UNAIDS Unified Budget & Workplan

A tool for Results Based Management

Session Organizer:Glenn Mittermann, Chief,

Planning & Performance Monitoring Unit

UNAIDS Secretariat Global Staff Meeting3 & 4 May 2004

Purpose of session

Understanding the UBW & how it contributes to results

Share ideas how to make the UBW a more effective results tool

Topics Covered

Essentials of Results-Based Management

UBW 2004-2005

UBW performance monitoring & reporting

UBW 2006-2007

Brainstorming – improving the UBW

The Essentials of RBM

5

Results-Based Budgeting (RBB)

“Results justify resources”

“X” $ = “Y” Result

6

Results-Based Management (RBM)

RBM is RBB plus• regular monitoring & feedback• reporting• in depth evaluation• accountability• staff performance• “results culture”

7

Key concepts

• Inputs

• Activity

• Output

• Outcome

• Monitoring

• Performance indicator

• In-depth evaluation

8

RBM Framework

Objective

Inputs / resources

Assumptions

External factors

Monitor

Evaluation

Indicatorsoutcomeoutcome

serviceoutput output

Adapted from UN Secretariat, 1998 & J. Mueller, WIPO, 2001

service

Strategic vision

9

Key Elements

• Logical Framework

• Causal linkages

• Objectively verifiable indicators

• Adapt to the organization

• Client orientation

10

Key Elements

• Planning with Partners

• Planning & reporting tools

• Monitoring & evaluation

• Complementary management

measures

11

Remember

Management commitment !

Simple

Consistent

Focus on results

Modest

Realistic

UBW 2004-2005:

Structure & scope

13

What is the Unified Budget and Workplan? (UBW)

• Two year joint plan

• Secretariat, Cosponsor, joint activities

• Programme priorities

• Objectives & results

• Global & regional / intercountry

14

Foundation of the UBW

• UNGASS Declaration of Commitment

• PCB decisions

• New Environment:

–Continuing spread of HIV

–Impact on more Countries

–Humanitarian crises

–GFATM; World Bank’s MAP

15

Structured by UNGASS

• Building Capacity & Leadership including Human Rights

• Prevention & Vulnerability Reduction

• Care, Support & Treatment

• Alleviating Socio-economic Impact & Addressing Special Situation

• Research & Development

• Resources, Follow-up, Monitoring & Evaluation

16

Eleven parts• ILO• UNDP• UNESCO• UNFPA• UNICEF• UNODC• WFP• WHO• World Bank• Interagency activities• UNAIDS Secretariat

17

Thematic Areas

• Gender• GIPA• IDU• MSM• OVC• Sex work• Young people• Care, support &

treatment

• Condom programming• Education sector• PMTCT• World of work • Governance &

development planning• Evaluation

18

Components of the Unified Budget and Workplan

Cosponsor Country Level AIDS Resources are outside Unified Budget and Workplan

Core budget: Funds for Cosponsors, UNAIDS Secretariat & Interagency work to implement Programme Coordinating Board decisions.

Cosponsor regular budget resources for AIDS

(Global & Regional)

Supplemental budget: Additional resources provided by donors directly to Cosponsors to expand AIDS activities.

19

UBW 2004-2005 Priorities

• Help countries scale up response

• Improve UN support to national partners

• Strengthen strategic info. capacity

• Expand response of development sector

• Sustain leadership & forge partnerships

• Increase UNAIDS accountability

20

Core Budget 1998-1999 to 2004-2005

0

50

100

150

200

250

300

1998-99 2000-01 2002-03 2004-05

Mil

lio

ns

of

US

$

120140

190250.5

17% increase

36% increase

32% increase

21

Core BudgetSecretariat, Cosponsors & Interagency

0

20

40

60

80

100

120

140

1998-99 2000-01 2002-03 2004-05

120

87.4 83

30.1

91.2

Secretariat

Cosponsors

Interagency

22.6

85.7

73.665.2

41.8

Assumes $ 250.5 million funding for 2004-05

22

Cosponsors’ own resources for HIV/AIDS

Cosponsors’ resources

2002-2003 2004-2005 Increase

Global / regional

$68 million $111 million 63%

Country level $495 million $818 million 60%

23

UNGASS GOAL

PCB Decision

UBW Objective

Cosponsor result

Cosponsor resultIndicator

Indicator

Secretariat resultIndicator

UNSSP Objective

UBW results orientation

24

Example of UBW result

• UNGASS: “strengthening and acceleration of efforts to prevent new infections”.

