Uk Dana User Guide 000

8/6/2019 Uk Dana User Guide 000

1/224

Dana Users Guide

AlphaSmart, Inc.

www.alphasmart.co.uk


2/224

AlphaSmart Services

Please contact our Technical Services Center at 0870 120 0718 for technical questions or problems. You may also

contact us by email at:

[email protected].

To purchase AlphaSmart products, see our online store at:www.alphasmart.co.uk or call 0870 120 0718.

For general information or sales questions, please call:

0870 120 0718 or email [email protected].

Nothing in this manual may be reproduced in any manner, either wholly or in part, for any purpose whatsoever

without written permission from AlphaSmart, Inc.

Be sure to make backup copies of all important data on other media to protect against data loss. Important: Please read the End User

Software License Agreement with this product before using the accompanying software program(s). Using any part of the software

indicates that you accept the terms of the End User Software License Agreement.

AlphaSmart is a registered trademark and Dana by AlphaSmart and AlphaSmart 3000 are trademarks of AlphaSmart, Inc. Microsoft

Word and Excel are registered trademarks of the Microsoft Corporation. Macintosh is a registered trademark of Apple Computer, Inc.

Palm OS is a registered trademark, and Palm, the Palm and the Palm Powered logos are trademarks of Palm, Inc. or its subsidiaries.

Third-party products and brand names may be trademarks or registered trademarks of their respective owners.

Copyright 2003, AlphaSmart, Inc. All rights reserved.


3/224

3

Table of Contents

About This Guide 11

1 Introduction to Dana 13System requirements for Wind ows . . . . . . . . . . . . . 14

System requ irements for Mac OS . . . . . . . . . . . . . . 14

Dana comp onents - front panel controls . . . . . . . . . . . 15

Locating back panel comp onents . . . . . . . . . . . . . 17

Charging Dan a . . . . . . . . . . . . . . . . . . . . . . 17

Using Palm ap plications . . . . . . . . . . . . . . . . . . 18

Up grade inform ation . . . . . . . . . . . . . . . . . . . 18

Tapping versus clicking . . . . . . . . . . . . . . . . . . 20

Starting Dana and calibrating its screen . . . . . . . . . . . 21

Ad justing the contrast of your screen . . . . . . . . . . . . 21

Op ening applications . . . . . . . . . . . . . . . . . . . 22

Using the Dan a inter face. . . . . . . . . . . . . . . . . . 23

Using menu s and menu comm and s. . . . . . . . . . . . 25

Disp laying tips. . . . . . . . . . . . . . . . . . . . . 26

Enter ing data . . . . . . . . . . . . . . . . . . . . . 26

Custom izing Dan a . . . . . . . . . . . . . . . . . . . . 27

Selecting the Preferences screen . . . . . . . . . . . . . 27Personalizing your electronic notebook . . . . . . . . . . 27

Setting the date, time, and time zone . . . . . . . . . . . 28

Palm Desktop software . . . . . . . . . . . . . . . . . . 30

Insta lling Palm Desktop software . . . . . . . . . . . . . . 31

Insta lling AlphaBeam . . . . . . . . . . . . . . . . . . . 32

Connecting Dana to your computer . . . . . . . . . . . . . 34

Using Dana with a personal information man ager . . . . . . 35

2 Entering Data 37

Using the onscreen keyboard . . . . . . . . . . . . . . . . 37Enter ing data using Graffiti . . . . . . . . . . . . . . . . 38

