UKFC NAPLES ’09 ANNUAL GENERAL MEETING 25 MAR 10 UNITED KINGDOM FOOTBALL CLUB NAPLES ‘09

UKFC NAPLES ’09UKFC NAPLES ’09

ANNUAL GENERAL MEETINGANNUAL GENERAL MEETING

25 MAR 1025 MAR 10

UNITED KINGDOM FOOTBALL CLUB NAPLES ‘09

Opening RemarksOpening Remarks AgendaAgenda


WELCOME / INTRODUCTION

Current Status of the Club – Affiliation; Membership Levels; SWOTCurrent Status of the Club – Affiliation; Membership Levels; SWOT Review of the SeasonReview of the Season

– Overall Performance of the Club Overall Performance of the Club

– UKFC ’09 Naples YouthUKFC ’09 Naples Youth– UKFC ’09 Naples Adults UKFC ’09 Naples Adults

Ongoing IssuesOngoing Issues Future Plans – Planning assumptions; TargetsFuture Plans – Planning assumptions; Targets ConstitutionConstitution FinanceFinance

– End of Year Accounts: 2009/10End of Year Accounts: 2009/10– Proposed Plan: 2010/11Proposed Plan: 2010/11

Election of Club OfficialsElection of Club Officials Future EventsFuture Events Any Other BusinessAny Other Business


AGENDA

Opening RemarksOpening Remarks– ThanksThanks– Theme: Solid foundation, development potential, current constraintsTheme: Solid foundation, development potential, current constraints

AgendaAgenda Right to VoteRight to Vote Subjects Requiring a Vote – Constitution, Financial Performance, Election of Subjects Requiring a Vote – Constitution, Financial Performance, Election of Club OfficialsClub Officials Any Other BusinessAny Other Business


WELCOME / INTRODUCTION

AffiliationAffiliation– The FA, via RAF Football AssociationThe FA, via RAF Football Association– Benefits (information, tickets, coaching courses, competition, support)Benefits (information, tickets, coaching courses, competition, support)– Charter Status, Charter Community StatusCharter Status, Charter Community Status

Membership LevelsMembership Levels– Youth - 90Youth - 90– Adults - 29Adults - 29

SWOT – framework for future plans and development?SWOT – framework for future plans and development?


CURRENT STATUS OF CLUB


SWOTSTRENGTHSSTRENGTHS

- Club structure, management structure – effective, good - Club structure, management structure – effective, good governance, cross section of representation, opiniongovernance, cross section of representation, opinion

- Affiliation to FA via RAFFA - benefits- Affiliation to FA via RAFFA - benefits

- Club Code of Conduct – engenders discipline- Club Code of Conduct – engenders discipline

- Sponsorship – profile of club, receipt of significant money- Sponsorship – profile of club, receipt of significant money

- Financial base – secure footing, reserve base of around - Financial base – secure footing, reserve base of around 1500 euros1500 euros

- Forward planning- Forward planning

- Availability of free facilities- Availability of free facilities

WEAKNESSESWEAKNESSES

- - Lack of volunteers, too much work falling on a few Lack of volunteers, too much work falling on a few individuals. Too many individuals prepared to not individuals. Too many individuals prepared to not contribute in a significant way.contribute in a significant way.

- Turnover of potential, potential loss of corporate - Turnover of potential, potential loss of corporate knowledge, difficult to ensure continuityknowledge, difficult to ensure continuity

- Marketing and promotion, lack of awareness in UK - Marketing and promotion, lack of awareness in UK communitycommunity

- Lack of UK dedicated facilities, means reliance on Carney - Lack of UK dedicated facilities, means reliance on Carney Park and JFCPark and JFC

- Lack of recognition and support by JSU (e.g funding)- Lack of recognition and support by JSU (e.g funding)

OPPORTUNITIESOPPORTUNITIES- Develop ladies and vets football- Develop ladies and vets football

- Expansion of Youth teams, more teams, more players- Expansion of Youth teams, more teams, more players

- Interaction with International and local community- Interaction with International and local community

- Focus as a social hub for UK community- Focus as a social hub for UK community

- Secondary duties, profile for individuals- Secondary duties, profile for individuals

