UNDP/UNHCR Transitional Solutions Initiative (TSI) Joint

UNDP/UNHCR Transitional Solutions Initiative (TSI) Joint Programme

Phase I (2012-2014)

2013 Annual Report

Implementing Agency: UNDP Sudan and UNHCR Sudan

Country/Region or Area: Eastern Sudan, Kassala and Gedaref States

Project Title and ID: Transitional Solutions Initiative Joint Programme; 00082557

Programme Duration: 1 April 2012 – 31 December 2014

Programme Budget (2013 AWP): US$ 8,197,483

Reporting Period: 1 January 2013 – 31 December 2013

Total Programme Budget: US$ 41, 334,927

Contact Person/s:

Ahmed Jemal, TSI Joint Programme Manager, [email protected], +249 96 623 4802

A woman’s microfinance group supported by the UNDP/UNHCR TSI Joint Programme in Es Showak host community, Gedaref State, distributing loans to its members. (Photo: UNDP Sudan)

mailto:[email protected]

Table of Contents

Acronyms

I. Executive Summary ………………………………………………………………………………..4 II. Introduction……………………………………………………………………………………………….7 III. Progress Review: Key Results………………………………………………………………..……..8 IV. Monitoring and Evaluation………………………………………………………………..……….27 V. Challenges and Lessons Learned……………………………..…………………………………..30 VI. Update on Risks and Mitigation Measures…… …………………..………………………..…32 VII. Partnerships, Coordination and Sustainability……………………….………………………33 VIII. Financial Summary………………………………………………………..……………………….34 Annex I: TSI JP Target Areas Map…………………………………………………..………..………37 Annex II: Updated Risk Log………………………………………………………….…....….………38 Annex III: Approved 2014 AWP Budget…………………………………………..…………………40 Annex IV: Assets Inventory……………………………………………………………..……..………41 Annex V: 2013 Consolidated Annual Financial Report of the AA (pass-through funds)….45

Acronyms

ALP AWP BCPR CAHW CBO CEAP COR CPAP CSO FAO GBV GoS Ha HH IDP IP JICA LDF LGDPEM LPG MIS MoSW MPTF M&E NGO NISS PHU RBM ROSCA SIDA SRC ToT TRAC TSI UNDAF UNDP UNHCR UNIDO VSL WatSan

Accelerated Learning Programme Annual Work Plan UNDP Bureau for Crisis Prevention and Recovery Community Animal Health Worker Community-based Organization Community Environmental Action Plan Commissioner of Refugees UNDP Country Programme Action Plan Civil Society Organization Food and Agriculture Organization of the United Nations Gender-based Violence Government of Sudan Hectares Household Internally Displaced Person Implementing Partner Japan International Cooperation Agency Local Development Fund Local Government Development and Public Expenditure Management Liquid Petroleum Gas Management Information System Ministry of Social Welfare Multi-Partner Trust Fund Monitoring & Evaluation Non-Governmental Organization National Intelligence and Security Services Primary Health Unit Results-based Management Rotating Savings and Credit Association Swedish International Development Cooperation Agency Sudanese Red Crescent Training of Trainers Target for Resource Assignment from the Core Transitional Solutions Initiative United Nations Development Assistance Framework United Nations Development Programme United Nations High Commissioner for Refugees United Nations Industrial Development Organization Village Savings and Loan Water & Sanitation

2013 Annual Report, UNDP/UNHCR TSI Joint Programme

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I. Executive Summary

Context In consultation with the Government of Sudan (GoS), Eastern Sudan was selected as a pilot area for the Transitional Solutions Initiative (TSI), a global partnership spearheaded by the United Nations Development Programme (UNDP), the United Nations High Commissioner for Refugees (UNHCR) and the World Bank that provides a framework for transitioning protracted refugee situations to durable solutions. In Eastern Sudan, the TSI is a Joint Programme implemented by UNDP Sudan and UNHCR Sudan and draws on the comparative advantages and strengths of both agencies, recognizing that while UNHCR has a unique mandate for refugee protection and solutions, durable solutions and self-reliance can only be achieved through close collaboration with development partners such as UNDP. The UNDP/UNHCR TSI Joint Programme seeks to enhance self-reliance, reduce aid dependency and assist socio-economic integration by restoring and expanding sustainable livelihoods opportunities for refugees and host communities. Phase I of the Joint Programme covers 2012 to 2014, and targets 162,879 direct and indirect beneficiaries or 32,000 households in Kassala and Gedaref States, Eastern Sudan. The Programme focuses on eight key Output areas to achieve enhanced self-reliance, reduced aid dependency and socio-economic integration. Progress against Outcomes and Outputs: The UNDP/UNHCR TSI Joint Programme contributes to the realization of Outcome 8 under Sudan’s 2013-2016 United Nations Development Assistance Framework (UNDAF) and UNDP Sudan’s 2013-2016 Country Programme Action Plan (CPAP): Peace dividends are delivered for sustainable return, reintegration and recovery. In support of this objective, the Programme seeks to ensure that refugees and their host communities have access to improved basic services and sustainable livelihoods. In 2013, the TSI made important contributions to the achievement of Outcome 8. Livelihoods support was provided to 6,000 refugees and host community members and is expected to increase household (HH) annual income by 12% on average. More than 40,000 refugees and host community members accessed improved basic services in 2o13. 4,552 students were enrolled in schools in the target areas, 40,000 beneficiaries increased their water consumption from 32 to 38 litres per person per day through the expansion of key water infrastructure and 40,311 people accessed primary health care at Primary Health Units (PHUs) and hospitals supported by the Joint Programme. In addition, the following notable progress was made at the Output-level in 2013:

517 refugees and host community members supported to complete vocational training courses in auto

mechanics, mobile phone repair, car driving, food processing, tailoring and electricity maintenance, amongst other fields. 50% of the graduates secured employment and increased their incomes.

Improved community access to basic services including education, health and Water and Sanitation (WatSan) through:

o The construction of three schools to accommodate 700 students and improvement of teaching and learning environments through the recruitment of 14 primary school teachers and distribution of educational supplies to 2,000 students. Teacher to student ratios have improved from 1:60 to 1:40, student to classroom ratios fell from 1:60 to 1:50 and textbook to student ratios improved from 1:5 to 1:2.

o The extension of 11 km of water pipelines and renovation of four water stations which provide clean water for over 30,000 refugees and 10,000 host community members, resulting increased water consumption from 32 to 38 litres per person per day.


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o The construction of an Isolation Ward in Um Gargour Hospital and training of 25 Implementing Partner (IP) staff including nutritionists, nutrition assistants and home visitor community health workers in growth monitoring and Community-based Management of Acute Malnutrition (CMAM).

In support of enhanced refugee protection, an agreement to grant 30,0oo work permits to refugees in Kassala State was reached with the Commissioner of Refugees (COR) and Kassala State authorities under the TSI framework, enabling greater access to the labour market to secure meaningful employment. 97 work permits were distributed in Kilo 26 Camp by the end of December 2013.

6,000 farmers benefitted from the distribution of 80 metric tons of improved seeds and hand tools while 2,300 farmers improved the water holding capacity of their soil through innovative water harvesting technology, enabling targeted farmers to cultivate approximately 400% more rain-fed sorghum and 350% more irrigated sorghum in 2013 than farmers not receiving Programme assistance.

The establishment of 75 microfinance groups, benefitting 2,597 refugees and host community members, 84% women, through training in financial literacy and business skills and access to 2,285,282 SDG (approximately US$ 383,000)

1 in loans to establish new micro-enterprises and undertake income-

generating activities.

3,622 households received training on the construction of fuel-efficient stoves and 3,574 households were provided with Liquid Petroleum Gas (LPG) units to reduce biomass consumption. Additionally, 1,210 hectares of degraded land was rehabilitated.

3,065 women participated in gender awareness raising events in target communities and 1,660 refugee sand host community members engaged in dialogue on the importance peaceful co-existence.

A range of critical capacity building support was provided to Government of Sudan (GoS) counterparts to enable improved, sustainable service delivery of basic services. Local Development Funds (LDFs) were established in target Localities and community-prioritized infrastructure was completed including two youth centres, two classrooms and a teachers’ residence.

Key Challenges and Major Risk Update Key challenges faced by the Programme in 2013, which will be presented in detail in the Report, include:

Weak implementation capacity of national NGOs

Refugee dependency syndrome

Mainstreaming of basic services in the camp through the GoS

GoS concerns with the reintegration of refugees

Limited access to land for refugees:

Limited mobility and work permits for refugees

High inflation In 2013, the limited support from key UNDP/UNHCR TSI Joint Programme GoS counterparts affected the risk landscape in 2013. As a result of concerns on the part of Government that the Programme intends to integrate refugees in target areas, the implementation of TSI activities was temporarily suspended in September. The TSI organized two clarification meetings in September and December 2013 with to further explain the objectives of the Programme and provided all the necessary documents including the Project Document signed at the Federal-level. Enhanced communication with State Government in 204 will help to ensure that full Programme implementation continues. Securing adequate financial support for the effective implementation of the TSI Joint Programme in Eastern Sudan also posed a risk during the reporting period. The Programme did not receive full funding for the initial 2013 AWP; the planned funding requirement for 2013 was US$ 12,175,091, of which only US$ 8,196,984 was funded. Furthermore, the Phase I funding for the Programme was not secured in 2013, and may affect planning

1 UN Official Rate of Exchange in February 2014, 5.966 SDG.


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and implementation in 2014 and beyond. In this regard, the TSI Joint Programme UNDP/UNHCR joint fundraising mechanism needs to be strengthened to ensure that multi-year commitments are secured. Financial Summary In 2013, the UNDP/UNHCR TSI Joint Programme’s available resources amounted to US$ 8,175,652, with financial support received from the Government of Norway, the Government of the Netherlands, the Government of Japan, the IKEA Foundation and UNDP. In 2013, total Programme expenditures amounted to US$ 7,068,293.15, representing 86% of the total allocated annual budget of US$ 8,175,652. The 2013 remaining balance of US$ 1,107,358.85 will be carried forward to the TSI Joint Programme 2014 budget


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II. Introduction

This 2013 Annual Report presents the UNDP/UNHCR TSI Joint Programme’s key achievements and progress made towards outputs and planned targets as set out in the Annual Work Plan (AWP), as well as an overview of the major challenges, lessons learned and partnerships that played a role in Programme implementation. Finally, the Report provides a financial summary of 2013 contributions and expenditures. During the last four decades, Eastern Sudan has received successive waves of refugees and hosted large populations, mainly from Eritrea and Ethiopia. The refugees reside in nine camps in Kassala, Gedaref and Gezira States. IDPs also arrived in the region at the end of the 1990s and in the early 2000s, fleeing conflict areas along the border with Eritrea. Despite the scarcity of natural resources and basic services in Eastern Sudan, the region has a long and generous history of hosting both refugees and IDPs. There are approximately 74,000 camp-based refugees, the majority of whom are living in a protracted situation, as well as 253,000 IDPs in the region. The protracted refugee situation has resulted in a continued dependency on humanitarian aid, and many among the host communities also rely on the complimentary basic services such as education, health and water provided in the camps. A significant proportion of the population lives in poverty, and the limited availability of land, coupled with restrictions on freedom of movement and employment, has negatively impacted refugee and IDP prospects for meaningful livelihoods. Eastern Sudan was therefore selected as a pilot area for the TSI in consultation with the Government of Sudan (GoS), a global partnership spearheaded by UNDP, UNHCR and the World Bank that provides a framework for transitioning protracted refugee situations to durable solutions. The Initiative emerged out of the 2007 UN Secretary General Decision on Durable Solutions and other pilots under the Decision include Afghanistan, Colombia, Côte d’Ivoire and Kyrgyzstan. Importantly, the TSI engages humanitarian and development actors, as well as bilateral and multilateral donors, and capitalizes on successful inter-agency collaboration through tailored area-based interventions that seek to increase the self-reliance of protracted refugees, IDPs and host communities. In Eastern Sudan, the TSI consists of two interconnected and closely coordinated interventions: the UNDP/UNHCR TSI Joint Programme and the UNHCR-specific initiative (the Multi-Year Self Reliance Project). The TSI Joint Programme is implemented by UNDP Sudan and UNHCR Sudan and draws on the comparative advantages and strengths of both agencies, recognizing that while UNHCR has a unique mandate for refugee protection and solutions, durable solutions and self-reliance can only be achieved through close collaboration with development partners such as UNDP. The UNDP/UNHCR TSI Joint Programme seeks to enhance self-reliance, reduce aid dependency and assist socio-economic integration by restoring and expanding sustainable livelihoods opportunities for refugees and host communities. Phase I (2012-2014) of Joint Programme targets 162,879 direct and indirect beneficiaries or 32,000 households in three refugee camps and their host communities in Kassala and Gedaref States:

Kilo 26 Camp, Girba Locality, Kassala State

Girba Camp, Girba Locality, Kassala State

Um Gargour Camp, Fashaga Locality, Gedaref State The Joint Programme focuses on eight key output areas to achieve enhanced self-reliance, reduced aid dependency and socio-economic integration. These areas of support take into account the need to identify and develop sustainable livelihoods and sources of income for


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the beneficiaries, in addition to strengthening the capacity of government to deliver adequate basic services and establish essential social and economic infrastructure in the target areas. Strategy The Joint Programme works through a phased approach. Phase I (2012-2014) explores the synergy and value added of the relationship between UNDP, UNHCR, the World Bank, the Government and communities in jointly tackling issues concerning the self-reliance of refugees, IDPs and host populations through an area-based approach. The Programme also incorporates inclusiveness as a core strategic principle, benefitting both refugees and host communities given their similar living conditions, livelihood needs and dependence on the complimentary basic social services provided in the camps.

Partnerships In 2013, the planning and implementation of the TSI Joint Programme was carried out in close partnership with GoS counterparts including the Ministry of Finance in Kassala and Gedaref States, COR, line ministries and Locality administrations as well as donors, UN agencies, local and international Non-Governmental Organizations (NGOs) and other key stakeholders. This collaborative approach has enabled increased Government ownership over the Programme during the reporting period, and will contribute to its sustainability and ability to achieve a wider impact in 2014 and Phase II (2015-2017).

