has not diminished, further reductions without an academic plan cannot continue. Senator Shaw indicated that he would submit follow-up questions to the President and asked D. Burns to respond to the final question. Senator Burns indicated that the School of Graduate Studies was in the process of completing a quality assurance review and that the report would come forward to Senate at a future meeting. 5.6 Question from Senator Cunjak (posted with agenda) Senator Cunjak asked for an assurance that Senate would have the opportunity to vote on the proposed revisions to the draft revised UNB Act. A written response explained that the question had been referred to the UNB Act Review Steering Committee. The Secretary noted that the expectation was that a revised draft Act would come forward to the Senates for recommendation before going to forward to the Board. She noted that the Committee was due to meet to discuss feedback on the draft Act circulated to the University community, and that the date for presentation of a second revised draft Act was dependent upon the nature of the feedback received by the Committee. 5.7 List of Outstanding Questions (posted with agenda) A. Secco noted that, as requested by Senators at the November 2013 meeting, a table of outstanding questions has been created. There was an outstanding question from Senator Lowry on grade conversion tables and questions from Senators Choi and Skinner about the storm closure policy. In response to questions from Senator Choi, A. Secco explained that although closing the campus is not an academic decision, some of the consequences, such as missed tests or assignments, may be. He discussed the process of deciding whether the weather warranted a campus closure, noting that he consulted with campus security, Facilities Management, the City of Fredericton and other Fredericton area university/college administrators. He indicated that students and faculty members needed to decide for themselves if it was safe to travel to campus during storms. He noted that in his time at UNB, he had not received a complaint from a student that a faculty member would not make an accommodation as the result of missing a class or test due to inclement weather. Senator Shaw noted that students were also free to avail themselves of the assistance provided by Student Services should they require a storm-related accommodation.


6. President’s Report 6.1 March 2015 Report to the Senates (posted with agenda) A. Secco drew members’ attention to the President’s Report, posted with the agenda. He asked that Senators submit questions regarding the report to the President’s Office.

7. Library Reports

7.1 2014 Annual Report from the Interim Director of Libraries (posted with agenda) L. Balcom drew members’ attention to the 2014 Annual Report from the Interim Director of Libraries posted with the agenda. 7.2 2014 Annual Report from the Senate Library Committee (posted with agenda) R. Langley, Chair of the Senate Library Committee, spoke to the 2014 Annual Report from the Senate Library Committee posted with the agenda. On behalf of the Committee, he commended the libraries for their high ranking and expressed gratitude to J. Teskey and L. Balcom.

[APPLAUSE] 8. Graduate Matters

8.1 New, Modified and Deleted Courses (posted with agenda)

J. Kershaw drew members’ attention to the new, modified and deleted graduate courses posted with the agenda. MOTION 8, 1 Burns/Adam “That Senate approve the new courses from PSYC

6405 to SOCI 6723, change in title and description for PSYC 6202 to ENGL 6549, change in description from PSYC 6204 to PSYC 6312, and deletion of courses for PSYC 6203 and PSYC 6205, inclusive, as presented.”

CARRIED 8.2 Proposed Modification: Master of Business Administration (posted with

agenda) J. Kershaw drew members’ attention to the proposed modification of the Master of

Business Administration posted with the agenda. He noted that it had been included for information as the modification referred to a change in location of the MBA in Engineering Management. The Faculty of Business Administration has entered into a partnership to deliver the MBA in Engineering Management in Trinidad in collaboration with the University of West Indies – ROYTEC. Senator Lowry expressed concern about the academic rigour of the engineering courses. D. Mitra noted that this was a Fredericton program that was currently suspended due to low enrolment. He indicated that there was significant demand in Trinidad for this type of program and that the Faculty of Business Administration will monitor the program closely and teach a number of the courses. D. Mitra noted that discussions were ongoing with the Faculty of Engineering about participating in teaching courses for the program.


8. Graduate Matters (cont’d) 8.2 Proposed Modification: Master of Business Administration (cont’d) The Faculty will be responsible for teaching two structural courses, two electives and

delivering the practicum. Senator Diduch noted that details surrounding the oversight of the program could be discussed. D. Hinton expressed concern about the scheduling of undergraduate courses in the Faculty with the added responsibility of supporting the MBA in Trinidad. D. Mitra indicated that the Faculty had considered that issue and that it was confident that it would be able to provide the course section availability necessary to operate the Bachelor of Business Administration.

8.3 Proposed Modification: Masters and PhD in English (posted with agenda)

MOTION 8, 2 MacLean/Canitz “That Senate approve the proposed Combined Masters and PhD in English, as presented.”

