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signature are required
on the Citibank Visa
Cardholder Memo
Statement, which
should be printed from
www.cards.citidirect.com.
The NYS Citibank
Visa Procurement
Card Billing State-
ment for February,
billing cycle 0210, is
now available in Host
on Demand for
reconciliation and
certification.
This billing cycle
includes transactions
during from 2/06/10
through 3/05/10.
The reconciliation
and certification
procedure must be
completed by
3/31/10.
Please remember that
supervisory review
and approval
February Billing Cycle Ready for Certification
University at Buffalo - Procurement Services
NYS Citibank Visa Procurement Card
Reminders:
Reconciliation/
certification cut-of date is
March 31st
Did you use PCard
Order Forms to track,
describe and justify your
purchase?
Did you print your Card-
holder Memo statement?
Did you obtain approval
signature on your billing
statement?
MARCH 2010
Program Reminders
Staff Recognition:
Gifts for staff morale
and recognition, gift
cards/certificates,
flowers, cards are not
permitted on PCard.
NYS sales tax and
Amazon.com: Be sure
to include the name
University at Buffalo in
your shipping profile. If
tax has been charged,
you should fax the
order confirmation
page from Amazon
along with the tax-
exempt form with a
request to credit the tax
back to your PCard to
(206) 266-2005.
Incentives, Rewards
and Rebates: Cash
and/or incentives
received as a result of
PCard purchases are
the property of the
University and may
not be used for
personal gain. These
include rebates, gift
cards, and reward
points.
Fraud Alert: If any
unauthorized activity
is detected by the
bank, a fraud alert may
be raised and your
account could be
suspended until the
questionable activity
has been verified.
Normally, Citibank
won’t call you for
personal/confidential
information, but in
this case, Citibank may
phone you to confirm
the activity. Please
keep in contact if you
feel that your card has
been compromised.
Procurement Card Administration
224 Croft Hall Buffalo, NY 14260 Tel: 645-2676 Fax: 645-2687 Angie Rzeszut 645-4533 [email protected] Debbie Kostran 645-4530 [email protected] Mary Kvetkosky 645-4531 [email protected] State PCard Information: www.business.buffalo.edu/stateprocurementcard Citibank Visa: 1-800-248-4553 option 0 www.cards.citidirect.com
beverage
guidelines,
which in
general terms
state that the
purchase of
food and
beverage for
sanctioned
University-sponsored
events must be reasonable,
allowable and allocable.
Funds should not be
expended to reimburse for
food and beverage for UB
staff when they are engaged
in normal and routine uni-
versity business during
Q: I’m confused
about buying food and
beverages on my
PCard. Can I do this?
A: Maybe, and it
depends. When buying
food and beverages,
whether its through the
PCard or eReq or petty
cash, etc. you must adhere
to the University’s Food
and Beverage Guidelines
(click here).
The purchase of food and
beverage must fall within
the realm of allowability set
forth in the food and
normal business hours,
unless there are guests
other than staff, and the
meeting is for business
purposes.
Before buying food and
beverages, (or anything,
really) ask yourself this
question: does the pur-
chase of these items fall
within the scope of my
department’s mission, and
in doing so, does it also
support and further the
University’s mission?
Please contact us if you
have questions.
From the Mail Box
What is the Foreign Transaction Fee that appears on my statement and is it an authorized charge? Yes, this is an authorized charge. Visa charges 1% of the purchase as a foreign transaction fee if a transaction is processed or made outside the United States. The fee generally appears either above or below the related transaction as a separate line item on the cardholder statement.
CITIBANK CUSTOMER SUPPORT
Cardholder General Inquiries 1-800-248-4553 option 4
Help Desk Support For website access problems to www.cards.citidirect.com 1-800-790-7206, option 2 (7:00 am – 8:00 pm Mon-Fri EST) Cardholder Dispute Form must be faxed within 60 calendar days to 1-605-357-2019
TO REPORT AND CANCEL LOST OR STOLEN CARDS: Call Citibank at 1-800-248-4553, option 4 This number is available twenty-four (24) hours per day, seven (7) days per week.
Immediately following this verbal notification, the cardholder must also report the lost or stolen card to Procurement Card Administra-tion at 645-2676.
Visa Supplier Locator The Visa Supplier Locator helps you quickly and easily locate suppliers in the U.S. that welcome Visa. You can search for a specific supplier or a list of suppliers. Check it out! http://visa.via.infonow.net/locator/usa/supplier/
Also, you may consult with PCard Administration to verify if a supplier accepts Visa.
UB Micro offers a wide array of computers, business utilities, powerful
scientific and educational software, and quality peripherals from
manufacturers and national wholesale distributors. They have direct
contact with industry leaders which enables them to offer products at
significant discounts.
Please note: PCards cannot be used to purchase UB 2020 Standard
System Configurations. An eReq must be processed.
http://www.ubmicro.buffalo.edu
109 The Commons
520 Lee Entrance Rd.
(716) 645-3554 phone
(716) 645-3884 fax
LPS is a NYS Contract supplier of laboratory supplies and equip-
ment. Register at www.LPSInc.com to create and track orders, ob-
tain quotes and special coupons. LPS reps are on campus every
Tuesday.
Frank Meleca (North & South Campus)
Diane Meleca (COE)
NYS Contract PC63918
WW Grainger, Inc.
Fax:716.681.5334
Branch phone: 716-684-1000
Grainger offers NYS Contract pricing on a wide range of tools
and parts for all for all of your industrial needs, including cleaning,
plumbing, electrical and security products and equipment.
NYS Contract PC62993
Procurement Services now strongly recommends that all
Stapleslink.com purchases be processed via the Procurement Card.
Contact our Staples representative for assistance with setup:
Bob Kane
716-691-0251 x 227
NYS Contract PC63830
Family-owned and operated since 1925, Corr is a local NYS
contract distributor of cleaning supplies and equipment. Edward Corr, Vice President
89 Pearce Avenue Tonawanda, NY 14150 [email protected]
Tel: (716) 873-8323, Toll-free (800) 536-8323 Fax: (716) 873-2968 www.corrdistributors.com
Fisher Scientific offers UB researchers an easy way to
place credit card orders for all your laboratory supplies & equipment needs. All it takes is a couple of minutes of your time to register as a online user.
Please click here to sign up today.
If you do not know your Fisher Scientific account
number or require further assistance with product selection, please feel free to contact me at anytime.
Tom Grenke
Research Sales Representative Fisher Scientific Cell: 716-909-5318
Fax: 716-77341124 [email protected]
NYS Contract PC63915
www.invitrogen.com
Thomas McManus, UB Sales Representative Tel: (800) 955-6288 Cell: (845) 636-0885
NYS Contract PC63713
VWR services the industrial, government, life science, education,
electronics and pharmaceutical markets as a leading worldwide distributor of scientific equipment, supplies, chemicals and furniture.
Contact VWR Sales Representative for assistance with setup:
Tricia Hoover, Sales Representative, [email protected]
NYS Contract #PC63923
