Union of Brunel Students · 2015-05-15 · 2 AGENDA Union Meeting Meeting: UM02 Date: Thursday 21st May 2015, LECT E, 18:00-20:00 1. Attendance and Apologies 2. Minutes of the Previous

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Union Meeting Thursday 21st May 2015, LECT E, 18:00-20:00

Contents

Page

Agenda

Minutes of the Previous Meeting

Motions to revoke or amend the Constitution and Bye-Laws:

Motion to amend Bye-law B

Governance Review

Motion to amend Bye Law H

Motions:

Motion to Discipline All Sabbatical Officers who do not submit their

report on time to Student Assembly

Shoe Box Appeal Hand over motion to the RAG Chair and the

Volunteer Chair

Medical Centre Campaign Hand Over Motion to Vice President of

College of Health and Life Sciences

Motion To Support Free Education

Motion To Oppose the Counter Terrorism and Security Act

Trustee Report

Student Officer Reports:

SU President – report submitted late

VP Academic Representation – No report submitted

VP Student Activities

VP Community Welfare

Standing Committee Reports:

Sports Federation chair -

Societies Guild chair –

RAG Chair - no report submitted

Media Association Chair

Working Group Reports:

Equality and Diversity working group chair - no report submitted

Environmental Strategy working group chair

Student Volunteering working group chair

Campaigns working group chair

World Students working group chair - no report submitted

Postgraduate Students working group chair

Halls Committee Chair Report-No report submitted

Union Budget Ratification (To be tabled)

Affiliations

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AGENDA

Union Meeting Meeting: UM02 Date: Thursday 21st May 2015, LECT E, 18:00-20:00

1. Attendance and Apologies

2. Minutes of the Previous Meeting

3. Matters Arising

4. Motions to revoke or amend the Constitution and Bye-Laws a. Motion to amend Bye-law B b. Governance Review c. Motion to amend Bye Law H

5. Motions

a. Motion to Discipline All Sabbatical Officers who do not submit their

report on time to Student Assembly

b. Shoe Box Appeal Hand over motion to the RAG Chair and the

Volunteer Chair

c. Medical Centre Campaign Hand Over Motion to Vice President of

College of Health and Life Sciences

d. Motion To Support Free Education

e. Motion Tod Oppose the Counter Terrorism and Security Act

6. Student Matters

(An opportunity for any Student to ask a question to the panel or Assembly members.)

7. Trustee Report

8. Student Officer Reports

a. SU President – Report submitted late b. VP Academic Representation – No report submitted c. VP Student Activities d. VP Community Welfare

9. Standing Committee Reports a. Sports Federation chair - b. Societies Guild chair –

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c. RAG Chair - no report submitted d. Media Association Chair –

10. Working Group Reports a. Equality and Diversity working group chair - no report submitted b. Environmental Strategy working group chair c. Student Volunteering working group chair d. Campaigns working group chair e. World Students working group chair - no report submitted f. Postgraduate Students working group chair

11. Halls Committee Chair Report-No report submitted

12. Union Budget Ratification (To be tabled) Presented by the CEO

13. Affiliations

14. Honorary Memberships

15. Any Other Business

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UBS UNION MEETING Union Meeting 01 Date: Thursday 27th November 2014, 6pm Venue: LECT E Student Assembly Present:

Postgraduate Chair Aaron Lowman

Societies Guild Chair Ali Milani

Student Assembly Chair Brendan Cogan

Assembly Rep for College of Engineering, Design and Physical Sciences

Daniel Adeyemi

Student Assembly Community Members Gemma O'connor

Student Assembly Community Members Grace Witherden

Student Assembly Vice-Chair Habib Cham

Vice President Student Activities Hannah Jones

Student Assembly Community Members Karina Jilid

RAG Chair Katharine Taylor

Media Association Chair Kirsty Capes

Vice President Community Welfare Leon Evans

Vice President Academic Representation Marcus Stein

President Martin Zaranyika

Sports Federation Chair Michael Darlow

Student Assembly Community Members Mohamed Ahmed

Student Assembly Community Members Muadib Shakir Mohd Hatta

Student Assembly Community Members Nicholas Crust

Equality and Diversity Chair Olive Barton

Senior Rep – LBIC Radya Hussein

Volunteering Chair Sonia Bhangu

Environmental Chair Syeda Maghribi

Senior Rep - Business School Titilayo Ogunyemi

Campaigns Chair Yohanna Sallberg

Student Assembly Apologies Sent By:

Senior Rep - School of Health Sciences and Social Care Ioanna Karpathiou

Senior Rep - School of Information Systems, Computing and Mathematics

Thomas Clay

Student Assembly Absent/Not Signed in, no apologies:

Senior Rep - School of Sport and Education Amber Wallace

Assembly Rep for LBIC Brian Rutendo Munyawarara

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Student Assembly Community Members Hamza Bin Ahsan

Student Assembly Community Members Horlane Mbayo

Student Assembly Community Members Kwaku Adu Gyamfi

Student Assembly Community Members Jade Nelson

Senior Rep - School of Social Sciences Joshua Connolly

Senior Rep - School of Arts Megan Steinberg

Student Assembly Community Members Nathan Antwi

Halls Committee Chair Nick Humberstone

Senior Rep - Law School Rebecca Chambers

World Students Chair Rutendo Njanike

UBS Staff in attendance:

Democratic Support Co-ordinator Rebecca Davies

Democratic Support Administrator (Maternity Cover) Emily Siddaway

CEO Craig Lithgow

Student Populous present

Oliver Ronaldson Khadega Kanwal

Emma Jeremy Hiba Jafar Ali

Eddie Leggatt Sophie Glica

George Bowden Monalisa Nummtinua

Rebecca Collins Jolin Cole

Vivienne Burgess Tanyaradzwa Mantiziba

Luke Vogel Rabanat Fatiwa

Ahmed-Waleed Muhib Zaib Kaleem

Ala Alasud Edum Titilayo

Shaman Ganney Marwan Saber

Rhianna Noauem Ana Campbell

Joshua Cotterill Harriet Eshun

Will Moss Sina Emmerid

Alex Vincett Beth Clark

Kate Beasley Muhammed Ramzanali

Syeda Shah Mohammed Taher

Salah Isall Slunon Biuslick

Bilaal Fanah Jonathan Silber

Syed Shah Tristan Chin

Mostafa Nasin Aimen Taki

Arsalan Jawad V. Shunlida

Princess Ovon Hamza Ghanni

Sherthan Gayle James Lamont abnms

Jordan Frieul Ariel Kropp

Kisty Swiyett Sophie Brebene

Joshua Connolly Ismail Arton

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Rebecca Davenport Yousif Aliff Bi baharam

Jordan Prior Tajul Haffi Hazat

Inah Dela Cruz Muhammad Shaharyal

Kirstie Woolhouse Bachir Sogui

Cameron Pearson Menem Ashref

Daniel McLoughlin Noman Iqbal

Atile Morris Syed Aneey Ali Jilani

Stefan Knap Ammar Ahmed

Angele Awual Emdadur Rahman

Terri Okuadalaiye Hassan Ahmed

Nikita Quarty Naaman Saad Naaman

Edwina Awuku Raul Kaushal

Nathan Bawuku Mohamed Reli

Aenlelou Precious Reza Dehrouyeh

Esher Adeyi Zubeir Kassim

Abdulazi Alshanawri George Ottalho

Rishid Al Jumalbr Ellis Davies

Nuru Omari Mutiammad Muran

Katherine Clementine Muhammad Kidhaa Abdul Shuker

Rose R Mmanga Sena Ar-Riskaby

Bertha P. Sanga Hilmo Shipahu

Sara Chouki Elizabeth Aderanti

Ryan Stocks Fahmi Nassir

Elias Farah Tanwir Ahmed

Taiwo Oyenola Milces Aneir

Marwan Rehab Faisal Alotaibi

Fayez Alshammani Ismail Hassan

Abdul Ahamdelzeui Nasrat Shah

Akidur Rahman Ahmad Zuraidi

Muhd Farohee Azrz Iskandao

Adil Tariq Manzar Hanir

Rukshan Sulailuan Thauh Muhammed Umair

Ammaar Ikram Yameen Taewe

Shakib Ullah Muhammed Talha Khawaja

Yusuf Naing Victoria Wallis

Michael Read Stephanie Maclean

Joanne Cassidy Tsz Yiu Lam

Cameron Clark Aaron Sahadevan

Kamal Muse Nor James de Beavoir-Tupper

Oscar Barbosa Jamie Mackintosh

Oliver Carson Margaur Warringman

Alastair Biren Rebecca Adair

Alex Metcalfe Aidan Milan

Rowan Frewin Chloe Elizabeth Mary Sizer

James Roadknight Olivia Goodchild

Nicole Ovelyn-Velinor Safra Bahumwa

Mohamed Omar Ahemd Matthew Hov

Gracious Mulyn Sam Rogerson

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Jonathan Chalover Cameron Wall

Tauofuki Rakira Alison Tam

Elisabeth Mahase Maria Ramos

Samuel Persaud Philip Turokin-Harrington

Teresa Francis Chenekara Pippa Bourman

Hannah Sigstan Ryan O’Donovan

Nefertiti Bakayendala Raphael Waller

Mohamed Radi Zubir Kassim

Before the main agenda started, Craig Lithgow/ CEO called for a procedural motion to move the Union Accounts Ratification to the first item.

Union members voted on the procedural motion; passed indicatively.

1. Union Accounts Ratification

Presented by the Craig Lithgow/ CEO. The accounts will be signed off on Tuesday 2nd December.

2. Minutes of the previous meeting

Previous minutes from last quorate meting (21st May 2014) were passed indicatively.

3. Matters Arising

None.

4. Motions to revoke or amend the Constitution and Bye-Laws a. Motion to amend Bye-law B Ali Milani/ Societies Guild Chair spoke In Favour. Hannah Jones/ VPSA spoke Against. Procedural motion called to vote on the motion in parts; to allow voting on amendment 16.14 and the overall motion. Hannah Jones/VPSA spoke In Favour of the procedural motion. Ali Milani/ Societies Guild Chair spoke against the procedural motion. Leon Evans/ VPCW spoke In Favour of the procedural motion. Ali Milani/ Societies Guild Chair spoke against the procedural motion for a second time. Union members voted on the procedural motion; failed. Kirsty Capes/ Media Chair spoke In Favour if the motion. Rebecca Davenport spoke against the motion. Q1) As Societies Guild Chair, would societies be required to endorse

you if you run for UBS President? A1) No society is under my jurisdiction, I work for them. I would be

willing to attend Hustings.

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Q2) Some candidates are already marginalised by being unofficially endorsed by clubs and societies. If this motion passes, how will marginalisation be avoided?

A2) No answer given Q3) Would rules against peer pressuring club and society members

to vote for a specific candidate be put in place (similar to that of the recent club imitations set)?

A3) No answer given.

Hannah Jones/ VPSA gave against summary speech. Ali Milani/ Societies Guild Chair gave In Favour summary speech.

Union members voted on the motion; passed indicatively.

5. Motions a. Emergency motion - Motion to lobby the university to open the

prayer rooms in the morning

Olive Barton/ Equality and Diversity Chair spoke In Favour. No one

spoke for Against.

Q1) Can you define lobbying? A1) Giving the University a clear mandate, we are considering a petition and talking seriously with security and the Vice Chancellor.

Q2) What are the resources the University are claiming are not available? Are they going elsewhere? A2) No answer given

Q3) Are we trying to get the Prayer room open 24 hours a day? A3) Yes, like the library

Q4) Is everyone able to go to the Prayer room? Is it multi faith? A4) Yes

Olive Barton/ Equality and Diversity Chair gave In Favour summary speech. Union members voted on the motion; passed indicatively.

Procedural motion was called to move item D (Union’s stance regarding Middle

Eastern Conflict) to the next agenda point.

Ali Milani/ Societies Guild Chair spoke In Favour. Kirsty Capes/ Media chair spoke

against.

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Union members voted on the procedural motion; passed indicatively.

a. Union’s stance regarding Middle Eastern Conflict

Harriet Eshun spoke In Favour of the motion.

Ali Milani/ Societies Guild Chair spoke against the motion.

Raphael Waller spoke In Favour.

Mohamed Ahmed spoke against.

Rebecca Davenport spoke In Favour.

Mohamed Radi spoke against.

Martin Zaranyika/ SU President spoke In Favour.

Zubir Kassim spoke against.

Q1) Why do you not recognise the Human Rights of those living in

Palestine (In Favour).

A1) It’s against other’s Human Rights to be able to eat their religious

food on campus, which would be banned as part of BDS.

Q2) Is the BDS motion against Israel’s people or its government?

(Against)

A2) No answer given

Q3) Are the computers in the library that use Israeli chips going to be

removed?

A3) No (Against), How can you print without a PC? (In Favour)

Q4) Will Isreali food cease to be sold on campus?

A4) No answer given

Q5) Where will we be able to get religious and Isreali food on

campus?

A5) No answer given

Q6) Are we going to boycott Russia next for their crimes against

Ukraine?

A6) No answer given

Q7) Why can’t we support a call for peace?

A7) That’s exactly what we want (In Favour)

Q8) Is it legal to sell food from stolen land?

A8) No answer given

Q9) How can we make sure we do not isolate the Jewish community

during BDS?

A9) No answer given

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Q10) What are the alternative means of news distribution?

A10) No answer given

Q11) What about Mandatory clarifications on stories? Don’t you have

to provide your sources to the Union?


Q12) Can specific guidelines be put in place?


Q13) How many people decide if a story is pulled? Is it just the

president?


Q14) Is open press not a way of safeguarding students?

A14) Yes, we work for the students, not for the Union

Q15) Has a University Manager ever pulled an article?

A15) No

Q16) Would you clarify any disrepute’s?

A16) Yes

Union members voted on the motion; passed indicatively.

Procedural motion was called to move item 11 (Honorary Memberships) to the

next agenda point.

4. Honorary Memberships

a. James Nicholas Nigel Ward Martin Zaranyika/ SU President spoke In Favour. No one spoke against. Q1) What is Honorary Membership? A1) It’s essentially a thank you for service to UBS. The Honorary member gets a gold card, certificate and can use Union services, such as Academy, and can attend our Meetings. Union members voted on the motion; passed indicatively.

At this point, there was a 10 minute break to determine quoracy as students

left LECT E.

Olive Barton/ Equality and Diversity Chair spoke for the motion. No one spoke Against.

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Quoracy was deemed to have been lost. Meeting was adjourned.

Reports were moved to next Student Assembly (Thursday 11th

December, LC 068).

Meeting Close. Date of next Union meeting: Thursday 21st May 2014, 6pm, LECT E Date of next Student Assembly meeting: Thursday 11th December 2014, 6pm, LECT 068

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MOTION

Title: Motion to amend By-law B and increase voter turnout in elections To: AUM Meeting: 1 From: Martin Zaranyika Date: 07/05/2015

This Union Notes

1. Election turn out is at a consistent level year after year. 2. Data shows in general candidates are happy with the length of time between

Nominations and Results 3. The voting period for election as stated in Bye-law B can be no longer than 3 working

days 4. Some candidates have felt it frustrating that they are able to campaign at a time when

student cannot vote. 5. Election statistics show that the largest spike in votes arewithin the first few hours of

polls opening. This Union Believes

1. If we as a Union continue to do the same activities every year around elections, we will continue to get the same low level of turn out. As a result we need to consider a change to how we conduct elections.

2. By allowing candidates to campaign, but not allowing students to be able to vote we potentially lose a percentage of votes, thus lowering our voting figures and losing out on engaging some of our members.

This Union Resolves To widen the window for how long voting can be open, to allow the Union to explore the possibility of having a longer voting period, to 5 working days. To do this replace Bye-law B, 27. The ballot shall be conducted over a minimum of 1 and maximum of 3 consecutive University days. With: The ballot shall be conducted over a minimum of 1 and maximum of 5 consecutive University days. For the Union to explore why other Unions are getting larger turn out, and look at the possibilities of implementing such ideas as having incentives for voting during elections and building the profile of the elected representatives and the Union throughout the academic year.

Proposed by: Martin Zaranyika Seconded by: Leon Evans Signature: Signature:

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MOTION

Title: Governance Review: Scrutiny Panel, Complaints and Disciplinary and Student Assembly Bye-laws To: AUM Meeting: 2 From: Martin Zaranyika Date: 07/05/2015

This Union Notes

1. At the end of 2014 the Union held Referenda to change the Unions democratic structures.

2. The changes proposed included the creation of a scrutiny panel and a change in the officer composition.

3. In addition to our own governance review the University changed making schools redundant and replacing them with 3 colleges

4. These changes and decisions have resulted in the need for new bye-laws to be created and old ones to be updated.

This Union Believes

1. Following the governance review we have identified some initial necessary and immediate changes.

2. Following our new structures we need to implement a Bye-law for complaints that can be inforce by the time the new officers take place, the old bye-laws name outdated positions.

3. Following the agreed new student assembly Bye-law the union have realised that LBIC do not have a specific representative in the new structure. It is important to continue to engage with LBIC students through providing them with a post on Student assembly.

4. A scrutiny panel was agreed at referenda and needs to be implemented ready for the new academic year. We feel that this panel will allow for elected representatives to be held accountable in a more effective manner that the current system.

This Union Resolves

1. To update the Bye-laws with the new Bye-laws written in Appendix A, and to insert new bye laws and renumber as appropriate.

