Present: Regrets: UNIVERSITY OF MANITOBA RETIREES ASSOCIATION MINUTES OF THE EXECUTIVE MEETING 19 TOD DRIVE, August 18, 2005 10:00 a.m. L. Brockman, B. Clark (Secretary), J. Goldstein, I. Gusdal, J. Hamerton, N. Losey, D. MacEwan (Treasurer), J. Markham, J. Mundie (Chair). J. Stewart, S. Stothers and Rosalyn Howard. John Mundie distributed the agenda (including the draft Privacy Po li cy dated August 3, 2005, and Jay Goldstein' s August 10, 2005 email to the Executive concerning the United Way retiree representative). 1. Minutes of the April 29, 2005 Meeting: The April 29, 2005 minutes were approved as. circulated. 2. Business arising from the Minutes: a. President's Reception: October 15, 2005: John Mundie reported that Alan Simms would be speaking about Smartpark. He said that he was not sure who would be representing the President 's Office. (Rosalyn Howard phoned. John Mundie asked her to determine who would be representing the President 's Office at the October 15th reception, and whether she would book the room for the Annual General Meeting. He also asked her the date that the draft of the Newsletter date should be ready. He informed her that Sharon McCullough had approved the draft Privacy Policy. ) b. Securing members upon retirement: John Mundie said that Barb Hanchard had agreed to di stribute a recruiting letter to retirees through her office, but he had not yet prepared the letter. Lois Brockman suggested that the Association should also have a stand-alone recruiting brochure. John Mundie said that Rosalyn had sent him a draft checklist for use by retirees who wished to join the Association. John Hamerton asked how we would recruit those who had already retired. John Mundie said that the negative opt-out procedure would apply since it is already in the approved Privacy Policy. John Markham said that the membership form should allow provision of both a mailing and email addresses. He asked what payment methods should be anticipated. John Mundie thought either cash or cheque and suggested a receipt book be brought to the Annual General Meeting. Doug MacEwan asked if the potential number of members attending the AGM would total 250. John Mundie said that if everyone who came to the President's Reception also came to the AGM then the number was more likely that 125 would attend the meeting. This would be unlikel y. Nora Losey pointed out that not all attendees would pay. c. Services for members: Jay Goldstein said that he was actively pursuing the restoration of retirees to the on-line email directory through Diane Cox. d. Privacy Policy: John Hamerton said he had used the CURAC Privacy Policy as his model in drafting the UMRA policy. John Mundie said that the draft policy was sent to Sharon McCullough, FIPP A/PHIA Officer for the University. She asked that under Point I.5 it should specify what information UMRA will be collecting. This item was amended by the addition of the clarification, "(for example, by lett er of guarantee or contract)". Wi th this amendment, she congratulated the Association for developing the policy. 1

UNIVERSITY OF MANITOBA RETIREES ASSOCIATION MINUTES … · 2020. 3. 18. · Minutes of the April 29, 2005 Meeting: The April 29, ... President's Office at the October 15th reception,

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Page 1: UNIVERSITY OF MANITOBA RETIREES ASSOCIATION MINUTES … · 2020. 3. 18. · Minutes of the April 29, 2005 Meeting: The April 29, ... President's Office at the October 15th reception,

Present:

Regrets:

UNIVERSITY OF MANITOBA RETIREES ASSOCIATION MINUTES OF THE EXECUTIVE MEETING

19 TOD DRIVE, August 18, 2005

10:00 a.m.

L. Brockman, B. Clark (Secretary), J. Goldstein, I. Gusdal, J. Hamerton, N. Losey, D. MacEwan (Treasurer), J. Markham, J. Mundie (Chair) . J. Stewart, S. Stothers and Rosalyn Howard.

John Mundie distributed the agenda (including the draft Privacy Policy dated August 3, 2005, and Jay Goldstein' s August 10, 2005 email to the Executive concerning the United Way retiree representative).

1. Minutes of the April 29, 2005 Meeting: The April 29, 2005 minutes were approved as. circulated.

2. Business arising from the Minutes: a. President's Reception: October 15, 2005: John Mundie reported that Alan Simms would be

speaking about Smartpark. He said that he was not sure who would be representing the President's Office.

(Rosalyn Howard phoned. John Mundie asked her to determine who would be representing the President 's Office at the October 15th reception, and whether she would book the room for the Annual General Meeting. He also asked her the date that the draft of the Newsletter date should be ready. He informed her that Sharon McCullough had approved the draft Privacy Policy. )

b. Securing members upon retirement: John Mundie said that Barb Hanchard had agreed to distribute a recruiting letter to retirees through her office, but he had not yet prepared the letter. Lois Brockman suggested that the Association should also have a stand-alone recruiting brochure. John Mundie said that Rosalyn had sent him a draft checklist for use by retirees who wished to join the Association. John Hamerton asked how we would recruit those who had already retired. John Mundie said that the negative opt-out procedure would apply since it is already in the approved Privacy Policy. John Markham said that the membership form should allow provision of both a mailing and email addresses. He asked what payment methods should be anticipated. John Mundie thought either cash or cheque and suggested a receipt book be brought to the Annual General Meeting. Doug MacEwan asked if the potential number of members attending the AGM would total 250. John Mundie said that if everyone who came to the President's Reception also came to the AGM then the number was more likely that 125 would attend the meeting. This would be unlikely. Nora Losey pointed out that not all attendees would pay.

c. Services for members: Jay Goldstein said that he was actively pursuing the restoration of retirees to the on-line email directory through Diane Cox.

d. Privacy Policy: John Hamerton said he had used the CURAC Privacy Policy as his model in drafting the UMRA policy. John Mundie said that the draft policy was sent to Sharon McCullough, FIPP A/PHIA Officer for the University. She asked that under Point I. 5 it should specify what information UMRA will be collecting. This item was amended by the addition of the clarification, "(for example, by letter of guarantee or contract)". With this amendment, she congratulated the Association for developing the policy.