Unapproved

CITY OF ANAHEIM

UNDERGROUND CONVERSION SUBCOMMITTEE

MINUTES

NOVEMBER 17, 2021 The Agenda was posted on Wednesday, November 10, 2021. The regular meeting of the Underground Conversion Subcommittee was called to order at 3:45 p.m. on Wednesday, November 17, 2021 at Anaheim West Tower, 7th Floor Large Conference Room, 201 S. Anaheim Blvd., Anaheim, California. Subcommittee Members Present: “AB” Abdulrahman (Chair), Vince Baroldi (Vice Chair),

Natalie Meeks, Lucille Kring Subcommittee Members Absent: Rudy Gaona Staff Present: Janet Lonneker, Daniel Ballin, Vinh Tran, Russell Dowell,

Tony Mai, Sharon Friedemann, David Mori, Carlos Castellanos and Niki Wetzel

Members of Public Present: None

AGENDA ITEM

ACTION TAKEN

1. PUBLIC COMMENTS A. Abdulrahman asked if there were any public comments that were submitted electronically. No public comments were submitted electronically and no members of the public attended in person.

2. APPROVAL OF THE MINUTES OF THE UNDERGROUND CONVERSION SUBCOMMITTEE MEETING OF AUGUST 25, 2021

A. Abdulrahman called for the approval of the Minutes from the August 25, 2021 meeting.

A. Abdulrahman closed the public comments portion of the meeting. L. Kring moved to approve the Underground Conversion Subcommittee

2

AGENDA ITEM

ACTION TAKEN

Meeting Minutes dated August 25, 2021. N. Meeks seconded the motion. MOTION CARRIED: 4-0 ABSTAINED: 0 ABSENT: 1 (R. Gaona)

3. PRESENTATION OF THE UNDERGROUND

CONVERSION PROGRAM FINANCIAL UPDATE V. Tran provided an overview of the Underground Conversion Program. He discussed revenues and typical expenditures for engineering, material and construction of the underground conversion projects.

No Action Taken by the Subcommittee.

4. PROPOSAL AND CONSIDERATION OF CANDIDATE PROJECTS FOR FISCAL YEAR 2022/23 FIVE-YEAR UNDERGROUND CONVERSION PLAN V. Tran presented the Fiscal Year 2022/23 Proposed Underground Conversion Five-Year Plan Candidate Projects for the Subcommittee’s consideration. He explained the project selection criteria, and reviewed the details for the twelve (2 per City Council District) proposed candidate projects. Considering the Underground Conversion Program’s current cash flow and the potential cost escalation in material and labor, the Subcommittee unanimously decided to defer the selection of a new underground project to a later time.

N. Meeks motioned to defer the selection of a new underground conversion project. V. Baroldi seconded the motion. MOTION CARRIED: 4-0 ABSTAINED: 0 ABSENT: 1 (R. Gaona)

3

AGENDA ITEM

ACTION TAKEN

5. NEXT MEETING DATE.

The Subcommittee members are available for the next Regular Meeting of the Underground Conversion Subcommittee on February 23, 2022.

6. ITEM(S) BY UNDERGROUND CONVERSION STAFF. J. Lonneker indicated to the Subcommittee that staff would provide an update on the Beach Boulevard and the FEMA Wildfire Mitigation undergrounding in the upcoming meeting. Staff will also provide updates on material cost escalation and overall impact to the Underground Conversion Program’s cash flow.

7. ITEM(S) BY UNDERGROUND CONVERSION SUBCOMMITTEE MEMBERS. No comments.

ADJOURNMENT TO THE NEXT REGULAR MEETING DATE.

A. Abdulrahman asked for motion to adjourn.

L. Kring motioned to adjourn the meeting. N. Meeks seconded the motion. MOTION CARRIED: 4-0 ABSTAINED: 0 ABSENT: 1 (R. Gaona)

Underground Conversion Project & Cash Flow Update

UGC SUBCOMMITTEE │ February 23, 2022

Material delays due to Port Issues

Costs escalation on various products

PVC Conduits$55k/Mile – 250% increase

Underground Vaults$30k/Each – 28% increase

Concrete$15/SF – 30% increase

Asphalt$185k per lane per Mile – 25% increase

Residential Transformers $5k Each – 17% increase

Automation Equipment $25k Each – 9% increase

Commercial Transformers$20k Each – 50% increase

Underground Switches $60k Each – 15% increase

Underground Cable $150k per Mile – 30% increase

Material:Avoid sole sourcing and allocate bid awards to multiple vendors &

suppliers Purchase materials in bulk where possible based on upcoming projectsIdentify available alternatives and evaluate other manufacturers that

offer similar material solutions

Construction:Consider Joint Trench opportunities where feasibleLook for available grant funding to offset costs Prequalify additional contractors to foster competition

