旅馆

Unit 4 Meeting arrangements

Task 5: Agenda Composition拟写会议议程表

旅馆

议事日程是一个正式会议的固定程序，包括：主持人宣布开会、点名、宣布上次会议记录、与会者发言、讨论新的工作、决定下次工作日期、会议结束等。会议程序应和会议通知同时发送给将要出席会议的有关人员。

Agenda

PRACTICAL WRITING PRACTICAL WRITING

旅馆

Most meetings have an agenda. For a formal meeting, this document is usually circulated in advance to______________. For an__________________, the agenda may be simply a list of the points that have to be dealt with.

The purpose of an agenda is to ____________________and________________________. The agenda for a formal meeting must be organized in logical order.

Agenda

PRACTICAL WRITING PRACTICAL WRITING

all participants informal meeting

speed up the meeting keep everyone to the point

旅馆

Often the agenda shows not only the topics but the meeting’s function regarding each topic (“to receive…” ，“ to report on…” ， “ to confirm…” ， “ to approve…” ， etc.). All items on which a decision is to be taken should appear on the agenda, which would usually have this format:

1. Minutes of previous meeting2. Matters arising3. Items4. Any other business (AOB)

Agenda

PRACTICAL WRITING PRACTICAL WRITING

旅馆

New Words:New Words:

broadcast chamber legislative council deputyissuesecretariat

broadcast chamber legislative council deputyissuesecretariat

广播 议事厅 立法的理事会代理人问题书记

广播 议事厅 立法的理事会代理人问题书记

旅馆

Leg Co Panel ( 委员会 ) on Information Technology and _____________Meeting on

Tuesday, 10 October 2007, at 12:30 p.m.In the ________ of the __________ Council Building

AgendaI. Election of Chairman and ________ ChairmanII. Schedule of meetings for next meetingIII. Discussion items for next meeting List of ______ to be considered List of follow-up actionsIV. Any other business Legislative Council ___________ 7 October 2007

Agenda

Sample 1Sample 1

Broadcasting

Chamber

Legislative

Deputy

issues

Secretariat

旅馆

Marketing Department meeting, to be held on Tuesday, Feb. 26,

2006 at 3:30 p.m. in the Conference room.

Sample 2Sample 2

旅馆

Sample 2Sample 2

Item Description Notes

1.Apology for absence

An apology has been received from Anna.

She has been ill for one week.

2.Minutes of the meeting held on Jan. 10, 2006

A copy is enclosed (copies circled).

3.Matters arising from the minutes

Minute 3 should be amended as follows: for “$4 000”reads“$400”

Minute 5 Miss Zhang “report on the progress of restructuring the sales team”. She has finished the preliminary report.

改正调整

旅馆

4. Winter promotion program

One proposal has been received (enclosed)

Free gifts (by Irving).提升

5. To review last month’s sales records

A copy of the records is enclosed

6. Date of next meeting

7. Other business10th May, 2006

旅馆

How many Items are there at the meeting?

Who will give an apology at the meeting?

Why?

When will the meeting be held?

What matters are there from the minutes?

When will the next meeting be held?

Question

Sample 1Sample 1

旅馆

ExercisesExercises

Write an agenda according to the given information

旅馆

Management MeetingDate: Time:Place: Agenda1. Call the roll （点名）2. _______________________ （总经理发言）3. Reports a._________________ ( 市场经理） b._________________ ( 销售经理） c._________________ ( 财务主管）4. Business of the meeting a.________________________________________

( 交流上一度的市场信息） b._________________( 促销计划）5. AOB （ Any other business )6. Adjournment ( 休会）

Speech made by the general manager

Market Manager

Sales Manager

Promotion plan

Exchange market information of the last quarter

Financial Director

旅馆