III. Progress Review: Key Results

Section 1: Overall Progress against Outcomes The UNDP/UNHCR TSI Joint Programme contributes to the realization of the GoS Five-Year Development Plan (2012-2016) and to Outcome 8 under Sudan’s UNDAF (2013-2016) and UNDP Sudan’s CPAP (2013-2016): Peace dividends are delivered for sustainable return, reintegration and recovery. The Programme will contribute to the achievement of these by ensuring that refugees and host community members have access to improved basic services and sustainable livelihoods. In 2013, the first major year of implementation for the TSI Joint Programme, important contributions were made to the achievement of Outcome 8. Livelihoods assistance was delivered to 6,000 refugees and host community members and is expected to improve HH annual income by an average of 12%. Furthermore, over 40,000 refugees and host community members accessed improved basic services in 2o13. 4,552 students were enrolled in schools in the target areas, 40,000 individuals increased their water consumption from 32 to 38 litres per person per day through the expansion of potable water systems and 40,311 people accessed primary health care at Joint Programme-supported PHUs and hospitals. Significant results were also achieved at the Output-level in 2013 as follows:

Enhanced vocational capacities and business skills through support to 517 refugees and host community members to undertake vocational training courses in auto mechanics, mobile phone repair, car driving, food processing, tailoring and electricity maintenance, amongst other areas. Graduate trainees were provided with tool kits and linked to apprenticeships and formal microfinance institutions to access loans and enter the labour market. 50% of the graduates secured employment and subsequently increased their incomes.

Improved community access to basic services including education, health and WatSan through: o The construction of three schools expected to accommodate 700 students and improvement of

teaching and learning environments through the recruitment of 14 primary school teachers and distribution of educational supplies to 2,000 students in Kassala and Gedaref. Teacher to


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student ratios have improved from 1:60 to 1:40, student to classroom ratios fell from 1:60 to 1:50 and textbook to student ratios improved from 1:5 to 1:2.

o The extension of 11 km of water pipelines and renovation of four water stations which provide clean water for over 30,000 refugees and 10,000 host community members, resulting increased water consumption from 32 to 38 litres per person per day.

o The construction of an Isolation Ward in Um Gargour Hospital and training of 25 IP staff including nutritionists, nutrition assistants and home visitor community health workers in growth monitoring and CMAM.

In support of enhanced refugee protection, an agreement to grant 30,0oo work permits to refugees in Kassala State was reached with COR and Kassala State authorities under the TSI framework, enabling greater access to the labour market to secure meaningful employment. The issuing of these permits began in late 2013, and 97 were distributed in Kilo 26 Camp by the end of December 2013.

6,000 farmers benefitted from the distribution of 80 metric tons of improved seeds and hand tools while 2,300 farmers improved the water holding capacity of their soil through innovative water harvesting technology, enabling targeted farmers to cultivate approximately 400% more rain-fed sorghum and 350% more irrigated sorghum in 2013 than farmers not receiving Programme assistance.

The establishment of 75 microfinance groups, benefitting 2,597 refugees and host community members, 84% women, through training in financial literacy and business skills and access to 2,285,282 SDG (approximately US$ 383,000) in loans to establish new micro-enterprises and undertake income-generating activities.

3,622 households received training on the construction of fuel-efficient stoves, 3,574 households were provided with LPG units to reduce biomass consumption and 1,210 hectares of degraded land was rehabilitated.

3,065 women participated in gender awareness raising events in target communities and 1,660 refugees and host community members engaged in dialogue on the importance peaceful co-existence, promoting social cohesion.

A wide range of critical capacity building support was provided to GoS counterparts to enable improved, sustainable service delivery of basic services. LDFs were established in target Localities and community-prioritized infrastructure was completed including two youth centres, two classrooms, a teachers’ residence and a butcher shop.

Section 2: Progress against Outputs This section presents an overview of the progress made under the eight TSI Joint Programme Outputs against the 2013 AWP. Output 1: Vocational capacities and business skills enhanced Output 1: 2013 Progress Overview

Output Indicators Baseline & Targets Progress against 2013 Targets Reasons for Variance

with Planned Targets

- Number of trainees’ enrolments and graduates from vocational training centres - Number of beneficiaries with increased income from acquired new skills - Improvement of quality to the training centers and

Baseline: - Low levels of vocational skills and training of refugees and host communities in the target areas - Vocational training only available in Girba Camp and Girba town; 281 beneficiaries received training in 2011


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Output 1: 2013 Progress Overview



sustainability of vocational training delivery in target areas

2013 Targets: 1) Renovation of Girba Vocational Training centre

- Design completed and tender documents prepared for Girba Vocational Training Centre. - Invitation to Bid disseminated to qualified contractors and public bid opened.

UNDP’s slow procurement process in selecting the contractors delayed the finalization of the process and as a result, construction of Girba and Gedaref Vocational Training Centres did not begin.

2) 600 trainees (refugees and host community) enrolled in Girba and Mobile training and 450 graduated from vocational training.

- 517 trainees enrolled in and graduated from three-month vocational training courses in auto mechanics, auto electricity, general electricity, food processing, car driving, mobile phone maintenance, tailoring, carpentry, perfume making and tractor maintenance, amongst others.

With the available funding in 2013, it was not possible to reach more than 517 trainee graduates.

3) 450 graduates of vocational training provided with grants and tool kits

- Apprenticeships were undertaken by technical training course trainees and tool kits were provided to all 517 trainee graduates. - 20 community-led training courses supported by IPs were held to link trainee graduates to formal microfinance institutions to access loans and establish enterprises.

Management determined that tool kits and linkages to formal microfinance institutions would be the strategy to reach this target, so grants were therefore not provided.

4) Mobile vocational training provided 9 rounds of training in refugees camps and host community target areas for 225 youth beneficiaries of which 25 % women

- 65 trainees benefitted from mobile tractor maintenance trainings and received tool kits and support to link to the labour market.

Due to time constraints and other priorities in 2013, only 65 trainees were able to complete mobile training in tractor maintenance. Reason for variance e.g. 65 versus 225

5) At least 225 beneficiaries with improved income from acquired new skills, of which at least 25 % women

- IPs supported the formation of trainee groups to assist the graduates to secure employment at workshops and in the community in their areas of expertise. - 50% of these trainees have secured employment and increased their incomes.

Improved income was not tracked in 2013, but will be assessed on a quarterly basis in 2014.

6) Capacity of Kassala and Girba vocational training centres improved to meet the needs of refugees and host communities in the target areas

- The overall capacity of IPs in Girba and Kassala was improved to meet the training needs of the three target refugee camps and host communities through the provision of critical IT and training equipment including laptops, cameras, projectors, tool kits and other training materials and equipment.


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7) Plans finalized for Gedaref Vocational Training Centre

- Design completed and tender documents for Gedaref Vocational Training Centre prepared. - Invitation to Bid disseminated to qualified contractors and public bid opened.

Vocational training has been part of Sudan’s technical education system for decades. Unfortunately, many technical and vocational centres have sub-standard facilities and lack capacity. In addition, there is a high demand for a skilled labour force in Eastern Sudan, a region with high agricultural potential. To achieve this Output, the Programme is in the process of renovating existing vocational training facilities in Kassala and constructing a new training centre in Gedaref. Training is also been provided to a significant number of refugees and host community members, focused on the skills gaps and market demand highlighted in the TSI Joint Programme Labour Market Assessment conducted in 2012.

In 2013, notable results were achieved in support of enhancing vocational and business capacities in Kassala and Gedaref States. The Programme supported 517 refugees and host community members, 45% of whom are women, to complete vocational training courses including auto mechanics, mobile phone repair, car driving, food processing and electricity and auto electricity maintenance. Graduate trainees were provided with tool kits and linked to apprenticeships and business development assistance to foster entrepreneurship and enable them to join the labour market. Implementing Partner (IP) reports confirmed that 50% of the trainees joined the labour market following graduation by securing employment in existing businesses

or establishing their own enterprises as a result of the support received. Graduates are expected to increase their income through their newly acquired skills and knowledge.

Graduate tractor maintenance trainees in Girba Refugee Camp. (Photo: UNDP Sudan)


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Output 2: Community access to basic social services (health, education and WatSan) improved Output 2: 2013 Progress Overview

Output Indicators Baseline & Targets Progress against 2013 Targets Reason for Variance


- Number of community awareness meetings/trainings held - Number and type of community structures set up

Baseline: Education: - Out of 16,500 refugee children of school going age (6-14yrs), only 48% (8,000) students attend the basic primary education 17 UNHCR-assisted schools - Student teacher ratio is 1:60 - Textbook student ratio is 1:5 Health: - Crude mortality rate average 0.3 - Under 5 mortality rate average 0.7 - Average Infant mortality rate 17.3 - Average Neonatal Mortality rate 1.6 WatSan: - Average water consumption per person/day is 20 litres - 23% of the camp populations have latrines

Education: - Number of primary and secondary schools constructed/rehabilitated

2013 Targets: Education: 1) One primary school constructed: 8 classrooms and two labs in each school including school latrines, fence, theatre, three office rooms

- One primary school constructed in Kilo 26 Camp and furniture provided; the school is expected to accommodate 400 students.

Success Story: Nima Ahmed, 26 Arab Host Community

Nima Ahmed, 23, is a single mother of four from 26 Arab, a host community located 10 Km east the Kilo 26 Refugee camp in Kassala State. She was targeted to participate in a vocational training course offered by the Sudanese Red Crescent (SRC) at their Women’s Development Centre in advanced tailoring supported by the UNDP/UNHCR TSI Joint Programme. Nima’s specialized in designing Sudanese Toubs during her training, a traditional style of dress for women. Before receiving assistance from the Programme, Nina faced difficulties in securing employment as she was unable to complete high school. Following graduation from the

advanced tailoring and the start-up kit she received, Nima established her own business, with the aspiration to become a well-known designer of Sudanese Toubs in the region. In addition to her newfound confidence and the satisfaction she gets from becoming known for her beautiful Toub designs in the community, Nima is better able to meet her children’s needs as the sole provider of her household. In order to expand her business, Nima joined a Village Savings and Loan (VSL) Group in her community and secured a loan and is now able to cover travel costs to procure better priced and higher quality materials from Kassala Town.


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- Number and type of school materials provided. - Number of children enrolled in secondary education - Number of children completing primary education

and a storage room - 14 primary school teachers recruited in Um Gargour Camp. - Educational supplies provided to five schools benefitting 2,000 students.

2) Construction of two secondary schools (three classrooms and two labs for boys and three classrooms and two labs for girls) including school latrines, fence, theatre, three office rooms and a storage room

- Two secondary schools constructed, one in Um Gargour Camp and one in Girba Town host community and furniture and educational supplies provided to both facilities; the schools are expected to accommodate 30o students. - 415 students enrolled in Accelerated Learning Programme (ALP) classes in Um Gargour Camp accompanied by an awareness raising campaign, teacher training and the provision of textbooks and school supplies for the ALP.

.

Health:

- Number of health

facilities

rehabilitated/

constructed

- Number of health

staff increased and

present

- Number of

trainings

conducted for

management and

technical staff

- Number of

persons receiving

health care

- Number of

advocacy

interventions

undertaken

Health: 1) Two hospitals (Girba and Gedaref ) rehabilitated and upgraded

- The construction of an Emergency Room in Girba Hospital started in December 2013 and is expected to be completed in February 2014. - The construction of a Minor Surgery/Delivery Unit and pharmacy in Um Gargour Hospital started in December 2013 and is expected to be completed in March 2014.

2) Construct four PHUs including two rooms, latrine and veranda (two in Kassala and two in Gedaref State)

- The construction of two PHUs started in December 2013 in host communities in Gedaref State, including two offices, a veranda, fence and latrine for each facility; the two PHUs are expected to

be completed in March 2014.

As a result of high inflation and inadequate funding in 2013, it was not possible to construct four PHUs.

3) Provide medical equipment (80 beds and mattresses) for Girba Teaching Hospital and Es Showak Hospital

- 80 beds and mattresses distributed to Girba Teaching Hospital and Es Showak Hospital.

4) Construction of an isolation ward in Um Gargour Camp

- Construction of Isolation Ward completed for Um Gargour Hospital.

5) Provide one ambulance for Girba Teaching Hospital and one for Es Showak Hospital

- Two ambulances, one for Girba Teaching Hospital and one for Um Gargour Hospital, were procured and are expected to be provided to the facilities in early 2014.

The international procurement of the two ambulances took longer than anticipated they reached customs in Sudan in December 2013.

6) Two trainings provided for 20 people (trained in implementing growth monitoring for children < 5 years)

- 25 IP staff including nutritionists, nutrition assistants and home visitors (community health workers) were trained in growth monitoring and CMAM.


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7) Hire three nurse-midwives as medical referral focal points (one in each area)

- Two referral focal points and six home visitors were recruited for target Hospitals which facilitated improved referral processes and primary health care in the camps.

8) Procure Plumpy Nut and formula milk for the severely malnourished

- Essential medicines were procured locally and internationally as planned and distributed to target facilities.

WatSan:

- Number of water

taps constructed/

repaired

- Number of water

management

committees set up

- Number of

awareness training

sessions

WatSan: 1) Water systems are extended and rehabilitated in Girba, Kilo 26 and Um Gargour

- 11 km of water pipelines were extended and water distribution points were constructed in target areas

2) Water Management Committees set up

- Three Water Management Committees were established and became fully functional. - Water Management Committees, Sanitation Committees, water supervisors and health workers were trained.

3) Water system operations maintained and improved

- Water testing lab established in Girba Town. - Renovation of four water stations completed. - Connection of electricity power to the water stations in Kilo 26 and Girba Camps completed. - Rehabilitation of one water catchment completed.

4) Strengthen Water Users and Sanitation Committees

- Training of Water Management Committees, Sanitation Committees, water supervisors and health workers completed in 2013.

