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University of Leeds Library
Employing Copac Collection Management Tools
Brian Clifford
Deputy University Librarian
Background
• White Rose/BL Collection Management Projects• University of Leeds categorisation of collections • Post UKRR consideration of monographs
Collection Management Tools Initiative
• Mimas , White Rose University Libraries – Leeds, Sheffield, York
• Funded by JISC as part of Discovery initiative (making Copac data ‘work harder).
• Sponsored & facilitated by RLUK
• Pilot Jan 2011 - July 2011• Project Nov 2011 - July 2012
How the pilot works
• Web-based • Alllows Identification of thelocations for items or collections
of resources• Search by ISBN author, title, subject• Batch search (comma delimited sets)• Experimenting with data visualisation for results
–Map views–Graphs–Charts
• Export results in MODS, CSV
Institutional Benefits
• Can be used by institutions to better understand how their collections fit within the wider national collection as represented by the Copac Database
• Should enable institutions to make decisions about the management and development of their collections within the wider context
Pilot identified six use cases
• Identifying collection strengths• Identifying last copies among titles considered for
withdrawal• Deciding whether to conserve a book• Reviewing a collection at the shelves• Prioritising a collection or items for digitisation• Subject strengths – collection development and
marketing/differentiation
Chemistry
Colour Chemistry
Chemistry
Colour Chemistry
Way Forward for the project
• December 5th Workshop in Leeds for Copac contributors–Demonstration of tools–Seek suggestions for further developments–Recruitment of more associates to help test the tools
• Demonstrations of the tools to the wider community spring2012
• Tools to be made available to the community summer 2012• Project to consider business models for sustainability.
Sector wide strategic Issues
• The potential for helping with strategic questions about long-term management of collections across Copac members
• Collaborative Collection Management• “Managing down print collections”• Unique titles and holdings• Long-term preservation and conservation• Digitisation initiatives
Questions/Issues for the future
• How to make this a sustainable service?• How will individual institutions use these tools?• How could we use them to take forward collaborative
collection management initiatives?• Un-catalogued materials in contributor institutions