- Sport for UK youth; other services within the UK - Sport for UK youth; other services within the UK community not availablecommunity not available

- FA Community Charter Status- FA Community Charter Status

- Football Festival for International Community- Football Festival for International Community

THREATSTHREATS- JFC league withdrawal, failing to operate- JFC league withdrawal, failing to operate

- MWR restrictions on UK Youth involvement, insistence on - MWR restrictions on UK Youth involvement, insistence on UK participation in selection, mixed teamsUK participation in selection, mixed teams

- Availability of pitches through grounds maintenance - Availability of pitches through grounds maintenance schedules, bookings by others denying accessschedules, bookings by others denying access

- Gossip, chit chat, Chinese whispers- Gossip, chit chat, Chinese whispers

- Impact on financial resources through lack of support- Impact on financial resources through lack of support

Secure foundation (structure, finances) with which to expand further (e.g. Secure foundation (structure, finances) with which to expand further (e.g. more members, teams, vets and ladies)more members, teams, vets and ladies) Potential to be social hub within UK community and ‘centre of excellence’ for Potential to be social hub within UK community and ‘centre of excellence’ for football within international communityfootball within international community Expansion currently prevented through lack of volunteers and supportExpansion currently prevented through lack of volunteers and support Football Festival – generate interest, football development, funds for Club Football Festival – generate interest, football development, funds for Club Public Relations – Club requires more recognition/publicity – help fund raising Public Relations – Club requires more recognition/publicity – help fund raising and participation/support.and participation/support.

– Lack of publicity reduces income earning potentialLack of publicity reduces income earning potential– Ineffective relations may impact support from international colleagues and othersIneffective relations may impact support from international colleagues and others– Role of PAO considered critical Role of PAO considered critical


SWOT SUMMARY

Overall Performance of the ClubOverall Performance of the Club– Period of significant growth – membership levelsPeriod of significant growth – membership levels– Organisation, structure, constitution – solid platformOrganisation, structure, constitution – solid platform– Financial Stability – esp. sponsorshipFinancial Stability – esp. sponsorship– Quality and Standard of accounts and book keepingQuality and Standard of accounts and book keeping– Reputation within UK and international community:Reputation within UK and international community:

Quality of coachingQuality of coaching Fair playFair play Contributions (e.g. assessment weekend) ongoingContributions (e.g. assessment weekend) ongoing

– Development of coaching cadre – Level 1 coachesDevelopment of coaching cadre – Level 1 coaches


REVIEW OF THE SEASON

Adults - Achievements: Adults - Achievements: – Weekly training scheduleWeekly training schedule– Hosting ‘Boot Camp’ for RAF Wittering in Sep 09Hosting ‘Boot Camp’ for RAF Wittering in Sep 09– FA Level 1 Coaching Course – 14 successful membersFA Level 1 Coaching Course – 14 successful members– RAF Challenge Cup – visit to UK Jan 10RAF Challenge Cup – visit to UK Jan 10– JFC NATO League due to commence 19 Mar 10 – various delays JFC NATO League due to commence 19 Mar 10 – various delays

Adults – Future Goals:Adults – Future Goals:– Win the 2010 JFC NATO leagueWin the 2010 JFC NATO league– Maintain squad size for 2010 – current membership 29 (22 GBR, 4 US, 3 French)Maintain squad size for 2010 – current membership 29 (22 GBR, 4 US, 3 French)– Provision of football in the communityProvision of football in the community– Develop and evolve as a ClubDevelop and evolve as a Club



Youth - Achievements: Youth - Achievements: – Increase in age group representationIncrease in age group representation– Increase in number of teamsIncrease in number of teams– Increase in number of members from 45 – 90Increase in number of members from 45 – 90– Match results, overall quality of playMatch results, overall quality of play– Christmas and end of season eventsChristmas and end of season events

Youth – Future Goals:Youth – Future Goals:– Ensure smooth transition of YDO, GMs and coachesEnsure smooth transition of YDO, GMs and coaches– Participate in MWR league, maintain status quoParticipate in MWR league, maintain status quo– Additional matches with local communityAdditional matches with local community– Increases in fund raisingIncreases in fund raising