Senators discussed the advantages to combining the MA/PhD. It was noted that many universities offer similar programs where students are able to complete an accelerated MA/PhD and achieve both credentials. Senator Poulin noted that a similar program is offered in the Department of Psychology. Senator Canitz explained that the program would only admit superior students, noting that if they did not successfully complete the Masters component, the student would not move forward to the PhD portion. However, students enrolled in the program could choose to leave and receive an MA.

CARRIED 8.4 Proposed Modification: Master of Arts in Economics (posted with agenda) J. Kershaw drew Senators’ attention to the proposed modification of the Master of Arts in Economics posted with the agenda. MOTION 8, 3 Burns/Hinton “That Senate approve the proposed modification to

the Master of Arts in Economics, as presented.” CARRIED

MOTION 9, 1 Evans/Randall “That Senate move into closed session.”

CARRIED Senators considered the following matters in closed session:

9. Report of the Professor Emeritus Committee 9.1 2015 Report of the Professor Emeritus Committee (posted with agenda)

Senate approved the Emeritus appointments to be conferred in 2015 or subsequent years as listed in the report of the Professor Emeritus Committee.


10. Report of the Teaching Awards Committee 10.1 2014 Report of the Teaching Awards Committee (posted with agenda) Senate approved the awarding of the Neil Scott Educational Leadership Award as recommended by the Teaching Awards Committee. 11. Motion from Senator Lentz 11.1 Review of the Vice-President Fredericton (Academic) (posted with agenda) Senate considered a recommendation to the Board for an independent review of the performance of the Vice-President Fredericton (Academic). MOTION 11, 4 Vangel/Choi “That Senate move into open session.”

CARRIED 12. Motion from Senators Leblon and Mancke 12.1 Motion regarding the Revision of the Overhead Policy (posted with agenda) Senator Mancke spoke to her motion and noted that in light of the response from Senator Burns to her questions, she was not going to make the motion. She asked if it would be possible to extend the feedback period on the draft Overhead Policy. Senator B. Balcom expressed the opinion that the current policy does not allow for fair overhead distribution and expressed support for implementing the new policy as soon as possible. Senator Mancke suggested that it may be helpful to separate distribution from overhead and create two policies, noting that it would be helpful to have more consistency between departments. Senator Burns explained that once the feedback had been collected, the policy would be considered by the Academic Policy and Procedures Committee for recommendation to the Senates. He noted that feedback received to date had focused on distribution. 13. Report of the Academic Policy and Procedures Committee 13.1 Minutes of 9 March 2015 (posted with agenda) D. MaGee drew members’ attention to the Minutes of the 9 March 2015 meeting of the Academic Policy and Procedures Committee posted with the agenda. He noted that the Committee had discussed access to student photos, course replacements, the draft Overhead Policy, principles for transfer credits, principles and policy for timetabling, the language on the UNB parchment and the Fall term start date. MOTION 13, 1 MaGee/Skinner “That Senate approve the proposed Transfer Credit

Guiding Principles, as presented.” CARRIED

MOTION 13, 2 MaGee/McAvoy “That Senate approve the proposed ‘Course

Timetabling: Principles, Policies and Procedures’, as presented.”


13. Report of the Academic Policy and Procedures Committee (cont’d) 13.1 Minutes of 9 March 2015 (cont’d)

Senator Canitz expressed concerns about the implications of the policy, noting that it would affect timetabling across the day and restrict seminar room use. She noted that it would not be possible to receive funding for seminar room upgrades if they were not registered in the system. Senator MaGee clarified that the policy did not restrict the ability to apply for funds to upgrade seminar rooms, rather the application would be for a different fund than an application to upgrade a classroom. Senator Canitz suggested that departments would need to choose between funding upgrades and having control over the use of the room. Senator Lantz asked if it would be possible to book the room through the Registrar’s office. Senator Canitz responded that it would be possible, but troublesome.

Senator Hinton noted that such rooms were designated as special use teaching spaces,

similar to laboratories. He noted that, consistent with current practice, if the Registrar’s office needed to book the room for a class, the Department would be contacted for consultation before the room was booked. He explained that, other than bookings for classes, Departments were free to use those types of small seminar rooms as they saw fit. Senator Canitz indicated that the problem then became that funding for upgrades was not available for that room unless the department could find ways to save in other areas. Senator Secco noted that, in addition to the regular process for requesting funds to upgrade spaces, special requests could also be made directly to his office as there was a small amount of discretionary funding available for special situations.

MOTION 13, 3 Shaw/Choi “That Senate extend its meeting time by 30 minutes.”

CARRIED

Senator Canitz asked that the second last bullet point on page 6 be reworded. Senator Secco noted that efforts need to be made to use available space on campus as efficiently as possible; a room booking policy is one way to manage space effectively. D. Hinton reaffirmed that seminar rooms are only scheduled for classes by the Registrar’s office; any other events or meetings are scheduled within the Department, which aligns with existing practice at the University.