2. To make any consequential changes to the Bye-laws as a result of this change.

Proposed by: Martin Zaranyika Seconded by: Ali Milani Signature: Signature:

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Appendix A

Bye-Law M: Complaints Procedure

Membership 1. All Members of the Union have the right to make a complaint about the Union. 2. Where possible, all complaints to the Union shall be resolved through informal

processes, however the complainant shall have the right to formalise their complaint at any point.

Powers 3. Any Member of the Union may make a complaint to the Union on the grounds of the

following: i. Breach of the Union Equality and Diversity policy; ii. Contravention of Union Policy; iii. Acts of gross negligence; iv. Bringing the Union into disrepute.

4. Complaints maybe made about the following areas of the Union: i. Any Member of the Union; ii. An elected Student Officer, Union Chair, or Assembly Member; iii. Any commercial or non-commercial services provided by the Union; iv. Any UBS staff member.

5. All complaints regarding Elections of the Union shall be dealt with as outlined in Bye-

Law B. Processes 6. All complaints shall be considered provided that the following apply:

i. The complainant provides their name, Student I.D number and University email address;

ii. The complainant provides details of the event or occurrence which provoked the complaint;

iii. The complainant raises the complaint within 20 days of the occurrence, giving appropriate grounds for the complaint;

7. All complaints, if not dealt with informally, may result in a disciplinary process as

outlines in Bye-Law N. 8. All valid complaints shall be investigated and the results of the investigation

communicated to the complainant within 15 working days of receipt of the complaint.

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9. No person involved in the investigations of any complaint shall have a direct or vested interest in the outcome of the investigation.

10. All persons involved in the complaint shall be given the opportunity to submit

written and oral statements and present appropriate evidence. They may also submit any evidence outlining mitigating circumstances as appropriate.

Investigation 11. All Student Officers, the Chair of Student Assembly and Members of Union Staff

charged with investigating a complaint will have 10 working days after acknowledgement of receipt of the complaint to come to an informal resolution. The may take the following measures to come to a resolution:

i. Interview all persons concerned with the complaint; ii. Gather all relevant evidence as appropriate.

12. The person charged with investigating the complaint shall asses the available

evidence and reach one of the following conclusions: i. That there is no case to answer; ii. Suggest an informal resolution; iii. Forward the complaint to the Disciplinary Procedures as outlined in

Bye-Law M; iv. Forward the compliant onto the Trustee Board as appropriate to the

nature of the complaint Complaints against another Member of the Union 13. Any Member of the Union may make a complaint to the Union about another

Member of the Union. The following processes shall be adhered to: 13.1 Any complaint shall be addressed, in writing, to one of the Vice-Presidents 13.2 The Vice-President in receipt of the complaint shall acknowledge receipt of the

complaint within 5 working days. 13.3 The Vice-President in receipt of the complaint shall investigate the complaint,

gathering such evidence as is appropriate to make a fair judgement. 13.4 The Vice-President in receipt of the complaint shall seek a resolution to the

complaint within 10 working days in receipt of the complaint. 13.5 Should the Vice-President in receipt of the complaint be unable to find an informal

resolution, they shall advise the complainant of the Disciplinary Processes. They may also, as a result of the evidence gathered or the lack of conclusive evidence, refer any complaint to the Disciplinary Processes themselves.

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Complaints against a Student Officer or Union Chair 14. Any Member of the Union may make a complaint about a Student Officer or Union

Chair. The following processes shall be adhered to: 14.1 Any complaint about a Union Officer or Union Chair shall be addressed, in writing, to

the President. In the case of the complaint being against the President, the complaint shall be addressed to one of the Vice-Presidents and they shall follow the process as outline below.

14.2 The President shall acknowledge receipt of the complaint within 5 working days. 14.3 The President shall investigate the complaint, gathering such evidence as

appropriate to make a fair judgement. 14.4 The President shall seek a resolution to the complaint within 10 working days in

receipt of the complaint. 14.5 Should the President be unable to find an informal resolution, the President shall

refer the complaint to the Complaints Disciplinary Committee of Student Assembly. They shall formally hear the complaint and may take the following actions:

i. Come to a conclusion and refer the complaint to the Disciplinary Procedures;

ii. Come to a conclusion and clear the persons involved; iii. Come to a conclusion and send a report to Student Assembly

indicating the measure that have been taken. 14.6 All complaints made about a Student Officer shall be noted at the next Student

Assembly meeting and Trustee Board meeting as appropriate. 14.7 If any Member wishes to make a complaint to the Union about the Student Officer

Team as a collective, they must submit individual complaints against each of the of the Student Officers in which they specify that the complaint is with them collectively.

14.8 Such complaints shall be addressed, in writing, to the Chair of Student Assembly. 14.9 The Chair of Student Assembly shall acknowledge receipt of the complaint within 5

working days. 14.10 The Chair of Student Assembly shall seek a resolution to the complaint within 10

working days in receipt of the complaint 14.11 Should the Chair of Student Assembly be unable to find an informal resolution, the

Chair of Student Assembly shall refer the complaint to a Complaints Select Panel, convened specifically for complaints against the Student Officer Team as a collective,

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who shall instigate procedures as outlined in Clauses 16-20 inclusive. The panel shall include:

i. The Chair of Student Assembly; ii. The Vice-Chair of Student Assembly; iii. 2 Student Assembly Members elected from Student Assembly; iv. A Student Member of Trustee Board; v. The Chief Executive Officer in an advisory capacity only.

Complaints against a Union Service of member of staff 15. Any Member of the Union may make a complaint about a Union Service, either

commercial or non-commercial or against a Member of the Union Staff. The following processes shall be adhered to:

15.1 Any complaint about a Union service or Union member of staff shall be addressed, in

writing, to the President. 15.2 The President shall acknowledge receipt of the complaint within 5 working days. 15.3 The President shall inform the Chief Executive Officer of the nature of the complaint. 15.4 The President shall ensure the Chief Executive Officer passes the complaint onto the

relevant Line Manage of the service or Member of staff and charges them with handling the complaint as appropriate.

15.5 In the instance of a complaint being against a member of staff, the relevant Line

Manager shall refer to the appropriate procedures as outlined in the Union Staff Handbook.

15.6 In the instance of the complaint being against a service of the Union, the Line

Manager shall investigate appropriately and determine the following: i. All findings and facts in relation to the complaint; ii. Any mitigating circumstances; iii. Any appropriate further action.

15.7 The outcome of the investigation shall be communicated to the complainant within

15 working days in receipt of the complaint. If, on any occasion this is not possible, the relevant Line Manager of the Union shall communicate further with the complainant and shall present a revised timescale to resolution

Complaints Committee 16. If a resolution to any complaint made by a Member of the Union is not found within

15 working days, a Complaints Committee, as outlined in Clause 17 of this Bye-Law, shall be convened on the following grounds:

i. Inconclusive evidence; ii. Inability to have an informal decision;

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iii. Inappropriately handled complaint. 17. The Complaints Committee, in all cases except when dealing with a co-ordinated

complaint against the Student Officer Team as a collective, shall consist of the following:

i. The President; ii. 3 Student Assembly Members; iii. A Senior Member of Union Staff in an advisory capacity; iv. An impartial minute taker.

18. In cases of the complaint being against the President, one of the Vice-Presidents

takes their place. 19. In case of complaints against a Service of the Union or Member of Staff of the Union,

the Union’s staffing committee, as delegated by Trustee Board, shall act as the Complaints Committee as appropriate.

20. In all cases of the Complaints Committee being convened, the Committee shall

review all processes and evidence that had been previously gathered, submitted and enacted upon, before deciding whether to apply procedures set out in Bye-Law M.

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Bye-Law N Disciplinary Procedures

Frequency 1. Formal Disciplinary Procedures shall be used where an informal resolution to a

complaint cannot be reached or the person charged with investigating a complaint recommends disciplinary action in accordance with processes outlined in Bye-Law L.

2. Formal Disciplinary Procedures shall be used when any issue which arises is deemed

serious enough to warrant immediate action though the formal processes defined in this Bye-Law.

Processes 3. Any elected Student Officer or Union Chair may be disciplined via a Vote of Censure

or Vote of No Confidence raised by any Full Member of the Union at Student Assembly. The following processes shall be adhered to:

3.1 Where the complaint regards the conduct of a Student Officer or Union Chair,

processes outlined in Bye-Law G, Clauses 16.2, 16.3 and 16.4 shall be adhered to. 3.2 Where the complaint regards the actions of a Member of the Union it must result

from processes carried out in accordance to Bye-Law M. 4. Any reference to a Vote of Censure or a Vote of No Confidence is not precluded from

the application of the procedures set out below. 3. All Members of the Union shall be subject to Disciplinary Procedures if they do any

one of the following: i. Wilfully or negligently damage or cause loss of Union property or

property under the control of the Union; ii. Attempt to defraud the Union iii. Behave in a way that is detrimental and negatively affects any Union

events, activities or facilities for the experience of other Members. iv. Any significant breach of Union Policy

4. All Members shall also be subject to the Union Licensed Premises Disciplinary

Procedure when on any Licensed Premises of the Union. Procedure for initiating a disciplinary hearing. 5. The following procedures shall be adhered to in initiating a Disciplinary hearing:

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5.1 Any Member of the Union is able to submit a complaint against any Member of the Union.

5.2 The person charged with investigating the initial complaint via processes outlined in

Bye-Law L may, following investigation or failure to come to an informal resolution, refer the issue to a Disciplinary hearing.

5.3 The request for Disciplinary action should be addressed, in writing, to one of the

Vice-Presidents. 5.4 Members of the Union subject to a request for Disciplinary action shall be notified

within 5 working days of the formal hearing being requested. 5.5 All Members who are requested to attend a Disciplinary hearing shall be informed of

the processes and rights which they hold together with the time, location and date of the Disciplinary hearing with a requirement to attend.

5.6 Within this information, the allegation against the Member shall be clearly outlined. 5.7 Upon receipt of the request for a Disciplinary hearing, one of the Vice-Presidents

shall collate all evidence as collected from the initial complaints processes and ensure all relevant persons are notified at least 3 working days before the date of the Disciplinary hearing.

5.8 Any Member subject to a Disciplinary hearing shall have the right to be accompanied

to the hearing by a friend. 5.9 The allocated Vice-President has the right to request that temporary sanctions are

applied to the Member being investigated, pending the outcome of the Disciplinary hearing, including the suspension from certain Union Services and premises.

The Disciplinary Hearing 6. Student Assembly shall elect from within its membership, a pool of 8 Student

Assembly Members, from which any Complaints and Disciplinary Committee shall be drawn. The Complaints and Disciplinary Committee and hearing shall adhere to the following processes:

6.1 The Complaints and Disciplinary Committee shall consist of three Members of

Student Assembly. 6.2 Such Members shall be selected according to their availability and independence

from both the incident that is being heard and from the either the complainant or the defendant.

6.3 The President or their nominee shall Chair the Disciplinary hearing and shall uphold

the processes and procedures outlined in this Bye-Law.

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6.4 The allocated Vice-President shall provide to the hearing, all previous and relevant

evidence which they have collated. 6.5 Any reasons for a Member failing to attend shall be presented to the Complaints and

Disciplinary Committee in advance of the hearing, together with a request to reconvene if appropriate. The Panel shall maintain the right to consider such requests and choose to continue in the Members absence.

6.6 All Members of the Complaints and Disciplinary Committee and other individual in

attendance shall treat all matter arising and relating to the Disciplinary hearing as strictly confidential. Any breach of confidentiality may result in disciplinary action.

6.7 The Complaints and Disciplinary Committee shall hear evidence from the Member

accused of misconduct and other witnesses who are relevant to the case. 6.8 The Panel shall decide the outcome of the disciplinary procedure and report the

outcome to the Member in writing within 5 working days. The Complaints and Disciplinary Committee shall also inform the Member of their rights to appeal which are outlined in Clause 8 of this Bye-Law.

Sanctions 7. The Complaints and Disciplinary Committee can impose the following Disciplinary

sanctions: 7.1 Suspension from all or any specific activities and privileges in relation to membership

of the Union for a specified period of time, or in cases of gross misconduct, permanently.

7.2 Order payment of restitution of damages. 7.3 Refer the case to another body, including through the Universities Disciplinary

procedures. 7.4 Require the Member accused to provide a written apology. Appeals Procedure 8. Any Member subject to the Disciplinary procedures outlined in this Bye-Law shall

only have the right to appeal on the basis of a failure to follow procedures or if new evidence pertinent to the case should arise. Any appeal made shall adhere to the following processes:

8.1 The appeal must be addressed, in writing, to the President within three working days

in receipt of the written decision of the Complaints and Disciplinary Committee.

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8.2 The Member accused must accompany any appeal with a clear statement as to why

they are appealing. 8.3 All sanctions imposed by the Complaints and Disciplinary Committee shall remain in

place until any subsequent Appeal Panel has made its ruling. 8.4 Upon receipt of the appeal, the President shall judge whether the grounds of appeal

warrant a hearing and shall communicate this judgement to the Member within 5 working days.

8.5 If the President finds a case for grounds to appeal, then an Appeals Panel shall be

formed. 8.6 Any Appeals Panel shall hear the case within 5 working days of the Appeals Panel

being formed. 8.7 All Appeals Panels shall only be provided with new evidence which has been proven

to come to light since the Disciplinary hearing and the verdict of the hearing. Only new evidence may be presented to the Appeals Panel.

8.8 The Appeals Panel shall be made up of the following:

i. An allocated Vice-President who has not previously been involved in the process, who shall Chair; 3 Student Assembly Members as selected.

8.9 The Appeals Panel shall hear the appeal and shall have the following powers: i. Confirm the decision made by the Complaints and Disciplinary

Committee; ii. Reduce the sanction imposed by the Complaints and Disciplinary

Committee; iii. Set aside the sanctions imposed by the Complaints and Disciplinary

Committee. 8.10 The Appeals Panel shall not have the power to increase any level of sanction as

imposed by the previous Complaints and Disciplinary Committee. 8.11 The allocated Vice-President shall inform the Member appealing, in writing, of the

decision made by the Appeal Panel within 5 working days of the hearing. 8.12 All decisions made by any Appeals Panel shall be seen as final and binding.

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Bye-Law P: Scrutiny Committee

Membership 1. The Scrutiny committee shall be made up of 8 members, elected from the

Community and Department representatives within Student Assembly. The Chair and Vice-Chair of Student Assembly shall be members of the committee. Executive Committee, Officers and Standing Committee members cannot sit on this committee.

2. Election of the scrutiny committee shall take place in the first assembly of the

Academic year, and bye-elections for any vacated posts shall take place as and when needed.

Frequency 3. The scrutiny committee shall meet twice a term 4. The Chair of the Scrutiny Committee is responsible for ensuring that Meetings are

held in line with this Bye-Law. If the Chair of the Scrutiny Committee is unable to fulfil this responsibility it shall pass to the Vice-Chair of the Scrutiny Committee.

Chairing 6. The scrutiny committee shall be chaired by the Chair of Student Assembly. In the

absence of the chair the Vice-Chair of Scrutiny Committee shall chair the meeting. 6.1 The Vice-Chair of Scrutiny Committee shall be elected from amongst the scrutiny

Committee members in the first meeting of the academic year. Process 7. The Scrutiny Committee shall scrutinise the following elected posts: Standing Committee Chairs Executive Committee members Student Officers 8. The elected roles will be scrutinised in three areas: Remit Policy Manifesto 9. Each Student Officer shall submit a written report to Student Assembly which will be

provided to the Scrutiny committee along with minutes from the standing committee meetings and the Executive committee meetings.

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10. The Chair shall have the power to determine whether questions are appropriate, and

ensure the relevant representatives are invited to the meeting to answer any questions.

11. Reports and Minutes shall be circulated to the committee members 5 working days

prior to the meeting 12. Quoracy shall be 50%+1 of the Committee members, not including the Chair. Order of Business 12. Scrutiny Committees shall consist of the following:

i. Pre-prepared Questions from the Student Scrutineers ii. Questions from the non-members regarding the Reports and Minutes

submitted by the Elected Representatives iii. Open Questions from the Student Scrutineers

Powers 13. If an Elected Representatives performance is deemed unsatisfactory by the Scrutiny

Committee, the scrutineers have the power to: i. Advise Student Assembly to not pass the report

ii. Submit a motion of Censure to Student Assembly iii. Submit a Motion of No Confidence to Student Assembly, which shall be

conducted in line with Bye-law E.

13.1 The committees reasoning for such action shall be submitted to student Assembly in the form of a report.

14. If the work conducted by and Elected Representative is found to be satisfactory by

the Scrutiny Committee, the scrutineers have the power to: i. Advise Student Assembly to pass the report

15. In the case of Exemplary work by an Elected Representative the Committee may

submit a motion of commendation to Student Assembly. 16. Scrutiny Committee members shall either accept or reject reports; there will be no

opportunity to abstain. 17. All recommendations will be voted upon at Student Assembly, and this will form the

only process of appeal.

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Bye-Law G: Student Assembly

Frequency 1. Student Assembly shall meet 7 times during the academic year. There shall be at

least 1 meeting per academic term. 1.1 The schedule of meetings shall be published and agreed at the first Student

Assembly meeting of the academic year. Membership 2. Student Assembly shall consist of the following directly elected members:

i. The Student Officers; ii. The Standing Committee Chairs; iii. Student members of the Executive Committee; iv. 1 Student Rep Member from each Department of the University;

Including LBIC v. 20 Community Members from the student body at large; vi. The Chair and Vice-Chair of Student Assembly

3. All members of Student Assembly must be Full Members of the Union. 4 . Any Member of the Union may attend Student Assembly but only Assembly

Members may vote. Chairing 5. A Chair and Vice-Chair shall be elected by a cross campus ballot of full union

members. The Chair will be elected in the spring elections and the Vice-Chair in the autumn elections.