Requirement for volunteers, support, loss of experienceRequirement for volunteers, support, loss of experience Financial Resources – need to ensure fund raising/sponsorshipFinancial Resources – need to ensure fund raising/sponsorship Status of Club with MWR league – inclusion of US colleaguesStatus of Club with MWR league – inclusion of US colleagues Availability of training facilities – early end to training Availability of training facilities – early end to training Registration Dates for 2010/11 season:Registration Dates for 2010/11 season:

– Current UK Members – from 1 Jun 2010Current UK Members – from 1 Jun 2010

– All UK personnel; current international members – from 1 Jul 2010All UK personnel; current international members – from 1 Jul 2010– All UK personnel; all international personnel – from 1 Aug 2010All UK personnel; all international personnel – from 1 Aug 2010– NB Initial ceiling of 15 members per team, additional members accepted on case by case basis NB Initial ceiling of 15 members per team, additional members accepted on case by case basis


ONGOING ISSUES

Planning Assumptions:Planning Assumptions: Membership levels to remain constant (50% turnover rate)Membership levels to remain constant (50% turnover rate) Requirement for 2 subscription rates re purchase of kitRequirement for 2 subscription rates re purchase of kit Net worth Net worth

Targets:Targets: Community Charter StatusCommunity Charter Status Matches/events with local communityMatches/events with local community 4 Club events per year4 Club events per year Football FestivalFootball Festival UK Community Event Forum UK Community Event Forum Exploit World Cup opportunityExploit World Cup opportunity


FUTURE PLANS

Points of Note:Points of Note:

Individual MembershipIndividual Membership– Those paying the subscription feeThose paying the subscription fee– Names entered of a membership list for each team, quarterly updates required by OICNames entered of a membership list for each team, quarterly updates required by OIC– One parent of Youth member permitted to vote on that member’s behalfOne parent of Youth member permitted to vote on that member’s behalf– Need to consider ‘free’ or low cost membership for non-playing membersNeed to consider ‘free’ or low cost membership for non-playing members

Subscription rates - Constitution to be amended once rates agreed at AGMSubscription rates - Constitution to be amended once rates agreed at AGM Club OfficialsClub Officials

– Maximum of 2 positions per person (only one vote)Maximum of 2 positions per person (only one vote)– Coaches are not formal members of Management Committee and do not carry a voteCoaches are not formal members of Management Committee and do not carry a vote– Absenteeism from Committee meetings – YDO votes on behalf of Youth GMs, OIC votes on behalf of Absenteeism from Committee meetings – YDO votes on behalf of Youth GMs, OIC votes on behalf of the remainderthe remainder

Membership CategoriesMembership Categories– Currently provide for only playing members who pay subscriptionCurrently provide for only playing members who pay subscription– Need provision for non-playing members who are ‘stakeholders’ (e.g. parents of Youth members, Need provision for non-playing members who are ‘stakeholders’ (e.g. parents of Youth members, Club Officials who are not players, non-playing supporters of the Club Club Officials who are not players, non-playing supporters of the Club – Recommend parent members and non-playing club officials be granted free membershipRecommend parent members and non-playing club officials be granted free membership– Recommend non-playing supporters pay nominal subscription as contribution to Club events (e.g. Recommend non-playing supporters pay nominal subscription as contribution to Club events (e.g. Christmas and end of season partiesChristmas and end of season parties


CLUB CONSTITUTION

Proposals:Proposals:

1. 1. To approve the following categories of membership:To approve the following categories of membership:

a. Youth Playing Membera. Youth Playing Memberb. Adult Playing Memberb. Adult Playing Memberc. Affiliated Member (at discretion of the Management Committee)c. Affiliated Member (at discretion of the Management Committee)d. Proxy Member (nominated parent of Youth Member)d. Proxy Member (nominated parent of Youth Member)e. Club Supportere. Club Supporter

2. To agree that the Affiliated Members and Proxy Member are not required to 2. To agree that the Affiliated Members and Proxy Member are not required to pay a subscriptionpay a subscription

3. To agree that the Proxy Members vote on behalf of their child and are not, 3. To agree that the Proxy Members vote on behalf of their child and are not, themselves, entitled to a separate vote. themselves, entitled to a separate vote.