Senator Canitz expressed concern about spreading out courses across the day, noting

that early morning or late afternoon courses may not fit into student’s schedules as it may interfere with part-time work, family obligations, etc. She suggested that an unpopular time may reduce enrolment to the point where the course is cancelled, reducing options for students. Senator MaGee noted that the Teaching and Learning Spaces Committee has suggested that a 60% occupancy rate for classrooms is optimal. Senator Hinton noted that 83% of courses were offered between 10 am and 2 pm on the Monday, Wednesday, Friday schedule. He noted that this reduced options for students as they may have to choose between several courses they are interested in as many are offered at the same time.

MOTION 13, 2 was CARRIED.


13. Report of the Academic Policy and Procedures Committee (cont’d) 13.1 Minutes of 9 March 2015 (cont’d)

Senator Lowry spoke to the Academic Policy and Procedures Committee’s discussion regarding course replacement. He noted that this sort of policy would be difficult to implement in programs governed by accreditation standards.

13.2 Motion from Senator Choi (posted with agenda)

Senator Choi drew members’ attention to the motion regarding language choice on the parchment. He noted that the Academic Policy and Procedures Committee had reviewed the motion and decided not to recommend it to Senate. He explained that his intent was to move to English on the parchment because Latin is a dead language and most people do not understand it. MOTION 13, 4 Choi/Wright “That Senate affirms the granting of official

degrees, diplomas, certificates with essential information such as the institution name, degree name, name of candidate, dates, etc. in the English language.”

In response to a question from Senator Shaw, D. Hinton explained that it was not

practical to provide students with a language option. He noted that an English language translation was included with each parchment. Senator Skinner asked if it would be possible for newly established degree parchments to be in English. The Registrar responded that it would not be possible and noted that multiple versions of the parchment may create confusion regarding authenticity. Senator Sears indicated a fondness for the Latin on his parchment and noted that he had not experienced any problems when using it to get visas to enter other countries. Senator McAllister asked if any Senators had experienced problems with a Latin parchment when working or travelling internationally. D. Hinton indicated that it was extremely rare that he was asked to certify the translation. Senator Choi noted that the translation was not official and that student would not wish to display the translation. He expressed his belief that many departments required an English diploma and that many other universities had switched from Latin to English.

MOTION 13, 4 was DEFEATED.

14. Report of the Academic Planning Committee 14.1 Minutes of 17 March 2015 (posted with agenda) 14.2 Minutes of 23 March 2015 (posted with agenda) Senator MaGee drew members’ attention to the Minutes of the 17 and 23 March meetings of the Academic Planning Committee posted with the agenda. He noted that the Committee discussed the proposal to discontinue the joint Bachelor of Computer Science/Bachelor of Science in Engineering (Geomatics and Geodesy Engineering), an update on the Enrolment Management Proposal from the Faculty of Engineering and the terms of reference and composition of the Local Campus Committee.


14. Report of the Academic Planning Committee (cont’d) 14.1 Minutes of 17 March 2015 (cont’d) 14.2 Minutes of 23 March 2015 (cont’d) MOTION 14, 1 MaGee/McAllister “That Senate approve the proposed termination of

the Joint BCS/BScE (GGE) degree program, as presented.” CARRIED

MOTION 14, 2 MaGee/Valentine “That Senate approve the combined Academic

Planning Committee and Deans Council to serve as the Fredericton Local Campus Committee.”

Senator Secco explained that the proposed composition of the Local Campus Committee

(LCC) was based on discussions by the Academic Planning Committee. A sub-committee was created to work on the terms of reference, composition and information requirements of the LCC. He thanked E. Mancke, D. Lentz and D. Coleman for volunteering to serve on the sub-committee. Senator Mancke spoke to the development of the terms of reference, information requirements and committee composition. She discussed the proposed timeline, noting that the Vice-President Fredericton (Academic) would work with the Resource Planning and Budgeting Unit to provide quantitative data in early May. Each unit was expected to complete the qualitative component of the report by the end of September. The Deans Council would collect the information and make a report to the LCC by the end of October. The LCC would meet in mid-November to categorize programs and send the report to the Senates. A special meeting of Senate would be called to discuss the reports. She discussed different options for incentivizing faculty members to complete the reports in a timely manner. D. Lentz noted that the incentives they discuss had not been approved by administration. Senators discussed the proposed LCC. Senator Shaw suggested that although he was pleased at the progress made by the Committee, it would be helpful to have more time to review the proposal before voting on it. Senator Canitz expressed concern that the proposed LCC does not enhance trust because Deans are also considered part of administration. Senators Betts and Blair spoke to the need for more time to consider the proposal. MOTION 14, 3 Canitz/Shaw “That Senate extend its meeting time by 15 minutes.”