6. It is the responsibility of the Chair of Student Assembly to ensure the smooth running

of meetings in accordance with Bye-Law L. 7. The Chair shall have no voting right during their term of office. If a vote of Student

Assembly is tied the status quo shall remain. 8. It is the duties of the Vice-Chair to assist and advise the Chair in their capacity. The

Vice-Chair of Student Assembly shall assume the duties of Chair in the absence of Chair. In the absence of the Chair and Vice Chair, the President shall assume the duties of Chair.

9. If a Member fails to submit unapproved apologies for an absence three times in a

year then that Member is considered to have resigned from Student Assembly.

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9.1 Apologies must be approved by a vote at the beginning of each Student Assembly Quoracy 10. It is the responsibility of the Chair to check at the beginning of any Student Assembly

meeting that it is quorate, through a count of those members in attendance. 10.1 If a member believes a meeting to be inquorate they may challenge the decision of

the chair through a procedural motion as outlined in Bye-law K, 53. 11. Student Assembly meetings shall be inquorate if, 5 minutes having passed since the

published time for the beginning of the meeting, fewer than 50%+1 of the elected Assembly Members are present.

12. If a Student Assembly meeting is inquorate the meeting may continue at the

discretion of the Chair, should there be a desire for discussion and debate. No vote shall take place on the items discussed. All business will be carried over to the next Student Assembly meeting.

Order of Business 14. It shall be the responsibility of the Chair of Student Assembly and Vice-Chair of

Student Assembly, with support from Democratic Support, will meet to allocate suitable time to each item on the agenda. This will be done at a time that ensures the agenda can be circulated 5 working days before the meeting in question.

15. The Chair shall ensure that any Student Assembly meeting adhere to its agenda,

unless a relevant Procedural Motion is passed. 16. Printed copies of the meeting agenda, minutes of the previous meeting, and all other

papers shall be available on request. 17. The order of business at Student Assembly meetings shall be:

i. Members present, attendees present, Apologies for Absence; ii. Minutes of the Previous Meeting; iii. Matters Arising; iv. Motions to revoke or amend the Bye-Laws; v. Motions; vi. Scrutiny Panel Report; vii. Student Matters; viii. Urgent Other Business;

18. Urgent Other Business is defined as any item that has arisen since the deadline for

agenda items but that cannot wait to be resolved until the next meeting.

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18.1 Urgent Other Business must be submitted 24 hours prior to the meeting, and the Chair will decide whether to accept the item.

19. Motions to Student Assembly must be submitted in accordance with Clauses 5 to 15

inclusive of Bye Law K. Powers 20. Student Assembly shall act as the primary policy setting body of the Union but may

ONLY be overruled by the authority of Referenda, Union Meetings or the Trustee Board as outlined in Bye-Law D, Bye-Law E and Bye-Law A respectively.

21. It is the role of Student Assembly to:

i. Hold the Student Officers to account with advise from the Scrutiny Panel;

ii. Develop and ratify Union Policy; iii. Create, debate and pass Union Motions;

22. Motions to Student Assembly must be submitted in accordance with Clauses 5 to 15

inclusive of Bye-Law K. 23. Student Assembly may, by a two-thirds majority:

i. Revoke or amend any Bye-Law of the Constitution; ii. Pass a Motion of No Confidence against Union Chair, Executive

Committee Member, Department Member, or Community Member; this does not include Student Officers.

24. Student Assembly may, by a simple majority:

i. Refer any matter, including revocation of or amendments to the Constitution, to Referendum;

ii. Refer a Motion of No Confidence in a Student Officer to referendum; iii. Pass a Motion for Policy; iv. Approve received reports; v. Require the submission of a report at the next Union Meeting; vi. Request the attendance of any person at the next Student Assembly; vii. Mandate any Student Officer, Standing Committee Chair, Executive

Committee Member, or Student Assembly Member; viii. Commend any Student Officer, Standing Committee Chair Executive

Committee Member, or Student Assembly Member; ix. Censure any Student Officer, Standing Committee Chair, Executive

Committee Member, or Student Assembly Member. 24.1 Student Assembly - All Policy set by Student Assembly shall apply to the Union, its

actions, officers and all its Elected Representatives but may be superseded by Policy set by Union Meeting or Referenda.

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Motions of Commendation, Censure and No Confidence 25. In holding Members to account, the following procedures must be adhered to: 25.1 Motion of Commendation for any Member:

25.1.1 Should it be felt that any Member of Student Assembly has performed their duties to a high standard or made an important contribution to the Union any other Assembly Member may submit a Motion of Commendation for that Member.

25.1.2 A Motion of Commendation must be brought to Student Assembly and

debated in accordance to the Standing Orders as set out Bye-Law L of the Constitution.

25.1.3 If passed, the Motion of Commendation shall be noted in the meeting

minutes and on the Assembly Member’s record. 25.2 Motion of Censure against any Member: 24.2.1 Should it be felt that any Member of Student Assembly warrants disciplinary

action but is not deserving of a Motion of No Confidence, any other Assembly Member may submit a Motion of Censure against them.

25.2.2 A Motion of Censure must be brought to Student Assembly and debated in

accordance to the Standing Orders as set out Bye-Law L of the Constitution. 25.2.3 If passed, the Motion of Censure shall be noted in the meeting minutes and

on the Members record. 25.3 Motion of No Confidence against any Member: 25.3.1 Should it be felt that any Member warrants severe disciplinary action as a

result of continued unsatisfactory performance, misconduct or gross negligence, any other Assembly Member may submit a Motion of No Confidence against that Member. A third Motion of Censure within one Academic Year automatically qualifies for a Motion of No Confidence.

25.3.2 A Motion of No Confidence can only be brought to a Student Assembly, and

debated in accordance with the Standing Orders as set out Bye-Law L of the Constitution.

25.4 Outcomes of Motions of No Confidence

25.4.1 Student Officer:

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25.4.1.1 If passed, a Motion of No Confidence against a Student Officer shall be put to a Referendum as detailed in Bye-Law D of the Constitution. During the period between the passing of the motion and the Referendum, the Student Officer concerned shall be suspended from their duties as a Student Officer and Trustee of the Union. Prior to Referendum it is the responsibility of the Chair of Student Assemble to ensure all reasonable steps are taken to inform the Membership of the Motion and any relevant information.

25.4.1.2 If passed by Referendum, a Motion of No Confidence shall immediately

dismiss the Student Officer from duties, bar them from future Union office, and permanently remove them from their Trustee responsibilities. The vacant Student Officer position may go to election if appropriate or the responsibilities may be assumed by other Student Officers as appropriate.

25.4.2 Union Chair, Department Member, Executive Committee Member and

Community Member 25.4.2.1 If passed, a Motion of No Confidence against a Union Chair, Department

Member, Executive Committee Member or Community Member shall immediately dismiss them from their duties, bar them from future Union Office and positions on Trustee Board.

25.4.2.2 If a Union, Department Member, Executive Committee Member or

Community Member also holds the position of Student Trustee, a passed Motion of No Confidence shall result in the same actions as a passed Motion of No Confidence in a Student Officer.

Select Committees 26. There shall be the following select committees of Student Assembly which shall be

elected from amongst Student Assembly Members at the first Meeting of the academic year:

i. Elections and Referenda Committee - 3 elected members plus the President who shall chair;

ii. Complaints and Disciplinary Committee - 3 members selected on a case-by-case basis from a pool of 8 elected members plus the President who shall normally chair;

iii. Appointments Committee - 3 elected members plus the Chair of Trustee Board who shall chair. Other Trustees cannot sit on this committee.

iv. Scrutiny committee – 8 members plus the Student Assembly Chair and the Student Assembly Vice-Chair. The Student Assembly Chair shall assume the role of chair of committee. Executive Committee, Student Officers and Standing Committee members cannot sit on this committee

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MOTION

Title: Motion to amend Bye Law H To: General Union Meeting Meeting: UM02 From: Yasmin Simsek (RAG chair elect) Date: 05/05/2015

This Union Notes The RAG committee Bye-Law H 3.4.5 states the following: 3.4.5: “The RAG committee shall ensure that all fundraising activities organised by the RAG Committee are in donation to the charities as selected for the start of the academic year. Charities can be nominated by full Union members by the start of the academic year.” 3.4.5.1 “The main Charities that RAG support should be selected via a nomination & vote system, with Brunel Students responsible for the nominations as well as the voting.” This Union Believes

With a procedure that requires students to nominate charities in the start of each academic year, it is not possible to invite charities on to campus to promote themselves and their cause for Fresher’s week or Returner’s week.

Encouraging students to both nominate and vote will slow down the process of reaching the final charities.

Although students cannot nominate, they will still be able to vote for their preferred charities.

This Union Resolves To remove the nomination procedure in order to allow charities to come on to campus and promote themselves, but maintain the voting system. Instead the elected RAG committee will shortlist a variety of charities responsible for different causes. Those charities will then be invited to campus in the beginning of the academic year. The amended Bye Law will state: 3.4.5: “The RAG committee shall ensure that all fundraising activities organised by the RAG Committee are in donation to the charities as selected for the start of the academic year. Charities can be voted on by full Union members by the start of the academic year.” 3.4.5.1 “The main Charities that RAG support should be selected via a vote system, with the RAG committee responsible for the nominations and Brunel Students responsible for the voting.” This Union Mandates The RAG committee to shortlist charities by next academic year in order to invite them to campus and allow students to vote for their preferred charities.

Proposed by: Yasmin Simsek Seconded by: Michael Darlow

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MOTION

Title: Motion to Discipline All Sabbatical Officers Who Do Not Submit Their Report On Time To: AGM Meeting: 02 From: Yohanna Sallberg Date: 14th of May 2015

This Union Notes The full-time sabbatical officers are entrusted by their Union electorate to carry out their work in a professional manner and work towards the manifesto points they were elected on. However the evidence provided in form of the report to Student Assembly is how the electorate can investigate whether the sabbatical officers are doing the things they have promised. By not submitting a report you leave the scrutiny of the sabbatical officers, from both students and the Scrutiny panel, with no evidence basis. . .This Union Believes With a policy enforcing disciplinary action to sabbatical officers who do not submit their report on time these sabbatical officers will prioritise submitting their reports in time which will increase transparency within the Union. This Union Resolves To alter 3.v. in Bye-Law 3 to: “v. Report directly to Student Assembly by submitting a written report, or face disciplinary action if not submitted on time or at all” 3. All the Student Officers shall: i. Uphold the Constitution of the Union and its democratic structures; ii. Be Trustees of the Union; iii. Be elected via a secret ballot of all Full Members of the Union; iv. Be members of the Union Cabinet; v. Report directly to Student Assembly; vi. Represent the membership to the University; vii. With the exception of the Vice-President Academic Representation, be part of the University disciplinary panel; viii. Uphold the Union’s commitment to equality and diversity. Promote the development and participation of a diverse membership; ix. Have oversight responsibilities for various Union Working Groups as appropriately set by Student Assembly; x. Sit on various University committees as relevant to their roles; xi. Be remunerated an annual salary for their work as Student Officers only;

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xii. Submit reports to all Union Meetings and the Annual Union Meeting; xiii. Commit to a contract of responsibilities to the Union This Union Mandates To sanction sabbatical officers who do not submit their reports on time by having them officially apologise and explain to Student Assembly why their report was not submitted on time, and then let the Student Assembly vote on whether to accept this apology or not. If apology is accepted, note will be taken of this and in the event of the sabbatical officer in question having more than two sanctions the matter will be passed on to the Scrutiny panel for further investigation and discussion. The Union therefore mandates the newly formed Scrutiny Panel to address this matter further and to deliver a recommendation of action at the following Student Assembly. In the event of the sabbatical officer delivers their apology and their explanation and this does not get voted through by Student Assembly, the matter will as above go to the Scrutiny Panel for further investigation and discussion. In addition to this, the Scrutiny panel can also request a written apology from the sabbatical officer in question, to use in their discussion of possible disciplinary action. The Scrutiny Panel will return to the following Student Assembly with a recommendation of further action.

Proposed by: Yohanna Sallberg Seconded by: Aaron Lowman Signature: Signature:

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MOTION

Title: Shoe Box Appeal Hand over motion to the RAG Chair and the Volunteer Chair To: AGM Meeting: 02 From: Yohanna Sallberg Date: 14th of May 2015

This Union Notes The Shoebox Appeal campaign is a well-liked long running campaign here at Brunel. The campaign is aimed at getting students and staff of the University to fill a shoebox with gifts and necessities which then gets sent off to unprivileged children in Eastern Europe who otherwise would not be receiving a Christmas present. It has originally been run by the Campaigns Chair, however as the role of Campaigns Chair has been discontinued in the new governance structure, someone else has to continue the campaign. This Union Believes The Union believes that this campaign is a fun and easy way for students to get involved, and that it hopefully also works as a stepping stone in to further volunteering and fundraising for the student membership. By having the RAG Chair and the Volunteer Chair collaborating on this campaign it will not be too much of a burden to either of the two Chairs. This Union Resolves The RAG chair and their committee should take a lead on this campaign, in accordance with their responsibilities outlined in Bye-Law H: 7.2.1 The aim of the RAG Committee is to promote and extend involvement in the Union’s awareness of, and fundraising for, charity across the Student Membership. The Volunteer Chair in accordance with Bye-Law I: 8.2.1 To identify and organise volunteering opportunities within the local community for the membership to participate in. 8.2.2 To find innovative ways in increasing student participation in volunteering. This Union Mandates The Rag Chair and the Volunteer Chair to work together with the on campus chaplaincy and the Mustard Seed Relief organisation to deliver an innovative and engaging campaign aimed at getting as many student and staff as possible involved and collecting as many shoeboxes as possible.

Proposed by: Yohanna Sallberg Seconded by: Martin Zaranyika Signature: Signature:

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MOTION

Title: Medical Centre Campaign Hand over motion to Vice President of College of Health and Life Sciences To: AGM Meeting: 02 From: Yohanna Sallberg Date: 14th of May 2015

This Union Notes The Medical Centre that is situated on campus has for a long time been at the centre of discussions amongst the students. Many students have expressed their discontent with its service and operation, and therefore a campaign aimed to tackle these issues was instigated this year by the Campaigns Chair. However, as the role of Campaigns Chair will be taken out of the new structure, and this campaign needs to be carried on, a hand over motion will therefore be proposed. The campaign will be handed over to the Vice President of the College of Health and Life Sciences. . This Union Believes By putting this campaign in the remits of the Vice President of the College of Health and Life Sciences will enable the VPCHLS to involve the academics in their college in the campaign and in a positive way promote the academics within the college. This Union Resolves A campaign such as this one is in line with Bye-Law C which states that the Vice Presidents of each college will: 8. The Vice-President Colleges’ (CBASS, CEDPS, and CHLS) of the Union shall: iii. Represent the welfare needs of all members. iv. Promote, encourage and extend academic and welfare representation within the College and throughout the University; ix. Work closely with external organisations to ensure local, regional and national representation of the Union’s membership with regard to academic and welfare issues; This Union Mandates The Vice President of the College of Health and Life Science to carry on the campaign focused on student health and the on campus Medical Centre, making sure students are informed of their rights and responsibilities when it comes to using the services of the Medical Centre. The Union also mandates the Vice President of College of Health and Life Sciences to ensure that a survey is regularly (recommendation of twice an academic year) executed to receive feedback from the students.

Proposed by: Yohanna Sallberg Seconded by: Martin Zaranyika Signature: Signature:

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MOTION

Title: Motion to support Free Education To: AGM Meeting: 02 From: Alireza Milani (Societies Guild Chair) Date: 21st May 2015

This Union Notes 1.1 There is an alternative to paying for university through tuition fees or a graduate tax –

public investment in free education.

1.2 Free education would pay for itself; from the government’s own figures for every £1 invested in higher education the economy expands by £2.60.

1.3 Education is a right, not a privilege.

If the government increased tax on corporations and the wealthy, scrapped Trident or reduced military spending, billions of pounds would be made available to fund free education and other vital public services. This Union Believes 2.1 Abolishing fees is insufficient if students are excluded or impoverished by the cost of living. 2.2 Our vision for free education goes beyond abolishing fees: it is for liberatory transformation of the education system. This Union Resolves 3.1 Oppose and campaign against all methods of charging students for education – including tuition fees and a ‘graduate tax’ which is nothing more than a euphemism for ‘student debt’. 3.2 To campaign for:

A. A liberated curriculum B. The abolition of student debt C. Open and public access to universities and colleges, democratically-controlled institutions free from surveillance and harassment by police and immigration officials.

3.3 Get involved in the national campaign to bring back EMA This Union Mandates 4.1 All incoming officers to co-operate and campaign for the terms set above.

Proposed by: Alireza Milani Seconded by: Samuel Alner Signature: Signature:

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MOTION Title: Motion to oppose the Counter Terrorism and Security Act To: AGM Meeting: From: Alireza Milani (President-elect) Date: 21st May 2015

This Union Notes 1.4 That the Counter Terrorism and Security bill received royal assent in February 2015.