Accessed equally by refugees and host communities, basic social services in camps are provided free of charge through humanitarian assistance, an unsustainable approach. This component aims to strengthen the technical and management capacities of local government to ensure the long-term sustainability of the Programme by transitioning responsibility for the provision of basic services to line ministries by the end of Phase II in 2017. This Output also focuses on the construction and rehabilitation of a significant number of health, education, and water and sanitation facilities and infrastructure in the target camps and surrounding host communities to expand service coverage to more beneficiaries. In 2013, c0nsiderable progress was made in improving community access to basic social services including health, education and WatSan. Overall, more than 40,000 refugees and host community members accessed improved basic services in 2o13. 4,552 students were enrolled in schools in target areas, 40,000 beneficiaries increased their water consumption from 32 to 38 litres per person per day through the expansion of water infrastructure and 40,311 people accessed primary health care at Primary Health Units (PHUs) and hospitals supported by the Joint Programme. In the area of education, the TSI Joint Programme completed the construction of a primary school in Kilo 26 Camp and two secondary schools in Um Gargour Camp and Girba Town host community. These schools were also provided with furniture and educational supplies and are expected to accommodate a total of 700 students. Since the Programme’s inception, school facilities accommodating 1,050 students in the target areas have been constructed and rehabilitated, increasing access to education for beneficiaries. The teaching and learning


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environment in Kassala and Gedaref States has also been improved through the recruitment of 14 primary school teachers and the distribution of educational supplies to 2,000 students. As a result of this support, the student teacher ratio in the target schools improved from 1:60 to 1:40, the student to classroom ratio fell from 1:60 to 1:50 and the textbook to student ratio improved from 1:5 to 1:2. The TSI Joint Programme completed the extension of 11 km of water pipelines and renovation of four water stations in 2013 which are expected to provide clean water for more than 40,000 refugees and host community members. A water testing lab was established in Girba Town with the Programme’s support, which will ensure continuous monitoring and adherence to quality standards for host community members and refugees. Overall, there was an increase in water consumption in 2013 from 32 to 38 litres per person per day through this assistance. Three Water Management Committees were also established in target camps and are fully functional; critical trainings were carried out in 2013 targeting these three Water Management Committees and 14 water operators as well as 70 Sanitation Committee members and local health workers. This technical assistance is expected to improve the management and maintenance of water schemes. Sanitation conditions were also improved in target schools and camps by way of training and awareness-raising sessions for students and Sanitation Committee members in addition to the construction of 500 household latrines in the camps. In improving basic health services in Kassala and Gedaref States in 2013, the construction of an Isolation Ward in Um Gargour Hospital was completed and an Emergency Room in Girba Hospital is progressing and expected to be completed in February 2014. The construction of a Minor Surgery/Delivery Unit and pharmacy in Um Gargour Hospital as well as two PHUs in Gedaref host communities also kicked off in 2013 and all facilities should be completed by the end of the first quarter in 2014. The Programme also supplied critical equipment including 80 beds and mattresses to Girba Teaching Hospital and Es Showak Hospital. Two ambulances for Girba Teaching Hospital and Um Gargour Hospital were procured in 2013 and are expected to be provided to the facilities in early 2014. Essential medicines were also procured locally and internationally and distributed to target facilities. Finally, nutritional surveys were carried out in each camp in November 2013 and 25 IP staff including nutritionists, nutrition assistants and home visitors (community health workers) were trained in growth monitoring and the CMAM approach to help tackle high malnutrition levels. Over the last two years, the Programme has helped contribute to a reduction in the crude mortality rate from 0.3 to 0.1 deaths per 1,000 persons and the under-five mortality rate from 0.6 deaths to 0.1 deaths per 1,000 persons per month in the target areas.

Output 3: Protection services and legal support strengthened Output 3: 2013 Progress Overview



- Number of persons receiving digital ID cards - Number of government officials lobbied - Number of government officials trained on refugee law and human rights

Baseline: - 80% of adult refugees and asylum seekers possess handwritten ID cards - Local government officials possess very limited knowledge of refugee law and human rights - Refugees’ freedom of movement is severely restricted

2013 Targets: 1) All refugees in the target areas receive digital ID cards

Not achieved.

Preparation work was completed in 2013 but agreement on the process of issuing digital ID cards and roles and responsibilities only reached in late 2013.


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Implementation of these activities will be carried out in 2014.

2) Local government officials are aware of basic principles of refugee law and human rights

- 41 law enforcement officials participated in a training organized in Gedaref. - 30 COR officials trained on international refugee law, Sudanese asylum law and human rights. - 33 high-level officials from National Security, the Police, the Prosecutor’s Office and Courts were sponsored to take part in external workshops on refugee law and human rights law in Tunisia, France and Italy. - Four training workshops held for 99 lawyers, COR protection staff, police and NISS officers across Kassala and Gedaref States.

3) Certain groups of refugees can move outside the camps to access work and markets

- Agreement reached between UNHCR, COR and Kassala State authorities in late 2013 to grant 30,000 work permits to refugees in Kassala State under the TSI framework. 97 work permits were issued by the end of 2013 in Kilo 26 Camp.

The refugee policy of Sudan continues to restrict the movement of refugees through an encampment approach, making it difficult for refugees to access employment and education opportunities as well as land. In 2013, the UNDP/UNHCR TSI Joint Programme continued to advocate for increased freedom of movement for refugees provided for under the 1951 Refugee Convention and the issuance of individual documents to support this. In 2013, the TSI Joint Programme supported a total of 203 individuals including law enforcement officials, police, lawyers and COR and NISS personnel to receive training in the principles of refugee law and human rights, both locally and internationally in France, Tunisia and Italy. Targeted Government authorities have an important influence on the realization of greater self-reliance for refugees in Eastern Sudan and trainings raised the awareness of participants on their responsibilities in creating a favourable protection environment for refugees, including the protection of refugee rights. A number of positive improvements observed in 2013 can be partly attributed to the success of TSI Joint Programme protection capacity building activities. Overall, the Sudanese judiciary and law enforcement authorities have demonstrated greater awareness of and commitment to their obligations under the 1951 Convention and Sudanese national legislation on asylum. Furthermore, the number of asylum-seekers being


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deported or arrested for illegal entry into Sudan has decreased from 67 in 2011 and 68 in 2012 to 17 in 2013.2

Throughout 2013, 155 persons of concern facing charges under the Asylum Act were released from detention centres in Eastern Sudan, with only 60 persons of concern released in 2012 and 90 released in 2011. In 2013, a total of 2,388 children in Kilo 26 and Girba refugee camps were identified as unregistered, and 429 of these children were subsequently registered. Out of these children, 40 were issued with birth certificates under regular birth registration procedures. Another 238 children registered in 2013 are in the process of being issued birth certificates. Throughout 2013, the TSI Joint Programme continued to advocate through formal and informal discussions as well as workshops with COR and the National Intelligence and Security Service (NISS) for the freedom of movement for refugees and the issuance of travel and work permits for increased access to work, employment or education opportunities for refugees. A major achievement during the reporting period was an agreement reached between UNHCR, COR and Kassala State authorities in September 2013 to grant 30,000 work permits to refugees in Kassala State under the TSI framework. This agreement will allow refugees supported by the TSI to enter the labour market with greater ease and use their skills to become meaningfully employed. The issuing of the work permits began in December 2013 and 97 work permits were received by refugees in Kilo 26 camp by the end of the year.

Output 4: Rural livelihoods opportunities diversified and improved Output 4:2013 Progress Overview



- Increased productivity and profitability for pastoralists and farmers - Number of farmers and pastoralist connected to markets - Coverage of agricultural, veterinary and animal extension services in target areas expanded - Number and capacity of community based organizations delivering

Baseline: - Average production of rain-fed sorghum is 2.5 – 2.7 sacks per feddan - Average production of irrigated sorghum is 6.3 – 6.7 sacks per feddan

2013 Targets: 1) Assessments on land tenure conducted and validated

- Land tenure assessment initiated and preliminary quantitative data collected; qualitative portion expected to be completed in early 2014.

Land tenure assessment was not completed due to the delay faced in recruiting the international consultant for the qualitative portion.

2) Capacity development plans for farmers and pastoralists prepared

- Farmers and pastoralists needs and capacity building plan developed for both Kassala and Gedaref States.

3) 3,000 HH received inputs - 80 metric tons of improved seeds (sorghum, sesame, groundnut, okra,

2 November 2013 statistics, UNHCR Kassala.

Health staff and community leaders receiving training on birth registration in Kilo 26 Camp. (Photo: UNHCR Sudan)


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Output 4:2013 Progress Overview



livelihoods services improved

cucumber and other vegetables seeds) and hand tools provided to 6,000 farmers. - Six tractors procured and will be distributed in early 2014 to beneficiary refugees and host communities.

4) 500 farmers and pastoralists with increased production and/or profits

- The average crop productivity of farmers targeted by the Programme was 1.6 sacks per feddan for rain-fed sorghum and 7.5 sacks per feddan for irrigated sorghum, compared to 0.3 and 1.6 sacks per feddan respectively for farmers not targeted by the Programme cultivating in the same agricultural areas. Those receiving assistance therefore cultivated approximately 400% more rain-fed sorghum and 350% more irrigated sorghum in 2013 than farmers not targeted. - Approximately 1,000 farmers and households increased production and/or gained additional profits.

The average production of farmers in target rain-fed agricultural areas during the 2013 season fell below the average of previous seasons due to the late start, low rainfall (250 - 350 mm), irregular distribution patterns and long dry spell periods during flowering stages of the crop.

5) 500 farmers/ pastoralists households linked to markets for agricultural and pastoral commodities

- 649 farmers and 451 pastoralists were connected to markets and agricultural input providers through 20 marketing training sessions and 15 meetings.

6) Three communities improve water harvesting techniques, storage facilities and establish community agricultural groups

- 2,300 farmers benefitted from improved water harvesting techniques including terrace construction and deep ploughing.

7) 90 para-vets trained, 10 crush installations constructed and 30,000 animal units vaccinated

- 35 para-vets trained in primary health care; all trainees provided extensive services to their respective communities in 2013. - 47,000 animals (72% sheep and goats, 19% cattle and 9% camels) vaccinated.

Only 35 para-vets

trained due to limited

interest of

communities and the

training timeline

conflicting with the

peak agricultural

period in target areas.

8) 20 Animal extension training sessions conducted for 500 persons

- 1,200 animal herdsmen trained in the provision of animal extension services including animal nutrition, animal health and animal marketing.

9) Capacities developed for five livelihood community based organization, of which at least three are women’s organizations

- Seven Village Development Committees established and their capacity developed through various trainings and the provision of office furniture; Committees now fully operational in target communities.

10) 50 women’s groups trained and supported to establish home gardens and HH food security

- 452 women (20 groups) trained and supported to establish home gardens; 100% of beneficiaries undertook home

Based on the needs of the women targeted, only 20 groups were


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Output 4:2013 Progress Overview



improved gardening activities and utilized produce grown for HH consumption and income generation.

formed in 2013.

The historical political, economic and social marginalization of Eastern Sudan has resulted in chronic poverty and underdevelopment in the region. Furthermore, traditional livelihoods in the region that combine animal rearing with agriculture have been undermined by recurrent droughts, famine, floods, demographic changes and conflict, and as a result, the majority of households are low income and food insecure. The UNDP/UNHCR TSI Joint Programme has focused on diversifying and strengthening rural livelihoods opportunities in 2013 by enhancing the capacity of local farmers and pastoralists through improved sustainable techniques for agricultural and animal production, productivity and marketing. Rural livelihood activities were implemented through three government line ministries including the Ministry of Agriculture in Gedaref State, the Ministry of Agriculture in Kassala State and Ministry of Animal Resources in Gedaref State as well as two International NGOs and two local NGOs. A number of significant achievements were made in 2013 in support of the diversification and strengthening of rural livelihoods and support was provided to over 6,000 refugees and host community members which is expected to increase household (HH) annual income by 12% on average. The distribution of 80 metric tons of improved seeds (sorghum, sesame, groundnut, okra, cucumber and other vegetables seeds) and agricultural hand tools to 6,000 farmers was completed. A water harvesting structure was constructed on agricultural fields covering 11,500 feddans

3 for 2,300 farmers to improve the water holding capacity of the soil in nine communities.

Furthermore, 649 farmers and 451 pastoralists were connected to markets and agricultural input providers through 20 marketing training sessions and 15 meetings. Assistance was also provided to 162 households to initiate income-generating activities including poultry production, blacksmithing for agricultural hand tool production, animal feed preservation and storage, agricultural processing and vegetable production and marketing. Another important achievement in 2013 was the training of 452 women in home gardening to secure immediate household consumption needs and generate additional income through the sale of surplus vegetables to neighboring communities as a sustainable livelihood opportunity. Finally, 30 tons of pasture seeds were broadcast and 60 feddans were fenced to conserve seeds of natural grazing plants species, increase the animal holding capacity of natural grazing areas and minimize conflict between farmers and pastoralists. In support of improved animal health and livestock production, 47,000 animals were vaccinated in 2013 in Kassala and Gedaref States, 72% of which were sheep and goats and 1,200 animal herdsmen were trained in animal extension services. Also in 2013, 35 CAHWs received professional training on the primary animal health care system and received the required equipment to perform their duties including a bicycle, mobile phone and CAHWs kit. Those now serve as fully qualified para-veterinarians in their communities. While erratic rainfall patterns during the 2013 farming season in Eastern Sudan was a major challenge affecting crop production, some positive results observed can be attributed to the rural livelihoods assistance provided to refugees and host community members through the TSI Joint Programme. In 2013, the average crop productivity of sorghum was 1.6 sacks per feddan for rain-fed agriculture and 7.5 sacks per feddan for irrigated agriculture, compared to 0.3 and 1.6 sacks per feddan respectively for farmers not targeted by the TSI Joint Programme cultivating in the same agricultural areas. Those receiving support from

3 A unit of land divided into 24 Kirats (175 m

2)

Groundnut cultivation in a host community of Kilo 26 Refugee Camp. (Photo: UNDP Sudan)


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the TSI therefore cultivated approximately 400% more rain-fed sorghum and 350% more irrigated sorghum in 2013 than farmers not targeted by the Programme. Compared to the baseline (UNHCR Livelihoods Assessment Report, December 2012), there was a 15% increase in irrigated sorghum productivity and a 38% decrease in rain-fed sorghum productivity in 2013. The reduction in rain-fed productivity in 2013 is mainly due to the erratic rainfall experienced during critical crop development stages.