$14.6 $13.9

$18.1

$12.3 $12.3 $9.3 $11.1

$25.8

$15.8 $15.5

$11.9

$16.7

$12.6 $14.3 $14.5

$14.5 $14.3 $13.7 $13.3 $14.2

$14.1 $14.1

$14.0

$13.9

2015 2016 2017 2018 2019 2020 2021 2022 2023 Est 2024 Est 2025 Est 2026 Est

Total Annual Revenue & Expenses (millions $)

Actual Expenses Est/Act Revenue

$-

$5

$10

$15

$20

$25

Bal

ance

(in

Mill

ions

)

UNDERGROUND CASH ACCOUNT BALANCEActuals thru December 31, 2021

Actual

Forecasted

Beach

UGC Cash Balance: Approx. $22M

Sycamore

Cerritos/NutwoodWildfire Mitigation UG

La Palma/EastOlive/Vermont

Ball/BrookhurstLa Palma/Sunkist

Santa Ana/ State College

La Palma/ Anaheim

Santa Ana/St College

La Palma/ Anaheim

La Palma/Sunkist

Olive/ Vermont

Cerritos/Nutwood

Ball / Brookhurst

La Palma/ East

Santa Ana Canyon/ Royal Oak

Orangewood

Beach

Euclid

1

23

4

5

6

Miraloma

Dale

Lincoln

Sycamore

Planned Projects

Projects in Design/Construction

Eucalyptus

Legend: Electric Complete. Phone, Cable TV in progress

Wildfire Mitigation UG in FTZ

Dal

e

Mag

nolia

Lincoln

Ball

La Palma

Kno

tt

Crescent

Bea

ch

Bro

okhu

rst

1ST SUBMITTAL – 10/30/20 2ND SUBMITTAL – 04/14/21 3RD SUBMITTAL – 08/02/21 4TH SUBMITTAL – 12/20/2021 R/W needs: U-sheets, L-

sheets, RW lines, utility conflict matrix, service connections, any private property

TMP, traffic data, lane closure charts

Flood channel encroachment permit

Environmental document SWPPP Geotechnical Report Materials Report Traffic Handling Plans Aerially Deposited Lead

(ADL) Report Trench and excavation

structural plans and calculations

Jack and bore details De-Watering Plans Water Quality Management

(WQM) Plans

Authorization of Agent Caltrans Encroachment

Permit Application Joint Trench Utilities –

Letter of Acceptance Utility Conflict Matrix Contingency and Monitoring

Plan Traffic Control Plan Traffic Management Plan Shoring Calculations Geotechnical Report Aerially Deposited Lead

Report Materials Report SWPPP Signed SWDR Dewatering Plan CEQA NOE Easement List Comment Response Matrix TR-0112 - PEER Report

Caltrans Encroachment Permit Application

Signed and Stamped Construction Plan Set

Traffic Control Plan Traffic Management Plan Materials Report Dewatering Plan Comment Response Matrix TR-0112 - PEER Report

Management Matrix with Potholing of High Priority Utilities (8” gas and 20” natural gas)

ROW Certification Materials Report Traffic Management Plan

*Waiting on Caltrans’ comments.

Street Light with Davit Arm feature was approved by Specific Plan, and will give Beach Blvd a distinctive look

AfterBefore

Lincoln

Ball

Euc

lid

Bro

okhu

rst

Cerritos

Katella Nut

woo

d

Broadway

La Palma

Euclid

Broadway

Philadelphia Street(Looking North towards Sycamore)

AfterBefore

Ball

Katella

Orangewood

Euclid

State C

ollege

Lewis

Railroad Tracks adjacent to 9th Street, Cerritos & Ball Rd

20,000 customers affected $1.3M in labor & material

Ball

Katella

Electric complete. Cable TV in progress

Planned

La Palma

Rio

Vis

taSun

kist

Wildfire Mitigation Underground in FTZ

Tier 1 Low

Tier 2 Elevated

Tier 3 Extreme

Legend:

Imperial

• 1.2 Miles• Cost: $10M• SACR Construction:

April 2021 – Oct 2022• Electrical Installation

in Progress

Martella Ln

Del Giorgio Rd

Nohl Ranch Rd

Oak Canyon Nature Center (Currently

de-energized)

Coyote/ Timken Rd

Country Hill Rd

Cooks Corner

• In Design• Project Cost: $10M• 3.21 Miles• FEMA approved Phase

1 for Design - $1.1M• Phase 2 Construction

Approval - TBD

Tier 1 Low

Tier 2 Elevated

Tier 3 Extreme

Legend:

Oak Canyon Nature Center

Wilderness area north of Nohl Ranch Road

Martella Lane

• 2022/23 Five-Year Plan Update Subcommittee – May 2022 PUB – June 2022 City Council – July 2022

• Consideration & Selection of FY23/24 Candidate Projects August 2022 through February 2023

• Potential Project(s) added to FY23/24 Five-Year Plan May 2023