Writing Graffiti characters . . . . . . . . . . . . . . . . 39

Graffiti tips . . . . . . . . . . . . . . . . . . . . . . 40

The Graffiti alphabet . . . . . . . . . . . . . . . . . . 41


4/224

4

Writing capital letters . . . . . . . . . . . . . . . . . . 42

Writing nu mbers . . . . . . . . . . . . . . . . . . . . 43

Writing punctu ation marks . . . . . . . . . . . . . . . 43

Writing symbols and extended characters . . . . . . . . . 44

Writing accented characters . . . . . . . . . . . . . . . 45

Additional non-English characters . . . . . . . . . . . . 45

Navigation strokes . . . . . . . . . . . . . . . . . . . 46

Using Graffiti ShortCuts . . . . . . . . . . . . . . . . . . 46

Entering data on your computer . . . . . . . . . . . . . . 48

Imp orting data . . . . . . . . . . . . . . . . . . . . . . 49

3 Managing Applications 51Using the Applications Launcher . . . . . . . . . . . . . . 51

Selecting applications . . . . . . . . . . . . . . . . . . 51

Categorizin g applications . . . . . . . . . . . . . . . . 52

Changing the Applications Launcher Preferences . . . . . . 53

Changing Selection Box behavior . . . . . . . . . . . . . 54

Changing Type-select emulation . . . . . . . . . . . . . 54

Installing additional applications . . . . . . . . . . . . . . 55

Removing ap plications . . . . . . . . . . . . . . . . . . 56

Removing Palm Desktop software . . . . . . . . . . . . . 57

Assign ing secur ity options . . . . . . . . . . . . . . . . . 57

Masking and hid ing records . . . . . . . . . . . . . . . 58

Assigning and editing passw ords . . . . . . . . . . . . 59

Locking Dana . . . . . . . . . . . . . . . . . . . . . 60

Recovering from a forgotten password . . . . . . . . . . 61

4 AlphaWord 63Alp haWord Basics . . . . . . . . . . . . . . . . . . . . 63

Files 1-8 . . . . . . . . . . . . . . . . . . . . . . . . 63

Creating an Alph aWord document . . . . . . . . . . . . 64

Editing an existing Alph aWord docum ent . . . . . . . . . 65

Deleting a docum ent . . . . . . . . . . . . . . . . . . 65

Using Spell Check . . . . . . . . . . . . . . . . . . . 65

Using Thesau rus . . . . . . . . . . . . . . . . . . . . 67

Usin g Find . . . . . . . . . . . . . . . . . . . . . . 68


5/224

5

Prin ting Setup . . . . . . . . . . . . . . . . . . . . . 69

Printing . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing directly from PrintBoy . . . . . . . . . . . . . 70

Connecting to your Comp uter . . . . . . . . . . . . . . . 71

Send versus Sync. . . . . . . . . . . . . . . . . . . . 71

HotSync a new AlphaWord document to your compu ter . . 72

Send text from Dana to your computer . . . . . . . . . . 72

HotSync a desktop docum ent to AlphaWord . . . . . . . . 73

AlphaWord In-depth . . . . . . . . . . . . . . . . . . . 74

AlphaWord controls . . . . . . . . . . . . . . . . . . 74

Chan ging Paragrap h format ting . . . . . . . . . . . . . 76

Installing ad ditional d isplay fonts on Dana . . . . . . . . 77Ad vanced Font Features . . . . . . . . . . . . . . . . 78

Using Fonts in AlphaWord . . . . . . . . . . . . . . . 79

HotSync In-depth . . . . . . . . . . . . . . . . . . . 80

5 Working with Applications 83. . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Using the Date Book . . . . . . . . . . . . . . . . . . . 85

Sched uling even ts . . . . . . . . . . . . . . . . . . . 85

Adding Add ress Book information to an event . . . . . . . 92

Setting the alarm . . . . . . . . . . . . . . . . . . . . 92

Changing the Date Book view . . . . . . . . . . . . . . 95

Chan ging the Date Book display . . . . . . . . . . . . . 99

Using the To Do List . . . . . . . . . . . . . . . . . . . 103

Creating To Do List item s . . . . . . . . . . . . . . . . 103

Chan ging pr iorities and due dates . . . . . . . . . . . . 106

Displaying completed and due items . . . . . . . . . . . 107

Using the Ad dress Book . . . . . . . . . . . . . . . . . . 109

Ad ding and using Address Book entr ies. . . . . . . . . . 109

Chan ging the Ad dress Book display . . . . . . . . . . . 114Using the Mem o Pad . . . . . . . . . . . . . . . . . . . 117

Creating memos . . . . . . . . . . . . . . . . . . . . 117

Reviewing memos . . . . . . . . . . . . . . . . . . . 118

Using the Calculator . . . . . . . . . . . . . . . . . . . 121


6/224

6

Using the Calculator bu tton s. . . . . . . . . . . . . . . 121

Disp laying recent calculation s . . . . . . . . . . . . . . 122

6 Performing Common Tasks 123Creatin g record s . . . . . . . . . . . . . . . . . . . . . 123

Editing records . . . . . . . . . . . . . . . . . . . . . . 123

Selecting Text . . . . . . . . . . . . . . . . . . . . . 124

Using the Edit menu . . . . . . . . . . . . . . . . . . 124

Deleting records . . . . . . . . . . . . . . . . . . . . 125

Purging record s . . . . . . . . . . . . . . . . . . . . 126

Categorizing records . . . . . . . . . . . . . . . . . . . 127

Printing records . . . . . . . . . . . . . . . . . . . . . 130Find ing record s. . . . . . . . . . . . . . . . . . . . . . 131