4. To approve the Constitution subject to the changes agreed at points 1 to 3 4. To approve the Constitution subject to the changes agreed at points 1 to 3 above.above.


CLUB CONSTITUTION

FINANCEFINANCE

Balance Brought Forward (BFWD) 2008-09: €1456.87Balance Brought Forward (BFWD) 2008-09: €1456.87

Closing Balance 2009-10: €2621.23Closing Balance 2009-10: €2621.23

Outstanding Commitments: NilOutstanding Commitments: Nil

Net Operating Surplus: €1164.36Net Operating Surplus: €1164.36


FINANCEFINANCE

Main IncomeMain Income

Subscriptions 10,107.00Subscriptions 10,107.00

Fund Raisers 767.90Fund Raisers 767.90

Sponsorship 1800.00Sponsorship 1800.00

Tracksuit Fees 2590.00Tracksuit Fees 2590.00

BFWD 1,456.87BFWD 1,456.87

Total 16,721.77Total 16,721.77

Main ExpenditureMain Expenditure

Team Fee 2,888.34Team Fee 2,888.34

Youth Functions 1,202.02Youth Functions 1,202.02

Elefantino Kit 8,267.00Elefantino Kit 8,267.00

Trophies/Awards 840.96Trophies/Awards 840.96

Leaving Gifts 225.00Leaving Gifts 225.00

New Equipment 562.20New Equipment 562.20

Total 14,003.52Total 14,003.52


Points to Note:

• Income less Expenditure results in current balance – €€2,600

• Current Balance less BFWD results in Net Operating Surplus - €1,164€1,164

FINANCEFINANCE

Proposal:Proposal:

To accept the Financial Accounts of the Club for the Financial Year 2009/10 To accept the Financial Accounts of the Club for the Financial Year 2009/10 ending 31 Mar 10ending 31 Mar 10

NB OIC checks of the cash book and bank reconciliation is conducted NB OIC checks of the cash book and bank reconciliation is conducted monthly; compliance certificates are submitted to OC Accounts – the account monthly; compliance certificates are submitted to OC Accounts – the account is audited annually by the UKJSU is audited annually by the UKJSU


FINANCEFINANCE

Financial Plan 2010/11: Key ObjectivesFinancial Plan 2010/11: Key Objectives

1. Net Worth of Club (Reserves) – €1,500.001. Net Worth of Club (Reserves) – €1,500.00

2. All teams (esp. Youth) actively encouraged to raise funds to support 2. All teams (esp. Youth) actively encouraged to raise funds to support requirementsrequirements

NB Of €770 raised as a result of fund raising events, only €160 arose from NB Of €770 raised as a result of fund raising events, only €160 arose from Youth (U9s); the remainder from AdultsYouth (U9s); the remainder from Adults

3. Seek further sponsorship – provide additional income source to support 3. Seek further sponsorship – provide additional income source to support future events and activitiesfuture events and activities


ItemItem AmountAmount 2010-11 Player2010-11 Player 2009-10 Player2009-10 PlayerSigning On FeeSigning On Fee 5.005.00 √√ xxNATO League Fee*NATO League Fee* 5.005.00 √√ √√End Of Season FunctionEnd Of Season Function 20.0020.00 √√ √√Match Day RefreshmentsMatch Day Refreshments 10.0010.00 √√ √√Leaving Gift FundLeaving Gift Fund 5.005.00 √√ √√Kit BagKit Bag 13.0013.00 √√ XXPolo ShirtPolo Shirt 14.0014.00 √√ XXTracksuitTracksuit 37.0037.00 √√ xx

