UM_MM IM Program Structure & AR

7/31/2019 UM_MM IM Program Structure & AR

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PROJECT SYSTEM

TRAINING MANUAL

On

Investment Management Program Structure & Appropriation Request

FOR

Druk Green Power Corporation Limited/ Druk Holdings and Investments Limited

Wipro Ltd.Date:

Version 0.1


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Table of Contents

1. Create Investment Program ............................................................................................ 12 Create Investment Program Position .............................................................................. 33 Create Investment Program Structure ............................................................................ 54 Create Appropriation Request ........................................................................................ 95 To send appropriation request (proposed project) for approval ..................................... 156 To approve appropriation request by approver. ............................................................ 167 Create project upon approval ........................................................................................ 238 Create Project Structure ............................................................................................... 25


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1. Create Investment Program

Procedural Steps

I. Access transaction by:

Via Menus Accounting Investment Management Program Master Data Investment Program Definition Create.

Via Transaction Code IM01

II. On screen , enter the followinginformation:

Field Name Description R/O/C User Action and Values Comments

InvestmentProgram

InvestmentProgram

R Enter the description of theInvestment Program

Approval Year Approval Year R Type the Financial year fore.g. 2011

Program Type Program Type R Select from the dropdownlist DGPC


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III. On screen , enter the following information:

Field Name Description R/O/C User Action and Values Comments

ProgramDescription

Investment ProgramDescription

R Type investmentprogram description

BudgetDistributedannually

Budgeting distributionannual

R Activate

FI variant Financial Year Variant R Select the option fromthe drop down list K4Jan. to Dec.

Currency Currency R Company code currencyBTN

(Note: on above table, in column R/O/C: R = Required, O = Optional, C = Conditional)


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IV. Go to Menu bar then select Inv. Prg. Definition Save, the following screen will bedisplayed.

2 Create Investment Program Position


Via Menus Accounting Investment Management Programs Master Data Investment Program position Create.


II. Create inv. Program Position and enter information in the fields as specified in thetable below:


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Field Name Description R/O/C User Action and Values

Investment program Investment program R Enter investment program IDPosition ID Top level position

IDR Enter Top position ID similar to

program definition ID

Approval Year Approval year R Type the fiscal year e.g., 2011

Click on button

III. Create inv. Program Position under organizational unit tab enter information in thefields as specified in the table below:


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Position IDdescription

Investment program R Enter description for top position ID

Controlling

area

Controlling area R Select controlling area from dropdown

listCompanyCode

Company code O Select company code from thedropdown list

IV. Go to menu bar select Inv. Prog. Position Save

3 Create Investment Program Structure


Via Menus Accounting Investment Management Programs Master Data Investment Program structure Change.


II. Create inv. Program structure, enter information in the fields as specified in the tablebelow:

Field Name Description R/O/C User Action and ValuesInvestmentprogram

Investmentprogram

R Enter investment program ID

Position ID Top level positionID

R Enter Top position ID

Approval Year Approval year R Enter approval year


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III. Select enter button or click on button

IV. Select top position ID and click on create button to create program structure whichresults Create Inv. Program positions screen popup.

Field Name Description R/O/C User Action and ValuesPosition ID Position ID R Position ID for second levelName Description for position

IDR Enter description


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Click on button

V. To expand top level program, click on + so that user can view subordinate programsas follows.

VI. To create sub-programs further select required program and go to menu bar selectobject create. System will popup create Inv. Program Positions window.

Choose radio button of subordinate.


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VII. Select Copy button from status bar of the window Create Inv. Program Position.

VIII. User can create desired no. of programs by entering following information in eachrow.

Field Name Description R/O/C User Action and ValuesPosition ID Position ID R Position IDName Description for position

IDR Enter description

If you want to find errors select Check button.


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Go to menu bar and select object save then system will take you following screen.

To exit go to menu bar select Inv. Program struct. Exit

4 Create Appropriation Request

Procedural StepsI. Access transaction by:

Via Menus Accounting Investment Management AppropriationRequest Edit Appropriation Request Individualprocessing

Via Transaction Code IMA11

System will display following Display Appropriate Request: screen


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II. To create new appropriation request, go to menu bar select Approp. Request create then system will popup Create Appropriat. window as follows.

III. Choose Approp. Request type as 3 for DGPC and 4 for DHI and click on button.

If system popup set controlling area window then select DP01 for DGPC andDagachhu companies. For DHI select DI01 as company code.

