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University of Copenhagen Housing and Pre-Departure Webinar
Hosted by:
Katrine Samson-HellerProgram Coordinator - UC Study Center in Copenhagen
Kitty Christen Leah DivineOperations Specialist International Program Advisor
Outline• 1) Applying for Housing• Housing in Copenhagen• UCPH Housing Foundation• Applying for Housing• Guidelines and Housing Options • Online Booking System• Helpful Tips
• 2) Pre-Departure Orientation• Prepare – mobile phones and credit cards• Arriving in winter and staying for spring• UCPH and course registration• Arriving in Copenhagen and finding housing• Starting up in Copenhagen – welcome dinner and orientation• Keep your parents and friends updated!
• Follow Up and Contact information• Questions & Answers
Applying for Housing
Housing in Copenhagen• The housing application process in Copenhagen can be
difficult.
• Because housing is in great demand, prices have gone up in Copenhagen as in other major international cities. Most rooms in Copenhagen cost between DKK 5,000 -8,000 per month.
*With the current exchange rate this is approximately $800 - $1275.
UCPH Housing Foundation• The UCPH Housing Foundation assists international
students coming to UCPH in finding accommodations in Copenhagen.
• Independent entity – NOT part of the International Office at UCPH.
• UCPH Housing Foundation website:http://housingfoundation.ku.dk/
Applying for Housing• You will receive an invitation to apply in the online housing booking system.
• The invitation will be sent to you via email. (Check both your KU and MyEAPemails.) Spring semester invitations will be sent out mid to late November.
• The Housing Foundation will send an information email before invitations to access the booking system are sent out.
• Enter the booking system right after receiving the invitation from the UCPH Housing Foundation. The system works on a first come-first served basis and options go quickly.
• It is not possible to request a specific housing option. You are required to choose between the available options shown in the booking system.
Guidelines and Housing Options• Familiarize yourself with the guidelines on how to apply:
http://housingfoundation.ku.dk/application_and_deadlines/
• Check out the various housing options available for students on the Housing Foundation website:o Halls of residenceo Shared apartments
• You can also read about finding housing on your own on the Housing Foundation website.
Housing Online Booking SystemStep 1 – Applicant Information
Housing Online Booking System - Rental Period• Confirm the information in each section• Notice the allocation period has fixed dates!
Housing Online Booking SystemStep 2 – Select a room
• Click on the housing offer for more detailed information• MAKE SURE you select a housing option available before your program start date!
Housing Online Booking System – Contracts
• Within a few working days of making a booking, the Housing Foundation will send you an email with your contracts.
• The email will have 4 attachments; a rental contract (in Danish only), a service contract, a declaration of consent and a translation of the rental contract.
• Within 3 days of receiving this email you must upload your signed contracts
• Please be aware that when signing a contract, you make a legal commitment with the Housing Foundation.
• It is extremely important that you read your contracts thoroughly. Consult with your parents if they are helping to fund your housing.
Housing Online Booking System Step 3 – Payment
• Payment deadlineso ALL students, including those on financial aid, will be required
to pay the first installment within 14 days of making the booking.
o Please be aware that the first installment can be up to 4 months’ rent + deposit of 8000 DKK. So do expect to be able to make a large payment no later than 14 days after making the booking.
• Payment optionso Two options for payment – credit or debit card or bank transfer.
There is a fixed fee for making the bank transfer and a percentage fee for making your payment with a credit or debit card.
o The deposit can be returned to you more swiftly if making the payment with a credit or debit card.
Helpful Tips• Don’t wait too long to make a booking!
• Always make sure to press ‘Save’ before continuing your application!
• If no housing options appearo Don’t despair! Many students will access the system at the same time.o Continue to check the system over several days after receiving the
invitation.o Expect waiting time when accessing the online booking system
Helpful Tips• Uploading contracts
o You have 3 days from receiving your contracts to have them signed and uploaded in the booking system.
o If the files are too large you can compress pdf files by going to the following website: https://smallpdf.com/compress-pdf
o Your booking is not valid until it has been approved by the UCPH Housing Foundation.
• Refer to the Booking Manual for helpo Detailed instructions and troubleshooting tips can be found in the
Booking Manual – The link is in your PDC.