Total FeeTotal Fee 109.00109.00 110.00110.00 40.0040.00


FINANCE

Adults Fees 2010-11


ItemItem AmountAmount 2010-11 Player2010-11 Player 2009-10 Player2009-10 PlayerKit BagKit Bag 13.0013.00 √√ xxT-ShirtT-Shirt 3.003.00 √√ xxShortsShorts 4.204.20 √√ xx2 x Pair Socks @ 3.20 Each2 x Pair Socks @ 3.20 Each 6.406.40 √√ xxMWR Subscription FeesMWR Subscription Fees 23.0023.00 √√ √√Youths Xmas FunctionYouths Xmas Function 7.007.00 √√ √√End Of Season PresentationEnd Of Season Presentation 7.007.00 √√ √√End Of Season FunctionEnd Of Season Function 7.007.00 √√ √√Replacement EquipmentReplacement Equipment 5.005.00 √√ √√Leaving Gift FundLeaving Gift Fund 5.005.00 √√ √√


FINANCE

Youths Fees 2010-11

FINANCEFINANCEFinancial Plan 2010/11:Financial Plan 2010/11:

Income:Income:– Bal Brought Fwd – 2,620Bal Brought Fwd – 2,620– Subscriptions (Adults 2,250; Youth 6075) – 8,325Subscriptions (Adults 2,250; Youth 6075) – 8,325– Fund Raising – 1,350Fund Raising – 1,350– Sponsorship – 1,000Sponsorship – 1,000– Kit Sales - 600Kit Sales - 600– Total:13,895Total:13,895

Expenditure:Expenditure:– Competition/League Fees – 1,900Competition/League Fees – 1,900– Kit Purchases (e.g. clothing, kits bags for Youth/Adult Players) – 2,200Kit Purchases (e.g. clothing, kits bags for Youth/Adult Players) – 2,200– Events – 1,900Events – 1,900– Trophies Awards - 700Trophies Awards - 700– Leaving Gifts - 600Leaving Gifts - 600– New Equipment (end of season 2010/11) – 500New Equipment (end of season 2010/11) – 500– New Equipment (end of season 2009/10) – 1,000New Equipment (end of season 2009/10) – 1,000– Future Events – 2,000Future Events – 2,000– Contingency – 1,595 Contingency – 1,595 – Total: 12,395Total: 12,395

End of Year Net Worth: 1,500End of Year Net Worth: 1,500


FINANCEFINANCE


1. To agree the subscription fees for the Adults for the Financial Year 2010/111. To agree the subscription fees for the Adults for the Financial Year 2010/11

2. To agree the subscription fees for the Youth for the Financial Year 2010/112. To agree the subscription fees for the Youth for the Financial Year 2010/11

3. To agree a subscription rate of 15 Euros for Club Supporter Members3. To agree a subscription rate of 15 Euros for Club Supporter Members

4. To agree the financial plan for Financial Year 2010/114. To agree the financial plan for Financial Year 2010/11


ItemItem AmountAmount 2010-11 Player2010-11 Player 2009-10 Player2009-10 PlayerSigning On FeeSigning On Fee 5.005.00 √√ xxNATO League Fee*NATO League Fee* 5.005.00 √√ √√End Of Season FunctionEnd Of Season Function 20.0020.00 √√ √√Match Day RefreshmentsMatch Day Refreshments 10.0010.00 √√ √√Leaving Gift FundLeaving Gift Fund 5.005.00 √√ √√Kit BagKit Bag 13.0013.00 √√ XXPolo ShirtPolo Shirt 14.0014.00 √√ XXTracksuitTracksuit 37.0037.00 √√ xx



FINANCE

Adults Fees 2010-11

FINANCEFINANCE


To agree the subscription fees for the Adults for the Financial Year 2010/11To agree the subscription fees for the Adults for the Financial Year 2010/11

To agree the subscription fees for the Youth for the Financial Year 2010/11To agree the subscription fees for the Youth for the Financial Year 2010/11

To agree the financial plan for Financial Year 2010/11To agree the financial plan for Financial Year 2010/11



ItemItem AmountAmount 2010-11 Player2010-11 Player 2009-10 Player2009-10 PlayerKit BagKit Bag 13.0013.00 √√ xxT-ShirtT-Shirt 3.003.00 √√ xxShortsShorts 4.204.20 √√ xx2 x Pair Socks @ 3.20 Each2 x Pair Socks @ 3.20 Each 6.406.40 √√ xxMWR Subscription FeesMWR Subscription Fees 23.0023.00 √√ √√Youths Xmas FunctionYouths Xmas Function 7.007.00 √√ √√End Of Season PresentationEnd Of Season Presentation 7.007.00 √√ √√End Of Season FunctionEnd Of Season Function 7.007.00 √√ √√Replacement EquipmentReplacement Equipment 5.005.00 √√ √√Leaving Gift FundLeaving Gift Fund 5.005.00 √√ √√