Success Story: Fatima Mahmood, Girba Refugee Camp

In 2013, 30 low-income female heads of their household were selected by Girba Refugee camp Committee to engage in women’s group farming with support from the UNDP/UNHCR TSI Joint Programme. Fatima Mahmood, one of these women, became solely responsible for caring for her nine children after her husband passed away. Fatima, 35, was supported along with the other women with training on vegetable cultivation, group formation and organization and food processing. With their newly acquired skills, her women’s vegetable production cooperative has cultivated okra, watermelon, cucumber, cowpea and corchorus. Through

these cultivation activities, Fatima and the members of her production group have provided diversified food sources for their families and have also generated income through the sale of surplus produce to neighbouring households. Fatima, who was unemployed prior to support received from the TSI Joint Programme, now has a source of income and no longer needs to depend on assistance from relatives. Fatima has used her additional 150 SDG (approximately US$ 25) per month from vegetable sales for her children’s school fees and other daily costs. “I’m very happy now because I can feed my children with vegetables I produce myself that improve their health, and I can also surplus in my own community. I’m grateful to the TSI Joint Programme for everything they have

done for my family! I can now continue cultivating vegetables on my own thanks to the Programme.” – Fatima Mahmood

Success Story: Ahmed Yousif , Um Gargour Refugee Camp

Livestock production plays a central role in the economy of Eastern Sudan, and livestock and livestock products comprise approximately 20% of Sudan's annual Gross Domestic Product. In Fashaga Locality, Gedaref State, the UNDP/UNHCR TSI Joint Programme provided expert training in basic animal health services to 20 refugees and host community members in 2013. The graduate trainees are now fully qualified CAHWs, also known as para-veterinarians, and deliver much needed assistance to local pastoralists and families to improve livestock health to support greater economic self-reliance. Ahmed Yousif, a refugee from Um Gargour Camp, was one of the trainees who benefitted from the CAHW training in 2013. Once he completed the course, he received

a start-up kit which included animal health care equipment, a mobile phone to facilitate communication with consultant veterinarians and a bicycle to deliver his in-demand services to community members throughout Um Gargour Camp and surrounding communities, including many isolated areas which receive minimal GoS livestock support. Ahmed was able to put his newly acquired skills to use right away, helping many families over the course of the year, saving the lives of their prized livestock facing severe illness. On this new career path, Ahmed is now an indispensable asset to his community, contributing to a stronger economy in Gedaref State, while also securing his own future as a result of the assistance received from the TSI Joint Programme.


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Output 5: Access to microfinance services enhanced Output 5: 2013 Progress Overview

Output Indicators Baseline & Targets Progress against 2013 Targets Reason for variance

with planned target

- Number of new microfinance clients increased - Number of beneficiaries receiving business and financial skills training in the target area - Quality of service provider performance in microfinance delivery improved

Baseline: - Business opportunities and entrepreneurship capacities within groups in the target areas need to be improved - Limited access to microfinance

2013 Targets: 1) Needs for microfinance assessed and microfinance identified

- 55 orientation sessions attended by 4,000 participants on the importance of microfinance in alleviating the poverty conducted in Kassala and Gedaref States. -Additional assessment to be conducted in 2014 to review the capacity and approaches of microfinance service providers.

2) 750 microfinance beneficiaries’ capacities and skills in business management improved of which at least 50 % women.

- 88 training courses were held targeting 3,427 microfinance beneficiaries, 84% women, focused on small business management including profit and loss calculations, leadership skills, planning, bookkeeping and business financial management and marketing skills.

3) At least 750 people benefited from microfinance services of which at least 50 % women

- 75 microfinance groups (42 ROSCA and 33 VSL groups) formed comprised of 2,597 beneficiaries, 84% of whom were women. - Loans totalling 2,285,282 SDG (around US$ 383,000) were accessed. -Total group savings amounted to 211,104 SDG (approximately US$ 35,000). - 50% of the members established their own business and earned additional income.

4) Improved capacity and quality of at least three of microfinance service providers

- The capacity of five microfinance service providers was enhanced through trainings and technical assistance. As a result, they have been able to establish a Management Information System (MIS) for monitoring and data recording, deliver quality trainings to IPs and provide improved services to community groups.

5) A common performance monitoring system by the service providers is established

- Three microfinance service providers established a MIS for monitoring and data recording.

Limited access to microfinance remains an obstacle to business development in Eastern Sudan. A key deficiency is microfinance opportunities in rural areas. The TSI Joint Programme therefore seeks to increase community access to microcredit and build the local capacities, especially of women, to manage microfinance loans. Based on the a Microfinance and Entrepreneurship Assessment conducted in the target areas, this component establishes links between existing microfinance providers and beneficiaries, enabling them to move into rural areas.


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In 2013, the Joint Programme helped establish 75 microfinance groups, comprised of 42 Rotating Savings and Credit Associations (ROSCAs) and 33 Village Savings and Loan (VSL) groups. Six Training of Trainers (ToT) courses were conducted for group leaders in leadership skills, group formation, saving mobilization, microcredit and saving management systems, amongst other topics. Furthermore, assistance was provided to two formal microfinance institutions to enable all 75 groups to implement Murabaha and Salam Islamic Modes of Finance, in line with GoS financial policy and systems. A total of 2,597 beneficiaries, 84% of whom are women, make up the 75 groups and have benefitted from the distribution of loans amounting to 2,285,282 SDG (approximately US$ 383,000) and acquired critical business management and financial knowledge and skills. The total savings of the 75 groups in 2013 was 211,104 SDG, equivalent to around US$ 35,000, and it was reported that 50% of the group members have started their own small business in petty trading, food processing, brick making, poultry farming, material dyeing, gas cylinder distribution and agriculture and livestock production. Notably, IPs documented a loan repayment ratio of 95% and 19 microfinance groups opened bank accounts in their Localities. At the end of 2013, the remaining groups were in the process of opening bank accounts which are expected to be in use in early 2014.

Success Story: El Mustagbal Women’s Association, El Showak Host Community

El Mustagbal Women Association (or the ‘Future’ Women’s Association) is a VSL group established in June 2013 in El Showak host community, Gedaref State. To date, each of their 30 members have accessed loans benefitting from the SDG 3,000 (US$ 682) collected by their Association to date. With support from the UNDP/UNHCR TSI Joint Programme, the Sudan Organization for Research and Development (SORD) has promoted the importance of micro-savings and credit habits among poor women in Kassala and Gedaref States to encourage women to pursue their goals and establish their own small businesses. The El Mustagbal Association, along with many other women’s microfinance groups supported by the TSI Joint

Programme received helpful training on the effective management of micro-savings and credit to enable them develop simple internal control systems and policies and procedures that would allow them to generate adequate savings to enable the start-up of income generating options for the women members. After just ten weeks, the Association, which uses a Rotating Savings and Credit model, was able to distribute a loan to all 30 members and also managed to purchase two gas ovens to rent them out to women members at an affordable rate, considered a prime investment for the group. In December 2013, the loan ceiling was increased to SDG 800 for each member, and El Mustagbal is now a well-established Association ready to be linked with a formal financial institution to expand its operations.


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Output 6: Capacities for environment management and energy conservation developed Output 6: 2013 Progress Overview


with planned target

- Number of persons receiving environmental education campaigns - Number of reforestation project benefiting host and displaced communities - Number with access to clean and sustainable energy

Baseline: - 34,357 households reached through environment education

- 56,550 hectares of degraded land rehabilitated - 1,682 households reached through use of clean energy and solar lanterns

2013 Targets:

1) Produce 268,000 seedlings of different species

- 414,858 seedlings produced and planted. - Six seedling production sites established.

2) Provide inputs (six tractors with accessories for land Preparation and 30 water pumps for irrigation)

- Six tractors procured and will be distributed in early 2014 to beneficiary refugees and host communities.

3) Provide 1,785 units of LPG to HH to reduce bio-mass consumption and conserve the environment

- 3,574 HH have access to clean domestic energy in the form of LPG

This target was exceeded through a revolving fund approach whereby beneficiary fees were collected and reinvested into the community to purchase additional LPG units.

4) Conduct awareness raising sessions on the use of energy alternatives for 1,785 HH

- 3,622 HH received training on fuel-efficient stove construction - 930 HH provided with fuel-efficient stoves - Six environmental awareness centres established

Refugee hosting areas in Eastern Sudan are among the poorest and most fragile in the country, environmentally degraded with limited natural resources such as water. This resource scarcity has often resulted in tensions between the refugees and host community populations over access. Under this component, the Joint Programme aims to rehabilitate the natural environment through reforestation, the rehabilitation of rangelands and the promotion of community access to clean energy and natural resources through agro-forestry and collaborative forest management. In 2013, 3,574 households received environmental education on the importance of clean and sustainable energy and were provided with LPG units for household use. A total of 3,622 households also received training on the construction of fuel-efficient stoves. Since the outset of the Programme in 2012, 3,677 households have been trained on the use and importance of LPG and provided with LPG units to limit their consumption of biomass fuel and conserve the environment. During the reporting period, a total of 1,210 hectares of degraded land was rehabilitated. Since the outset of the Programme in 2012, 2,451 hectares of degraded land has been rehabilitated. The rehabilitated land will provide additional wood and non-wood forest resources for surrounding communities to utilize to improve their day-to-


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day lives while also performing important biological and ecological functions including micro-climate regulation. Furthermore, 73 hectares of land was established under an agro-forestry farming system and 600 hectares under a collaborative forest management system in 2013. The TSI Joint Programme also supported the start-up of 564 home gardens, 533 of which were established in 2013. Households with newly developed home gardens benefit from additional nutrient intake from increased vegetable consumption. In some households, additional income has been generated from the sale of vegetables to other community members, supporting greater self-reliance. Additional achievements include support to the development of seven Community Environmental Action Plans (CEAPs) and revision of three CEAPs and the establishment of 20 beehives for local honey production. Output 7: Women’s empowerment, peaceful coexistence and social cohesion promoted Output 7: 2013 Progress Overview


with planned target

- Gender assessment conducted and report compiled - Number of institutions trained in gender sensitive programming - Number of women with increased life skills - Number of beneficiaries trained in the One Man Can manual

Baseline: - Limited women's active participation in political and economic sphere in east Sudan

2013 Targets: 1) Representatives from 5 implementing partners receive training in gender and conflict sensitive programming and implementation

- 120 women attended training courses on negotiation, leadership and conflict resolution skills. - 30 participants trained on gender-sensitive planning and programming.

2) Capacities built of two women organizations

- Management skills trainings were provided to executive members of seven women’s associations to enhance their ability to develop their organizational structure and manage finances. - Seven women’s associations were registered at the Humanitarian Aid Commission and established their own enterprises.

3) Two environmental custodian committees established

Not achieved. This target was not achieved in 2013 due to other priorities and limited staffing, but will be implemented in 2014.

4) 50 women trained on conflict resolution, communication and leadership skills

- 120 women trained in conflict resolution, negotiation and leadership skills. - 360 women received training on Sudan’s National Policy on Women Empowerment. - 520 women trained in life skills including food processing, dairy production, clothes and textile dyeing, handicrafts and henna and were able to use these skills to generate income.

5) 50 men and 50 women - 14 One Man Can training sessions held


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with planned target

trained on the One Man Can manual

attended by 420 male participants.

6) Bi-weekly radio programmes on gender and social cohesion building produced and aired

- 68 radio sessions featuring discussion, drama and music in local languages broadcasted on Kassala Radio; topics included gender equality and women’s rights, GBV, harmful traditional practices, women’s empowerment, education, early marriage of minors and general health issues.

Women face particular challenges in East Sudan due to prevailing cultural norms, high illiteracy and the absence of vocational and life skills training targeting women. The TSI Joint Programme has therefore concentrated on mainstreaming gender across all Outputs. In the area of government capacity building, gender-based planning is a key result and empowering women has been a special focus of the Programme’s livelihoods and microfinance support. Eastern Sudanese communities have also suffered from intermittent civil conflict and insecurity. Therefore, conflict sensitive planning is a central component of the Joint Programme approach through the prevention and mitigation of potential conflicts as refugees and host communities integrate further, especially economically. In 2013, the TSI Joint Programme supported a wide range of women’s empowerment and peaceful co-existence activities. These activities included life skills trainings, radio programmes, events and community workshops that contributed to greater community awareness of the importance of protecting and promoting women’s rights, increasing access to education for girls, tackling Gender-Based Violence (GBV) and enhancing social cohesion through strengthened relationships and mutual learning between refugees and host community members in Programme areas. Over the year, 3,065 women participated in gender awareness raising events in target communities and 1,660 refugees and host community members engaged in dialogue on the importance of peaceful co-existence in 2013. In addition, 760 participants attended social events hosted jointly by refugees and host communities featuring community dialogues on gender equality and peaceful co-existence, 1,100 participants attended seminars on the importance of the education of girls and GBV and 900 participants attended group discussions and Youth Peer Educator sessions on peaceful co-existence. Output 8: Institutional capacity building for decentralized governance within Girba and Fashaga Locality Governments



with planned target

- Number of locality plans formulated - Number of sectors within locality governments with clearly defined responsibilities for sector and all employees - Locality

Baseline: - No Locality Plans developed - Organogram and ToRs missing - Limited ability to identify and implement development initiative

2013 Targets: 1) Development plans

- 52 GoS staff including Ministry of Finance Planning Department and Development


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with planned target

administrations’ ability to identify and implement development priorities improved - Number of basic services sustainably provided through localities or Community-Based Organizations (CBOs) increased

conducted for Girba and Fashaga localities

Department officials, Camp Refugee Committees and Locality administration staff attended needs identification trainings in Kilo 26 and Girba Camps to facilitate the review and implementation of Locality Development Plans. - Alignment of Girba and Fashaga Locality Development Plans with State Strategic Plan completed. - Five Community Development Committees formed in Fashaga Locality.

2) Capacity building plan prepared for Girba and Fashaga locality administrations and HR procedures improved and streamlined

- Two training workshops held at the General Directorate of Planning in Kassala state on results-based administration and report writing attended by 57 participants (56% women). - Fashaga and Girba Localities provided with capacity building support through the provision of critical IT equipment to augment operations. - 32 Ministry of Finance staff in Kassala participated in a RBM training session.

3) Girba and Fashaga Locality administration trained in the Local Development Fund Manual

-25 staff in Fashaga Locality and 22 staff in Girba Locality attended training workshops on implementation of the LDF based on the LDF Manual. - LDF-supported investment in local public infrastructure and service delivery through participatory planning included the completion of two school classrooms, two youth centres and a residence for teachers in Fashaga Locality as well as a butcher shop in Girba Locality.