Finding Ad dress Book record s . . . . . . . . . . . . . . 131

Using the Find op tion . . . . . . . . . . . . . . . . . . 132

Using Phone Lookup . . . . . . . . . . . . . . . . . . 133

Sorting record s . . . . . . . . . . . . . . . . . . . . . . 133

Making records private . . . . . . . . . . . . . . . . . . 135

Attaching notes. . . . . . . . . . . . . . . . . . . . . . 136

Choosing fonts . . . . . . . . . . . . . . . . . . . . . . 137

Getting information on an application . . . . . . . . . . . . 138

7 Using the Attention Manager 139Insisten t alarm s . . . . . . . . . . . . . . . . . . . . 139

Subtle alarm s . . . . . . . . . . . . . . . . . . . . . 142

8 Using an Expansion Card 145Inserting an expansion card . . . . . . . . . . . . . . . . 145

Removing an expansion card . . . . . . . . . . . . . . . . 146

Opening expansion card applications . . . . . . . . . . . . 146

Displaying expansion card application information . . . . . . 147

Copying an expan sion card app lication to Dana . . . . . . . 148

Using Card Info . . . . . . . . . . . . . . . . . . . . . . 149

Using Card Pro . . . . . . . . . . . . . . . . . . . . . . 151


7/224

7

9 Setting Preferences 155Viewing preferences . . . . . . . . . . . . . . . . . . 155

Keys preferences . . . . . . . . . . . . . . . . . . . . 156

Pen Preferences . . . . . . . . . . . . . . . . . . . . 157

Digitizer preferences . . . . . . . . . . . . . . . . . . 158

Formats preferences . . . . . . . . . . . . . . . . . . 158

General preferen ces. . . . . . . . . . . . . . . . . . . 159

Setting the au to-off delay time . . . . . . . . . . . . . . 159

Setting the soun ds and volum es . . . . . . . . . . . . . 160

Date and Time preferences. . . . . . . . . . . . . . . . 160

Ow ner Preferences . . . . . . . . . . . . . . . . . . . 160

ShortCu ts Preferences. . . . . . . . . . . . . . . . . . 160Turn ing Beam Receive on and off . . . . . . . . . . . . . 161

10 Keyboard and Screen Options 163Setting Keyboard options . . . . . . . . . . . . . . . . 164

Ap p Shortcu ts . . . . . . . . . . . . . . . . . . . . . 164

Key Repeat . . . . . . . . . . . . . . . . . . . . . . 164

Pow er On Keys . . . . . . . . . . . . . . . . . . . . 165

Keyboard Layout . . . . . . . . . . . . . . . . . . . . 166

Special Need s . . . . . . . . . . . . . . . . . . . . . 166

General . . . . . . . . . . . . . . . . . . . . . . . . 167

Screen Op tion s . . . . . . . . . . . . . . . . . . . . . 168

11 Exchanging and Updating Data using HotSync Operations 171Performing a HotSync operation for the first time . . . . . . . 171

Performing the first local HotSync operation . . . . . . . . 172

Creatin g a user profile . . . . . . . . . . . . . . . . . 173

Selecting HotSync setu p options . . . . . . . . . . . . . . 174

Custom izing HotSync application settings . . . . . . . . . . 175

Condu cting a HotSync operation via mod em . . . . . . . . . 177

Preparing your computer . . . . . . . . . . . . . . . . 177

Preparing your electronic notebook . . . . . . . . . . . . 179

Selecting conduits for a modem HotSync operation . . . . . 180

Performing a HotSync operation via a mod em . . . . . . . 181

Cond ucting a HotSync operation via a netw ork . . . . . . . . 181


8/224

8

Usin g File Link . . . . . . . . . . . . . . . . . . . . . . 183

12 Beaming Information 185Beaming a business card . . . . . . . . . . . . . . . . . . 185

Beam ing a record . . . . . . . . . . . . . . . . . . . . . 186

Beaming an ap plication . . . . . . . . . . . . . . . . . . 186

Receiving beam ed inform ation . . . . . . . . . . . . . . . 187

Turning off beam ing . . . . . . . . . . . . . . . . . . . 187

13 Setting Connection and Network Preferences 189Connection preferences . . . . . . . . . . . . . . . . . . 189

Connection Typ es . . . . . . . . . . . . . . . . . . . 189

Setting modem configurations . . . . . . . . . . . . . . 190

Netw ork preferences . . . . . . . . . . . . . . . . . . . 192

Custom izing service temp lates . . . . . . . . . . . . . . 195

Entering DNS nu mbers and IP add resses . . . . . . . . . 197

Creatin g a login script . . . . . . . . . . . . . . . . . 198

Using non -ASCII characters in login scripts . . . . . . . . 200

Conn ecting to you r ISP or d ial-in service. . . . . . . . . . . 200

Troubleshooting TCP/ IP connections . . . . . . . . . . . . 201

14 Maintaining your Electronic Notebook 203Caring for your electronic notebook . . . . . . . . . . . 203Battery consid erat ions . . . . . . . . . . . . . . . . . 204

Resett ing Dana. . . . . . . . . . . . . . . . . . . . . 205

Insta lling alkaline bat teries: . . . . . . . . . . . . . . . 206

Index 211

15 Frequently Asked Questions 215Software insta llation problem s . . . . . . . . . . . . . . 215

Op erat ing problem s . . . . . . . . . . . . . . . . . . 216Tapping and writing problems . . . . . . . . . . . . . . 217

Ap plication problem s . . . . . . . . . . . . . . . . . . 218

HotSync problem s . . . . . . . . . . . . . . . . . . . 219

Beaming problem s . . . . . . . . . . . . . . . . . . . 223


9/224

9

Passw ord problem s. . . . . . . . . . . . . . . . . . . 224


10/224

10


11/224

Dana Users Guide 11

About This GuideWelcome to th e Dana by AlphaSmart. This guide is designed to help

you get u p and run ning qu ickly on your electronic notebook. It describes

all you need to know about how to use Dana and the applications that

come w ith it.

This guide shows you how to:

Identify all the parts of Dana

View and enter data

Use Dana with your computer

Personalize your Dana with your own p reference settings

After you become familiar with the basic functionality of Dana, you can

use the rest of this gu ide as a reference for less comm on tasks, for

maintaining your electronic notebook, and also as a source of information

if you h ave problems operating it.


12/224

12 About This Guide


13/224

Dana Users Guide 13

1Introduction to Dana

Dana by AlphaSmar t is the versatile laptop alternative for stud ents,

researchers and professionals on the go. It combines the convenience and

affordability of a Palm-Pow ered device with the ergonomics of a

lightw eight laptop. Dana is easy to use, rugged an d has exceptional battery

life to keep you computing w hile away from your PC.

