Union County School District #11 February 21, 2017 Imbler Public Schools High School Room #1 Imbler, Oregon 7:00P.M.

Preliminary Business Call To Order Board Chairman Wade Bingaman called the Regular February Meeting to order at 7:00 p.m.

Introduction of Guests Chairman Bingaman welcomed guests Dan McDonald and Mark Lanman.

Agenda Changes The following items were added to the agenda: Correspondence from J .D. Cant and the IEA Request to Bargain was added to New Business.

Correspondence Superintendent Lakey-Campbell passed around a note of thanks from J.D. and Audrey Cant thanking the Board and community for the generous gift of a stay in McCall, Idaho from last Spring that they had recently taken.

Consent Agenda Pam Glenn moved approval of the minutes and bills paid while Kaiger Braseth seconded the motion, which passed unanimously.

Reports InterMountain ESD Report Superintendent Lakey-Campbell provided the IMESD Board Talking Points. It was reported that the IMESD Local Service Plan was presented for approval. The 2017-18 LSP features maintenence of all current programs and adds two other services; lnterMountain On-Line and Facilities. Superintendent L.C. also reported that there will be an increase in nursing and counseling services for our district in order to provide equitable services to all districts.

Transportation/Maintenance Report Mark Lanman reported that the DEF module failed on Bus #24 and Barnes Diesel updated the new system as far as their system could and recommended the bus be taken to Eagle to complete the updates.

Mr. Lanman reported that he has been approached by elementary staff about putting a cover over the playground. Chairman Bingaman indicated that PAC has also been looking into putting one up. Discussion turned to the pros and cons of a covered play area. Ken Patterson stated that he felt it was worth looking into the project.

Principal Report Mr. Mills reported that the District FF A competition was held here two weeks ago. The event ran very smooth with the help from a lot of community members and advisory board. Winners of the district competition completed at EOU last week. The FBLA Regional competition took place three weeks ago at EOU. Of the 53 students that participated, 44 qualified to compete at

8ththe state competition in Portland on April 5th - •

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On March 61\ the ADV AN CED External Review team will be here for our Accreditation visit.

This is a process that schools participate in every five years to evaluate five standards. He asked for two board member volunteers to be interviewed by the team. Wade Bingaman and Pam Glenn volunteered.

District Basketball took place this last weekend at EOU and both the boys' and girls' teams won the tournament. Both teams will host their play-in games this weekend with the winners moving on to the State Tournament in Pendleton. District Wrestling was held this past weekend in Hermiston. Although no wrestlers qualified for State, there were some major improvements throughout the season.

Superintendent Report Superintendent L.C. reported that the elementary has nearly completed the midyear round of MAP testing. For the most part, students have shown great growth. However, there were a couple of classes that did not perform well in reading. It was reported that the February professional development was a continuation of the study of formative assessment practices.

New Business Policies Presented for First Reading Superintendent L.C. reported that the policies presented for first reading were required by OSBA. The policies presented were; EF AA, EF AA-AR, EF AL, GCL/GDL, JECBD, JECBD-AR, JHCCF, and JHCCF-AR. Ken Patterson asked about the statement in policy EFAA-AR which stated that at least 50% of the ingredients are produced or processed in the United States, whenever possible. He wondered if this would create a hardship on staff. Superintendent L.C. didn't feel that it would be an issue but would visit with Kim Short to make sure. The policies will be ready for approval at the March meeting.

Charter Board Member Vacancy Superintendent L.C. reported that Terrie Teeter resigned from the Charter Board due to conflicting meeting times. Teressa Dewey noted that the opening will be advertised in the newsletter but encouraged the board to pass applications on to anyone that may be interested in serving on this board.

IEA Request to Bargain Superintendent L.C. stated she would like to delay negotiations until the funding picture is more clear. A negotiations committee will be selected at the March meeting.

Old Business Septic Project Ken Patterson reported that Shanna Bailey had determined that the City of Imbler did not qualify for a grant for the project because the income of the residents was too high. However, they would qualify for a 25 year loan. She is looking to see if the school district would qualify for a grant. Mr. Patterson reported that he is on the agenda for the next city council meeting.

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Instructional Minutes/Snow Days Superintendent L.C. reported that, over the course of the winter, there were 50 instructional hours lost due to weather. However, we were only short 11 hours due to the fact we have additional hours over the required hours built in our school calendar. She noted that the district could request up to 14 hours for exclusion or we could use our professional hours to cover the 11 hours we are short. Discussion turned to the pros and cons of making up the hours. The consensus was that due to the significant amount of instructional hours lost, the 11 hours should be made up. This was added as action item e.

High School Office Remodel Mark Lanman reported that he had received bids from Tim McGinness and Seth Pennington. Discussion turned to the possibility of current staff completing the demolition of the project and contracting the sheet rock and window replacement. He will continue to look into the project.

Action Items Approve 2017-2018 Budget Calendar Teressa Dewey reported that this calendar follows the same time line as last year's calendar. With this calendar, the June meeting would need to be the second Tuesday in June rather than the third. Kaiger Braseth moved to approve the 2017-2018 Budget Calendar as presented. Ken Patterson seconded the motion, which passed unanimously.

Approve 2017-18 School Calendar Superintendent L.C. informed the Board that she had presented two calendars to staff for their input. 80% of staff selected the calendar presented for approval. The proposed calendar is very similar to the current school calendar. Discussion turned to the date of graduation. Kaiger Braseth moved to approve the proposed calendar. Pam Glenn seconded the motion which passed unanimously.

Approve IMESD Local Service Plan Superintendent L.C. stated that she was pleased with the service provided by IMESD and felt they do a good job of assisting schools. She recommended the approval of the 2017-18 IMESD LSP. Pam Glenn moved to approve the 2017-18 IMESD Local Service Plan as presented. Ken Patterson seconded the motion, which was unanimously passed.

Approve Vacation Leave Request Superintendent L.C. reminded the Board that the superintendent contract states that non-working days are not to be taken when school is in session without prior approval from the Board. She requested to take March 8th

- 14th off to attend the NASCAR race in Daytona. Kaiger Braseth moved to approve the leave request. Pam Glenn seconded the motion, which was passed unanimously.

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Approve Addition of Instructional Minutes Ken Patterson moved to approve the make up for lost instructional hours on five Fridays; March 10th, April 14th, 2!51, 28th, and May 5th. Kaiger Braseth seconded the motion which passed unanimously.

Executive Session (2)(i)(d) Labor Negotiations Following a short break, the Board entered into executive session at 8:35 pm to discuss additional hours spent for snow removal by Plant Supervisor and High School Principal.

The Board entered back into regular session at 8:45 pm. Ken Patterson moved to approve 12 comp days for Mark Lanman, Plant Supervisor and five days ofpay at the current substitute rate for Mike Mills, Principal for their time spent with snow removal. Pam Glenn seconded the motion, which passed unanimously.

Superintendent Evaluation The Board entered back into executive session at 8:50 pm to complete the superintendent evaluation.

Adjournment With no further business to discuss, the meeting was adjourned at 9:25 p.m.

Members Present Wade Bingaman, Kaiger Braseth, Pam Glenn and Ken Patterson.

Others Present Angie Lakey-Campbell, Superintendent; Michael Mills, Principal/A.D.; and Teressa Dewey, Deputy Clerk.

Chairman Deputy Clerk