4) At least four national NGOs/CBOs identified for support and capacity building plan prepared and initiated

Not achieved. Due to other priorities and the delayed recruitment of the TSI Joint Programme’s Governance Officer, this capacity building support has been postponed to 2014.

Government institutions are a focal point for the TSI to ensure the improved, sustainable service delivery of basic services that will complement and enable increased beneficiary self-reliance in Joint Programme target areas. In close collaboration with UNDP’s ongoing Governance and Rule of Law initiatives in the region, this pillar provides comprehensive capacity building support for local government, including planning, budgeting and Public Expenditure Management, through an evidence-based and participatory approach essential for the long-term impact of the Programme. Building local government capacity to ensure the sustainable delivery of basic services to complement and support the enhanced self-reliance of beneficiaries is essential for the long-term impact of the TSI Joint Programme.


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The TSI Joint Programme facilitated the formulation of Locality Development Plans (2012-2016) with clear objectives, targets and activities in Girba and Fashaga Localities in 2012. Following on this in 2013, both Locality Administrati0ns were supported to review their Plan contents to ensure alignment with State Strategic Plans and that the considerations of refugee camps were clearly reflected. In addition, the Programme established LDFs to provide micro-grants to both target Localities for the implementation of small-scale projects to improve basic service delivery and expand livelihoods opportunities through participatory assessments and the prioritization of community development needs. With assistance from the LDF in 2013, Fashaga Locality constructed two school classrooms and two youth centres in host communities and renovated a residence for teachers in Um Gargour Camp. In Girba Locality, a butcher shop was constructed in Kilo 26 Camp in 2013 with support from the LDF, and the construction of a youth centre in Girba Camp is nearly completed as well as two classrooms in host communities. Also in 2013, LDF Committees were established and 47 Locality administration staff received training on the LDF Manual. Finally, the institutional and technical capabilities of Localities were strengthened through Monitoring & Evaluation (M&E) and Results-based Management (RBM) trainings as well as the provision of essential IT equipment. An Institutional Capacity Assessment kicked off in 2013 targeting State and Locality partners to identify capacity gaps and shape future assistance strategies in terms of building institutional and personnel capacities in order to deliver sustainable services to refugee camps and host communities. This Assessment is expected to be finalized in early 2014.

IV. Monitoring and Evaluation

In 2013, the key M&E activities undertaken included the development of a draft TSI Joint Programme M&E Strategy with clear goal-level indicators and milestones to measure progress and impact, collaboration in the implementation of planned assessments, the Annual Programme Review and frequent, routine monitoring visits to Programme sites. The TSI Joint Programme M&E Specialist came on board in October 2013 and led the review of the TSI Results Framework and indicators at output-level as well as the formulation of outcome and goal level indicators. The draft TSI JP M&E Strategy developed from November to December 2013 incorporates the M&E Framework, Results Framework and M&E Planning Matrix and is expected to be finalized in early 2014. Importantly, the Strategy has proposed outcome and impact statements and corresponding indicators and also details data collection timelines and methodologies. Output-level indicators were also refined based on experiences as implementation progressed. The key pillars of livelihoods and basic services where baseline information collection is required were identified and the M&E indicators for these two pillars and its methodologies of data collection and analysis were finalized in 2013. Routine monitoring visits were conducted in all Programme sites for all Joint Programme outputs by Technical Officers on a regular basis and all three refugee camps were covered in addition to their respective host communities in the TSI operational areas. Key objectives of monitoring visits were to: (1) assess implementation progress; (2) assess the quality of implementation; (3) identify bottlenecks and constraints affecting the implementation of activities; (4) obtain feedback on the services provided by the Programme to the targeted recipients; and (5) provide technical support and oversight in all aspects of Programme implementation. These

Training for Fashaga Locality staff on the implementation of the LDF. (Photo: UNDP Sudan)


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routine monitoring visits by Technical Officers has contributed to the improved quality and timely execution of the Programme activities. Annual Programme Review meetings were conducted at Locality and State levels and facilitated by an external national consultant. The objectives of the review meetings were to share progress updates, discuss implementation challenges faced in 2013, share experiences and implementation methodologies to achieve desired results and a SWOT analysis of the TSI Joint Programme. The feedback from the Annual Review meetings was incorporated into 2014 planning processes. Below is an overview of key M&E activities undertaken by Output during 2013: Output 1: The TSI Joint Programme led a Vocational Training Needs Assessment in February 2013 to identify the new courses to be incorporated into the existing trainings currently offered by the IPs supported. Results of the Assessment suggested that the labour market in Girba and Fashaga Localities require automotive, welding, electricity, plumbing, car driving, food processing, tailoring and agricultural machinery maintenance skills. These findings were incorporated into Programme planning for 2014. Regular monitoring field visits were conducted at all sites to monitor and follow up the implementation of activities in targeted areas. The monitoring visits demonstrated that advanced training courses are recommended for trainees who complete basic training courses to assist these trainees to become more competitive in the labour market. In addition, the need to support graduates to form groups and link to formal microfinance institutions came out strongly and has been incorporated into 2014 planning. Another observation was the need to strengthen mobile training capacities to assist refugees and host community members in harder to reach target areas. Output 2: In the area of education, routine monitoring was conducted over the course of the year to check in on implementation progress. This monitoring consisted of: (1) checking on the progress and quality of school construction work and (2) verifying school enrolment, school attendance, pupil to textbook ratios and pupil to classroom ratios. Technical support visits were also made to primary schools, and this assistance helped to improve teacher performance and in turn, learning achievements of the students. A joint monitoring visit was undertaken to Um Gargour Camp in December 2013 with COR to monitor the launch of eight ALP classes. This was a follow up to the ALP awareness campaign which the TSI Joint Programme co-facilitated with the Ministry of Education. The campaign was successful with the participation of 500 community members, and the monitoring team found that the demand for ALP in the community had grown immensely resulting in the launch of eight ALP classes versus the five classes initially planned for. Under Health, data collection for the Annual Expanded Nutrition Survey was completed in November 2013 with the overall objective of understanding the nutritional status, disease prevalence, access to and use of improved water and sanitation and hygiene facilities of the target population. The Survey findings will be shared in early 2014. In terms of WatSan activities, weekly field visits were carried out to Programme sites where construction and rehabilitation works were in progress to monitor implementation progress, technical adherence to approved construction plans and the effective utilization of WatSan facilities supported by the Programme. A number of coordination meetings were jointly facilitated with Line Ministries and Localities in order to share updates on implementation progress and discuss maintenance and operational procedures for completed infrastructure. Output 3: Monitoring of the TSI Joint Programme-supported capacity building initiatives on international refugee and human rights law was carried out to track: (1) workshop attendance rates against invitations disseminated; (2) changes in awareness and knowledge levels through workshop evaluations for internally-facilitated workshops; and (3) feedback from the facilitators of external workshops. For external workshops, monitoring was done through contact with the external institution. Monitoring exercises found that the majority of trained officials acquired new knowledge of international refugee and human rights law and follow up visits demonstrated better coordination in institutional responses to refugee and human rights issues. This has also become more evident in subsequent changes in the implementation of deportation procedures in 2013, accompanying prison releases and the improved coordination on refugee issues. During the birth registration exercises, the team collaborated with the Ministry of Social Welfare (MoSW) and staff from COR to conduct routine monitoring in the target camps. Additionally, MoSW and COR staff conducted visits to the camps during


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birth registration days to supervise the overall birth registration process. The progress in birth registration and issuance of birth certificates was also verified against the survey data of identified unregistered children collected at the Programme inception. Output 4: Monitoring visits were conducted to various Programme sites to crosscheck the implementation of activities and to provide technical support and solve problems at the field-level. During a visit to Um Gargour Camp in 2013 to monitor home gardening projects, it was determined that water harvesting or supplementary irrigation will be beneficial to home garden beneficiaries to alleviate water shortages that occur at certain stages of the vegetable production cycle. Another monitoring visit in 2013 assessed the services provided by the 35 para-veterinarians that received training from the Programme to their communities and any remaining skills gaps. The feedback received indicated that advanced training is necessary as a follow up to the basic training. In 2014, select para-veterinarians will be enrolled for advanced training to enable them to increase their knowledge in animal extension services and remedial care for animals prior to referral for specialized care. Another monitoring visit was conducted to discuss the successes of market linkages with farmers who are now contracted to supply a range of agricultural products to input providers and agricultural companies. It was recommended that successful farmers should be provided with business management skills training to ensure adherence to contractual obligations between farmers and their private sector partners. In 2013, review meetings were also conducted with contracted IPs to discuss implementation progress, facilitate and strengthen coordination between IPs, support the liquidation of financial payments and identify and discuss implementation constraints. Key constraints cited included insufficient M&E expertise, the availability of monitoring tools and weak report writing skills. This will be addressed in early 2014 with tool development, M&E and results-based reporting trainings and technical support visits. Output 5: MIS Officers were trained on the use of the database developed to aggregate the data for saving and lending activities under the TSI Joint Programme. The information will be uploaded on a regular basis each month for each site. The information extracted from the system will facilitate analysis of accumulated loans and savings portfolio as well as beneficiary data and group meeting attendance rates. One constraint cited during monitoring visits was inadequate IT equipment and insufficient training in MIS. In 2014, the Programme will provide more mentoring and coaching in MIS. Follow up trainings will also be conducted for MIS Officers and Field Officers to ensure data quality improves overall. Monitoring visits were conducted to the three refugee camps and nine host communities where microfinance activities are ongoing and complement the routine verification visits conducted weekly by IP staff that ensure adherence with microfinance group policies and procedures, the quality and progress of implementation, the quality of data and effective collaboration with GoS counterparts. Output 6: During the reporting period, field visits and assessment missions were undertaken to target sites with the objective of monitoring the implementation of planned activities and identifying challenges and areas of improvement. The main issues raised by the community during monitoring exercises was the need for wider household coverage for access to and education on clean energy, agro-forestry initiatives and collaborative forest management. The project incorporated this feedback in the 2014 annual planning process. In December 2013, the Forests National Corporation (FNC) Khartoum led an assessment mission to Um Gira, Rawashda and Abu Alaga to assess the state of the 2013 forest plantations. Overall, the assessment team expressed satisfaction with the implementation progress; the final assessment report will be shared in February 2014. The recommendations drawn from the report will be discussed further in the Environment Working Group Meeting and Steering Committee meetings. Output 7: Field visits were conducted to Programme areas to monitor progress and identify challenges. During these visits, experiences and lessons learned were shared to promote learning and the exchange of best practices. Challenges cited during these visits centered on difficulties in mobilizing beneficiaries to participate in events as well as changing negative attitudes towards gender roles. The visits emphasized the importance of addressing the gender issues among target communities through effective communication methods around sensitive issues including early marriage and harmful traditional practices, such as Female Genital Mutilation. Monthly coordination meetings led by the Technical Officer improved the sharing of work plans, implementation updates and experiences across IPs and strengthened coordination thereby avoiding the duplication of similar activities in


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the same communities. IP field staff conducted regular monitoring visits in all project locations to evaluate beneficiary needs, obtain their feedback and better understand socio-economic factors that affect the implementation of TSI activities. On a monthly basis, IPs convened meetings with community committees and leaders to promote inter-learning, the sharing of best practices and problem solving in target areas. These meetings have assisted IPs to implement activities on time and to mobilize and motivate beneficiaries to fully participate in the Programme and to increase engagement with community leadership in the process, contributing to improved social cohesion. Output 8: Key monitoring activities included technical oversight of the training on LDFs. In addition, monitoring visits were undertaken to LDF sites to monitor the implementation of six community-prioritized construction projects. While the implementation of LDF projects has been responsive to community priorities, some constraints were observed that should be addressed moving forward: (1) strengthening filing systems in Locality Administrations and the Ministry of Finance’s Planning Department; (2) strengthening report writing and M&E capacities of GoS staff; (3) firm commitment from Locality Administrations and Planning Department staff to conduct monitoring visits; and (4) review of LDF disbursement procedures where Localities will identify projects which are then verified and approved by the Planning Department before funds are transferred to the Locality Administration account.

V. Challenges and Lessons Learned

Key Challenges and Mitigating Actions Implementation capacity of national NGOs: Due to the GoS decision to suspend the majority of international NGOs in East Sudan region in June 2012, the TSI Joint Programme is working primarily with national NGOs. The capacity of most local NGOs in Eastern Sudan is limited in terms of staff management and technical capabilities, weak management systems and high staff turnover. As a result, it is challenging to ensure timely IP implementation and delays in the completion of activities have been experienced. In order to address this problem, capacity building support clauses have been included in all IP contracts. However, meaningful results will take time to produce through this assistance. The Programme has also adopted a strategy to sub-contract additional IPs with targeted roles in specific locations to provide beneficiaries with the required services. This will help ensure timely delivery and quality implementation, although improved coordination efforts amongst IPs will be required in 2014. Refugee dependency syndrome: The protracted refugee caseload in Eastern Sudan has been provided with food aid and other basic services free of charge, including education, health and water over the last 40 years. Breaking the dependency cycle and shifting support towards longer-term development-oriented initiatives through the design and implementation of sustainable livelihoods interventions remains a challenge in the region and on a global scale. Mainstreaming of basic services in the camp through the GoS: TSI Joint Programme discussions with the GoS regarding the mainstreaming of basic services progressed in 2013; however, the timeline and criteria for the transfer of basic services is yet to be agreed with key stakeholders. The successful transfer of basic services to line ministries is a key cornerstone of the TSI’s sustainability and critical for increased GoS ownership and leadership of the Programme. Therefore, continuous efforts will need to be made to develop consensus with COR and Government partners in 2014 to advance Programme objectives. The TSI Steering Committee will continue to be utilized as a forum to address potential issues and provide guidance where appropriate. GoS concerns with the reintegration of refugees: GoS stakeholders support the overall goal of the TSI Joint Programme but halted implementation of Programme activities in Kassala State in September 2013, expressing concern that the TSI Joint Programme is in conflict with GoS policy and has the intention to integrate refugees. These concerns still persist despite several discussions and the provision of detailed information to concerned