You ll find it easy to start u sing the Dana electronic notebook, become

familiar with its keyboard, and use HotSync technology to synchronize

(exchange and up date) Dana and Palm Desktop software. Once you

familiarize yourself with the basic workings of Dana, youll easily be able

to do the following:

Compose docum ents in Alph aWord, a full-featured w ord p rocessor

Enter all schedule details in the Date Book and view them by theday, week, or month , and even set an alarm to remind you of animportant event

Keep all contact names, addresses, phone nu mbers, and otherdetails in the Address Book, so you can find th em as soon as youneed them

Add tasks to the To Do List, pr ioritize them so you d ont overlookthem, and assign them a d ue d ate

Ensure that you dont lose any of this imp ortant information simp lyby synchronizing data with Palm Desktop software on thecompu ter to create a backup copy

Customize your electronic notebook and set different levels ofsecur ity to prevent unau thorized users from viewing your data

NOTE: Documentation Note: In this document keyboard keys will be

shown in bold. Also any two-key key commands (i.e. function-calc)

are executed by pressing the indicated keys simultaneously


14/224

14 Introduction to Dana

System requirements for WindowsTo install and op erate Palm Desktop software on Window s, the comp utersystem mu st meet the following requirements:

PC running Windows 98/ 2000/ Me/ XP

8 MB RAM (mem ory) minimum, 16 MB recommended (requiredwith Window s NT 4.0)

30MB available hard disk space

VGA monitor or better

Internet Explorer 4.01 service pack 2 or h igher

CD-ROM drive

Mouse p ointing d evice

One available USB port

System requirements for Mac OSTo install and operate Palm Desktop software on the Mac OS, the compu ter

system mu st meet the following requirements:

Power PC processor ru nning Macintosh OS 9 or higher

5 MB RAM (mem ory) minimum 15MB available hard disk space

CD-ROM drive

Mouse p ointing d evice

One available USB port


15/224

Dana Users Guide 15

Dana components - front panel controls


16/224


file keys (F1-F8). In AlphaWord, accesses the 8 workspaces (F1-F8). See

"App Shortcuts" on p age 164 for details on reassigning these keys to launch

other app lications when n ot in AlphaWord.

on/off key. Pressing the on/off key turn s Dana on (if it is off) and returns

to the last screen that was d isplayed. Press the on/off key to turn Dana off.

Use the backlight to illum inate the screen in low-light cond itions. When

Dana is on, hold d own th e on/off key for about tw o second s to turn the

backlight on and off.

function key. Press in conjun ction w ith other keys to access the keys

secondary function (indicated by the yellow text). For example pressing

function-contrast displays the onscreen contrast control. You can ad just

the screen for the clearest screen d isplay accord ing to curren t lightingconditions. For more information see "Adjusting the contrast of your

screen" on p age 21.

cmd/shortcut key. Press in conjunction with a letter key to execute a

menu comm and. For example cmd-c will execute the Edit Copy m enu

comm and . To find the shortcut key for a specific menu comm and , press the

menu key to drop dow n the m enu. The shortcut key is to the right of the

menu command after the .

stylus. The tool to use for tapp ing on Dana s tou ch-sensitive screen. It can

be used for m anipu lating all on-screen controls includ ing: tapp ing icons,

buttons, and menu items, dragging the scroll bar and more. To use thestylus, remove it from the channel and hold it as you w ould a p en or pencil

application keys. Activates the individu al Dana ap plications that

correspond to the nam es on the keys: date for Date Book, address for

Address Book, to do for To Do List, and memo for AlphaWord. "Keys

preferences" on page 156 for details on reassigning these keys to other

applications on your electronic notebook.

utility keys. Activates the comm and s or utilities that correspond to the

names on the keys: find for the find utility, menu to drop down the menu

in an app lication, apps for the Application Launcher, and send for send ing

text from AlphaWord or beaming.You can also set it up so that p ressing one of the application or u tility keys

turn s on Dana an d opens the correspond ing app lication or utility. See

"Power On Keys" on p age 165 for details.


17/224

Dana Users Guide 17

Locating back panel components

IrDA port. Uses infrared technology to transmit an d receive data to an d

from oth er Danas or infrared-enabled Palm OS handh elds. See "Beaming

Informat ion" on p age 185 for m ore information. Also allows printing to

infrared-enabled printers. See "Printing Setup" on page 69 for more

information.

AC Adapter port. Connects Dana to the w all current through the AC

adapter. This allows you to charge Dana rechargeable batteries.

Expansion card slots.Dana has 2 card slots that accepts Secure Digital (SD)

or Mu ltiMedia Card (MMC) expan sion cards. These enable you to ad d

add itional software app lications, memory, or hardw are. You can also use

an expansion card to back up d ata when it is inconvenient to perform a

HotSync operation.

USB printer. Connects Dana d irectly to a p rinter v ia a USB cable so you

can print AlphaWord or other printable files. When Dana is connected to

the AC Ad apter or comp uter, the USB Printer port can also be used to

power devices with USB.