FINANCE

Youths Fees 2010-11

FINANCEFINANCE


To agree the subscription fees for the Adults for the Financial Year 2010/11To agree the subscription fees for the Adults for the Financial Year 2010/11

To agree the subscription fees for the Youth for the Financial Year 2010/11To agree the subscription fees for the Youth for the Financial Year 2010/11

To agree the financial plan for Financial Year 2010/11To agree the financial plan for Financial Year 2010/11


Departed and Outgoing Officials:Departed and Outgoing Officials: Dave Knight - TreasurerDave Knight - Treasurer Matt Beattie – Head Coach, Adults Coach, U9 Coach, Web MasterMatt Beattie – Head Coach, Adults Coach, U9 Coach, Web Master Dave Collins – YDO, CWODave Collins – YDO, CWO Jamie Edgell – Ents and Fund RaisingJamie Edgell – Ents and Fund Raising Patty Gyles – U5 CoachPatty Gyles – U5 Coach Sara Williams – Sec and U5 GMSara Williams – Sec and U5 GM Chris Parker – U7 GM Chris Parker – U7 GM Mick Ashley – U7 CoachMick Ashley – U7 Coach Gaz Lynch – U7 CoachGaz Lynch – U7 Coach Stu Leatherbarrow – U9 GMStu Leatherbarrow – U9 GM Mike Taylor – U11 GMMike Taylor – U11 GM Kev Stapleton – U11 CoachKev Stapleton – U11 Coach Joe McKenzie – U11 CoachJoe McKenzie – U11 Coach


ELECTION OF CLUB OFFICIALS

Proposed Officials:Proposed Officials: Ian Heath – OICIan Heath – OIC Emma Kneller – TreasurerEmma Kneller – Treasurer Bobby Ball – Club CaptainBobby Ball – Club Captain Sarah Dureau - Public Affairs OfficerSarah Dureau - Public Affairs Officer Jez Dureau – Web MasterJez Dureau – Web Master John Whitlam - YDOJohn Whitlam - YDO George Armstrong – Adults Team GMGeorge Armstrong – Adults Team GM ‘ ‘Biff’ Elliott – U5 GMBiff’ Elliott – U5 GM Mick Ragonese – U5 CoachMick Ragonese – U5 Coach Andrea Ragonese – U5 CoachAndrea Ragonese – U5 Coach U7 GM – No nomination to dateU7 GM – No nomination to date Catherine Heath – U7 CoachCatherine Heath – U7 Coach Phil Kelly – U9 GMPhil Kelly – U9 GM Dave Knight – U11 GMDave Knight – U11 GM Colin Walsh – U11 CoachColin Walsh – U11 Coach Roley Connell – U13 GMRoley Connell – U13 GM Henry Gunner – U13 CoachHenry Gunner – U13 Coach CWO – No nomination to dateCWO – No nomination to date Secretary – No nomination to dateSecretary – No nomination to date U7 GM – No nomination to dateU7 GM – No nomination to date U9 Coach – No nomination to dateU9 Coach – No nomination to date




To approve the nomination of Club Officials for the Financial Year 2010/11To approve the nomination of Club Officials for the Financial Year 2010/11



Football FestivalFootball Festival– likely pre-season circa Seplikely pre-season circa Sep

– 6-a-side tournament for all age group spanning weekend6-a-side tournament for all age group spanning weekend

Adults end of season party and presentationAdults end of season party and presentation Summer Soccer CampsSummer Soccer Camps


FUTURE EVENTS


ANY OTHER BUSINESS

Documents

UKFC NAPLES ’09 ANNUAL GENERAL MEETING 25 MAR 10 UNITED KINGDOM FOOTBALL CLUB NAPLES ‘09