1.5 The Counter-Terrorism and Security Act proposes a number of new measures, such as

placing a statutory requirement on public bodies – including universities – to ’PREVENT people being drawn into terrorism’, permitting for the seizure of travel documents of those ’suspected of intending [to travel] in connection with terrorism-related activity’, and allowing the temporary exclusion of individuals from returning to Britain, including British nationals.

1.6 PREVENT and the Government’s ‘anti-extremism’ agenda have been used to create expansive surveillance architecture to spy on the public and to police dissent.

1.7 The Government’s anti-terrorism/security policy is fundamentally flawed in its approach, and its operant concepts of ‘extremism’ and ‘radicalism’ are ill-defined and open to abuse for political ends.

1.8 Muslims and Black people and communities are systematically targeted by this state surveillance and authorities to a greater degree – they are the object of a political climate of intense paranoia and scrutiny, and subject to an effectively two-tiered legal system with fewer safeguards for due process.

This Union Believes 2.1 The new proposals of the Counter Terrorism and Security Act further criminalise Muslims and Black people, and have come amidst a campaign of fear and demonization from the government seeking to validate the intrusive new measures proposed by the Act.

2.2 The statutory responsibility placed on Universities by the Act may conflict with their responsibility under the Education Act 1986 to secure and protect freedom of speech. 2.3 The new proposals of the Act are a significant threat to civil liberties and freedom of speech on campuses, and will likely lead to an even greater climate of suspicion, and greater suppression of expression on campuses. These proposals will have a detrimental effect on academic freedom, rights of protest of campuses, wider political expression, campus and community cohesion.

This Union Resolves 3.1 To investigate, identity and block/cease accepting any PREVENT funding for any UBS activities or departments.

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3.2 To support an independent review into the legality of the proposals under the Equality and Human Rights Act 2010. 3.3 To work with the NUS Black Students Campaign and Disabled Students’ Campaign to lobby for the removal of PREVENT teaching from healthcare qualifications. This Union Mandates 4.1 The President to work in conjunction with all necessary parties to ensure this policy is enforced.

Proposed by: Alireza Milani Seconded by: Aaron Lowman Signature: Signature:

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Trustees report to the Annual Union Meeting

May 2015

This year has been the start of a period of significant change for the Union as we reflected

on our first 4 years of being an independently registered charity. We have operated within

the guiding principles and values of the charity and have strived to always fulfil our

charitable objects. I have listed for Union Meeting review a few items of significant activity

that the Trustee Board has been involved in this year.

New Democratic structures In November the Board called a referendum on suggested changes to the democratic

structures of the Union. There were two main drivers of change, the first was to create a

more fluid and less bureaucratic structure for students to recommend and see through

change and this will be manifested in our ‘core activity market places’ from September

2015. The second was to change our principle officer structure to better reflect the changes

in the University academic structure; creating three college focused Vice Presidents to

represent the academic and welfare provision and needs within each college rather than the

two portfolio based officers we currently have. This enhanced structure, which following the

successful referendum will be implemented from June 2015, is also further enhanced by an

additional (part time) officer in October who will directly represent the needs of post

graduate students, a growing and increasingly disengaged demographic.

New course representation. After successfully securing additional seed funding the Board commissioned a review and

restructure of our existing course representation structure and support. The existing system

was of course now not reflective of the changes in the University academic structure and

challenges we faced included effective rep training and consistency of activity and feedback

to the University and Union across different courses. The Union has employed an individual

to work on this project specifically and extensive research has already been complied and

our draft changes will be presented to the University Senate in July. We will be providing

specific staff support to the rep structure next year to administer training, feedback and

sharing best practice between colleges.

Board Structure review During this time of change The Board also felt it appropriate to review its own structure,

functionality and effectiveness to ensure it was relevant and responsive to the needs of the

charity and its members. The Board commissioned an independent review, the results of

which are now under consideration by the current board and will be a major piece of work

for the newly elected board post June.

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Reserves Policy. The Union had declared a surplus over the past two years but had struggled to identify

whether that surplus could be released to fund new projects or be kept in reserve as we had

not developed a specific reserves policy. The board therefore agreed a reserves policy in

January which clearly sets out the level of funds the Union needs to keep to enable it to

function and survive if there was a short term funding crises. This will help us identify

surplus funds and be able to therefore make decisions on priority spending, new initiatives

and possible investments. It will enable the Board and Executive to be very open and

transparent with its funding models, budgets and future planning decisions.

BDS Following the democratic decisions made at Student Assembly and Union meeting to pass a

BDS motion (Boycott, Divestment and Sanctions against the state of Israel) The Board

deliberated long and hard on whether the motion could be implemented. The Union is

governed by Charity legislation and our charitable objects and cannot act outside of those.

The Union can and should encourage political debate on campus to further education

however it cannot take a political stance off campus on any issues not directly related to the

benefit of Brunel students. The Board decided to note and publish the result of the

democratic debate, but also to be sensitive to the significant number of those who opposed

the motion. The Board decided that it could not release resource of the Union to actively

campaign off campus on this issue, but would consider the democratic will of the members

as well as the specific needs of the organisation in future purchasing decisions.

I am proud of the progressive approach the board has taken to change in the last twelve

months and their desire to position the Union to be able to be responsive and sensitive to

the needs of all Brunel Students. The changes implemented this year will be regularly

monitored and evaluated by the Board throughout the year and we hope will be a catalyst

to change throughout the organisation that will keep the Union at the forefront of student

representation and rated and valued as highly as it is by its members as it has been in recent

years.

Martin Zaranyika Chair of Trustees.

On behalf of the Board of Trustees. Matthew Bruce, Nick Crust, Leon Evans, Mark Harrison, Hannah Jones, George Ojiako, Jackson Smith, Marcus Stein, Emily Tomlinson.

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Student Leadership Team Individual Action Plan Martin Zaranyika (UBS President)

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I will: I will have achieved this when: What I have done so far: Strategic Objectives

Ach.

M1 The problem/aim:

There is a lack of social and study space available to students

- Short term aims– next term

- Long terms aims – next academic year

- Presented the issues to the Vice-Chancellor

- Infrastructure committee have been tasked with looking at possible options that can achieve the aim

- Special Projects Committee (sub-committee of Council) have also been notified about the need to increase the student space provision

Brunel Student can enjoy a full and rounded university experience

M2 The problem/aim:

Concerns have been raised with regards to the cost of living on campus

- On-going - The survey is now live! The results will be passed on to the new team for them to use as a lobbying tool.

Brunel student are properly supported and represented

M3 The problem/aim:

There are very few provisions in place for accommodating students who legitimately need temporary accommodation

- On-going - The draft protocol has been written.

The 28th April meeting was cancelled; approval will be had at the July meeting.


M4 The problem/aim:

Entertainment is a big aspect of the Brunel student experience and not enough students are having a say in how Ents is and should be run

- On-going - Ents forums have been scheduled; the next one will be at last week of term.

- An Entertainments chair has been elected!

Profitable student focused social experiences

M5 The problem/aim:

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Services for students are disjointed and there is a need to have one stop shop in the long term.

- On-going - Project Board meetings have now been set

- At the 3rd Project board meeting it was agreed that the Union would hold focus groups with student to gauge opinion.

- Currently working with the Vice-President Academic Representation to recruit reps for the focus groups

Brunel students are confident in accessing independent and confidential support and advice

M6 The problem/aim:

There is currently no provisions in place to recognise students who are successful in levels 0,1,2 and in the placement year

- Completed - Met with the Director of Finance who has agreed to fund the monetary awards.

- Working with the Vice-President Academic Representation to gain feedback on the policy from reps.

- Myself and the interim head of registry will update the Education Strategy Committee on the progress that has been made since the last meeting.

Brunel Student can enjoy a full and rounded university experience

M7 The problem/aim:

The Union hardship fund is set at £250 but there is a need to increase the fund to reflect the higher cost of living

- Completed - Held negotiations with Union staff, University staff and Sodexo staff. It has been agree that the Hardship fund will be raised to £500. If students needs extra funding, a review panel will assess individual needs on a case by case basis


M8 The problem/aim:

Our student parents are unable to fully integrate into the Brunel community, be it

- On-going - After raising this with Student Services, they have factored it into their plans for this year. In addition,

Brunel student are properly

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Manifesto Aims Policy Objectives

I will: I will have achieved this when: What I have done so far: Ach.

P1 The problem/aim:

Run a successful governance review campaign

- Completed - Governance Review passed on Friday 5th December 2014.

- Trustee board has agreed to form a sub-group to look at the board as well as the other elements that need to be considered to ensure the new officer team is able to be in position to effectively carry out their duties from day one.

academic or social due to a lack of childcare provisions.

I have been in talks with the Chief Operating Officer about finding a location to house the crèche.

- Special Projects Committee has also been made aware of the need to provide students with crèche facilities.

supported and represented

M9 The problem/aim:

International students, off campus students and postgraduate students are underrepresented on our campus.

- Postgraduates: on-going

- Off campus: Completed

- This has been factored into the SLT annual plan.

- Each officer has been tasked to lead on being the lead contact for each of the underrepresented groups

- The kitchen is now open; it has a microwave and a sitting area.

- In process of enabling all students the ability to access the kitchen after accessibility concerns were raised

Members understands who we are, where we are and what we do

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Meeting feedback

Date Meeting Feedback

04/05/15 Cabinet Discussed the following: QAA, departmental reports, elections (returning officer report) and diagnostic assessment assistance funding.

06/05/15 Brunel Placement Skills Award

There is a proposal to formulate a skills award that encompasses the vast array of employability activity. At the meeting we discussed how the award would be administered.

07/05/15 Council Attended the meeting with the President-elect

11-17/05/15 Residential Used the residential to write handover documents and to discussed priorities we need to focus on from now until the end

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REPORT Student Leadership Team Individual Action Plan Vice President Student Activities (Hannah Jones) Manifesto Aims

Manifesto Aims- Italic text are the changes to report M1 The aim:

To develop the performance of our clubs by creating links with external/community clubs to help Brunel Sports Teams and players develop to their full potential.

I will: I will have achieved this when: What I have done so far: Strategic Objectives Ach.

I will establish what clubs already have links with external clubs and what benefits they get from this relationship Sports Federation chair & I will then identify what clubs could benefit from a relationship like this (small clubs, clubs that have deteriorated in performance etc) and then ask if they would

By the end of this year we would have established community/external links with 40% of our sports clubs End of term 1

Identified what clubs have links and what the nature of the relationship is (i.e. if it is beneficial) most clubs do have beneficial relationships. We have asked clubs (who attended sports federation forum) if they would like a link with an external club and for them to get in touch with VPSA. We have identified those clubs we believe could benefit from having an external link and have begun to set up meetings with them. Have tried to engage clubs with this, hasn’t seemed very successful. Something for the next VPSA to reassess.

Be able to live within and positively contribute to communities outside of Brunel University

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like us to help them create a relationship

M2 The aim: To have RAG events every month to increase the awareness of the charities we are raising money for resulting in an increased total of money raised than previous years.


Meet with the RAG chair and committee to discuss ideas for each month. Support the committee and chair in the delivery of RAG events providing what they need. Promote the 4 charities chosen by the students to ensure all students know that their money is going towards the 4 said charities. Publish a news story on the Unions website and in Le Nurb, detailing the RAG charities we have chosen for the upcoming year and ensure all of the RAG committee are publicising this information when raising money for them to keep in line with charity law.

Every month I will have achieved having RAG events so it will be on a monthly basis. The news story is on the website with the details of the charities We continue to raise the profiles of the charities and include them in our fundraising activities

Successfully seen the delivery of RAG events throughout September, October, November, December, January, February and March. Members of the RAG committee attempted to do Live Below the Line. I did however at late notice I had to attend NUS National conference and so could not continue with it. Not sure if we have much else planned now until an apparent Bungee Jump in the last week on May. Waiting on confirmation from Senior Management.

Be empowered and supported to engage in, organise or lead groups or activity

M3 The aim:

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RAG should be constantly supported by our sports and societies with emphasis on not just money raised, but also the awareness of raising money for RAG.


Contact all clubs and societies and ask them to submit a report like document which outlines their fundraising plans for the year. I realised over summer that some clubs would also benefit from raising money for themselves and not just RAG so I will be encouraging both.

By the end of my year in office I would like half of our sports clubs and a third of our societies to have raised money for RAG.

RAG will be celebrated at the relevant award ceremonies. As far as the fundraising documents, I have had little success. I will mention it at the relevant forums and mention about the award as an incentive. However we do regularly have sports clubs and societies raise money for RAG. I have managed to provide fundraising support funds for societies which I will go into more detail in M12

Be able to gain access to valuable personal skills and experiences outside of the academic framework

M4 The aim: To have our RAG, Societies and Sports clubs host a community fundraising event and contribute to improving our links with the local community


The RAG committee, Sports Federation Committee and Societies guild committee and I will decide on how we can progress with this point and fundraise in the local community. Now we know our local charities that we are supporting we have the potential to raise awareness of their cause in the local town centre etc. Meet with our Community Liaison Coordinator to discuss

I did not have time to plan and implement a community fundraising event in term 1. I am however hoping to organise a community fundraising event in term 2 in line with Community Action Week.

Awaiting confirmation from Uxbridge shopping centres to do this - looks unlikely to happen this year, next VPSA


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ideas. can continue this if he wishes to do so.

M5 The problem: Priority when it comes to bookings, funding and facilities.

I will: I will have achieved this when:

What I have done so far: Strategic Objectives Ach.

To establish a priority booking system, currently University events (Sport & Education bookings, Careers fayre) are put before our clubs and this has become an increasing

End of February to establish a priority booking system- End of Term 2 this meeting and conclusion was drawn

Established what clubs are affected by external/internal events Meeting has happened, currently reviewing the Sports Performance Programme to ensure Sports clubs on that programme get priority when it comes to training as well as other clubs to ensure that we DEFINITELY come before externals. However, as for internal events such as Sport and Education bookings and Careers fayres – these things are ‘academically valuable to students’ and so get priority over our training times. What Michael (Sports Fed Chair) & I will do is to ensure that if bookings made by Sport and Education/careers fayres do not actually happen that the clubs know about it and get their slot back. Similarly we are working to ensure that clubs are told at least a week before any booking has been made and the Sport Centre to inform clients that this is the minimum. – have confirmed this and we have an agreement with Brunel Sport.

Have venues that are student friendly, safe and that are profitable and recognised as excellent value for money

M6 The aim: To create a balance between Intra Mural, BUCS sport and recreational sport



Create , plan and implement and Intra Mural programme

By October 2014

Over the summer I worked closely with Brunel Sport to create an Intra mural programme on a trial basis this year with the view of introducing more sports next year. Intra mural provides students the

Be able to gain access to valuable personal skills and experiences outside

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Make sure the Intra Mural programme is running smoothly and assist with dealing with the issues which may arise.

opportunity to participate in fun and regular fixtures with four sports being offered this year: Basketball, Badminton, Netball and Football. All equipment and facilities are provided and we have included this in the cost for Sports Federation membership. However, students that play for BUCs in that sport cannot play in the intramural league as it is for those who want to an entry level into sport. Into Sport was created as a combination of both Intra mural and the activity sessions put on by the Sports centre (left over Active Brunel). We have employed an Intra Mural sport administrator, our very own Postgraduate Chair. We currently have 50 teams signed up and still have one more week to recruit teams so things look positive for this programme. Currently looking to hire the next administrator in time for the tournament in May to ensure an effective handover period. Also reviewing how the programme went this year, looks like Netball will be dropped as a sport. Discussions to be had as to what to include as a replacement and if we are going to do so.

of the academic framework

M7 The aim: Raise awareness of fixtures



Raise awareness of our clubs fixtures around Brunel.

Each week the fixtures lists have been posted on the VPSA Facebook account, the Sports Federation Chair Facebook account and the Brunel Sports

Sports Federation Chair has created a Brunel Sport Fixtures page on facebook for clubs and has made me an admin Got our communications team to create a poster that can be updated and shared regularly.

Value - Integrity

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Fixtures. Posters of fixtures are put up around the Union

We will now also be advertising weekend fixtures as it has been identified that we do regularly have home games at weekends

M8 The aim: We need to raise more awareness about our societies and give them the opportunity, like sport clubs, to be rewarded at an awards evening for their efforts and commitments throughout the year


Provide societies with an awards evening to celebrate their successes Raise awareness of societies by setting up events such as society fayres in conjunction with union run events such as OWW, FACE etc

Awards evening in March End of term 3

We have organised a Societies and Media Awards evening – it went extremely well for the first event and everyone I spoke to had a great time! In Term 1 we had an academic societies fayre, which didn’t work exactly how we wanted it to. In term 2 we had lot of Union weeks that societies are took part in such as OWW.


M9 The aim: To incentivise societies on a reward basis whereby societies have to meet certain criteria and they will be rewarded for their efforts – Society Funding



Set up a new funding structure whereby societies can apply for funding for 3 certain things and will reap the benefits from the support offered to them from us

October 2014 Societies Guild chair and I have set up a new funding structure for societies. Essentially we have a budget of £5000 for societies to submit proposals to us to get funding for the following 3 things:

- Academic activities: Societies can apply to get funding (set criteria) to run an academic based activity/event that will benefit not only their members but be open for


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all to come along. - Fundraising support – again societies

apply for funding to fundraise, the criteria asks them to outline, how they will fundraise, how much the aim to raise and why they think it will work as well as other things

- Give it go – a chance for societies to apply for funding to put on events/activities aimed at increasing their membership, so not just for their own members but for anyone

-

M13 The problem: Storage space for society equipment


Establish what space the Union has available to offer societies somewhere to store their equipment

Start of term 1 We have conducted a storage audit and we have identified those societies who are in need of space and have offered them the space Societies are aware of the storage space and we remind them at the forums.