USB computer. Connects Dana to your computer via a USB cable so you

can send files from AlphaWord, as w ell as up date the information between

Dana and your comp uter u sing HotSync technology.

Charging DanaDana comes w ith a rechargeable battery that recharges whenever it is

connected to its AC Adapter or to the computer v ia a USB cable (charging

will only occur w hile the comp uter is on). You can also use standard AA

alkaline batteries (not included).


18/224


You w ill need to connect Dana to the AC ad apter for four hou rs or the

comp uter for eight hours to get a full charge. Use the AC adap ter that

comes with Dana, or one that meets the following sp ecification: Inp ut : AC

230V 50Hz Ou tput : DC 7.5V 500 mA. A fully charged Dana shou ld ru n for

over 25 hours.

Using Palm applicationsDana utilizes all the pow er and efficiency of the Palm op erating system,

and expands its capabilities with a larger screen, the inclusion of the

AlphaWord w ord-processing ap plication and man y other features.

Alph aWord functions at the fu ll Dana screen resolution of 560x160 pixels,

and most of the standard Palm ap plications like Address Book, To Do List,

Memo Pad an d Date Book have also been up dated to take advan tage of the

larger screen.

How ever, other Palm program s might not have been revised to run on

Dana's larger screen. These Palm program features and actions w on't be

restricted in any w ay, but the program will be centered in the m idd le of the

Dana screen.

Upgrade informationIf you already ow n a Palm OS hand held, you must install the version of

Palm Desktop software that comes with Dana in order for Dana to

comm un icate with Palm Desktop Software. Also, perform a HotSync

operation using your old hand held an d cradle/ cable before you install the

new Palm Desktop software. This ensures that all data on your h and held is

on you r d esktop computer, and is available for easy transfer to Dana. If

you use an other p ersonal information m anager (PIM), such as Microsoft

Outlook, you still must install the most recent H otSync Manager an d

cond uit software for the PIM. For information on conduit software, go to

www.alphasmart.com or www.alphasmart.co.uk.

If you w ant to continu e using your old Palm OS hand held as well as Dana,you w ill need to choose a new u ser name for Dana du ring Palm Desktop

software install on a PC or d ur ing the first HotSync on a Macintosh . You

will also need to export any d ata from Palm Desktop software that you

want to transfer to Dana. Later you can import this data into your n ew

Dana user name.


19/224

Dana Users Guide 19

Exporting/Importing Data from Palm Desktop

SoftwareComplete the following steps if wan t to continue u sing your old Palm OS

handh eld as well as Dana

1. Synchronize your old Palm OS handheld with your old Palm Desktop

software to ensure that the latest information from your Palm OS

handheld is on your desktop computer

2. Launch the Palm Desktop Software you use with your old handheld.

3. Go to an application you want to export data from (i.e.Date Book).

4. Select Export under the File menu.

5. Type in a file name and click the Export button.

6. Repeat steps 2-4 for the other applications (i.e. Address Book, To D o List,

and Memo Pad).

7. Once you have completed "Installing Palm Desktop software" on page

31, launch the new version of Palm Desktop software. Select Import

under the File menu to import the f iles that you exported in step 4.

Upgrading your Palm Desktop softwareComplete the following steps if you only wan t to use Dana (you no longer

wan t use your old Palm OS handh eld). To up grade your old Palm OShand held, follow th e steps below:

1. Synchronize your old Palm OS handheld with your old Palm Desktop

software to ensure that the latest information from your Palm OS

handheld i s on your desktop computer.

2. To prevent potential data loss, go to the folder that stores Palm Desktop

software, copy the folder and its contents, rename it (for example, Palm

Backup), and store the copy outside the Palm D esktop software folder.

3. Follow the installation instructions in "Installing Palm Desktop

software" on page 31. Make sure you install the new software in the

same folder as the old software.

4. To prepare for the first HotSync operation that will synchronize Dana

with your new Palm Desktop so ftware, go to the HotSync Manager and

choose Custom.


20/224


NOTE: Select your username, if it does not already appear in the box.

5. For all conduits, tap Change, and select the Desktop overwrites

handheld option. Then click Done. See "Customizing HotSync

application settings" on page 175 for more information.

6. Connect Dana to your computer using a USB cable, and press function-

sync (press the function and sync keys simultaneously). If the Select

User dialog box appears, select your username.

NOTE: If you customized the modem setup on your old Palm OS

handheld, you must re-enter the modem initialization string. Any

passwords you select on your old Palm OS handheld are not restored

during this HotSync operation. Records you previously marked Private

remain marked Private, but you need to reenter a password on your new

electronic notebook.

Maintaining a unique name for each Palm OSdevice

To prevent un expected results du ring HotSync operations and possible

data loss, Danas (or other Palm OS devices) that H otSync to the samecomp uter shou ld not have the same user name. If you p lan to continue

using you old h and held as well as Dana, make sure you create a new user

name for Dana.

Tapping versus clickingJust as you use a m ouse pointer to click elements on your compu ter s

screen, you use the stylus to tap elements on you r electronic notebooks

touch-sensitive screen. Tapping is one of the basic actions used to execute

tasks on your electronic notebook.