IV. System will display following screen to create new appropriation request.


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V. On screen enter theinformation in the fields as specified in the table below:

Field NameDescription R/O/C User Action and Values

Reason forinvestment

Reason for investment O Choose relevant reason fromdropdown list

Scale Investment sizeclassification

O Choose relevant scale fromdropdown list

Priority Priority of the

appropriation request

O Choose priority from the dropdown

listApproval year Approval year for

projectR Enter approval year

PlannedApproval

Specifies the date onwhich the applicantwould like to have theproposed projectapproved

R Enter expected approved date

Implementationstart

Plan start date forproject implementation

R Enter expected start date

External

authorities

Projects which require

approval from externalauthorities

Activate indicator if project requires

external authority approval (Govt.environment authorities)


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Person Involved

Projectapplicant

SAP user ID of projectapplicant

R Enter SAP User ID of projectapplicant

Fuct. Partner Function R Select no. of approvers as per DoPfrom drop down list

Partner Partner R Select relevant approver SAP userID from the dropdown list as perapprover level

VI. Select Control data tab.

On screen enter the information inthe fields as specified in the table below:

Field Name Description R/O/C User Action and ValuesInvestmentprogram

Investment program ID R Enter relevant program definition ID

Approval year R Enter Approval year of investmentprogram

Position ID Position ID R Choose relevant position ID for whichappropriation request is related


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VII. Select Organizational unit tab

On screen enter theinformation in the fields as specified in the table below:


Resp. Costcentre

Responsible costcenter

R Enter the cost center that is responsiblefor the appropriation request

Resp. Plant Plant R Enter Plant code for which appropriationrequest is relevant


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VIII. Select variants tab

To carry out rough cut cost planning, select tab under variant tab ofappropriation request (optional).

IX. To attach supporting documents of proposed project, select tab undervariant tab of appropriation request (optional).

Prerequisite: All relevant documents must be assigned to Document info record (DIR)using CN01N (T-code). System assigns an internal number for DIR.


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Ty. Document type R Choose relevant document type

Document Document number R Enter relevant document number

X. Go to menu bar select Approp. Request Save.System displays a message Appropriation request 1############## was createdon status bar.

5 To send appropriation request (proposed project) for approval.

Procedural Steps


Via Menus Accounting Investment Management Appropriation

Request

Edit Appropriation Request

Individual processingVia TransactionCode

IMA11

System will display following Display Appropriate Request: screen

II. In the tool bar of appropriation request Worklist on displays, click onbutton which will open worklist area.


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III. Select appropriation request from the worklist which requires to send for approval

and click on icon.

IV. Appropriation request will open.

V. Select Control data tab.

VI. Click on button.

System status will be changed from Created to For approval and system will display

message on status bar. System will triggermail to 1st

approver.

VII. Go to menu bar select Approp. Request Save.

6 To approve appropriation request by approver.


Via Menus SAP Menu OfficeWorkplaceVia Transaction Code SBWP


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II. Click on workflow, system will open workflow pane where pending appropriationrequest for approval can be viewed.


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III. Double click on appropriation request to review and approve, then system will openappropriation request with display mode.

IV. To review appropriation request select each tab one by one.


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System will display create note window

X. To approve or reject go to tool bar and click on button or press F3 button fromyour keyboard then system will display following screen.

If Appropriation request to be approved, Click on Approve button.

If more than one approver is existed for appropriation request then system forwardappropriation request to next level approver. Otherwise Applicant will receive a mail withapproved status of appropriation request in his/her business SAP workplace.

If Appropriation request to be rejected, Click on Rejected button.Applicant will receive a mail with rejected status of appropriation request in his/her businessSAP workplace and system will update appropriation status as rejected.


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If Appropriation request to be postponed, Click on Postpone button.Applicant will receive a mail with Appropriation request 0001000000XX was postponed inhis/her business SAP workplace and system will update appropriation status as created.

If Appropriation request to be cancel for further decision, Click on cancel button.Appropriation request message would be available in SAP business workplace for furtherdecision.

XI. Once clicked on approve button appropriation request will disappear from workflowview.

XII. Repeat above steps to approve or reject by next level approver.

Upon approval Appropriation Request system status will be changed as Approved


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7 Create project upon approval

I. Change appropriation request from display mode to change mode by clicking icon

Select tab.

II. Click on button to create new project then system will displayfollowing screen.


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III. Select tab.

IV. Click on button then system will display message

Then another system status will be changed from measure created to replaced bymeasure.

V. Click on button to assign status as Technically completed.System will display message

on status bar.

VI. Click on button to close appropriation request.System will change status from technically completed to close status and messagewill be displayed on status bar


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8 Create Project Structure

Procedural Steps

Via Menus Logistics or Accounting > Project System > Project >Project Builder

Project BuilderVia Transaction Code CJ20N

I. Go for menu Project Open.

II. Using selection criteria in the pop up, open the appropriate project which is createdusing appropriation request.

III. Create remaining project structure as described in project structure creation manual.

Documents

UM_MM IM Program Structure & AR