University Management System (Ums) in Powepoint

8/11/2019 University Management System (Ums) in Powepoint

1/16

UNIVERSITY MANAGEMENT

SYSTEM (UMS).


2/16

.

UNIVERSITY MANAGEMENT SYSTEM (UMS) deals with the

maintenance of university, college, faculty, student information

with in the university. UMS is an automation system, which is

used to store the college, faculty, student, courses andinformation of a college.

Starting from registration of a new student in the college, it

maintains all the details regarding the attendance and marks

of the students. The project deals with retrieval of informationthrough an INTRANET based campus wide portal. It collects

related information from all the departments of an organization

and maintains files, which are used to generate reports in

various forms to measure individual and overall performance

of the students.

.


3/16

.

PURPOSE OF THE SYSTEM

UNIVERSITY MANAGEMENT SYSTEM [UMS] deals with

the maintenance of university, college , faculty , studentinformation with in the university. This project of UMSinvolved the automation of student information that can beimplemented in different college managements

The project deals with retrieval of information through anINTRANET based campus wide portal. It collects relatedinformation from all the departments of an organization andmaintains files, which are used to generate reports invarious forms to measure individual and overallperformance of the students.


4/16

.

EXISTING SYSTEM

The system starts with registration of new staff and

students. When the subjects are to be allocated to thefaculty, the Head of the Department should enter

everything in the Excel sheets. Then the staff enters

corresponding subjectsattendance and marks of a

student then those must also be entered in the Excelsheets and validations are to be done by the user itself.

So there will be a lot of work to be done and must be

more conscious during the entrance of details. So,

more risk is involved.


5/16

.

PROBLEMS IN THE EXISTING SYSTEM:

Storing and accessing the data in the form of Excel

sheets and account books is a tedious work. It

requires a lot of laborious work. It may often yield

undesired results. Maintaining these records as piles

may turn out to be a costlier task than any other of the

colleges and institutions


6/16

.

PROPOSED SYSTEM

UMS (UNIVERSITY MANAGEMENT SYSTEM) makes managementto get the most updated information always by avoiding manual

accounting process. This system has the following functionaldivisions.

University Administrator

College Administrator

User (Students / Faculties)

University Administrator has the functionality of registering newcolleges and courses.

College Administrator has the rights of creating department,allocating courses to departments, creating faculties, students andallocating subjects to faculties, and modifications in the data enteredby the user can also be done by the college administrator.

User of this may be faculty or students. Faculty has the facility ofentering the marks and attendance of the students. Students cancheck their marks and attendance but there is no chance ofmodifications.


7/16

INPUT :

The major inputs and outputs and major functions of the system arefollows:Inputs:University Administrator enter his user id and password for login toauthenticate in this systemUniversity Administrator creates the college .While registration Colleges can able to provide their information like1. College id2. College name3. Address Information of college

4. Password for the collegeAdministrator can create the various college details in this website.Registered colleges and staff need to submit their log in informationfor change their password.For searching College details guest need to choose the colleges orsearch college option for user interface.For searching a college a guest can choose search college option.For upload their details a college must login to their profileFor display they have to view the reports.


8/16

Main Module

Student :

The Student Record Storage and Retrieved by this Module. ThisModule include student record / Information Insert, view, Delete ,

Update By User friendly Approach. Teacher :

The Teacher Entry and View Teacher Detail by this Module. Thisinclude Teacher Information Storage and Maintaining thereinformation. Form validation is already Done by this project.

Department :

The common and Fixed information related to Department. we cancategories each teacher, subject, student and there score. ThenAttached to Department To identify or make Search easier.

Subject and Score :

By this Module we insert subject name and score for student i.e. mid-term and end-term. One more Facility Provided by this Web Based

University Management System in php is we can also give studentthere notice related to score.

Users :

This Module is used for Admin User for signup and maintaining thissystem. Only allow those user how have user entry can enter into thisadministrative system.


9/16

A CENTRALISED UNIVERSITY MANAGEMENT SOFTWARE

STUDENT MANAGEMENT

Unique id to every newly admitted/existing

Admission details covered provisional, confirmed, domicile,seat type, quota, form No. and admission date etc.