21/224

Dana Users Guide 21

IMPORTANT: Always use the point of the stylus for tapping or making

strokes on the Dana screen. Do not use a pen, pencil, or any other sharpobject to write on the screen. If you misplace your stylus, visit the

www.alphasmart.co.uk site for information on a replacement.

With your electronic notebook tu rned on, you can tap the screen to

perform m any op erations, such as the following:

Open app lications.

Choose menu command s.

Initiate a global Find operation.

Select op tions in d ialog boxes.

Open th e onscreen keyboards.

Just as you d rag the mou se to select text or move objects on you r computer,

you can d rag the stylus to select text. In add ition, you can use the stylus to

drag th e slider of any scroll bar.

Starting Dana and calibrating its screenThe first time you start Dana, setup instructions ap pear on screen. These

instru ctions includ e a calibration screen, or digitizer. Calibrat ion aligns theinternal circuitry of Dana w ith its touch-sensitive screen, so Dana can

detect the task you want to p erform w hen you tap an element on th e

screen.

To calibrate your screen:

1. Press the apps key, and then tap Prefs.

2. In the pick list in the upper right corner of the screen, tap Digitizer.

3. Follow the on-screen instructions, tapping the screen where indicated.

Adjusting the contrast of your screenYou can ad just the contrast of your screen to m ake it easy to see in a var iety

of lighting conditions.


22/224


To adjust the contrast of your electronic notebook screen:

1. Turn on your device .2. Press function-contrast. The Adjust Contrast slider appears.

3. Do one of the following:

Drag the slider to ad just the contrast.

Tap to the right or left of the slider to ad just the contrast in smallincrements.

Press or press and hold the function-PageUp an d function-PageDown keys to ad just th e contrast in small or large increments,respectively.

Opening applicationsYou can use the App lications Launcher to open any app lication installed

on you r electronic notebook. You can also open th e four main

applicationsDate Book, Add ress Book, To Do List, and Alph aWord

with th e app lication keys located on the right side of the top row of keys.

TIP: When you press an application key, the selected application

immediately opens.

In add ition to provid ing a way for you to op en app lications, the

App lications Launcher displays the current time, battery level, and

application category.

To open an application:

1. Press the apps key or tap the Applications Launcher icon.

Applications Launcher


23/224

Dana Users Guide 23

2. Tap the icon of the application you want to open. If you have many

applications installed on your electronic notebook, tap the scroll bar to

see all the available applications.

TIP: You can find an application quickly by typing the first letter of its

name. The Applications Launcher scrolls to the first application with a

name that begins with that letter.

Using the Dana interface

Your electronic notebook includ es the following interface elemen ts:

A 1 in the lower right corner of the WritePad that displays thenu meric keyboard w hen tapp ed; note that the cursor must be in an

inpu t field for this option to work.

An A in the lower left corner of the WritePad that activates thealphabetic keyboard w hen tap ped ; note that the cursor mu st be inan inp ut field for this option to work.

Pick list

Text entry area Opens alphabetic keyboard Opens numeric keyboard

Icons


24/224


Icons to open applications , men us , Calculator , and

find text anyw here in your data .

Pick lists that d isplay a list of choices. Tap the black tr iangle next tothe p ick list nam e to display a list of choices, and th en tap an item inthe list to select it.

Text areas and screens in w hich you can enter information.

Command buttons that initiate a command wh en tapped.Command buttons appear in d ialog boxes and at the bottom ofapplication screens.

Check boxes that ind icate the state of a correspond ing op tion. Acheck mark in a check box indicates that the option is active. If acheck box is empty, tapping it inserts a check mark. If a check box ischecked, tapp ing it removes the check mark.

A scroll bar to move throu gh long notes or memos. Tap an d h olddow n the scroll bar slider to scroll through pages; tap the sliderarrow at either end to move one line at a time. To scroll to theprevious p age, tap the scroll bar just abov e the slider; to scroll to thenext page, tap the scroll bar just below th e slider. You can also scrollto the previous and next pages by pressing the u pp er and lowerpor tions of the scroll button on the front p anel of the electronic

notebook.

Next/ previous arrows that d isplay the previous and n ext page ofinformation.

Previous/next arrows

Command button Scroll bar

Checkbox


25/224

Dana Users Guide 25

Using menus and menu commands

Menus on Dana are easy to use, and work th e same way in all app lications.Menu bars and manual comm and s differ based on the app lication and the

area of the app lication in which youre working. For examp le, in the Memo

Pad, the Mem o List screen and the Memo screen d isplay different menu s.

Not all app lications have a m enu bar.

Menu comm and s for each app lication are d escribed in the corresponding

application s chap ter, with the exception of the Edit menu . For information

on Edit menu command s, see "Using the Edit menu" on page 124.

Most menu comm and s have an equ ivalent keyboard shortcut or Graffiti

comm and stroke. To use Graffiti menu commands, menus m ust be closed.

To display a menu bar and choose a command:

1. Do one of the following:

Open an app lication (such as the To Do List); tap the Menu iconor press the menu key. Select the desired comm and from the menu .

Tap the inverted tab at the top of any app lications screen (TheCalculator d oes not have an inverted tab); then tap the d esiredcommand.