M14 The problem: Processing paperwork takes a long time in Student Activities so we need to cut down the process


Push to get all paperwork online to improve processing efficiency

Start of term 1

70% of forms are online, the ones that are not are the risk assessment forms which have a new format that is in line with the University’s rebrand but they will be going online soon


M15 The aim: Instalment fees option for sports clubs


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Support the Sports Federation chair in his investigation in the benefits and risks of having instalment options for our students to pay their sport club membership fees

End of the academic year we will have something ready to implement or some good research findings to suggest that it is not a viable option

Presented the idea to senior management, after it not being implemented this year we have begun looking into options for next year This is something to take forward for the next academic year 2015/16


M16 The problem: Sports Performance Programme and Scholarships need be reviewed with set criteria readily available so that it is fairer to our students



Review the SPP and Sport Scholarship selection process as after doing some more research I have discovered that there is nothing really in place that is transparent and understandable to the membership

End of term 2 I have been involved in changes made to the SPP for this year. The University were looking to increase this programme from £110 to £230. However after many meetings, we came to a happy agreement of £150 and I have managed to secure spa access and more physiotherapy time to be included in this offer as students are paying £40 more. Throughout this year we are looking to review this programme and see if any changes can be made that would be of more benefits to our members, I will be asking those clubs on the programme already for any improvements etc I have also been involved in the sport scholarship selection process this year. This year we have reduced the scholars from 50 to 35 so when it got down to selecting scholars, last year’s performance was taken into consideration as well as if their sport was a BUCS sport and if the individual contributed to the Brunel sport club. There is no real way to decide about sport scholars so I will be looking

Be at the heart of all major decision making on campus

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into this, this year as well as asking scholars their opinions of the programme. Have a draft criteria for SPP. Haven’t had much luck with Scholarships.

M17 The aim: To ensure the free all-inclusive Outdoor Green Gym is pursued, as breaking down barriers to exercise is important


Promote the green gym to the membership

Ongoing Promoted via my social media channels Brunel Rugby League kindly took part in the video for the green gym, it was released during Green Week


M19 The problem & aim: The Higher Education Achievement Report details the extra-curricular activities that students get involved in whilst at University. Employers are becoming increasingly more interested in transferable skills learnt from extra-curricular activities that are not to do with a student’s degree. The aim is to raise awareness of the HEAR and get more students involved in all that the Union has to offer as there is so much that can be included on the HEAR.


Run an effective campaign to raise awareness of the HEAR and get more students involved in the Union

Week 16 Planned the campaign, looking to run the campaign in week 16 Have developed a detailed campaign plan to ensure it is effective The campaign went ahead, we had visual posters up and emailed to students and the induction fayre was held on Thursday 8th of January in line with the HEAR campaign. We have some feedback that we can improve on for next time.


M22 The aim: Recognition for clubs and societies, RAG, student media & students within the community

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Improve our communication channels to our clubs and societies to ensure members know about events on, RAG activity and student media involvement opportunities

Ongoing We have tried to improve our communication to members by sending out a weekly newsletter and posting on facebook and twitter more as well as physical posters. We are looking into getting some information boards put up around the Union to increase this communication. We have internal awards for our Sports clubs, societies, media and RAG but we will be looking into entering some for National recognition such as: NUS: Sports Club of the Year, Society of the Year, Student Media of the Year BUCS: Student Volunteer of the Year, Sportsman & Sportswoman of the Year, Kukri ‘For the Team’ Award, Club of the Year Our student media team have also been nominated for several awards on a National Platform so congrats to them!! Having a meeting soon to discuss entering nominations for these awards.


M23 The aim: To represent the College of Health and Life Sciences



Represent the student view in the College of Health and Life Sciences

Ongoing Attended the relevant meetings for the College and will continue to do so as well meeting the reps to ensure we get the best representation possible Feedback from the forums has been valuable and we are working on addressing the issues that have been brought up, mainly rep training – VP of the Colleges

Be at the heart of all major decision making on campus

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for 2015/16 can now improve on this.

Policy Mandates

From 2014/15


What I have done so far: Ach.

P1 The problem/aim: Enacting Zero Tolerance Policy

Support the VPCW and the Equality and Diversity chair to review and implement this policy

Ongoing Equality and Diversity chair and I are doing a campaign about #expectrespect which ties into Zero Tolerance as it is about zero tolerance to discrimination. Didn’t take off, with everything happening with Varsity being at home etc. I will hand this over to the next VPSA to ensure this campaign gets up and running.

P2 The problem/aim: Inclusivity Policy

Push to get this policy approved at Student Assembly and see through the policy to ensure that sport is inclusive for all

Ongoing Created the pledge. Going to get sports clubs to sign and run an #expectrespect campaign as mentioned above Some clubs have signed it, ran out of time to get all of them to do so last term, something next VPSA can continue!

From 2013/14

P3 The problem/aim:

The main Charities that RAG support should be selected via a nomination & vote system, with Brunel Students responsible for the nominations as well as the voting.

Continue to see this policy through

Ongoing The 4 charities have been voted on by the membership

P4 The problem/aim: The RAG Committee shall consist of the following positions; Vice Chair, Secretary, Treasurer, Club/Society Officer, Events Coordinator, & Media Officer.”

Ensure that RAG committee elect End of Autumn Elections RAG committee positions are now full

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a full committee

P5 The problem/aim: To make it compulsory for at least one committee member for every club and society to be first aid trained at the start of the next academic year.

Ensure this policy is seen through Ongoing Didn’t have time to do this, besides a member of staff should be ensuring our sports clubs have at least one member of staff first aided trained but as we have had a shortage of staff in SA this has made things difficult.

P6 The problem/aim: The Standing Committee Chairs will keep a record of attendance & make aware to their committee the roles they need to fulfil as volunteers. Within the Bye laws, Committee members will be removed after neglecting to attend 3 meetings without appropriate apologies being sent

To ensure that minutes are taken properly at meetings and that committee members who do not adhere to this policy are removed from the committee

Ongoing

Chairs action

From 2012/13

P7 The problem/aim: To ensure its students are properly represented and supported by the Union using the correct forms of governance. To ensure that correct sanctions be made against those in breach of this policy in accordance to the Union of Brunel Students’ and/or Universities’ disciplinary procedure. British Universities and Colleges Sport (BUCS) have made it essential that every institution affiliated, must have a policy on social events, initiations and alcohol.

Review the policy on initiations, social events and alcohol

Ongoing Byelaws are being amended for the new structure so will ensure changes are made

P8 The problem/aim: The Vice President Student Activities to continue talks with the Brunel Director of Sport to push this build whilst at the same time lobbying the University to maximise provision during the build. To continually air the voice of the students at the Sports Centre Redevelopment meetings.

To ensure the University deliver on their promise to build a new Sport, Health and Well-being centre

Ongoing Kept it high on the agenda for meetings

P9 The problem/aim

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The RAG committee shall ensure that all activities undertaken by RAG adhere to Charity Law and budgets as set by Union Meeting. All budgetary requests must be ratified by the Student Activities Manager and Vice-President Student Activities

Ensure that this policy is seen through

Ongoing Monitor progress

P10 The problem/aim To make this service available for Alumni students from the academic year ending 12/13. To conduct annual reviews on the type and value of membership provided to our alumni.

To ensure we conduct a review on Alumni memberships Ongoing Have not got round to this this academic year.

Meeting feedback: I meet regularly with: Senior Management, the Officers, Sports Federation Chair, Sports Federation Committee, Societies Guild Chair, Societies Guild Committee, RAG Chair, RAG Committee, Brunel Commercial Sport & Leisure, Student Activities Team, Communications, Media Chair and other members of staff within the Union as and when I need to. Meetings Attended: Design Panel review for MSc Environmental Sciences Senior Staff Discussion and VC Dinner – discussed the Universities plans to recruit students for 2015/16 NUS National Conference Misconduct and Professional Suitability Briefing Rep Structure Meeting Briefing for Members of the Misconduct and Professional Suitability Board Club Development Requests meeting

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REPORT Student Leadership Team Individual Action Plan Vice President Community Welfare (Leon Evans) Manifesto Aims



M1 The problem: Quality within campus accommodation declining past a level that are member are happy with Solution:

Halls committees remit to spend £500,000 on student led refurbishment

Monthly meetings with the university to ensure quality of accommodation are being upheld by responding to our membership.

On going Refer to halls committee report

Chepstow, Saltash and Clifton have undergone refurbishments this summer – pictures attached

Nine campus laundry rooms have been changed to a payment card system were you can top up your student ID card instead of rummaging for change.

We ran an accommodation survey and have narrowed down the preferendum to 5 options, which will go out to a cross campus ballot at the end of this month

Raised heating issues with the university, they have agreed to trail the eTRV’s to allow for 24/7 heating access, and

Be at the heart of major decision making on campus

Have venues that are student friendly, safe and are recognised as excellent value for money.

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review the base temperature policy currently 19 degrees on halls.

Halls referendum was done successfully, half a million will be spent on putting social space into kitchens

We will also take the 2nd and 3rd preference forward (bedding and fridge space) to lobby the university on moving forward



M2 The problem: Students’ not being aware of their rights when they move to into Private residence Solution:

Landlord accreditation scheme - to ensure that Student accommodation is up to a good standard and have a list of estate agents that we as a Union recommend.

Community guide being produced for students off campus with key information and tips about private accommodation.

September 2014 The ARC are working on increasing the amount of Union approved landlords to five, so the interest of students are taken care of; the ARC recovered over £30,000 from wrongly held deposits last year and are working on the prevention of landlords overcharging.

Tickets have been sent to Comms for publicity.

Community guides have been made and will be sent out to approve estate agents and available from student reception once printed.

Ran a housing fayre with the most estate agents we have

Be able to live within and positively contribute to communities outside Brunel University

Access skills outside of the academic framework

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ever used, and longer than it has ever been done before, showing that the local community becoming keener and keener to ensure that they work with us to get their student market, and are committing to providing students with better standards of accomadation



M3 The problem: Cost of being a student increasing while student loans and grants are stagnating. Solution:

Teach students how to budget through money doctors.

Increase the hardship to match the cost of living.

Work with the job shop to better advertise jobs available to Brunel Students

On going Put dates in the dairy for Money doctors that which have been placed on the Union wall planner

Met with Brunel Job shop and agreed to keep each other up to date with events

Union hardship fund raised to up to £500 and more in special circumstances.

Running a survey asking students about the main costs they incur within university

Working with the university and money doctors to figure out how much students spend, and put together an advice pack on the cost of being a student


Be confident in accessing independent and confidential support advice.



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M4 The problem: Students underrepresented in decision making in halls of residence Solution: The formation of a halls committee that consists of representatives from each halls complex:

Determining how to spend £500,000 the university has set aside for student led refurblishments

Come up with Social engagement projects to encourage our students to interact with their neighbour

October 2014 Proposal has gone to cabinet and finance.

Halls committees have been elected and the first meeting will be on the 28th October for an eventual referendum in January

Separate from Halls committee money, residences have put Mill Hall work as one of their priorities for the summer, with initial work due to start floor by floor


I will I will have achieved this when:

What have I done so far: Strategic Objectives

M5 The problem: The cost printing is an extra cost that students encounter, in addition students that have to commute often have to travel on to campus just to hand in coursework. Solution: Online submission of coursework. Initially I wanted to look into getting students a free printing allowance, but online

September 2015 Sat on the university board to make a strategy with the Vice-President Academic Representation to advise the university how to implement it in the best way possible and form a draft with strong UBS support. A comprehensive report has gone to the university to with the intention of implementing online submission across 90% of university courses by 2015/16

Be at the heart of major decision making on campus

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submission not only eliminates the cost of printing, but it also eliminates the need for students to come on to campus to hand in coursework, which is particularly useful for student parents



M6 The problem: Some students do not have basic cooking skills needed to have a healthy diet Solution: Organise a project which gives students opportunities to cook with celebrity chefs and Union Officers and Chairs will do kitchen invasions where they will cook for students who are nominated. Also there will be an officer come dine with me at Christmas to encourage people on campus to spend it together.

Ongoing through 2014/15 Had the first three Let’s Cook live show with Giancarlo Caldesi, Paul Rankin and Matt Dawson and started kitchen invasion looking at different themes. Such as Chocolate, Curry, ect Officers have submitted their menus for officer come dine with me Hired a Let’s Cook project manager to ensure that promotion of the initiative is better, as that has been the main feedback from students.




M6 The problem: Not enough bike sheds on campus The solution: Lobby the university to build more bike sheds at key places on campus

Ongoing In addition to bike racks being installed over the summer outside the bannerman centre, faraday and other complexes on campus. A cycle usage group has been formed and had their first meeting, where they were actioned to come up with a way to better advertise bike sheds on


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campus

5 more bike racks are due to be installed by the banner-man centre, and we have given the university a priority list for the main places where bike racks are needed on campus

Further information will be passed on in my handover document, for incoming officers



M7 The problem/aim

To increase students awareness of their environment through incentivising

February 2015 Secured 3 global spots for green week, meal vouchers, and free coffee mugs for those who engage in student switch off. Which gives the halls that illustrates the most energy saving capacity 100 free tubs of Ben and Jerrys, in addition to weekly prizes and £250 for the SU to spend on environmental themed initiatives



M8 The problem/aim

For the university to publish rent prices before the deposits have to be paid

Before Rent has to be paid (February)

Rent for the year 2015/16 has been printed on the Brunel website and have been set at a nominal increase of less than 2%

Be confident in accessing independent and confidential support advice.


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P1 The problem/aim:

Officers aim to support SLT with projects with particular focus on the chairs under their remit

Ongoing throughout 2014/15 Set up regular meeting in the diary with the E+D, volunteer, and environmental chair. Kept communication with chairs in relation to project. I have on.Supported them through key proposals to ensure they are planned in. good time, such as “snap it off”, the appreciation lecture series, Community Action Week and #BrunelRemembers.

Taken halls committee chair under my remit temporarily between governance, to give him the support the remainder of SLT receive

P2 The problem/aim:

To chair effectively sub committees of Trustee board

Ongoing throughout 2014/15 I head up risk and Finance committee, have chaired the first meeting and worked with the CE to reform the risk register to give specific responsibilities to members of cabinet and key staff within the Students’ Union

P3 The problem/aim

To lobby the council to for polling stations on campus.

Ongoing Worked with involved members to push the campaign through social media. Gained support from NUS through a news story on their website. Worked with the Union’s community co-ordinator to get attention from local press. The council have postponed their decisions as to where polling stations should be located in the local area until January.

The council rejected our appeal to have polling stations on campus, therefore, this year we will be encouraging students to register for postal votes, so there is an economic benefit for having ballot stations on campus in the future

P4 The problem/aim

Students do not have a space to pray 24 hours, 7 days a

Ongoing To lobby the university to reopen the social amenities building is 24/7, so all faiths have a space to congregate to

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week pray together. I have contacted the head of security and health and safety, to work through the possible options, and taken it to accommodation meeting for note

After talks with the chief operating officer of the university, isambard amenities building opening hours have been extended to 5am – 12am

P5 Rapid HIV testing on campus Ongoing Set up a meeting with Brunel Counselling to see if they have the adequate provisions for potential positive students

Decision was taken that there was not adequate provision at present to do testing on campus, we will be working with LGBT society and any other interested parties to run a sexual health awareness in the month of February

Better promotion of sexual health has been done by working with the LGBT society during the month of February and helping to facilitate the pride night they put on.

Moving forward, we will work with the medical centre to promote sexual health

P6 To give an update on enquiry to London living wage for all union and university staff.

Ongoing Will give a verbal update at April student assembly

P7 Introduce a mental health peer scheme

Ongoing TORs have been established, next action to set up a working group with key stakeholders to have transparency on forward.

P8 To provide a detailed handover for incoming officers

01/06/2015 Building handover document for incoming President and VP colleges.

Went away with current officer team and completed a detailed handover with key contact, work we have done this year and recommendations for the new officer team

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Meetings/problem What have I done

Not all students in residences have an adequate level of heating

On going Put out a news story to the membership outlining the unions’ stance on heating issues.

To lobby the university at ESC to raise the space temperature policy

To ensure that special cases are considered. ie – disabled rooms may need to be warmer due to size of the room and mobility issues

The eTRV trails have been impeded because they have been given the same restrictions as other heating units. Discussions need to be had to ensure

Issues in Chepstow have been raised to the highest level and students affected should receive further compensation

The provision for cyclist does not encourage the pass time on campus.

Ongoing I have put together a cycle usage group, which will in the long term fall under sports federation committee, with a representative from the EWG sitting on it. The main remits of the group is to:

Improve health and safety for cyclist on campus

Make cycling on campus an attractive proposition

Better advertise the cycle provisions already on campus

Feed into a university initiative to create a cycle lane around campus

Advertise a TFL initiative “cycle around Uxbridge” to educate cyclist on how to cycle safely on main roads

Set 4 dates in the diary for cycle around Uxbridge, were TFL will come down to campus and promote cycle safety for upto 240 students

Curved mirrors have been installed on Cleveland road to improve road safety

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REPORT

Student Leadership Team Individual Action Plan Sports Federation Chair (Michael Darlow) I will: I will have achieved this when: What I have done so far: Ach.

M1 The problem/aim: I will develop the performance of our clubs by creating links with external clubs to help Brunel Sports Teams and players develop to their full potential.