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counterparts. Dialogue with the State Government will continue to ensure that full implementation of the Programme continues. Limited access to land for refugees: In Eastern Sudan, the most feasible and promising livelihood opportunities lie in agriculture and livestock production in TSI Joint Programme target areas, and the economy is heavily dependent on agriculture. However, Government policy does not permit refugees to own land and the majority access land by rental or crop sharing arrangements. Refugees therefore pay a considerable portion of their crop harvest earnings to land rental costs which hinders their asset building ability. The Programme has developed a strategy to focus on addressing this inequity in collaboration with local institutions to help facilitate greater access to land for refugees. Limited mobility and work permits for refugees: The GoS encampment policy limits the free movement of refugees to access gainful employment. Few refugees have been granted work permits and therefore the Programme is working with the Labour Office in Kassala State to facilitate the issuance of such permits to refugees in the working-age group. In late 2013, an agreement was reached between UNHCR, Sudan's Commission for Refugees and Kassala State authorities to grant 30,000 work permits to refugees in Kassala State under the TSI framework which represents a significant accomplishment for the Programme. The issuing of the work permits began in December 2013 and 97 work permits were issued to refugees in Kilo 26 camp by the end of the year. Continued advocacy and dialogue is required in 2014 to support the greater mobility of refugees. High inflation: During the reporting period, the Sudanese economy continued to suffer from high levels of inflation resultant from lost oil revenue and other factors. This has adversely affected the establishment of viable livelihoods interventions for increased self-reliance, especially in very impoverished communities. Rising inflation has also created TSI Joint Programme budgeting challenges, affecting the implementation of IP activities in 2013. Lessons Learned and Recommendations High-level COR and Federal Government engagement and agreement is crucial: Ensuring constructive working relationships with COR and other critical Government partners including line ministries is imperative to the success of the TSI Joint Programme. The realization of Programme objectives requires policy and decision-making support at the highest level. As mentioned above, TSI Joint Programme discussions with the GoS regarding the mainstreaming of basic services progressed in 2013, but the timeline and criteria for the transfer of basic services is yet to be agreed with key stakeholders and a joint assessment will be organized in 2014 in this regard. Long-term strategic partners and multi-year funding commitments are required to address the protracted refugee crisis in Eastern Sudan: Achieving the TSI Joint Programme’s overall goal required a shift towards longer-term development planning and a change in the mind-set of the target population. Policy and structural issues also need to be addressed by the Programme such as access to land, employment and finance and greater mobility. All of these areas require continued strong engagement and advocacy pushes. In order to approach such issues in a sustainable manner and to produce meaningful impact, the Programme requires committed multi-year funding that is not solely based on the AWP which does not make provisions for long-term planning. Government ownership and leadership is essential: To ensure the Programme’s sustainability and success, strong Government understanding and ownership is a necessity. All relevant line ministries must be involved and actively engaged in implementation according to their mandate in the area of basic service provision and should demonstrate leadership. The Programme is working to build the required capacity of line ministries in order to attain this level of engagement and involvement and working through the State-level Steering Committees to discuss critical issues and roadblocks is of paramount importance. Strong partnership and communication is required: The protracted refugee situation in Eastern Sudan is complex and multi-faceted and therefore requires concerted efforts from all actors and partners from GoS counterparts to local communities. The role of these stakeholders is very crucial to the development of local solutions for


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protracted refugee issues, such as access to land. State and Locality-level coordination mechanisms, which engage all counterparts, need to be further developed and strengthened. Communication is another vital area that requires priority attention. All stakeholders need to become well informed on the Joint Programme’s objectives and strategies and be informed about progress achieved in a timely manner. In October 2013, the Communications and Reporting Officer came on board and drafted a Communications Strategy expected to be finalized in early 2014.

VI. Update on Risks and Mitigation Measures

In 2013, a key change in the UNDP/UNHCR TSI Joint Programme’s risk landscape emerged in the area of political support. Backing from Kassala State Government, COR and NISS fell short of Programme expectations during the reporting period. The Programme received communication from NISS in September and December 2013, expressing concerns that the TSI Joint Programme is integrating refugees in Eastern Sudan against GoS policy. The following developments occurred during 2013 in this regard:

The Kassala State Governor established a State-level Technical Committee in early September 2013 to assess the relevancy of the TSI Joint Programme for the population in Kassala State and the following recommendations were provided by the Committee:

o The Kassala State Government will continue to provide support to the implementation of the TSI Joint Programme to address livelihoods and basic services for both refugees and host communities but it opposes the integration of refugees into local communities.

o The Kassala State Government will discontinue support to refugees in Eastern Sudan if UNHCR discontinues the provision of support to these refugees.

o The TSI Joint Programme must target a greater number of host community members targeted versus refugees in Eastern Sudan.

With the above recommendations from the Kassala State Government agreed upon, the TSI Programme was permitted to resume implementation in late September 2013 after a three week suspension.

NISS halted implementation of the TSI Joint Programme activities in Kassala State in December 2o13 and arrested two TSI Joint Programme consultants for four hours with the concern that the Programme still intends to integrate refugees.

The TSI organized two meetings in September and December 2013 with NISS to further explain the objectives of the Programme and provided all necessary supporting documentation including the Project Document signed at the Federal-level. However, this issue still persists despite several discussions and the provision of detailed information to NISS.

Another key risk which faced the Programme in 2o13 was limited support from COR. In order to facilitate the transfer of basic services responsibilities to GoS line ministries in Eastern Sudan, sub-agreements with UNHCR and line ministries will be required but have not yet been finalized and endorsed. This resulted in delays in the implementation of health and WatSan activities in 2013. The project organized two workshops and four meetings with COR and Kassala State line ministries to discuss and agree upon the way forward in the mainstreaming of basic services as a mitigation measure. Discussion was progressing with COR and relevant government decision-makers in late 2013 at Kassala State and the Federal level to build consensus on the issue. Garnering adequate financial support for the successful implementation of the TSI Joint Programme to meet the needs of refugees and host communities in Eastern Sudan also posed a significant risk in 2013. The Programme did not receive full funding for the 2013 AWP; the planned funding requirement for 2013 was US$ 12,175,091, of which only US$ 8,196,984 was funded. Furthermore, the Phase I funding for the Programme was not secured in 2013, and may affect planning and implementation in 2014 and beyond. In this regard, the TSI Joint Programme UNDP/UNHCR joint fundraising mechanism needs to be strengthened to ensure that multi-year commitments are secured.


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VII. Partnerships, Coordination and Sustainability

Partnerships and coordination are crucial elements for the TSI Joint Programme to achieve synergies, sustainability and wider impact. In Eastern Sudan, the Programme’s key partners include COR, the Ministry of Finance and Locality administrations in Kassala and Gedaref States, line ministries, local and international NGOs and UN agencies. Since the outset of the Programme, the planning and implementation of TSI Joint Programme interventions has been carried in close collaboration with GoS counterparts, IPs, other UN agencies and donors. A main strength of the Programme in 2013 has been the partnerships built and strengthened in this way with national stakeholders throughout the course of 2013, building on foundations laid in 2012. COR is a central partner of the TSI in Sudan and was responsible for the overall management of the Programme’s target Refugee camps in 2013. The Programme therefore works closely with COR in all decision-making processes as well as the implementation of activities. COR’s leadership role in Programme implementation is crucial to ensure success. Regular meetings took place in Kassala and Gedaref during the reporting period to maintain and reinforce cooperation between COR, UNHCR, UNDP and frequent engagement with the State Government was achieved through the TSI State-level Steering Committees held each quarter in which the importance of GoS leadership was highlighted by UNDP, UNHCR and donor partners. The Ministry of Finance is also a key government partner central to the implementation, coordination and sustainability of the Joint Programme at the State level. Line ministries and Locality administrations are also important in this regard. All partner GoS line ministries including the Ministry of Agriculture, Ministry of Animal Resources, Ministry of Health, Ministry of Education and Water Corporation and Locality administrations were fully involved in the planning and implementation of Programme activities in 2013. In addition, technical experts were allocated to support the Joint Programme from line ministries including the Ministry of Agriculture and Animal Resources in 2013, enabling the achievement of important results. Each Ministry and Locality implemented activities as per the 2013 AWP which was developed in direct consultation with these stakeholders and monitored through State-level Steering Committee meetings held every quarter. Throughout 2013, the Programme worked closely with national and international NGO IPs in the design and delivery of activities including German Agro Action, SRC, SORD, Zenab for Women in Development, Al Sharq, Kassala Social Development Foundation, Gedaref Microfinance Foundation and Sudan Open Learning Organization (SOLO), amongst others. As part of the IP capacity building assistance promised by the Programme, IPs received various trainings which enhanced their abilities to coordinate with and involving government line ministries in the implementation of activities. This resulted in an enhanced understanding of the Programme and its objectives and strategies by all stakeholders. In 2013, IPs noted that monthly coordination and working group meetings with Localities were a helpful practice. At the State level, quarterly meetings also took place between IPs and relevant government line ministries to provide critical support and direction to the achievement of Programme results. In early 2013, a technical team from UNDP’s Bureau of Crisis Prevention and Recovery (BCPR) and UNHCR Headquarters visited Eastern Sudan to provide technical support for the start-up phase of the Programme. During this mission, implementation strategies and approaches were discussed to guide the achievement of Outputs for the basic services and livelihoods components. A TSI Joint Programme donor mission to ongoing activities in Eastern Sudan was also successfully executed in November 2013, attended by one representative from the Swedish International Development Cooperation Agency (SIDA), one participant from Japan International Cooperation Agency (JICA) Sudan and two representatives from the Government of the Netherlands. Important progress being made under the Programme was shared with partners, particularly in the area of livelihoods, basic services and the environment, and the strong leadership role played by GoS partners in both Kassala and Gedaref States was highlighted.


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UNDP and UNHCR are continuously seeking new partnerships and developing synergies with other partners and projects. The World Bank launched a complementary sustainable livelihoods intervention targeting IDPs and host communities in Eastern Sudan in late 2013, and it is envisaged that the lessons learned from the implementation of Phase I of this Joint Programme, together with the implementation of the World Bank’s complementary programme, will provide the basis for the design of a scaled up, coordinated intervention to cover all of East Sudan. Engagement and coordination with the World Bank in this regard, primarily at the field-level, will be important in coming years. Good coordination practices were also established with other ongoing recovery programmes executed by the Food and Agriculture Organization of the United Nations (FAO), the United Nations Industrial Development Organization (UNIDO) and JICA in 2013. The TSI Joint Programme is managed by a single joint UNDP/UNHCR team. Regular meetings, coordination and understanding between UNDP and UNHCR Offices at the Khartoum and Kassala levels supported on track implementation of the Programme in 2o13. The TSI Joint Programme Board played a critical role in providing strategic and policy guidance to planning and implementation processes. Three Board Meetings were held in 2013 which facilitated greater coordination and productive working relationships among all key stakeholders, contributing to results achieved in 2013. The TSI Joint Programme’s sustainability strategy is grounded in building community self-reliance and resilience and the development of local government capacity. The Programme is a time-bound intervention, following a phased approach with two separate phases, Phase I (2012-2014) and Phase II (2015-2017). The gradual reduction of UNDP and UNHCR support will accompany the systematic engagement of local authorities in service provision and the inclusion of refugees and host community needs and priorities in planning processes and funding cycles in partnership with development agencies. Importantly, the TSI Joint Programme will support a responsible transfer of basic services in the target refugee camps to the relevant authorities by building the capacity of the GoS and communities to manage and sustain the services. An initial model for the transfer of basic services has been endorsed by line ministries and Locality administrations and a joint assessment will be required in 2014 to establish the exact criteria and process for the transfer. The Programme links with the ongoing Local Government Development and Public Expenditure Management (LGDPEM) Project, implemented by UNDP’s Governance and Rule of Law team in Eastern Sudan, to strengthen participatory planning and public budgeting competencies at State and Locality levels. In this regard, financial support provided by this Programme will be gradually channeled through the relevant government institutions based on Phase I lessons learned. Full participation and engagement in decision-making processes and implementation on the part of State partners will ensure sustainability via the transfer of the required technical knowledge and management skills to national stakeholders. The Programme’s work in 2013 to improve the capacity of GoS counterparts as well as NGO IPs in result-based project management, planning and project cycle management should be noted in this regard. Critical capacity development gaps have been identified for each Locality and State counterpart and will be addressed by the Programme in 2014.

VIII. Financial Summary

The UNDP/UNHCR TSI Joint Programme secured US$ 8,197,483 for the implementation of the 2013 AWP. Contributions were received from the Government of Norway, the Government of the Netherlands, the Government of Japan and the IKEA Foundation. The Governments of Norway and the Netherlands contributed to the Programme using the pass-through funding mechanism. The Multi-Partner Trust Fund Office (MPTF Office) of the United Nations Development Programme (UNDP) serves as the Administrative Agent for the pass-through funded portion of the Joint Programme

4. Fund received through the pass-through funding modality were

$ 5,288,554 and expenditure (including the committed expense in 2013) were $ 4,275,777 (see Table 3 below).

4 Please see Annex V: Consolidated Annual Financial Report of the Administrative Agent


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The Government of Norway contributed to the Joint Programme bilaterally as well. Funds were also contributed by UNDP BCPR and UNDP core funding or Target for Resource Assignment from the Core (TRAC). In 2013, total Programme expenditures amounted to US$ 7,068,293.15, representing 86% of the total allocated annual budget of US$ 8,175,652. The 2013 remaining balance of US$ 1,107,358.85 will be carried forward to the TSI Joint Programme 2014 budget. Table1. UNDP/UNHCR TSI Joint Programme Available Resources, 2013

Donor Funds Received (US$)

Government of the Netherlands (via

pass-through)

3,571,400

Government of Norway (via pass-

through)

1,770,040

Government of Norway 1,041,331

Government of Japan 500,000

IKEA Foundation 814,712

UNDP BCPR 400,000

UNDP TRAC 78,169.00

Total 2013 AWP Available Resources 8,175,652

Table2. UNDP/UNHCR TSI Joint Programme Expenditures against Planned Budget, 2013

5

Output Budget (US$) Expenditure (US$) Balance (US$)

Output 1 725,618.20 480,245.77 245,372.43

Output 2 2,585,277.00 2,585,277.00 0.00

Output 3 291,324.00 291,324.00 0.00

Output 4 1,001,121.66 803,278.38 197,843.28

Output 5 679,307.00 529,686.11 149,620.89

Output 6 1,096,947.00 1,096,947.00 0.00

Output 7 493,454.86 404,203.75 89,251.11

Output 8 467,953.56 359,821.42 108,132.14

Output 9: Management and Admin

834,648.72 517,509.72 317,139.00

Total 8,175,652.00 7,068,293.15 1,107,358.85

5 Data contained in this report is an extract from UNDP and UNHCR financial records. All financial information provided above is provisional. Certified financial statements will be provided by 30 April 2014.