Press cmd-tab or in the Graffiti text area of the WritePad, d rag adiagonal line from the lower left to up per right to d isplay theComm and toolbar. The comm and bar is displayed for

app roximately 4 seconds.

Menu barKeyboard shortcut


26/224


Tap an icon that represents the command you wan t, or enter the shortcut

for the comman d in the Graffiti text area below the Comm and toolbar. For

examp le, to choose Select All in the Edit menu , draw the Graffiti comm and

stroke in the text area to display the Comm and toolbar; then d raw the

letter S. Note that if you wait more than three seconds to d raw the shortcut

letter, you ll have to redraw the Graffiti command stroke to red isplay the

Command toolbar.

TIP: If you know the keyboard shortcut for a menu command, just

press it at the same time as the cmd key to execute the command.

Displaying tipsMany of the d ialog boxes that app ear on your electronic notebook contain

a Tips icon in the u pp er right corner. Tips ant icipate qu estions you m ay

have and provide shortcuts for using the dialog box or other useful

information.

To display a tip:

1. Tap the Tips icon (the lowercase I in the upper right corner of the dialog

box).

2. Tap Done after reading the tip.

Entering data

You can enter d ata into your Dana in four w ays:

Using the keyboard

Using the onscreen keyboard

Tip icon


27/224

Dana Users Guide 27

Using Graffiti

Entering or importing data in Palm Desktop software, and thensynchronizing with your electronic notebook

For more information, see these topics in "Entering Data" on page 37.

Customizing DanaYou can custom ize Dana by u sing th e Preferences application. You can

enter personal information such as your nam e and ad dress; change the

time, date, and time zone; view d ifferent date and time formats when you

travel; turn off soun ds; and configure your Dan a to work w ith a mod em or

network. See "Setting Preferences" on page 155 for details.

Selecting the Preferences screen

You set p references to customize you r d evice. To select th e Preferences

screen, do the following:

1. Press the apps key .

2. Select All or System from the pick list in the upper right corner of the

screen.

3. Tap Prefs.

Personalizingyour electronic notebook

Owner p references let you record a name, comp any name, phone number,

or any other information you want to includ e on your electronic notebook.

If you use the Security ap plication to turn off and lock your electronic

notebook with a password, information that you enter in the Ow ner

Preferences appears the next time you turn on Dana.

Setting owner preferences

1. From the Preferences screen, tap Owner from the pick list in the upper

right corner.

2. On the Owner Preferences screen, enter the text you want to associate

with your electronic notebook. If you enter more text than can fi t on one

screen, a scroll bar appears at the right side of the screen.


28/224


NOTE: If you have assigned a password to your device using the

Security application, you must unlock the Owner Preferences screen tochange the information on it.

To unlock the Owner Preferences screen:

1. Display the Owner Preferences screen.

2. Tap Unlock. The Unlock Message dialog box appears.

3. Enter your current password (the one you entered in the Security

application); then tap OK.

4. Edit the Owner Preferences text as desired.

Setting the date, time, and time zoneThe General Preferences screen lets you set the date, time, and time zone

for you r d evice.

To set the date:

1. Press the apps key, then tap the Prefs icon.

2. From the pick list in the upper right corner, tap Date & Time.

3. On the Date & Time screen, tap the Set Date box; then tap the arrows atthe top of the Set D ate Screen to select the current year.

4. Tap the month; then tap the current date.

The screen closes and the d ates you selected are displayed in the Set Date

box.


29/224

Dana Users Guide 29

To set the time:

1. Press the apps key; then tap the Prefs icon.2. From the pick list in the upper right corner, tap Date & Time.

3. On the Date & Time screen, tap the Set Time box; then tap the Up or

Dow n arrow to change the hour.

4. Tap each minute number, and then tap an arrow to change the number.

5. If available, tap AM or PM.

6. Tap OK to set the new time and return to the Date & Time screen.

NOTE: To display time based on a 24-hour clock, change the time

format. See "Time, date, week start, and numbers formats" on page 159

To set the time zone:

1. Press the apps key; then tap the Prefs icon.

2. From the pick list in the upper right corner, tap Date & Time.

3. On the Preferences screen, tap the Set Time Zone box.

4. Use the up and down arrows to scroll to your country and time zone.

5. Make sure your time zone is highlighted, then tap OK.

TIP: Choose the time zone from the list that corresponds to where you

are. When you travel, use this dialog to change time zones. If you re notsure what time zone you are in, find out what time it is, and select the

time zone which shows the current new time. Do not use the time zone

dialog to switch between daylight savings time and standard time. Use

the Daylight Savings pick list.


30/224


The screen closes and the d ates you selected are displayed in the Date &

Time screen.

To set daylight savings time:

1. Press the apps key, then tap the Prefs icon.

2. Select Date & Time from the pick list in the upper right corner of the

screen

3. Tap on the D aylight Saving pick list to toggle this feature on or off.

Palm Desktop software

Palm Desktop software includ es many of the same main ap plications asDana: Add ress Book, Date Book, To Do List, Memo Pad . You can u se the

HotSync feature of this software to back up an d exchange data between

your electronic notebook and compu ter.

Its a good idea to back up your d ata in case something happ ens to the data

on your electronic notebook. Changes you make on Dana or th e Palm

Desktop software app ear in both p laces after you synchronize.