VPSA & I will establish what clubs already have links with external clubs and what benefits they get from this relationship We will then identify what clubs could benefit from a relationship like this (small clubs, clubs that have deteriorated in performance etc) and then ask if they would like us to help them create a relationship

By the end of this year we would of established community/external links with 40% of our sports clubs By week12 we would have identified the clubs we believe could benefit from having a link with an external/community club.

Identified what clubs have links and what the nature of the relationship is (i.e. if it is beneficial) most clubs do have beneficial relationships. We have asked clubs (who attended sports federation forum) if they would like a link with an external club and for them to get in touch with VPSA. This will be something to take forward into next year.

M2 The problem/aim: I will introduce the option for students to pay their membership in instalments.

Acquire the opinions of students Meet with the Miss Hannah Jones and discuss how I can

Published a survey online and promote it through social media. I have finished the meeting with the VPSA and identified the next steps to make this

Gained opinions of students and published this in a document that was presented to finance. However, need an opinion from a wider variety of students. Throughout the summer I created a document which contained an overview of the termly

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further develop the document I created. Meet with Richard Walker to discuss this option.

manifesto point happen. I have finished the meeting with Richard Walker and identified the next steps.

instalments proposal, who will it benefit, the implementation procedures, the pros and cons of the payment option, research concerning the effect of the system within other unions and finally the opinions of students. This will be something to take forward into next year.

M3 The problem/aim: Improved Transport to Fixtures and Events - improving the efficiency and timing of bookings to ensure all clubs have cost effective and reliable transport to their fixtures. In addition, making sure a driver is allocated for each sport team.

Meet with Nathan Carrington to determine how many clubs are left to complete a mini bus test. Miss Yohanna Sallberg and I have met to discuss the opportunity to work with Brunel Volunteers to set up a volunteering scheme to reward volunteered student drivers with volunteer hours.

Each club who wishes to have a mini-bus driver has one. Miss Yohanna Sallberg has met with Priya Pallan and filled out the necessary forms.

I have sent two emails to the chairman’s of clubs, they have been made clear that the opportunity to begin conducting mini-bus tests is now available. In addition, mini-bus testing has begun and numerous clubs have begun taking the tests. Scheme is now set up and running. A MASSIVE THANK YOU TO YOHANNA!

M4 The problem/aim: To assist with the delivery of the Shoebox Appeal campaign 2014 and regularly advertise to clubs the rewards available from participating in this campaign.

Finalise the Yardbird deal with Mrs Sarah Kinrade that will be rewarded to the winner of this campaign. Continue to send emails to

Meet with Mrs Sarah Kinrade and Miss Yohanna Sallberg to finalise the reward for the club/society. The majority of clubs have become

Initial agreement has been made with Mrs Sarah Kinrade, but the reward needs to be finalised for advertisement purposes. Sent an email out to the club’s chairman to

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clubs about this appeal and advertise the rewards which may become available if they opt to get involved.

actively engaged with the appeal.

make them aware of the upcoming appeal.

M5 The problem/aim: Priority bookings – to ensure students, not externals, always come first.

The VPSA will meet with the Head of Sport to ensure that our clubs training sessions are not being over booked due to external and internal events. To establish a priority booking system, currently University events (Sport & Education bookings, Careers fayre) are put before our clubs and this has become an increasing issue the begging of this year

By week 12 we would have established a priority booking system for the Sports Centre and Sports Park and we will ensure that our clubs are top priority and actually considered when external and internal events are being booked.

Established what clubs are affected by external/internal events Set up a meeting with the new Head of Sport to talk through these issues and come to an agreement on how to move forward. This will be something to take forward into next year.

M6 The problem/aim: Intramural Sport – I want to improve the availability of recreational sport at Brunel developing intramural sport and also creating a week of intramural games played across a variety of sports.

Raise awareness of the Into Sport programme.

Each club has received regular emails advertising the opportunities to students that could not join their club. In addition, made sure that each Sports Federation Committee Member has got in touch with their allocated Halls mentor and began advertising the scheme.

Sent an email already to clubs advertising this opportunity for students and allocated each Sports Federation Committee Member with a complex.

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Make sure the Into Sport programme is running smoothly and assist with dealing with the issues which may arise.

Regularly meet with James Hughes to discuss the success of the scheme and deal with the issues that have arose.

Helped James Hughes with sorting out people who will monitor the sessions. The scheme does not start running till November, the work will begin then.

M7 The problem/aim: Raise awareness and publicity of our clubs – I want to increase the number of people watching our teams through the increase use of advertisement and increase the sports section in Le Nurb.

Raise awareness of our clubs fixtures around Brunel. Increase and then sustain the sports section in Le Nurb. Set up a radio show as another method to promote sport around Brunel.

Each week the fixtures lists have been posted on the Sports Federation Chair Facebook account and the Brunel Sports Fixtures page. Each issue throughout the year has had six pages containing articles about sport. This has already increased from last year where the newspaper only consisted of four pages. Mr Aaron Lowman and I have set up a radio show called Talkin’ Sport.

I have created a page on Facebook called Brunel Sports Fixtures which provides students with the opportunity to advertise their clubs fixtures. Miss Kirsty Capes and I, managed to accumulate enough articles to make sure the first and second edition contained six pages of information to do with sport. Currently encouraging clubs to get involved with the next issue called Hopes for 2015. We have been taught how to use the equipment and will be having our first show on the 27th January. We have now had three episodes, each one has seen an increase in listeners.

M8 The problem/aim: To ensure the successful running of the Sports Federation Ball.

Investigate the opportunities of cutting the costs at the Sports Federation Ball.

Each component of the ball is examined, with the different options to pay for this looked into.

Had a meeting with Miss Emily Timmins, Miss Beth Graham and Miss Hannah Jones to discuss the ball for this year. The initial plans are to look into transport there and back, the chance to have our own photographer at the event instead of a

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Continued investigating the opportunities of cutting costs. Venue, menus, entertainment, photography, drinks and other factors are organised Discussed the awards at Sports Fed Ball. Make sure the Early Bird tickets are released. Visit the Thistle Hotel and plan the running of the event. Decide who’s winning the awards and the trophies and certificates are ordered. SELL 300 TICKETS! The ball was a massive

They have all been agreed on and set ready for the event. The awards have been decided, criteria set and the opportunity for clubs to put people forward online created. Our target of 100 has been sold. We have been to the Thistle and organised the layout and running of the event. The awards have been decided and who’s winning what type of award.

professional one, the location, the entertainment, the use of our own DJ and finally the cost of alcohol and food during the evening. Had a meeting with Miss Emily Timmins and have discovered that the profit from last year may be available this year. If the amount does become available, shall look into the opportunities we have with this. Venue, menus and photography has been organised with Miss Emily Timmins and Miss Beth Graham. Entertainment needs to be finalised and drinks will be dealt with in a couple of weeks. Had a meeting with the Sports Federation Committee, Miss Hannah Jones, Miss Emily Timmins and Mr Nathan Carrington and have decided on the awards and the criteria set. Advertised the release of these tickets and encouraged people to go. This visit will happen on the 24th February. The awards have been decided and a document has been sent to comms containing all the information regarding whose winning what awards.

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success, however further improvements can be made to make the event even better.

Achieved!

Great Success! Next year

M9 The problem/ aim: To finalise the destination for Tour this year.

Finalise the destination of tour this year.

Once each destination has been looked into and then has been decided.

Had a meeting with Miss Hannah Jones, Mr Richard Walker and Miss Kelsie Gibson and the two tour companies that may be used. I Love Tour and Sportvest proposed their options for this upcoming year and they are Porec, Lloret De Mar and Salou. A decision of where we will be going will be decided on Monday 10th November at 5pm. The decision is Salou.

M10 The problem/aim: To help achieve the desired outcomes of the cycle usage group.

Make cyclists more aware of the opportunities on offer i.e. bike racks, safer routes around campus and general cycle safety.

June 2015 Mr Nick Crust and I have gone around campus checking if the proposed map designed by the University is correct. The University state there are various bike racks across campus, Nick and I have gone around checking if these exist and to what capacity. Unfortunately I have not been involved as much as I have liked.

M11 The problem/aim: To help with the running of Green Week.

To help with the running of Green Week this year.

By the end of Green Week.

Miss Mehvish Maghribi created a Green Week presentation which I presented to all the chairs at the Sports Federation Forum. My aim is get at least 10 clubs involved with Green Week, e-mails have been sent out with the presentation attached encouraging clubs to get involved. Unfortunately, only three clubs involved but

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Help with the running of the sports equipment recycling bank on Tuesday 10th February.

By the end of the Tuesday.

students did get involve with the sporting activities that were ran. 8 clubs have declared their interest in being involved with the club, organisation and their idea is still being sorted. The bank has been organised and the sports federation committee will assist with running the event. The bank was a success with the Sports Federation Committee assisting with it’s delivery.

M12 The problem/aim: To help with the running of RAG week.

To organise an event for RAG week. Miss Hannah Jones and Mr Martin Zaranykia will create teams consisting of 8 Brunel athletes from different sports and compete against each other in different sports. Money will be raised from people coming to watch. This unfortunately had to be postponed, hopefully a new date will be organised soon.

By the end of Wednesday 18th of February. The sports hall has been booked for the day and initial discussions have been made with Miss Hannah Jones and Mr Martin Zaranykia about their teams and the different sports.

M13 The problem/aim: To help with the running of One World Week.

To organise two events for One World Week. Brunel Netball dribble up Kilimanjaro!

By the end of Wednesday 25th and Thursday 26th March.

An events form has been completed and the event will be taken place from 12am to 6pm. Miss Rachael Murley and Miss Francesca Ryan will assist me with running the event in order to raise money for Childreach.

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Student vs Staff Basketball game.

M14 The problem/aim: To assess the effectiveness of the Sports Scholarship programme.

The delivery of the Sport Scholarship Programme.

When the opinions of the majority of the Sports Scholar has been received.

An email has been sent to all of the Sports Scholars to ask them to attend a forum to discuss their thoughts and feeling towards the programme. The meeting will be held on Monday 26th January at 7pm. A document has been created with the opinions of the majority of the sports scholars, this is now with Miss Hannah Jones and will be taken to a meeting with Brunel Sport.

M15 The problem/aim: To investigate whether or not membership prices should remain at the same price as the January Sales

Membership prices being reset to the ones determined at the start of the year. However, there have been a few exceptions with the summer sports.

When all sports clubs are happy that their membership prices are kept at the reduced price throughout the January Sales.

Miss Hannah Jones, Mr Richard Walker and I had a meeting to discuss this option and agreed that it did not make sense to have the original prices set again. This has been changed and every chairman has been contacted to determine whether or not they are happy with this.

Meeting feedback


26/09/2014 Sports Fed Committee Meeting

Discussed the inclusivity in sport policy, getting the committee involved in the Into Sport programme, the shoebox appeal, advertising fixture lists and accepted a new club proposal.

03/10/2014 Sports Fed Forum

Discussed the intent to continue the six page sport section in Le Nurb, advertised the prizes associated with getting involved with the Shoebox Appeal.

10/10/2014 Sports Fed Ball Meeting

Discussed the venue, transport and entertainment of the ball.

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06/11/2014 Tour Meeting Met with the Tour companies and discussed each option they are proposing to us.

07/11/2014 Sports Fed Meeting

Discussed the inclusivity in sport policy, the shoebox appeal, the options we have for Tour, sports federation ball and the intra mural programme.

21/11/2014 Sports Fed Meeting

Discussed Sports Fed ball, the inclusivity in sport policy, the into sport programme and Green Week.


Discussed with the chairs the ideas for Sports Fed Ball, made them aware of the destination for tour, encouraged clubs to get involved with Green Week and Le Nurb, let the clubs know which clubs are involved with varsity and new kit proposals.

25/11/2014 Inclusivity in Sport

Miss Hannah Jones, Miss Olive Barton and Mr Aaron Lowman discussed the next steps of the Inclusivity policy.

12/12/2014, 17/01/2015

Sports Fed Meeting

Discussed Sports Fed Ball, Green Week, RAG Week, One World Week, Sports Scholarship Programme, Varsity and the Performance Sport programme.


Discussed the HEAR campaign, agreed on food menus for sports fed ball, Green Week and the Varsity video.

5/03/2015 12/03/2014, 19/03/2015, 27/03/2015,

Sports Fed Meetings

Have had numerous meetings with Emily Timmins about the running of Sports Fed Ball. Met with the Sports Fed Committee twice to decide whose winning what awards. Meeting with the clubs who were nominated for the Sports Federation Ball. Met with Beth Graham to organise the events for One World Week.

05/05/2015 Meeting with Francesca

Met with Francesca to discuss who we will nominate for the BUCS awards. A few have been decided awaiting confirmation of others.

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REPORT Student Leadership Team Individual Action Plan Societies Guild Chair (Alireza Milani)


M1 The problem/aim:

The paperwork required for Societies activity is both outdated and takes too much time to process.

The start of first term

Identified that all the current paperwork (events forms, FOS forms and room booking forms etc) need to be put online. Liaised with Tommy (student activities manager) to get them put online Established that due to this change, the nature of processing these forms will change and thus cut the processing time.

M2 The problem/aim:

Lack of funding for Free Societies was hindering activity.

Within first term

Identified all the free societies and which societies are in financial hardship and thus unable to run events. Discussed with Student Activities and the Finance department on how we can provide these societies with financial support to fundraise and be active throughout the year Introduced the ‘Fundraising support structure’ to be overseen by the Societies Guild Committee and the Vice President of Student Activities.

M3 The problem/aim:

Restructure how societies

Within first term

Worked with the VPSA to restructure funding.

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accessed funding so that they can be both financial responsible and meet their potential.

Created two new avenues of funding application for societies: ‘Give it a Go’ fund: Money made available for societies running events specifically aimed at increasing membership and ensuring long term engagement with the wider student population. Academic Events/Activity pot: Money made available for societies who want to run an event/be involved in an activity that has significant academic benefits.

M4 The problem/aim:

Societies had no storage space to store equipment on campus

By Christmas

We performed a space audit and determined we do have the space available for society storage. Reached out to all societies to determine who would like to partake in this scheme. Have offered space in an opt in basis

Strategic Objectives


O1 The problem/aim:

You could only join societies for 1 year periods. This hurt long term engagement with committed members.

By the start of second term

Initiated a pilot scheme to introduce a 3 year membership scheme for all societies who expressed interest. This pilot scheme has been drafted and will be initiated by Christmas break.

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Test the effectiveness of the policy in order to gauge how successful it is to roll out to all societies next academic year.

O2 The problem/aim:

Societies did not have an awards night, where their achievements and hard worked could be officially recognised and celebrated.

End of second term

Worked with the events department to discuss initial ideas and costs for running said event. With the VPSA, drafted initial costs. Set a preliminary date of 20th March 2015 to hold the event.

O3 The problem/aim:

Create a new support structure for Faith, belief and worldview societies.

By end of October

Worked with Student activities development co-ordinator to create a new committee consisting of all 12 chairs of our faith, belief and worldview societies. This committee can discuss ideas, queries and concerns regarding the running of their societies.

Q4 The problem/aim:

Fresher fayre was the highest level of engagement societies had with membership. Thus, there was very little consistency in maintaining that engagement.

Middle of first term

Worked with VPSA, Student activities manager and Events team to organise mini society’s fayres in Academy throughout the year. The first one being Academic Societies Fayre on Thursday 20th October 2014.

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Meeting feedback


4th September Societies Guild Committee meeting

- De-recognised inactive societies - Approved new society applications - Discussed Ali’s new budget proposals

12th September

Societies Guild Committee meeting

- Continued discussion on new fundraising support structure - Confirmed that all paperwork is placed online - Approved 3 year membership’s idea - Discussed holding Societies Ball/awards night

26th September

Societies Guild Committee meeting

- Approved and amended societies code of conduct - Discussed budget allocations - Set a provisional date for Societies Ball (20th March 2015) - Approved new society applications

10th October Societies Guild Committee meeting

- Approved the annual budget set by Hannah Jones (VPSA) and Ali Milani (Soc Guild Chair)

24th October Societies Guild Committee meeting

- Discussed the advancement of the Societies Ball

- Discussed the details of the first academic societies fayre

7th November Societies Guild Committee meeting

- Discussed 4 Give it a Go Applications (approved 3, rejecting 1)

- Discussed 1 Fundraising Support Application (approved)

- Discussed 1 Academic Events Application (approved)

- Decided upon a date for Societies Ball -> Saturday 28th March 2015

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5th December Societies Guild Committee meeting

- Discussed Funding pot Application’s

- Decided upon having a hot fork buffet for the Societies Ball

9th January Societies Guild Committee

- Discussed Funding pot applications

- Discussed the academic societies fayre and whether we should continue with the idea

- New society applications (approved)

23rd January Societies Guild Committee

- Discussed funding pot applications

- Decided upon theme for Society and Media association ball (Oscars awards night)

- New society applications (approved)

30th January Societies Guild Committee


- Allocated research for committee members to decide on Soc Ball nominations

6th February Societies Guild Committee

- Discussed and approved Societies Awards nominee’s

13th February Societies Guild Committee

- Discussed potential winners of the Societies Awards


27th February Societies Guild

- Decided the winners of the Societies Awards

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Committee

26th March Societies Guild Committee

- GIAG forms discussed

- Final details for Societies and Media association awards night confirmed

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REPORT

Student Leadership Team Individual Action Plan Media Association Chair (Kirsty Capes) Manifesto Aims


M1 The problem/aim:

Radio Brunel: full weekday broadcasting by the end of October 2014, and a greater variety of content.