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Table.3. UNDP/UNHCR TSI Joint Programme (pass-through) Funds and Expenditures

Output Budget (US$) Expenditure (US$) Balance (US$)

Output 1 310,618.2 260,877.79 49,740.41

Output 2 1,423,950.0 1,423,950.0 -

Output 3 114,413.0 114,413.0 -

Output 4 951,121.7 689,390.03 261,731.63

Output 5 679,307.0 529,686.11 149,620.89

Output 6 26,256.0 26,256.0 -

Output 7 493,454.9 404,203.75 89,251.11

Output 8 432,953.6 309,490.61 123,462.95

Output 9: Management and Admin

856,479.7 517,509.72 338,970.00

Total 5,288,554.00 4,275,777.01 1,012,776.99


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Annex I. UNDP/UNHCR TSI Joint Programme Target Areas Map


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Annex II. Updated Risk Log

Risks Mitigation Measures

Support for the programme from the federal, state and locality government is not achieved and/or withdrawn

Support for the Programme from the Kassala State government was limited in 2013. The Programme received messages from NISS in September and December 2013, expressing concerns that the TSI Joint Programme is integrating refugees in Eastern Sudan which is against GoS policy. As a result, the Kassala State Government suspended implementation of TSI activities in September 2013 for three weeks. In December 2013, two TSI Joint Programme consultants were arrested for a four hour period. The TSI organized two meetings in September and December 2013 with NISS to further explain the objectives of the Programme and provided all the necessary documents including the Project Document signed at the Federal-level. The Kassala State Steering Committee agreed to include NISS as a member of the Committee as a mitigation measure. However, this issue still persists despite several discussions and the provision of detailed information to NISS. Dialogue with the State Government will continue to ensure that full implementation of the Programme continues.

The security situation on the ground does not permit full implementation of the programme

There was no insecurity on the ground that affected implementation of the Programme in 2013.

Misuse of programme funds in the procurement of goods and services

The misuse of funds has not been an issue. However, poor documentation of invoices and expenditures were observed in Locality administrations. In order to address this, the Programme is providing technical support to the relevant Locality staff to better manage the LDF and ensure proper reporting of the expenditures in 2014 and beyond.

Limited capacity among implementing partners hinders implementation of project activities and quality of outputs

Capacity building support clauses have been included in all IP contracts and critical IT equipment and trainings were provided in 2013. However, meaningful results will take time to produce through this assistance. The Programme has also adopted a strategy to sub-contract additional IPs with targeted roles in specific locations to provide beneficiaries with the required services. This will help ensure timely delivery and quality implementation, although improved coordination efforts amongst IPs will be required moving forward.

The programme does not receive full funding

UNDP and UNHCR agreed to undertake joint resource mobilization efforts to secure adequate funding and diversify funding sources for Phase I of the TSI Joint Programme and beyond. With respect to funding gaps faced, the Programme has adjusted the scope of its activities based on the funding available.

Slow operational procedures hinders the implementation of the programme

Procurement plans and sub-agreements were submitted on time to UNDP and UNHCR which enabled implementation to start on time.

Reduced support from state government institutions resulting from institutional overlap with other externally funded projects

Capacity building activities at the Locality level were implemented by the Ministry of Finance’s Planning Department. Key Technical Officers in Gedaref state assigned to closely monitor TSI activities implemented by the Locality through the LDF were so heavily engaged with other projects and programmes and hence did not provide the level of expected support to the TSI. As a result, implementation procedures the documentation of expenditures was inadequate in Fashaga Locality for funds spent on community micro-projects under the LDF. Increased technical capacity building support will be provided to Locality Officers in implementation and the documentation of invoices to better manage the LDF and ensure proper reporting of the expenditures in 2014. The Ministry of Finance should also appoint one Technical Officer who will be fully responsible for the close monitoring and coordination of all TSI activities in 2014.

Refugees resist the transition from humanitarian aid to self-reliance

Since refugees have been entirely dependent on external relief aid, a transformation from this to self-reliance was expected to prove challenging. There are high expectations on the part of refugees which the TSI Joint Programme may not be able to satisfy with its limited resources. Furthermore, there is a strong interest in resettlement to other countries and overall, the dependency attitude still exists which requires more efforts, time and resources on the part of the TSI to address. The Programme will continue to work with


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Risks Mitigation Measures

Refugee Committees and community leaders to help change mindsets in 2014.

COR, Kassala and Gedaref State authorities, Locality Governments and Sudan Federal Government authorities’ administrative procedures affect the programme implementation.

Slow and bureaucratic administrative processes in the ministries affected the timely implementation of the TSI Joint Programme. In 2013, funds were not disbursed in a timely manner to Fashaga Locality by the Gedaref Ministry of Finance. In addition, the Gedaref Ministry of Finance insisted that all TSI funds be transferred to line ministries through the Ministry. This discussion created a further two month delays in implementation in Gedaref in April and May 2013. After lengthy discussion and the involvement of the Gedaref Minister of Finance, it was agreed that the TSI Programme would have direct contract with each Ministry and transfer funds to the respective ministries directly for the implementation of activities.

The East of Sudan as part of the Horn of Africa is most likely to witness severe drought waves Economic recession and high inflation rates affects the implementation of the programme

Rainfall was inadequate during 2013, and as a result, crop yields were negatively affected. The Sudanese economy continued to suffer from high levels of inflation resultant from lost oil revenue and other factors in 2013. This has the potential to negatively affect the establishment of viable livelihoods interventions for increased self-reliance, especially in very impoverished communities. The Programme plans to diversify the support to livelihood opportunities to non-agriculture sectors and invest in appropriate water harvesting technologies to offset the challenge posed by erratic rainfall in 2014 and beyond.

Failure to make available livelihoods opportunities that trigger sustainability in value chain and service provision / O&M

2013 was the TSI Programme’s first major year of implementation and the progress made is very promising. However, there was limited time spent to support livelihoods opportunities in the area of value chains. The planned study on value chain analysis was not conducted in 2013 as the consultancy selection process took longer than anticipated. The consulting firm was contracted to conduct the value chain analysis at the end of 2013 and the study will begin in early 2014 which will provide the basis for the development of livelihoods opportunities along the value chain.

Difficulties in hiring and deploying quality programme staff timely hinder the implementation of the programme

The recruitment of the M&E Specialist and Communication and Reporting Officer was completed in 2013, but took over eight months. Therefore, it was not possible for the Programme to establish an improved M&E framework on time and to significantly enhance communication efforts with stakeholders in 2013. Similarly, the recruitment of the UNV Basic Service and Protection Officers took more than six months. However, these posts were all filled by the end of 2013 and will ensure more effective communications, reporting, M&E and implementation in 2014.

Inadequate coordination with other projects/programmes in eastern Sudan lead to duplication and completion instead of maximization of resources

The TSI Joint Programme targets refugees and surrounding host communities in Kilo 26, Girba and Um Gargour Refugee camps in Kassala and Gedaref States. There are no other similar projects/programmes targeting the same populations in these areas. Effective coordination with UNHCR’s other interventions in Eastern Sudan were important for the Programme in 2013, and will continue to be a key focus moving forward.


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Annex III. Approved 2014 AWP Budget

Output Approved 2014 Budget (US$)

Output 1 1,990,000

Output 2 5,639,073

Output 3 406,125

Output 4 1,592,052

Output 5 1,410,000

Output 6 812,037

Output 7 400,000

Output 8 1,248,000

Output 9: Management and Admin 1,455,229

General Management Support (GMS) 1,046,676

Total 15,999,192


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Annex IV. Assets Inventory

UNDP TSI JP Assets Inventory 2013

S/No. Country Code Business Unit Item Description Make & Model Quantity Location Tag Number / SN Date Acquired Value Custodian Remarks

1 Sudan SDN10 Dell laptop computer Dell latitude E6430 1 Office C8D4JQ1 (CPRU) 14-Jan-13 P.Analyst Good allocated to A. Warrag

2 Sudan SDN10 Dell laptop computer Dell latitude E6430 1 Office 8BDS8W1 25-Sep-13 2,012.25 P.Analyst Good allocated to A. Karouri

3 Sudan SDN10 Dell laptop computer Dell latitude E6430 1 Office 6XBCGV1 (CPRU) 14-Jan-13 P.Analyst Good allocated to Ahmed J.

4 Sudan SDN10 Dell laptop computer Dell latitude E6430 1 Office 5M668W1 25-Sep-13 2,012.25 P.Analyst Good allocated to Faisal S.

5 Sudan SDN10 Dell laptop computer Dell latitude E6430 1 Office G3JS8W1 25-Sep-13 2,012.25 P.Analyst Good allocated to Jill Lewis

6 Sudan SDN10 Dell laptop computer Dell latitude E6430 1 Office 4Y9S8W1 25-Sep-13 2,012.25 P.Analyst Good allocated to Wadzie

7 Sudan SDN10 Dell laptop computer Dell latitude E6430 1 Office 7J958W1 25-Sep-13 2,012.25 P.Analyst Good allocated to Erasmus UNHCR

8 Sudan SDN10 Dell laptop computer Dell latitude E6430 1 Office 8H9S8W1 25-Sep-13 2,012.25 P.Analyst Good allocated to Suzan Abushama

9 Sudan SDN10 Dock station + Screen Dell 1 Office 25-Sep-13 P.Analyst Good operational







16 Sudan SDN10 Laptop bags Dell 6 Office 25-Sep-13 P.Analyst Good operational

17 Sudan SDN10 Printer LaserJet Pro400M401dn 1 Office VNC3429619 12-May-13 489.13 P.Analyst Good operational

18 Sudan SDN10 Printer LaserJet Pro400M401dn 1 Office VNC3429621 12-May-13 489.13 P.Analyst Good operational

19 Sudan SDN10 Photocopier RICOH Aficio PM301sp 1 Office W903P400641 14-Jul-13 2264.49 P.Analyst Good operational

20 Sudan SDN10 Printer Scanjet HP Scanjet 8500Fni 1 Office SG2C7012SP 16-Jun-13 5244.57 P.Analyst Good operational

21 Sudan SDN10 Camera Sony Cybershot High speed AF 1 Office Nil 8-May-13 259.6 P.Analyst Good operational

22 Sudan SDN10 Camera Sony Cybershot High speed AF 1 Office 8295214 8-May-13 259.6 P.Analyst Good operational (pool)


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UNDP TSI JP Assets Inventory 2013


23 Sudan SDN10 Video Camera Sony Handycam HD AVCHD 1 Office 3780111 8-May-13 525.36 P.Analyst Good operational (pool)

24 Sudan SDN10 Multimedia Projector SONY VPL-DX100 1 Office 7088848 247 8 8-May-13 634.06 P.Analyst Good operational

25 Sudan SDN10 Projector Screen I-VIEW Screen 2x2m + Stand 1 Office Nil 21-Nov-13 254.38 P.Analyst Good operational

26 Sudan SDN10 Flip chart stand GAO JI GAO 90x60 cm 3 Office Nil 8-Nov-13 181.16 P.Analyst Good operational

27 Sudan SDN10 Filing cabinets Office cupboards 4 Office Nil 15-Sep-13 797.1 P.Analyst Good operational

28 Sudan SDN10 Chairs M3 Chairs 10 Office Nil 15-Sep-13 271.74 P.Analyst Good operational

29 Sudan SDN10 Chairs Executive Office Chairs 6 Office Nil 15-Sep-13 760.87 P.Analyst Good operational

30 Sudan SDN10 Chairs Medical chair 1 Office Nil 15-Sep-13 208.33 P.Analyst Good operational

31 Sudan SDN10 Tables Office Desks 160cm 6 Office Nil 15-Sep-13 2500 P.Analyst Good operational

UNDP TSI JP Assets Inventory 2013 – Vehicles and Tractors


1 Sudan SDN10 Vehicle Land Cruiser Station wagon

1 Kassala Engine: xxxxxxxxxx Chassis: xxxxxxxxx

20-May-13 37,969.80 Arrived in Khartoum to be delivered to Kassala

2 Sudan SDN10 Vehicle Land Cruiser Station wagon

1 Kassala Engine: xxxxxxxxxx Chassis: xxxxxxxxx

20-May-13 37,519.80 Arrived in Khartoum to be delivered to Kassala

3 Sudan SDN10 Tractor MASSEY FURGUSON 375

1 Kassala, Girba

Engine:LM9B602V509200X Chassis: K71740/01/13

29-Jul-13 27,862 SRC Girba Arrived to Kassala and will be managed under MoU by SRC Girba


1 Kassala, Girba




1 Kassala, Girba




1 Kassala, Girba


27,862 SRC Girba Arrived to Kassala and will be managed under MoU by SRC Girba


1 Kassala, Girba




1 Kassala, Girba




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UNHCR TSI JP Assets Inventory 2013

No Item # of Units Planned Recipient /End User

1 Ambulance (Toyota Land Cruiser 4 x 4) 1 Um Gargour Camp - Human Appeal International

2 Ambulance (Toyota Land Cruiser 4 x 4) 1 Girba Locality Hospital (MOH)

3 Toyota Hi - Lux Pick up 1 Um Gargour Camp (MOH)

4 Generator Set (20 kVA) 1 Um Gargour Camp - Human Appeal International

5 Hospital beds 40 Showak Locality Hospital (Gedaref MOH)

6 Hospital bed mattress 40 Showak Locality Hospital (Gedaref MOH)

7 Hospital beds 40 Girba Locality Hospital (MOH)

8 Hospital bed mattress 40 Girba Locality Hospital (MOH)

9 Hospital bed mattress 20 Um Gargour Camp Hospital

10 Hospital beds 20 Um Gargour Camp Hospital

11 Hospital bed mattress 1 Um Gargour Camp Hospital

12 Gynecology examination chair 2 Um Gargour Camp Hospital

13 Normal delivery instrument set 1 Um Gargour Camp Hospital

14 Caesarean section instrument sets 1 Um Gargour Camp Hospital

15 Manual Autoclave 1 Um Gargour Camp Hospital

16 Suction machine / pump 1 Um Gargour Camp Hospital

17 Paediatric weight scale 1 Um Gargour Camp Hospital

18 office tables 9 Um Gargour Camp Hospital

19 chairs 20 Um Gargour Camp Hospital

20 examining couches 3 Um Gargour Camp Hospital

21 benches 9 Um Gargour Camp Hospital

22 dividers (examining screen) 3 Um Gargour Camp Hospital

23 storage cupboards / shelves 5 Um Gargour Camp Hospital

24 Refrigerator 1 Um Gargour Camp Hospital


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UNHCR TSI JP Assets Inventory 2013

No Item # of Units Planned Recipient /End User

25 Air-conditioning units 1 Um Gargour Camp Hospital

26 Tractors for environment projects 3 2 tractors (Um Gargour Camp) and 1 tractor (Kilo 26 Camp)

27 Wide-level discs for environment projects 3 2 wide-level discs (Um Gargour Camp) and 1 wide-level disc (Kilo 26 Camp)


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Annex V.

