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University Libraries (Twin Cities)
Independent TC Libraries:- Law- Departmental (e.g.,Economics, IndustrialRelations, Journalism,Applied Economics)
Coordinate Campus Libraries
MINITEX: State Network Services
• Funded by MN Office Higher Education ($5.6m); additional contracts with Dept. Education and Dakotas.
• Services to MN libraries/citizens: resource sharing, document delivery, e-content licensing (ELM), shared storage. Manages procurement services (~$12 million).
• Increasing demand:– Requests for loans/journal articles up 34%– Delivery system volume up 114%– Use of Electronic Library of Minnesota (ELM) up 492%
• Programs result in $40 million savings for MN libraries.
Overview
ASSETS• 14 libraries, 46 svc. points• 600,000+ ASF space• 369 FTE staff (73 in
MINITEX)• 6.2 million volumes, 77,000
journals• 30,000 e-journals, 260,000 e-books• Unique special collections,
archives (including University Archives)
USE METRICS (FY 08)• 2 million user visits to libraries (~10-15% non UMN)• 8.5% increase in library facility
use• 6.6 million website & catalog
uses• 3.5 million user logins to e-collections (30% increase) • 120,000 reference transactions• 26,000 attendees in 1300
classes
Major Programs/ServicesAcademic Programs
Health Sciences Programs
Collections & Access Services
Information Technology
Department liaisons: Discipline (and inter-disciplinary) instructional & research support
Collections, campus- wide licenses (in all media formats)
-MnCat (enterprise)-Linking/search systems for publisher content
Reference Svcs.(in-person, email, real-time online)
Incl. specialized services--e.g., maps/GIS, business, East & South Asia, government information, history of medicine, archives/special collections, Arboretum
-Circulation (books)-Course reserve svcs.-Document delivery -Inter-library loan (global)-Copy, printing services
-MyLibrary portal -Undergrad Virtual Library-Personal Info mgt. tools (e.g., RefWorks)
Copyright/publishing education & advisory services
Collection preservation
UThink blog service
User workstations, individual & group study facilities, media equipment & production facilities
-Digitization services-Metadata consultation services
Media (A/V, images) systems & services
Instructional Svcs. -Classes, online tutorials-Course websites- SMART Learning Commons
Instructional Svcs.-Evidence-based medicine classes-Health informatics -Learning Commons
-Archive finding aids (online)-University Archives faculty collections institutional records
-Digital archiving (Univ. Conservancy)- Repository services
-Diversity programs- Partnership MCAE
Consumer health svcs. & practitioner support (e.g., Go-Local database services)
-External borrower program (fee-based)-Corporate information services (fee-based)
Research partnerships (Computer Science, CTSA, Bioethics, Applied Econ, Geology)
Major Programs/ServicesAcademic Programs
Health Sciences Programs
Collections & Access Services
Information Technology
Department liaisons: Discipline (and inter-disciplinary) instructional & research support
Collections, campus- wide licenses (in all media formats)
-MnCat (enterprise)-Linking/search systems for publisher content
Reference Svcs.(in-person, email, real-time online)
Incl. specialized services--e.g., maps/GIS, business, East & South Asia, government information, history of medicine, archives/special collections, Arboretum
-Circulation (books)-Course reserve svcs.-Document delivery -Inter-library loan (global)-Copy, printing services
-MyLibrary portal -Undergrad Virtual Library-Personal Info mgt. tools (e.g., RefWorks)
Copyright/publishing education & advisory services
Collection preservation
UThink blog service
User workstations, individual & group study facilities, media equipment & production facilities
-Digitization services-Metadata consultation services
Media (A/V, images) systems & services
Instructional Svcs. -Classes, online tutorials-Course websites- SMART Learning Commons
Instructional Svcs.-Evidence-based medicine classes-Health informatics -Learning Commons
-Archive finding aids (online)-University Archives faculty collections institutional records
-Digital archiving (Univ. Conservancy)- Repository services
-Diversity programs- Partnership MCAE
Consumer health svcs. & practitioner support (e.g., Go-Local database services)
-External borrower program (fee-based)-Corporate information services (fee-based)
Research partnerships (Computer Science, CTSA, Bioethics, Applied Econ, Geology)
Strategic Academic Priorities• Advance the Libraries' transition from print to digital collections
– Enable departmental/college savings, faculty productivity– Develop cost-effective, multi-institutional models of collection access
& management.
• Integrate information discovery and management tools and services into the workflow of students and faculty– Enhance faculty productivity, student learning effectiveness.
• Expedite the dissemination and preservation of researchers’ scholarship through new models of electronic publication– Educate campus about copyright ownership & use, influence public
policy on copyright and open access.– Increase visibility of UMN research, enhance reputation of faculty
• Integrate information literacy competencies into curriculum and practice , provide collaborative learning spaces – Facilitate student learning outcomes & goals of liberal and
professional education.
Drivers of Libraries’ Costs• Academic Programs & initiatives• Publishing trends, market (also driven by
discipline and academy trends)• Intellectual property laws & models,
contracts/licenses• Technology development & adoption • Research methodologies and teaching/learning
strategies• Faculty/student behavior
Libraries Cost Pool◊ & Attribution Model
O&MCostPool
FY09 FY08 FY07 FY06
$41,297,709
$40,028,133
$38,432,165
$35,952,585
Increase 3.2% 4.2% 6.9%
Attribution = Weighted Head CountLower Undergrads = .50 Grads = 1.00Upper Undergrads = .75 Faculty = 1.00
◊ Allocation + facility costs (not double step-down)
College Weighted Headcounts
College Weighted Headcount
Liberal Arts 12,876
Medical School 6,482
Institute of Technology 6,466
Education & Human Dev 4,965
Carlson 4,068
CFANS 2,535
Continuing Education 2,487
Biological Sciences 1,845
Public Health 1,271
College Weighted Headcount
Design 1,207
Pharmacy 1,159
Nursing 1,134
Dentistry 948
Humphrey Institute 651
Vet Medicine 613
Duluth Medicine 450
Extension 123
Law 111
TOTAL WEIGHTED HEADCOUNT 49,648
Context of Libraries’ Budget
Internal Budget Model• Budget ~ $1.4 million
structural deficit• Internal taxation to
balance budget & reallocate
• One-time funds: furnishings, renovations, projects
• Ongoing reallocation FY08 over $1,000,000
reduction/reallocation
Challenges• Collection growth &
preservation• Publishing: 8-10% annual
inflation• Increasing investment in
technology infrastructure• Decreased net revenue
from income services• Increased investment in
collaboration (e.g., CIC)
Strategic Resource Shifts 2003-08
PAST CURRENTLibrarian focus on collection development, reference services
Librarian focus on direct support of curriculum, research
Local focus on acquisition/processing collections
Leverage vendor services and data for core & enhanced services
Access services = cataloging, classification
Access services = networked discovery & productivity tools
Collection-focused facilities & services
Instruction-focused facilities & services; facility partnerships
Outreach = state collection sharing
Outreach = resource sharing, licensing, software development, digital collaboration, consumer health
Recent Reductions/Reallocations
• Collections: reduced commitments to accommodate $204K shortfall; Journal policy = electronic only.
• Automated workstation support (N=900)• Consolidated service desks• Centralized course reserve services• Migrating server support to OIT• Major process improvement effort in
acquisitions/cataloging • Eliminated selected copy services• Combined branch library operations• Eliminated/reconfigured 22 positions in FY08