Radio Brunel has at least 6 hours of broadcasting content every weekday.

Worked with Luke Vogel (station manager) to recruit show presenters. We currently have over 6 hours on all weekdays. (This has continued into term 2)

M2 The problem/aim:

Greater online presence. Fully functioning and committed websites for all three branches of media. Online content managers for all three branches.

The website is fully operational and available to the public, when online content managers have been trialled and positioned in all three branches.

All three branches of student media now have dedicated bru-media.co.uk website pages.

M3 The problem/aim:

A network of committed and dedicated individuals in committee and internal positions for each branch of media by October 2014.

Application processes have been run and individuals selected for each position outlined by the heads of each branch of student media.

Application and interview processes have been run in all three branches of student media. All positions have now been filled.

M4 The problem/aim:

Le Nurb on time, 40 pages (8 more than standard), 9 issues per year (one more than standard).

When by the end of the year there have been 9 40 page issues

Currently in talks about possibility of combined final issue (April/May) at 48 pages, bringing us back down to 8 issues but it is the feeling amongst the editors that a May issue would not be picked up as many people would have gone home, and puts too much stress on the editorial team during exams time. I will keep Student Assembly updated.

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M5 The problem/aim

Video Brunel: a closer working relationship with UBS nightlife, interviews with all nightlife acts, and more frequent production of content.

Video Brunel has established a fortnightly output of content and has interviewed all nightlife acts

Video Brunel is now averaging fortnightly output (or more frequent). Nightlife interviews with all acts has been found to be unrealistic due to lack of volunteers to present and operate cameras on a Friday night. We have now released the Varsity video. We have released a series of videos through the UBS page promoting the HEAR campaign. We have also been filming Brunel Ducks games ad hoc. Video Brunel will also be involved in Varsity on the day, and has been involved with UBS elections coverage and general elections hustings coverage. Now working with Marcus Stein to work on a series of videos promoting SLTAs, and Michael Darlow to release additional Varsity footage.

M6 The problem/aim

Better rewards. All students involved with Student Media will have the opportunity to record their hours with Brunel Volunteers. Those who dedicate large amounts of time to Student Media should be rewarded with a social at the end of the year.

An end-of-year social and Volunteering hours recorded on a monthly basis

I have made contact with Brunel Volunteers and set up volunteering hours for student media. Student media is currently recording 600 hours a month on average. Media Awards were a success with 113 tickets bought, everyone seemed to enjoy the night and have a good time. Have spoken to incoming Media Chair Becky about possibility of continuing the awards next year.

Policy Mandate


O1 The problem/aim:

Investigate opportunities for Le Nurb to receive training on journalistic practice with particular focus on

Have held a training session or similar for anyone from Le Nurb who would like to attend.

7 Le Nurb editors attended SPA conference on 21st February Myself & online editor attended national

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journalism law. conference on 11th April. I am currently investigating the possibility of media law training one day courses for our editors. Luke Vogel (station manager) is looking into training opportunities for Radio Brunel through the student radio association.

Meeting feedback


Thursday 19 March

Meeting with Kerri Prince

Went through some details about the Union’s parliamentary hustings event.

Thursday 19 March

Parliamentary hustings

Chaired the Union organised parliamentary hustings event for Uxbridge and South Ruislip candidates.

Sunday 22nd March

InDesign training Compiled Issue 7 of Le Nurb with other editors and provided some basic InDesign training for one of the editors who is interested in doing it next year.

Wednesday 25th March

Media Association Committee

Committee meeting to discuss motion put forward to student assembly regarding committee structure

Thursday 26th March

Student Assembly Passed motion to change Media Association Committee structure

Friday 27th March

One World Week Celebration

Attended One World Week end of week celebrationas a member of the SLT

Friday 27th March

Radio Brunel Committee Meeting

Attended a meeting to discuss the application process and committee structure for Radio Brunel next year.

Saturday 28th March

Societies and Media Awards

Hosted the first ever societies and media awards with Ali Milani.

Saturday 11th – Sunday 12th April

Student Publication Association National Conference

Attended national conference and awards night with one of delegate from Le Nurb. Attended talks on censorship, freedom of information, satire writing, National Union of Journalists, and others. We didn’t win any awards but it’s the taking part that counts!

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REPORT Student Leadership Team Individual Action Plan Environmental Chair (Mehvish Maghribi) Manifesto Aims I will: I will have achieved this when: What I have done so far: Ach.

M1 The problem/aim:

Lobby to turn off lights and facilities not in use and promote the use of campus wide energy saving technology to help Brunel move towards becoming a more sustainable university.

1. Re-launch of the Snap it Off campaign

2. Renewal of the Blackout campaign

- Approval from cabinet for campaign funds allocated towards this; being promoted through Student Switch Off instead now

- 6th March, 12 participants + staff members participated in the event to cover a few buildings

M2 The problem/aim:

Lobby to install water fountains in public student areas like the Bannerman Centre, Lecture Centre, and Hamilton Centre.

1. Water fountain units are installed on campus

2. Promotion of water fountain use through a social media campaign

- Pushed ESG for status on water fountains in the August meeting. Followed up and saw they found a way around the issue concerning water fountain installation

- Posters designed, prizes not sorted, sorting out promotion help with comms/senior management

M3 The problem/aim:

Lobby for better maintenance of toilet facilities to not waste water and help Brunel move even closer towards becoming

1. The toilet facilities are updated to increase the quality of campus life for students when using the public areas like the Bannerman centre

- Water among other issues on campus has been researched and discussed into the University’s carbon management plan and other environmental policies they are

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a sustainable university. updating this year; implementation post 2015 though to allow for planning, etc

M4 The problem/aim:

Make sustainability so appealing, it becomes desirable. University-wide behaviour change.

1. Education in Sustainability Project to embed sustainability in the curriculum

2. Recycle Stationary Stall, Wilfred

Brown Project

3. Green Week

4. Institute for the Environment

collaboration

5. Cycle around Uxbridge//London by Cycle Stall

6. External partnership for sustainability initiatives to create better more engaging events

- Endorsed by the ESG, Union mandated policy, currently working to finish the literature review for phase one

- Unused school supplies and furniture

were given away to students in partnership with the university

- Completed, summary report to be

released soon on green week

- Working on partnership establishment

- Going well so far, students attended and enjoyed the day

- London Biopackaging meeting and will

contact and will soon contact Global Action plan for events/stalls we can hire for Green Week, etc


I will help students: I will have achieved this when: What I have done so far: Ach.

O1 The problem/aim:

Be able to gain access to valuable personal skills and experiences outside of the academic framework

All my manifesto points reach 75+ for achievement level with the foundation in place for the next Environmental Chair to finish the work

Worked on fulfilling my manifesto promises

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O2 The problem/aim:




O3 The problem/aim:

Be empowered and supported to engage in, organise or lead groups or activities



Meeting feedback


09/07/14 NUS Sustainability Roundtable

Information for environment campaigns to run at the Student Union, discussing Green Impact, identifying and resolving barriers to the Student Union in terms of environmental initiatives

02/10/14 Intro meeting very interactive and useful for participants plus it opened their minds as to what the ewg can offer them; we did a useful fun activity concerning sustainability too

17/10/14 Launch of QAA/HEA Guidance

Education for Sustainable Development, the guidance launch to improve the curriculum

24/10/14 EWG Meeting Go over campaigns, green week discussion

20/11/14 EWG Meeting Catch up to review proposal documents and finalize campaign logistics

03/12/14 EWG Meeting Catch up to review proposal documents and finalize campaign logistics/Green Week plans

18/01/14 Water Campaign Meeting to sort out logistics and poster sketches for the campaign, plus review prizes

January 2015 EWG Meetings Various meetings, informal and formal to finalize details for Green Week

February 2015 EWG Meetings Various meetings, informal and formal to finalize details for Green Week

11/02/15 Brompton Bike Hire Meeting to discuss Brompton’s bike hire scheme proposal

13/02/15 London By Cycle Meeting to finalize dates and go over details for the London by Cycle event and stall

08/02-14/02/15 Green Week Green Week events

06/03/2015 Black out campaign Good campaign to raise awareness on how much the university wastes energy wise

21-23 April NUS Conference At the NUS conference

15 April Meeting London BioPackaging for environment partnership

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REPORT Student Leadership Team Individual Action Plan Student Volunteering working group chair (Sonia Bhangu)

Manifesto Aims


M1 The problem/aim: Community recognition: Get Student Volunteers recognised by the local community; There is a need for student let volunteering in the local community, to achieve the friendly student profile.

To work with Student Activities and VPCW to plan CAW activities I will find out if students are interested in student led volunteering projects across the community I will propose the plan of having a week dedicated to student led projects

Met with Student Activities, Brunel Volunteers and VP Community Welfare for an initial meeting to outline issues. Sent out survey’s to Clubs & Societies, have received most responses. Community Action Week is planned for Week 23 commencing 23rd February – 1st March 2015 Meeting with Union Officers to finalise the plan

- Met with responsible staff, and in the process of organising further meetings.

- Clubs & Societies have been emailed asking for participation- have had responses back.

- Proposed plan has gone through and dates are confirmed on the union calendar

- CAW schedule is under planning

- CAW has been planned, external

organisations have been contacted i.e. Age UK Hillingdon & Hillingdon Narrow Boat Association

- Be brunel has been planned with the help of VP Student Activities & Sports Fed Chair.

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M2 The problem/aim: To work closer with Brunel Volunteers, closing the gap between University & UBS by having joint events.

I will meet with Brunel Volunteers Staff to plan joint events To work together during Fresher’s Fayre to get students signed up to Volunteering

Had initial meetings with Priya Pallan to discuss possible events for the year. Planned to advertise Volunteering Events at Freshers Fayre jointly

- Set out joint events with BV for the year, including colour dash, good deed day, CAW, memorial Service

- Colourdash has been a very successful event, with more than £10,000 raised for the hospice.

- Good Deed Day planning is under way, date has been set, volunteers are being recruited.

- Had a BV & UBS Volunteer Stall for students to sign up at Freshers Fayre

- Organised a joint Volunteer mailing list

M3 The problem/aim: Involvement of Clubs & Societies with volunteering, and provide recognition- start UBS Volunteering Award for Clubs & Societies

I will work with staff responsible for resources to set up the award Set up the award and inform clubs & societies I will introduce volunteering

Initial meeting with Student Activities and Brunel Volunteers to discuss ideas Set up meeting with Societies Guild, Sports Fed Chair & VPSA Send out emails to how this award will work once planning is complete Award is implemented at both Societies Guild and Sports Feb Awards Night Set up meeting with Sports Fed Chair to create a short list for the award for clubs Implement CAW towards the award system

- BV happy to record to volunteering hours for clubs & societies

- Created criteria for the award with VP Student Activities.

- Started to look through activities and events organised by Societies for the shortlist of the award with the Societies Guild Chair

- Volunteer Society of the Year Award Presented at Societies Awards Night

- Volunteer Club of the Year Award will be presented at Sports Fed Ball

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opportunities

- Project Community Action Week has started, this would be one opportunity to gain points/hours

M4 The problem/aim: Brunel Clothing Swap Shop in collaboration with ARC & Campaigns Chair

I will work with staff responsible for resources to set up this scheme Volunteering Opportunities for students

Initial meeting with Campaigns Chair & Brunel ARC to discuss ideas Meeting Campaigns Chair to finalise the day plan and activities Looking to get volunteering hours for volunteers helping on the day

- Happy to go ahead with this scheme, with a few changes compared to last year.

- Meeting set up with Campaigns Chair

- Swap Shop date set for 19th Feb, with hand in stalls in the atrium on the 3rd, 10th & 17th Feb 2015.

- Introduced this opportunity to Brunel Volunteers, to gain volunteers to help with the event

- Discussed volunteering opportunity with Fashion Society to help out on the day.

Brunel Swap Shop has been a great success, with many students and staff taking part.

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Policy Mandates


P1 The problem/aim: BV/UBS Partnership- links to M2

I will plan events with BV to establish the partnership

Initial meeting with VPCW, proposed event ideas- Brunel Remembers Colourdash- have attended meetings with BV, VPCW & President to organise the event and help out Good Deed Day- initial meeting to set dates Brunel Volunteer Awards Dinner 2015- will be having meetings with BV to organise the event Weekly meetings with BV & VP Community Welfare to organise the night, discuss details, funding

- Event was very successful, great feedback from students and staff.

- Colourdash - completed

- Date has been set for 27.01.2015

- Date has been set for 22.05.2015 - Finalised theme for the night - BV has gathered initial funding - Initial Meetings for BV dinner has started,

in progress of organising the day plan. - Event preps are all done. Dinner on 22nd

May 2015- Casino Royale Theme.

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REPORT Student Leadership Team Individual Action Plan Campaigns working group chair (Yohanna Sallberg)

Manifesto Aims I will: I will have achieved this when: What I have done so far: Ach.

M1 The problem/aim: Working laundry facilities is a basic service for the on campus residents, however last year many of the laundry facilities were not operational. The aim is to set up a feedback structure which is quicker and easier for students to make sure that repairs are carried out faster

I will work with the residence management staff of the University to see what we can do to improve the service Identify current issues with the service, especially in those halls were the laundry facilities has not been refurbished I will in collaboration with the residences team work out a faster feedback structure to ensure that the laundry facilities are operational as much as possible

Identified staff responsible for this service and had a meeting Met with the halls committees and discussed their opinions of the laundry services I have met with the residences team and discussed how we can speed up the feedback process

- Met with Ms Janet Bryan, Head of Residences. I was informed that most of the on campus laundry facilities were being refurbished

- Contacted Ms Kerri Prince to see when the halls committee assemblies are taken place, and expressed my desire to attend to discuss the laundry facilities

- Booked a meeting with Ms Janet Bryan to

discuss this further

- Attended Halls a Committee meeting to hear any suggestions/issues from students, however everyone was at present quite content

- Discussed with Ms Janet Bryant whether it is possible to get some kind of feed back report from the laundry service provider each month, to ensure that we monitor complaints and repairs

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- I final meeting of the year has been

booked, where myself and Ms Bryant will discuss the past year and what possible recommendations can be done for next year

M2 The problem/aim: The lecture rooms and theatres are not in the best condition they could be. Paint is coming of the walls, not every room is equipped with a clock and the temperature ranges from freezing cold to humid. The aim is to through the feedback of the student body improve the lecture environment to ensure that we get the best possible learning environment.

Acquire the opinions of students Acquire more in-depth opinions about the current lecture environment Identify who within the university to discuss this issue with Collect the data from the in-depth interviews and the survey and create a document to be used in lobbying the university A collaboration with the VPAR Mr Marcus Stein has been established, as this campaign will be combined with Mr Steins learning space

Published a survey online and promote it through social media. Organise a face to face campaign on the concourse where the Campaigns Working Group (CWG) will get quotes from students Met with the person responsible for the maintenance of the lecture rooms and theatres Finalise the survey online, put all the quotes from the in-depth interviews in a document Department heads contacted, Student media team contacted to work on promotional videos Decision to collaborate this campaign with

- Created a first draft of survey questions awaiting approval from Mr Martin Zarayniaka

- Discussed this with the CWG

- Contacted all the department heads to find out where there is learning spaces for their specific department

- Budget allocation requested, however there seems to be a delay in the University delivering this to us

- Some department heads have gotten back to us about locations of Study spaces, however still awaiting a few

- - Photos have been taken of most of the study areas and a first draft for the publicity is about to be sent off to the communications department - The Learning Spaces campaign is now live and will be carried through to next term

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campaign. To move forward the department heads will be contacted to gain understanding of where these learning spaces can be found. Budgeting for the lecture centre needs to be accessed to gain understanding in how the budget for maintenance of the lecture centre is being allocated and if there are any plans on maintenance works on their way

the VPAR’s learning spaces campaign Budget reports have been requested through the union President Mr Martin Zaranyika

M3 The problem/aim: The on-campus medical centre is at present only open 11am-1.15pm every weekday. For students with a busy schedule and extracurricular activites it is difficult to find the time to go see a GP when they are sick. The aim is therefore to lobby the medical centre to extend their working hours to make it easier for students to look after their health. The possibility of having booked appointments will also be suggested.

Get feedback from students of their opinion of the medical centres working hours Identify the people responsible for the medical centre and its operations Outline the reasons for the medical centre being open less than 3 hours a day, and what can be done for it to be changed Lobby the medical centre and the university to extend the

Create online survey Create focus groups of students to be run by the students union and the staff of the medical centre to identify the main issues

- Created a first draft of survey questions awaiting approval from Mr Martin Zaranyika - Survey questions have been forwarded to the communications department - Met with the VPCW Leon Evans and Richard Walker to prepare for meeting with the Medical Centre and the head of Student Services - Set to meet with Richard Walker, the Medical Centre and the head of Student Services to discuss the matter further and see how we can go forward - Survey has been finalised and the data

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opening hours, and to consider booked appointments to make it more time efficient for students

complied - Several meetings have been had where the UBS, the Medical Centre senior staff and representatives of the University have established a relationship and ideas on how to move forward - The medical centre and its operation and services will now be highlighted during Freshers Week to make sure that as many students as possible are aware of the service provided and how to access it. - A campaign project proposal will be proposed at a meeting with the Campaigns Working Group, myself and Mr Richard Walker on the 19th of February and a campaign will be run during the spring term - Focus groups have been organised and are set to take place during the last week before Easter break - The Campaign is set to take place after exams and until end of term, and to then be handed over to the VP of CHLS to carry on the campaign during Freshers and Returners week - The focus group has been conducted and another meeting with the senior staff at the medical centre has been planned - Publicity currently being planned and will be sent off to the communications department shortly

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- A “health day” has been proposed to take place during Brunel Festival (old face week) where the medical centre will attend, the Amy Winehouse resilience foundation for substance abuse as well as Well at Brunel and the company Innocent. We hope that this in combination with publicity altered opening hours, more user friendly website and a continuous relationship in-between the union and the medical centre will lead to improvements in student satisfaction. - A recommendation will be made to carry on this campaign next year to look in to further improvements and to do a follow up survey. A hand over motion has been put in to the Annual Union Meeting where I suggest that Aaron Lowman VPCHLS elect will carry on this campaign in the coming year, as there is possibility to involve the college he will be vice president off in the campaign.