Pre-Departure Orientation
Explore!The city of Copenhagen continues to rank amongst the
cleanest, safest and most livable cities in the world!http://www.visitcopenhagen.com/copenhagen/city-areas
• Study in Denmark:o http://studyindenmark.dk/
• The official website of Denmarko http://denmark.dk/
• Copenhagen municipalityo http://international.kk.dk/
• Download apps:o MyUCPHo UCPH mapo CPH Essentialso I Bike CPHo Mobilbilletter – mobile tickets for public transportation
Prepare• Credit cards
o In Denmark most payment cards have a chip and pin code.o Double check with your bank that your cards will be working in
Denmark.o Ask your bank about international fees.o Good idea to bring both a debit card and a credit card.
• Cell phoneso Will your phone work in Denmark?
Check with your service provider.o Will you be using your American phone in Denmark or changing
to a Danish SIM card? Check your mobile plan prior to arrival.
o You can buy pre-paid Danish SIM cards upon arrival.o You will need a Danish CPR number to get a mobile plan in
Denmark.
UCPH and Course Registration
• A university in the city – all over the cityo The University of Copenhagen has six faculties located in four
campus areaso Study Abroad Guide on www.studies.ku.dk/welcome
• UCPH Course registrationo Registration process is different from department to departmento Register at each department/facultyo Course credits varies – courses all worth from 5-15 ECTS units per
courseo Refer to your admission letter for course registration informationo Pre-enrolled for ILP (pre-semester Danish course)o Course registration to Danish Culture Course (DCC) via
www.culturecourses.ku.dk
Where will I take my classes?North Campus: The Faculty of Science:Hard sciences and Health
South Campus:The Faculty of Humanities:Danish Language CourseDanish Culture Course+ Arts
City Campus:The Faculty of Social Sciences:PsychologyEconomicsSociology + Anthropology
Frederiksberg Campus:Faculty of Science (Life sciences):AgricultureUrban studiesAnimal Science
Dress for success• Prepare for arrival in winter and staying for summer!
Winter is coming..• Pro: You get to experience the changing seasons in
Denmark!
• Con: Seasonal Affective Disorder is a real thing – but luckily we have invented ‘hygge’ to help us through the winter
Arriving in Copenhagen• Arriving in CPH Airport
o Train to Copenhagen Central Station (Hovedbanegården)o Metro to Nørreport Station (city centre)
• From Nørreport and the central station you can change to bus or other subway trains that can take you anywhere in Copenhagen
• Finding the UCPH Housing Foundationo Take the metro to Islands Brygge – the UCPH South campus.o Change metro at Christianshavn Stationo Link to video in the FB group explaining the routeo Notice that your may have a different destination for key pick-up!
Check your Housing Contract for further information.
• Plan your trip aheado http://www.rejseplanen.dk/
Arriving in Copenhagen• Key pick-up
o Remember to check the opening hours for key pick-up for your housing!
o Make travel arrangements, so that you allow plenty of time to get from the airport to the Housing Foundation.
• If your flight is delayedo We advise you to have a back up plan in case your flight should
be delayed. o Make a list of nearby hostels/hotels – just in case. o Notify UCEAP
Starting up – Mandatory Welcome Dinner and Orientation
• Welcome Dinner – Friday, January 4, 2019o Check-in and welcome to the programo The welcome dinner takes place at 6 pm at restaurant RizRaz in the city
centre. More information will follow via email.
• ILP Classes Start date – Monday, January 7, 2019 (9am)o Information about the Pre-Semester Danish Language Course will be sent
to your new UCPH email in December.
• UCEAP Orientation – Monday, January 7, 2019 o UCEAP orientation – specifically for UCEAP students o Information about the CPR number and living in Copenhagen – UCPH
Survival Guide handout.
• UCPH Faculty Orientationo Sign up for faculty orientation at
http://studies.ku.dk/welcome/orientation/o You can attend more than one faculty orientation.
Keeping your parents and friends updated
• Check in with your family and friends upon arrival!
• The health care system in Denmarko Free health care in the public health care system after receiving
a CPR-number.o Applying for CPR-number after arrival – only at fixed dates. o UCEAP Travel Insurance – print your insurance card (in PDC)
• Receiving presents from your family or friends in USo The value cannot exceed 340DKK (approx. 50 USD)o If the value is exceeding you will be charged tax (VAT) and
import dutyhttp://www.dutycalculator.com/new-import-duty-and-tax-calculation/
Follow Up• Admission and course registration at UCPH:
o Information from UCPH departments in your admission letter
• Questions regarding the city of Copenhagen:o Contact Katrine Samson Heller, Program Coordinator at the UC
Study Center in Copenhagen → [email protected]
• All other Pre-departure questions:o Contact the UCEAP Systemwide Office
Leah Divine, Program Advisor [email protected] Christen, Operations Specialist→ [email protected]
• Check out our UC EAP Denmark Facebook group!