CARRIED Senator Mancke suggested that if the motion was tabled, quantitative data collection could still begin. She suggested that the composition of the LCC was heavily weighted toward administrators but noted that the purpose of using the Academic Planning Committee in partnership with the Deans Council was to increase the involvement of Senate. She suggested that it might be useful to include open forums to discuss completed Faculty reports. D. Coleman explained that the role of the Deans Council was to collect information; units and Faculty Councils create and approve the reports, with Senate having the final approval.


14. Report of the Academic Planning Committee (cont’d) 14.1 Minutes of 17 March 2015 (cont’d) 14.2 Minutes of 23 March 2015 (cont’d) MOTION 14, 4 Shaw/Canitz “That Senate table Motion 14, 2.”

CARRIED

15. Strategic Discussion 15.1 Senior Administration Responsibility Review Report (posted with agenda) A. Secco drew members’ attention to the collection of responses to the Senior Administration Responsibility Review Report. He noted that the report was a summary of responses received from the University Community. 16. Other Business 16.1 Motion from the Faculty of Business Administration (posted with agenda) 16.2 Motions from the Faculty of Arts (posted with agenda) Senator Canitz spoke to the Motions from the Faculty of Arts. Regarding the first motion, she expressed the opinion that there had been no response to the concerns of faculty members and spoke to a sense of alienation and betrayal of trust. She suggested that the administration was not interested in making amends. She noted that the second motion recommended that the Senates and Board investigate the administration. She expressed concern that the motion supporting free speech at the 17 February Senate meeting did not pass. She explained that the third motion about the creation of new administrative positions was revised from the motion presented at the 17 February meeting of Senate. She suggested that Senate may wish to implement the motion or refer its consideration to the Nominating Committee. Senator Secco spoke to a commitment made by administration in the Fall of 2014 that every position lost to resignation or retirement would be filled until June 2016. He noted that to the extent possible, positions lost during the current year were being replaced. This plan would allow for two full cycles of rejuvenation. He highlighted the importance of complement planning to provide a guide for moving forward. Senator Secco spoke to the motion to review the Vice-President Fredericton (Academic) and noted that he was prepared to be reviewed. He asked Senators to share their concerns and needs with him. He indicated that he was ready to move forward but wanted to move forward together. He thanked Senators for participating in the discussion of serious items, critical to the University’s future. Senator Poulin suggested that Senators remember to turn off their mobile devices during Senate meetings.

The meeting adjourned at 7:47 p.m. Sarah DeVarenne, Secretary


APPENDIX A From: Brian Lowry [mailto:[email protected]]

Sent: May-21-15 10:20 AM To: Sarah DeVarenne

Cc: Brian Lowry; Julie Redstone-Lewis Subject: response to chair, for May Senate

Hi Sarah,

At the last Senate, while acting as chair, Tony Secco asked me to report the following to the

President. Perhaps it could be appended to the minutes to save time over me raising it and

pontificating at May Senate? Thanks -- let me know if you need more information, or if

significant edits are necessary. I am not asking that the AUNBT document be appended to the

minutes, in case that's unclear, but the web link is certainly critical to my response.

--

At the March 2015 meeting of the Fredericton Senate, the chair (Tony Secco) requested that I

provide further information to support my assertion that UNB was not unusual amongst Canadian

provincial universities in its degree of government oversight. The discussion arose from a

comment made by Eddy Campbell in response to a question from Senator Adam McEvoy: "I

have been told that the proposed UNB Act is similar to many other university acts in the rest of

the country as well as in New Brunswick. For example, I am told that the legislative oversight

provided for in the current Act is unusual and/or rare."

As I asserted at the March 2015 Senate, it appears that the President was misinformed. AUNBT

has since released a detailed document on just this matter (see below), so I will defer to that

document, aside from noting that the provincial universities in British Columbia, Alberta,

Saskatchewan, Manitoba, Quebec, Prince Edward Island, and Newfoundland all exist in a regime

of significant oversight by their respective legislatures. The AUNBT document focuses on land

transactions, but the comparable oversight regimes also apply to governance. As that constitutes

the entirety of Canadian provincial universities comparable in nature to the University of New

Brunswick, it is demonstrably incorrect to assert that "the legislative oversight provided for in the

current Act is unusual and/or rare." Indeed, the legislative oversight of UNB seems common to

the point of a norm without significant exception.

AUNBT document:

https://aunbtweb.files.wordpress.com/2015/04/aunbt-task-force-statement-on-legislative-

oversight.pdf

--

Brian J. Lowry, P.Eng., Assoc. Prof. Department of Chemical Engineering

University of New Brunswick Fredericton, New Brunswick, Canada E3B 5A3

[email protected] cell: (506) 260-6622

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UNIVERSITY OF NEW BRUNSWICK · UNIVERSITY OF NEW BRUNSWICK FREDERICTON CAMPUS SENATE MEETING Note: Some items at this meeting were discussed in Closed Session. These Minutes have