M4 The problem/aim: To successfully plan, organise and execute the Shoebox Appeal campaign 2014 in collaboration with RAG, the Volunteer Chair and the Campus Chaplaincy.

Organise a plan of action with the involved parties Organise two competitions for societies and sports clubs to increase involvement from students

Meet with the UBS President Mr Martin Zaranyiaka, Volunteer Chair Ms Sonia Bhangu, RAG Chair Ms Kate Taylor and Chaplin Ms Sue Hepsworth Meet with the sports federation chair Mr Michael Darlow and the societies guild chair Mr Ali Milani to discuss competitions and promotions

- Set a timeline, discussed with the Volunteer chair and the RAG chair about their involvement, Met with Sue Hepsworth about what the chaplaincy will do

- Two competitions are now organised, one

to reward the society and sports club that collects the most shoeboxes and one for in a creative way promote the campaign.

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Make sure that as many students know about the campaign Increase involvement by supplying empty shoeboxes Collect shoeboxes with the chaplaincy in the Meeting House 18th of Novemeber

Make a campaign plan, order posters and leaflets from the UBS communications department. Get empty shoeboxes from shoe stores in the surrounding area. Organise volunteers to man a stall in the atrium to give away shoeboxes during the weeks leading up to the collection day (18th of November) Organise volunteers to help during the day. Contact the baking society to see if they would be interested in helping out with cakes

- Leaflets going out to all the presidents of the societies and all the chairmen of the sports clubs during week 5. Posters to be put up around campus in week 5.

- Collected shoeboxes, will continue to do

this throughout the campaign. Booked stalls for the atrium and organised volunteers.

- Contacted the baking society who wanted

to volunteer

- Successfully run 7 stalls, another 2 to run before it is time for collection day

- Promoting the campaign and the competitions through social media as well as posters

- - The campaign was successfully completed with 400 boxes collected.



O1 The problem/aim:

assembly

Policy Mandates


P1 The problem/aim: Assisting the Brunel politics society in their Voter registration campaign. Successfully plan and organise a Rock the Vote campaign where students can come and listen to a concert and register to vote.

- Set the date and book Academy

- Contacted the Live Music Society to enquire whether there were any bands

- After a discussion with several involved parties it has been decided that the event will be

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- Set up acts for the concert - Organise promotional materials as well as stalls for promotion - Pass a project proposal through cabinet - Organise a meeting with the VPSA Ms Hannah Jones, The Sports Fed Chair Mr Michael Darlow and The Societies Guild-Chair Mr Ali Milani to discuss possible incentives for sports clubs and societies to come down and register during the concert

who would want to play - Sent out emails to the comedy society and the dance club to enquire whether they would be interested in performing during the night - Set to have a meeting with involved parties to discuss how to move forward Decided to postpone the concert until March due to lack of time to properly promote the event

postponed until March to grant us more time to prepare and plan.

P2 The problem/aim: Helping the ARC to successfully plan and execute a SWAP SHOP, where students can trade in unwanted belongings such as clothes and books for other second hand items handed in by other students. The event is set to take place on the 19th of February during RAG week. Any items that haven’t been swapped will be sold during the last hour of the event to raise money for RAG.

- Initial meetings with ARC representatives and the volunteer chair to plan - Organise promotional material - Book a place to have stalls on the day - Organise and book stalls where people can bring their

- A plan has been drawn out - All parties have their responsibilities clear - Stalls are booked and volunteers organised

- The practical issues have been planned out and everyone’s responsibilities - A plan for further action has been finalised - Several stalls have been held where students have come to hand in the items they want to swap. Volunteers have been very forthcoming in helping out and it has all run smoothly. - Thanks to the work of the communications department appropriate advertisement material

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second hand items before the actual swap shop - Successfully completed both the stalls and the Swap Shop

has been distributed, in combination with several social media advertisements. - The last Swap Shop will be held on the 19th of February with the remaining items not swapped being sold and the money donated to RAG as this takes place during the Union RAG week - The Swap Shop was successfully executed and clothes that were not swapped have been donated to other charities

P3 The problem/aim: Assisting the Voter registration group in putting on events during the University registration week. The aim is to get as many people as possible registered to vote, and as an incentive this will be combined with making signs for Varsity.

Organise stall Make appropriate promotion for the stall so that as many students as possible will turn up Get volunteers to help out Successfully organise the stall and get at least 50 people registered to vote

- Marquee is booked and material purchased - Promotion - Volunteers organised

- Marquee has been booked and material ordered online, set to arrive on the Monday previous to the event - As it is fairly short with time before the event there was no time to make flyers/posters so the promotion will be done through social media - Volunteers set to arrive an hour before the event to help build Marquee - Event successfully organised and ended up getting the most registrations to vote of any voter registration stall yet

P4 The problem/aim:

Meeting feedback

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161014 Campaigns working group During this meeting we discussed the shoe box campaign and appointed committee positions.

111114 Campaigns Working Group To discuss the progress of the shoebox campaign and discuss how to organise the Medical centre campaign

251114 Campaigns Working Group Meeting to discuss plans for the coming term

111214 Meeting with ARC and the Volunteer Chair

Discussing the Swap Shop

150115 Meeting with the Campaigns Working Group

Plans for the medical centre campaign and the swap shop discussed

190115 Meeting with VPCW Leon Evans and Richard Walker

Preparation for the medical centre meeting

200115 Meeting with the Medical Centre, Student Services and Richard Walker

Discussing the operation of the medical centre in terms of appointments and opening hours

130115 Meeting with the Medical Centre, Richard Walker and a journalist from Le Nurb

Discussing how to move forward with the Medical Centre Campaign

160215 Meeting with the VPAR Mr Marcus Stein to discuss Learning Spaces Campaign

Outlined the purpose of the Campaign and made a plan for how to move forward

190215 Due to meet with the Campaigns Working Group, Mr Richard Walker

To lay out a campaigns project plan for the Medical Centre

230215 Meeting with VPAR Marcus Stein about Learning Spaces Campaign

Discussed and planned how to move forward in the Learning Spaces campaign and made a time line for the campaign.

240215 Meeting with Richard Walker Finalised plans for the Medical Centre Campaign

240215 Meeting with Voter Registration Group

Made plans for the Voter Registration Week

040315 Meeting with Richard Walker Sent out invitations to Focus Groups for the Medical Centre Campaign and finalised discussion topics.

240315 Focus Group Focus Group Medical Centre

010514 5

Telephone meeting with Amy Winehouse Foundation

Finalised their participation at the Health Day

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REPORT

Student Leadership Team Individual Action Plan Postgraduate Chair (Aaron Lowman) Manifesto Aims


M1 The problem/aim: Postgraduate students are not currently part of the H.E.A.R programme

PG students are not given the same document (HEAR) to highlight any extra-curricular activity during their studies. These activities are just as (if not more) important for employability of PGs I also aim to promote the HEAR as a whole- as I’m not connived the UG truly understand/appreciate how valuable it is. I know there are plans in place for January concerning the HEAR

The HEAR (or similar is) included on PG transcripts- or at least Undergraduate students are aware or the HEAR and how to improve their own.

Met with the VPSA- suggested to go further up in the university senior management. Waiting on response to email. Have also contacted The organisation behind the introduction of HEAR and ask about it’s plausibility for PGs- again waiting on a response Been involved in the HEAR campaign video, (touched my face a lot) The idea of similar document has been agreed in principle, the logistics are being discussed now

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M2 The problem/aim: Provision of PG study and social places.

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It transpires that there are PG social spaces in both the library (work) and Halisbury building (social)- The latter was news to me. However, on all 3 occasions the Halisbury building section was empty- so my focus has changed to promotion of this venue.

PG social spaces are a hive of PG activity

Met with the graduate school and spoke directly about the facilities- found out about peak times and which people use it most often. Created a PG section on brunelstudents.com highlighting the room’s existence Used my new social media page to promote and raise awareness Created a LinkedIn group for PG students and promoted it on there Create PG ‘newsletter’, decimate information via email to all PGs, social media and LinkedIn and the PG mini site on brunelstudents.com (site pending). The off campus kitchen is used by PG students not located on campus

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M3 The problem/aim: PGs can often feel a bit less included in the university community, both nationally and at Brunel (see PTES). In my own experience it does feel as if the focus is on full time UG students.

Offer opportunities for PGs to meet other PGs

Meet with ents department to organise and promote PG student night in academy, Spoke to Soc guild chair about PG involvement in societies. Contacted PG research Soc and graduate school to set up greater links between us. Creation of LinkedIn group was required and Facebook limits m audience and is arguably more social. LinkedIn provides a slightly more

50

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Integrate UG and PG students better, both at Union and University level

End of academic year

professional network opportunity and can reach those who do not have Facebook. Working with PGresearch Soc and Soc guild chair in upcoming Academic societies fayre to see if links can be made with other academic socs. Working with Events department to see how freshers week events can cater to PGs more- contacts do no currently focus on PG students.

M4 The problem/aim: ‘Dissertation week’ is at undergrad specific times

Currently ‘dissertation week occurs at the time which best suits undergrads (most PGs complete theirs during the summer months).

Dissertation assistance is available for PG when they need it

Met with VPAR to ask for advice, advice was to go to ASK Outlined the specific needs of PG students with regards to dissertation after meeting with the ASK services. After consultation with the Graduate school I discovered they run a Masters skills training week- I am in the process of planning a complimentary programme that the Union runs (with similar focus) at roughly the same time of year. This is not a quick process and will not be completed within 2 months- any help/ideas would be greatly appreciated.

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Masters training week is now in existence, the final agenda of which is still being produced but should be finished within the month. DONE! After a lot of hard work from a lot of people its all set in stone. Promo is now out and week is happening 19th-23rd May!



Policy Mandates


P1 The problem/aim:

Meeting feedback


14.04.15 VPAR and PG chair meeting

27.03.15 PhD Welcome talk

Third ever talk for PhD students, showcasing the non-academic services offered to them

09.4.15 CHLS SSLC

21.04.15 Senate

15.04.15 CHLS Audit

20.15.14 SLCTA awards dinner

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Union Budget Ratification Document to follow

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Affiliations and Subscriptions

SUBSCRIPTIONS

Date Due Date Description Amount Benificiery

NUS 2014/15 £49,558.12

12/05/2014 11/06/2014 LASA CHARITY UK LIMITED-RIGHTSNET SUBSCRIPTION jun14-may15 £114.00 ARC

24/06/2014 24/07/2014 Bill Licensing & Hospitality membership 2014-15 £125.00 BARS

03/07/2014 02/08/2014 Benefits & Work Publishing 2014/15 £77.60 ARC

24/07/2014 23/08/2014 CIPD Chart institute personnel & Development. Raj Girn TO 30/6/15 £165.00 HR

01/08/2014 31/08/2014 Charity Comms- Organisational Membership SUBS £159.00 ADMIN

24/09/2014 24/10/2014 NUS Services-Annual Membership AUG14- JUNE 15 £275.00 ADMIN

18/09/2014 18/10/2014 NASMA-Nat Assoc. Student Money Advisors Joanna Smith £110.00 ARC

18/09/2014 18/10/2014 NASMA-Nat Assoc. Student Money Advisors Ingrid Samuels £110.00 ARC

29/09/2014 29/10/2014 TES Global- Times Higher Education SUBSCRIPTION £35.00 ADMIN

24/10/2014 23/11/2014 NASMA-Nat Assoc. Student Money Advisors Malgorzata Pialucha £110.00 ARC

16/12/2014 15/01/2015 Hillingdon Partnership Trust- Annual Subs/Commu £600.00 ADMIN

13/01/2015 12/02/2015 Advice UK- Advice UK Membership £275.00 ARC

16/01/2015 15/02/2015 Citizens Advice-Annual Subscription £754.00 ARC

24/02/2015 26/03/2015 NUS Charitable Serv-Green Impact Fee 2014/14-B.S.S £160.00 ADMIN

03/03/2015 02/04/2015 Institute Of Money Advisors £36.00 ARC

AFFILIATIONS

16/12/2013 15/01/2014 England Hockey 1st UNI team 2014 £199.27 JHO

12/02/2014 14/03/2014 National Hindu Students Forum 2014 £157.50 LHI

25/03/2014 24/04/2014 British Rowin LTD-Club Affiliation 1/4/14-31/3/15 £255.10 JRO

29/04/2014 29/05/2014 England Athletics Affiliation 2014/15 £75.00 JAT

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15/08/2014 14/09/2014 BUCS Affiliation fee 2014-15 £10,796.21 11/09/2014 11/10/2014 Middlesex County Footbal association - Club £120.00 JFO

11/09/2014 11/10/2014 Middlesex County Footbal association - Club £28.00 JFU

11/09/2014 11/10/2014 The Jitsu Foundation LTD -Affiliation Fee 1/9/14--31/8/15 £300.00 JJI

30/09/2014 30/10/2014 Basketball England- Coach Fee, EB FEE SENIOR CLU £500.00 JBB

30/09/2014 30/10/2014 Archery GB-University Subscription FEE 14/15 £130.00 JAC

30/09/2014 30/10/2014 MCAA- Middlesex County Affiliation fee ARCHERY 14/15 £3,335.00 JAC

30/09/2014 30/10/2014 BUCS- LUSL Affiliation x1 Badmington £102.00 JBD

30/09/2014 30/10/2014 BUCS- LUSL Affiliation x1 Handball £306.00 JHB

30/09/2014 30/10/2014 BUCS- LUSL Affiliation x1 Tennis £102.00 JTN

30/09/2014 30/10/2014 The Rugby Football Leauge LTD- Affiliation Fee 14/15 £195.00 JRL

30/09/2014 30/10/2014 Basketball England - SEN Playout NON NAT , 3 X EB £345.00 JBB

01/10/2014 31/10/2014 CTA Membership safe and legal education £40.83 Community Transport Association

08/10/2014 07/11/2014 Ruislip Rifle Club- Affiliations Target shooting Club £200.00 JRI

16/10/2014 15/11/2014 Basketball England - 2 x SNR BRIT E/BBL COM FEE RE £70.00 JBB

28/10/2014 27/11/2014 English Lacrosse Association - Affiliation fee 14/15 £100.00 JLA

29/10/2014 28/11/2014 BWLA LTD- Universtiy block membership for 2014- weightlifting £80.00 JWL

30/10/2014 29/11/2014 Basketball England - Player Registration to EBL £35.00 JBB

30/10/2014 29/11/2014 London ABA- Club membershuip amateur boxing association £341.00 JBO

07/11/2014 07/12/2014 Datchet water sailing club-20 X student membership 2014/15 £1,327.00 JSA

07/11/2014 07/12/2014 Datchet water sailing club-Boat fee members 2014/15 £1,032.00 JSA

07/11/2014 07/12/2014 British Universities Sailing association £150.00 JSA

13/11/2014 13/12/2014 British Gymnastics-student enrichment £75.00 JTM



10/12/2014 09/01/2015 British Cycling federation- Affiliation £92.00 JTI

16/12/2014 15/01/2015 Affiliations to queensmead league & England Netball £567.95 JNE

18/12/2014 17/01/2015 Eton excelsior rowing club racking fees 2014/15 £9,855.00 JRO

09/01/2015 08/02/2015 BWLA Club affiliation fee 2015 weightlifting £30.00 JWL

108

12/01/2015 21/02/2015 ABUHC Affiliation handball £200.00 JHB

14/01/2015 13/02/2015 National Small- Bore rifle association -shooting club £431.35 JRI

04/02/2015 06/03/2015 BUCS Affiliation fee 2014-15 VOLLYBALL £48.00 JVO

04/02/2015 06/03/2015 British Mountaineering council membership £840.00 JLM

19/02/2015 21/03/2015 British Student taekwondo Federation annual £5.00 JTZ

19/02/2015 21/03/2015 London Colleges league fee Athletics £70.00 JAT

10/03/2015 09/04/2015 British Rowing LTD-Affiliation 1/4/15-- 31/3/16 £256.00 JRO

16/03/2015 15/04/2015 BAFA-NAT Governing Body for American footbal 1/4/15 - 31/3/16 £1,329.50 JAB

26/03/2015 25/04/2015 England Athletics membership registration 1/4/15 - 31/3/16 £100.00 JAT

14/04/2015 14/05/2015 British Rowing Ltd-EA boat Reg fee 1/4/15 - 31/3/16 £91.20 JRO

Documents

Union of Brunel Students · 2015-05-15 · 2 AGENDA Union Meeting Meeting: UM02 Date: Thursday 21st May 2015, LECT E, 18:00-20:00 1. Attendance and Apologies 2. Minutes of the Previous