• UBW objective: “promote the scaling-up of effective prevention programmes for young people”.

25

Example UBW result

• Result: “by 2005, life skills education for young people is adopted as in-school core curriculum”. Indicator: “# of countries with in-school life skills core curricula adopted and implemented”.

• Result: “increased knowledge and awareness of young people on HIV/AIDS and how to access and use condom”. Indicator: “Increased condom use (correct and consistent) by sexually active young people”.

26

Extract from costed results matrix

UBW Area Agency Key result Description IndicatorsCosp. Resou

rces

Core UBW

Suppl.

UBWTotal

Building capacity and leadership including human rights

UNICEF Work closely with ASEAN, Asian Pacific Leadership Forum Initiative (APLF), civil societies, affected communities and UNICEF senior staff to mobilize high level commitment on HIV/AIDS from leaders in the region. Ensure all country programmes in the region have comprehensive HIV/AIDS strategies and policies. 

Number of leaders (from Director General level and above) by country & sector trained and participated in APLF initiativeNumber of UNICEF country programmes with HIV/AIDS as one of its core components to effectively address the 4 MTSP priorities in HIV/AIDS  

0  100,000  375,000  475,000 

Building capacity and leadership including human rights

UNICEF - Expansion and strengthening of Regional Buddhist Initiative and extension to other faiths and religions. - Continuing development of UNICEF Hope and Help Campaign targetting affected people and communities and service organizations - Strong UNICEF advocacy & support for the rights of people living with HIV and AIDS in the region.

Number of countries with policy, programme, and financial assistance towards people living with HIV/AIDS 

250,000  80,000  225,000  555,000 

Building capacity and leadership including human rights

UNICEF Maintain critical core of staff and capacities in the ESA regional office for enhanced HIV/AIDS learning and capability in the region, including familiarity with overarching HRAP/CCD approach and HIV/AIDs operational strategy.  

- Analysis of country response - Number of countries with systems for reporting on progress towards UNGASS and MTSP goals around HIV/AIDS 

300,000  1,070,000  0  1,370,000 

Performance monitoring & reporting

28

Performance monitoring “deliverables”

• Increased transparency across Joint

Programme

• Better-grounded fund raising

• Sound basis for re-programming

• Strategic development of next UBW

29

Agreed principles for UBW performance monitoring

• Secretariat leads joint performance monitoring exercise

• Cosponsors & Secretariat responsible for internal monitoring & evaluation

• CCO mechanism more involved in performance monitoring

• Involvement of evaluation offices & CEWG

• Two sets of reports: for PCB (shorter) & internal use (comprehensive)

30

Performance monitoring challenges

Multiple agencies

Mutual accountability

Country level

31

UNAIDS UBW Database

• Computerized database http://elink.unaids.org/ubwnew

• Transparency

• Decentralized

• Comparability

32

Reports

- Internal Cosponsor reports

- Annual country reports

- Annual update to PCB

- Biennial report to PCB

UBW 2006-2007

The FutureThe Future

34

UBW 2006-2007 Principles

• DOC; 5 functions; 3x5 etc.

• Joint Principle Results

• Agency / Sect. key results

35

Linking key results to principal result

Countries enabled to put in placeM & E systems

World Bank: Harmonized M & E tools

WHO: Surveillance guidelines

Joint (interagency): Expert support

Secretariat: CRIS system

Principal result

Key results

36

UBW Consultations

Regional cosponsors & secretariat

Convening agency - IATT

Regional consultations

Global consultations

* Geographic

* Thematic

Results, roles, gaps

Priorities, results, resources

37

Conceptual framework

Principle result

2006-7 targets Key

results BudgetIndicators by Principle

result

by Agency

38

UBW 2006-2007 Process

• Identify 19 principle results

• Agencies’ internal analysis

• Regional consultations

• Identify agency key results

• Reconcile / finalize

39

Challenges

• Maintaining country level focus

• Achieving collective deliverables

• Demonstrating value added

40

Making the UBW a more effective tool for RBM

41

Should it include country work?

Can we strengthen country role?

Can I get donor

money? Can I get more money for UCCs?

42

Thank you

Merci

Gracias

Spasibo

Shukran

Tapadh leibh

Shukriya

Toa chie

Grazie

Danke

Asante

Mahalo

Wa'-do

Day fon

UNAIDS Secretariat Global Staff Meeting3 & 4 May 2004