Student details covering: full name, enrolment no. And Nickname etc.

Facility to scan and store Compulsory Documents such as

Address Proof, Id proof etc. Photograph can be stored.

Previous academic record.

Address details such permanent, correspondence, guardianetc.

Parent local guardian details.

Academic fee receivable generation at the time of admission.

Other fee charges can be made applicable.


10/16

.

EMPLOYEE MANAGEMENT

Unique Id to every employee with Unique Username and Password forLogin facility provided in Software.

All the transactions are recorded, against the id only. Grade wise, designation wise allocation

Working types such as permanent, temporary and part time etc.

Personal Information

Facility to scan and store Compulsory Documents such as AddressProof, Id proof etc.

Office information covers dept, Job profile, grade, etc. Photograph of the employee

Complete Qualifications details.

Previous exp in other and this organisation.

Personal Details covers the place of place caste, gender etc.

Multiple address details such as permanent, correspondence

Physical details covering handicapped

Status

Parent Details

Children details

Family Details


11/16

.

LIBRARY MANAGEMENT

Entry of Existing Book

Unique Id to every book

This unique library management module is integrated with the

other relevant modules of the software, It manages all theactivities carried out in a standard institutional library

Print purchase order for suppliers.

Subscription expiry and renewal reminders for periodicals.

Issue-return function supported by Bar Code if Required

Maintain updated General Catalogue.

Generate subject-wise/ author-wise lists.

Generate year wise Acquisition list / written off material list.

Automatic record of fine imposed / dues receivable frommembers against late return of books and periodicals.

Record of books / periodicals sent for binding

OPAC (Search) FOR STUDENTS by Title, Author, Publisher,Book Editor, Edition Year, Subject

OPAC (Search) FOR LIBRARIAN by Accession No., Title, Author,Publisher, Place, Book Editor, Editor Year, Pages, Copies,Volume No., Sources, Rate, Class No. Subject, Invoice,Remarks.


12/16

.

STORE MANAGEMENT

Accepts requisition from differentdepartments/departmental heads.

Generates quotations or request to be sent toempanelled vendors/ suppliers for stock.

Quotation Comparison

Generates purchase order to be sent to the

vendors. Keeps track of goods received and integrates with

stock and inventory module.

Maintains item-wise vendor lists.

Goods Return Reports Issue Report

Loss Report

Stock Report


13/16

.

HOSTEL MANAGEMENT (DORMITORYMANAGEMENT)

Facility for University / Hostel admin to create Roomsand their Charges

Building Information Hostel Name and type girls, boys and staff etc.

Hostel location

Number of floors and rooms

Room Information

Room Strength

Room assets and details

Room facilities

Student Information

Student Details Room allocation/availability

Room shifting

Student In & Out Attendance


14/16

.

Mess Bill collection & hostel bills master

Maintenance charges & repair

Daily expenses of hostelVisitors record

Add details of visitors with their vehicle number,

purpose of visit, person to visit, in & out time etc.

Reports [Tracking visitors by using the followingcriteria]

Vehicle number

Name

Person to meet

Company

Time


15/16

.

BUS TRANSPORT (FLEET MANAGEMENT)

Facility for University Management to add details of allBuses (Bus No., Driver Name, Conductor Name etc)

Facility for University Management to create Bus Routeand fees accordingly

Facility to add collect fees from students accordingly

TRAINING AND PLACEMENT

Facility to enter the master for Companies for CampusPlacement

Facility to enter the details of the Companies forCampus Placement such as Date, Selection Criteriasetc

Facility select the students who fits in the selection

criterias Facility to enter the details of the Selected Students

such as Company, Designation, Payments scale etc.

Reports


16/16

.

ACCOUNTS

General accounting reports - Ledgers, Cash book,

Bank book, Purchase register, Sales register etc.

Integrated with fees and admission modules

SMS / EMAIL FACILITY

Facility to send sms / Email through software such as

Fees Payment / Attendance / Exam , Meetings,

Seminars etc to Students, Parents/Guardians,

Employees, management etc.

REPORTS (MIS)

All types of MIS reports

Customized reports can be added as per requirement