Consolidated Annual Financial Report of the Administrative Agent

of the JP Transitional Solutions Initiative (TSI) in Sudan

for the period 1 January to 31 December 2013 Multi-Partner Trust Fund Office

Bureau of Management United Nations Development Programme

GATEWAY: http://mptf.undp.org

http://mptf.undp.org/


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PARTICIPATING ORGANIZATIONS CONTRIBUTORS

United Nations Development Programme (UNDP)

UN High Commissioner for Refugees (UNHCR)

Government of NETHERLANDS

Government of NORWAY


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DEFINITIONS

Allocation Amount approved by the Steering Committee for a project/programme. Approved Project/Programme A project/programme including budget, etc., that is approved by the Steering Committee for fund allocation purposes. Contributor Commitment Amount(s) committed by a donor to a Fund in a signed Standard Administrative Arrangement (SAA) with the UNDP Multi-Partner Trust Fund Office (MPTF Office), in its capacity as the Administrative Agent. A commitment may be paid or pending payment. Contributor Deposit Cash deposit received by the MPTF Office for the Fund from a contributor in accordance with a signed Standard Administrative Arrangement. Delivery Rate The percentage of funds that have been utilized, calculated by comparing expenditures reported by a Participating Organization against the 'net funded amount'. Indirect Support Costs A general cost that cannot be directly related to any particular programme or activity of the Participating Organizations. UNDG policy establishes a fixed indirect cost rate of 7% of programmable costs. Net Funded Amount Amount transferred to a Participating Organization less any refunds transferred back to the MPTF Office by a Participating Organization.

Participating Organization A UN Organization or other inter-governmental Organization that is an implementing partner in a Fund, as represented by signing a Memorandum of Understanding (MOU) with the MPTF Office for a particular Fund. Project Expenditure The sum of expenses and/or expenditure reported by all Participating Organizations for a Fund irrespective of which basis of accounting each Participating Organization follows for donor reporting. Project Financial Closure A project or programme is considered financially closed when all financial obligations of an operationally completed project or programme have been settled, and no further financial charges may be incurred. Project Operational Closure A project or programme is considered operationally closed when all programmatic activities for which Participating Organization(s) received funding have been completed. Project Start Date Date of transfer of first instalment from the MPTF Office to the Participating Organization. Total Approved Budget This represents the cumulative amount of allocations approved by the Steering Committee.


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2013 FINANCIAL PERFORMANCE

This chapter presents financial data and analysis of the Sudan TSI JP funds using the pass-through funding modality as of 31 December 2013. Financial information for this Fund is also available on the MPTF Office GATEWAY, at the following address: http://mptf.undp.org/factsheet/fund/JSD00.

1. SOURCES AND USES OF FUNDS

As of 31 December 2013, two contributors have deposited US$ 5,355,999 in contributions and US$ 4,274 has been earned in interest,

bringing the cumulative source of funds to US$ 5,360,273 (see respectively, Tables 2 and 3). Of this amount, US$ 5,288,554 has been transferred to two Participating Organizations, of which US$ 3,975,190 has been reported as expenditure. The Administrative Agent fee has been charged at the approved rate of 1% on deposits and amounts to US$ 53,560. Table 1 provides an overview of the overall sources, uses, and balance of the Sudan TSI JP as of 31 December 2013.

Table 1. Financial Overview, as of 31 December 2013 (in US Dollars)*

Annual 2012 Annual 2013 Cumulative

Sources of Funds

Gross Contributions 5,355,999 - 5,355,999

Fund Earned Interest and Investment Income - 4,274 4,274

Interest Income received from Participating Organizations - - -

Refunds by Administrative Agent to Contributors - - -

Fund balance transferred to another MDTF - - -

Other Revenues - - -

Total: Sources of Funds 5,355,999 4,274 5,360,273

Uses of Funds

Transfers to Participating Organizations - 5,288,554 5,288,554

Refunds received from Participating Organizations - - -

Net Funded Amount to Participating Organizations - 5,288,554 5,288,554

Administrative Agent Fees 53,560 - 53,560

Direct Costs: (Steering Committee, Secretariat...etc.) - - -

Bank Charges - 58 58

Other Expenditures - - -

Total: Uses of Funds 53,560 5,288,612 5,342,172

Change in Fund cash balance with Administrative Agent 5,302,439 (5,284,338) 18,101

Opening Fund balance (1 January) - 5,302,439 -

Closing Fund balance (31 December) 5,302,439 18,101 18,101

Net Funded Amount to Participating Organizations - 5,288,554 5,288,554

Participating Organizations' Expenditure - 3,975,190 3,975,190

Balance of Funds with Participating Organizations 1,313,3646

*Due to rounding of numbers, totals may not add up. This applies to all numbers in this report.

6 Out of the total balance of USD 1,313,364, USD 300, 587 has already been committed in 2013, therefore, the actual available balance with the agencies for 2014 is USD 1,012,777

http://mptf.undp.org/factsheet/fund/JSD00


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2. PARTNER CONTRIBUTIONS

Table 2 provides information on cumulative contributions received from all contributors to this Fund as of 31 December 2013.

Table 2. Contributors' Deposits, as of 31 December 2013 (in US Dollars)*

Contributors Prior Years

as of 31-Dec-2012 Current Year Jan-Dec-2013 Total

Government of Netherlands 3,571,400 - 3,571,400

Government of Norway 1,784,599 - 1,784,599

Grand Total 5,355,999 - 5,355,999

3. INTEREST EARNED

Interest income is earned in two ways: 1) on the balance of funds held by the Administrative Agent ('Fund earned interest'), and 2) on the balance of funds held by the Participating Organizations ('Agency earned interest') where their Financial Regulations and Rules allow return of interest

to the AA. As of 31 December 2013, Fund earned interest amounts to US$ 4,274 and there is no interest received from Participating Organizations. Details are provided in the table below.

Table 3. Sources of Interest and Investment Income, as of 31 December 2013 (in US Dollars)*

Interest Earned Prior Years

as of 31-Dec-2012 Current Year Jan-Dec-2013 Total

Administrative Agent

Fund Earned Interest and Investment Income - 4,274 4,274

Total: Fund Earned Interest - 4,274 4,274

Participating Organization

Total: Agency earned interest - - -

Grand Total - 4,274 4,274

4. TRANSFER OF FUNDS

Allocations to Participating Organizations are approved by the Steering Committee and disbursed by the Administrative Agent. As of 31 December 2013, the AA has transferred US$ 5,288,554 to two Participating Organizations (see list below).

Table 4 provides additional information on the refunds received by the MPTF Office, and the net funded amount for each of the Participating Organizations.

Table 4. Transfer, Refund, and Net Funded Amount by Participating Organization, as of 31 December 2013 (in US Dollars)*


Prior Years as of 31-Dec-2012 Current Year Jan-Dec-2013 Total

Transfers Refunds Net Funded Transfers Refunds Net Funded Transfers Refunds Net Funded

UNDP - - - 3,723,935 - 3,723,935 3,723,935 - 3,723,935

UNHCR - - - 1,564,619 - 1,564,619 1,564,619 - 1,564,619

Grand Total - - - 5,288,554 - 5,288,554 5,288,554 - 5,288,554


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5. EXPENDITURE AND FINANCIAL DELIVERY RATES

All final expenditures reported for the year 2013 were submitted by the Headquarters of the Participating Organizations. These were consolidated by the MPTF Office.

5.1 EXPENDITURE REPORTED BY PARTICIPATING ORGANIZATION

As shown in table 5 below, the cumulative net funded amount is US$ 5,288,554 and cumulative expenditures reported by the Participating Organizations amount to US$ 3,975,190. This equates to an overall Fund expenditure delivery rate of 75 percent. The agency with the highest delivery rate is UNHCR (100%) followed by UNDP (65%).

Table 5. Net Funded Amount, Reported Expenditure, and Financial Delivery by Participating Organization, as of 31 December 2013 (in US Dollars)*


Approved Amount

Net Funded Amount

Expenditure

Delivery Rate %

Prior Years as of 31-Dec-2012

Current Year Jan-Dec-2013 Cumulative

UNDP7 3,723,935 3,723,935 - 2,410,571 2,410,571 64.73

UNHCR 1,564,619 1,564,619 - 1,564,619 1,564,619 100.00

Grand Total 5,288,554 5,288,554 - 3,975,190 3,975,190 75.17

5.2 EXPENDITURE REPORTED BY CATEGORY

Project expenditures are incurred and monitored by each Participating Organization and are reported as per the agreed categories for inter-agency harmonized reporting. In 2006 the UN Development Group (UNDG) established six categories against which UN entities must report inter-agency project expenditures. Effective 1 January 2012, the UN Chief Executive Board (CEB) modified these categories as a result of IPSAS adoption to comprise eight categories. All expenditures incurred prior to 1 January 2012 have been reported in the old categories; post 1 January 2012 all expenditures are reported in the new eight categories. The old and new categories are noted to the right. Table 6 reflects expenditure reported in the UNDG expense categories. Where the Fund has been operational pre and post 1 January 2012, the expenditures are reported using both categories. Where a Fund became operational post 1 January 2012, only the new categories are used.

In 2013, the highest percentage of expenditure was on Transfers and grants (32%). The second highest expenditure was on Contractual services (26%), and the third highest expenditure was on General operating (20%).

2012 CEB Expense Categories

1. Staff and personnel costs

2. Supplies, commodities and materials

3. Equipment, vehicles, furniture and depreciation

4. Contractual services 5. Travel 6. Transfers and grants 7. General operating

expenses 8. Indirect costs

2006 UNDG Expense Categories

1. Supplies, commodities, equipment & transport

2. Personnel 3. Training

counterparts 4. Contracts 5. Other direct costs 6. Indirect costs

Table 6. Expenditure by UNDG Budget Category, as of 31 December 2013 (in US Dollars)*

Category Expenditure Percentage of Total

7 For UNDP, the total expense including the committed funding from 2013 would be USD 2,711,158, which would give a 73% expenditure delivery rate. The stated amount in the table does not include the committed expense.


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Prior Years as of 31-Dec-2012

Current Year Jan-Dec-2013 Total

Programme Cost

Supplies, Commodities, Equipment and Transport (Old) - - -

Personnel (Old) - - -

Training of Counterparts(Old) - - -

Contracts (Old) - - -

Other direct costs (Old) - - -

Staff & Personnel Costs (New) - 260,764 260,764 7.03

Suppl, Comm, Materials (New) - 328,882 328,882 8.87

Equip, Veh, Furn, Depn (New) - 155,499 155,499 4.19

Contractual Services (New) - 980,972 980,972 26.45

Travel (New) - 28,071 28,071 0.76

Transfers and Grants (New) - 1,202,126 1,202,126 32.41

General Operating (New) - 752,463 752,463 20.29

Programme Costs Total - 3,708,776 3,708,776 100.00

Indirect Support Costs Total - 266,414 266,414 7.18

Total - 3,975,190 3,975,190

Indirect Support Costs: The timing of when Indirect Support Costs are charged to a project depends on each Participating Organization's financial regulations, rules or policies. These Support Costs can be deducted upfront on receipt of a transfer based on the approved programmatic amount, or a later stage during implementation.

Therefore, the Indirect Support Costs percentage may appear to exceed the agreed upon rate of 7% for on-going projects, whereas when all projects are financially closed, this number is not to exceed 7%.


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6. COST RECOVERY

Cost recovery policies for the Fund are guided by the applicable provisions of the JP Project Document, the MOU concluded between the Administrative Agent and Participating Organizations, and the SAAs concluded between the Administrative Agent and Contributors, based on rates approved by UNDG. The policies in place, as of 31 December 2013, were as follows:

The Administrative Agent (AA) fee: 1% is charged at the time of contributor deposit and covers services provided on that contribution for the entire duration of the Fund. Cumulatively, as of 31 December 2013, US$ 53,560 has been charged in AA-fees.

Indirect Costs of Participating Organizations: Participating Organizations may charge 7% indirect costs. In the current reporting period US$ 266,414 was deducted in indirect costs by Participating Organizations. Cumulatively, indirect costs amount to US$ 266,414 as of 31 December 2013.

Direct Costs: The Fund governance mechanism may approve an allocation to a Participating Organization to cover costs associated with Secretariat services and overall coordination, as well as Fund level reviews and evaluations. These allocations are referred to as 'direct costs'. In 2013, there were no direct costs charged to the Fund.

7. ACCOUNTABILITY AND TRANSPARENCY

In order to effectively provide fund administration services and facilitate monitoring and reporting to the UN system and its partners, the MPTF Office has developed a public website, the MPTF Office Gateway (http://mptf.undp.org). Refreshed in real time every two hours from an internal enterprise resource planning system, the MPTF Office Gateway has become a standard setter for providing transparent and accountable trust fund administration services. The Gateway provides financial information including: contributor commitments and deposits, approved programme budgets, transfers to and expenditures reported by Participating Organizations, interest income and other expenses. In addition, the Gateway provides an overview of the MPTF Office portfolio and extensive information on individual Funds, including their purpose, governance structure and key documents. By providing easy access to the growing number of narrative and financial reports, as well as related project documents, the Gateway collects and preserves important institutional knowledge and facilitates knowledge sharing and management among UN Organizations and their development partners, thereby contributing to UN coherence and development effectiveness.

http://mptf.undp.org/

Documents

UNDP/UNHCR Transitional Solutions Initiative (TSI) Joint