With Palm Desktop software, you can do the following:

Work with the Dana app lications on your comp uter. Palm Desktopsoftware d up licates the Date Book, Address Book, To Do List, and

Memo Pad app lications on your electronic notebook, so that youcan view, enter, and mod ify any d ata stored on your electronicnotebook.

Back up th e data stored on Dana w ith HotSync technology andsynchronize the data on your Palm Desktop software.Synchronization is a one-step p rocedu re that ensures your data isalways safe and up -to-date. See "Exchanging and Upd ating Datausing HotSync Operations" on page 171 for more information.

Import an d export d ata, so you can easily transfer data from otherdesktop app lications into any of your main app lications. See"Importing d ata" on p age 49 for m ore information.

Print you r Date Book, Ad dress Book, To Do List, and Memo Padinformation on any printer connected to your comp uter.


31/224

Dana Users Guide 31

Installing Palm Desktop softwareThe following instructions gu ide you through installing Palm Desktopsoftware so that you can transfer data from you r compu ter to your

electronic notebook.

After installation, refer to the online Help in Palm Desktop software for

information on h ow to use the software.

To ensure a safe and un interrup ted installation of Palm Desktop software,

do the following before installing:

Turn off your computer and conn ect the USB cable to it. Do notconnect your electronic notebook to the USB cable un til instru cted.

Do not copy the Palm Desktop software files to your compu tershard d isk. You mu st use the installer to p lace the files in th eirprop er locations and to d ecomp ress the files.

To install Palm Desktop software on a PC:

1. Insert the Palm Desktop for Dana software CD-ROM into the

computers CD-ROM drive.

2. When the window showing the CD's contents opens, double-click on

setup.exe.

NOTE: If a window showing the CD's contents does not appear, click

the Windows Start button, choose Run, enter D:\setup.exe, and then

click OK. If necessary, replace D: with the drive letter assigned to your

CD-ROM drive.

3. When the Palm Desktop software Installer Menu screen appears, click

the Install button to begin the installation procedure.

4. Follow the onscreen instructions to complete the installation. If

prompted, connect your electronic notebook to the USB cable.

IMPORTANT: If already own a Palm OS handheld and want tocontinue using it, you should create a new user name to use with Dana.


32/224


To install Palm Desktop software on a Macintosh:

IMPORTANT: Palm Desktop Software for the Macintosh requires OS 9

or higher.

1. Insert the Palm Desktop for Dana software CD-ROM into the CD-ROM

drive.

2. Double-click the Palm Desktop CD icon.

3. Double-click the Palm Desktop Installer icon.

4. Follow the onscreen instructions to complete the installation.

Installing AlphaBeamDana lets you send plain text (no formatting) from AlphaWord to any

app lication on a compu ter that accepts text. If you want to send text via a

wireless (IrDA) conn ection, you m ust first install AlphaBeam on your

computer. AlphaBeam transfers the conten ts of the AlphaWord file into the

Clipboard and issues a Paste command. If your app lication is the top

wind ow (in th e foreground ), the contents of the file will be pasted into it. If

the top window is not capable of accepting the pasted text, the text is saved

on the clipboard . Bring the docum ent to the foreground , and p erform a

Paste function to retrieve the text from the clipboard.

To install AlphaBeam on a PC:

The PC mu st be equipped with a built-in IrDA-standard transceiver or a

wireless pod . The PC m ust be ru nning Wind ows 95, Window s 98,

Wind ows Me, Wind ows 2000 or Windows NT.

WARNING! If you are using a USB IR Wireless Pod, you must

complete the AlphaBeam Setup before connecting the USB IR Wireless

Pod to your PC.

Installation Instructions: USB IR pod

1. Please download the latest version of AlphaBeam for PC from

www.alphasmart.co.uk/downloads/ and double-click the Setup.exe fil e.


33/224

Dana Users Guide 33

2. Once you have completed the setup process, connect the USB IR pod to

an available USB port on your computer

3. Launch AlphaBeam from the AlphaSmart program group.

Installation Instructions: Serial IR pod

1. Plug the AlphaSmart PC IR Wireless Pod into a COM port on the PC. A

COM port is e ither a 9 pin or 25 pin male D B connector. Be sure and note

which COM port the IR Pod is plugged into. (i.e. COM1, COM2 etc.)

2. Please download the latest version of AlphaBeam for PC from

www.alphasmart.co.uk/downloads/ and double-click the Setup.exe fil e.

a. Installing Infrared Support on Windows 98: During the setup you

will be asked which COM port the PC IR Wireless Pod is connectedto. You w ill also be asked to set up a simulated COM port. When the

program suggests a simulated COM port, just press the Next button.

b. Installing Infrared Support on Windows 2000 - If you would like to

use other IR devices in addition to Dana, you will need to do the

follow ing after finishing Setup:

1. On th e Start m enu , select Control Panel from the Settings list.

2. Double-click on the Add/ Remove Hardware icon.

3. ClickNext for each screen in the w izard u ntil you see a list of

Devices in th e Choose a Hardware Device window.

4. Dou ble-clickAdd a new d evice, then select the op tion No, I want

to select the hard ware from a list and clickNext.

5. Select Infrared devices from the list of Har dw are Types.

6. Select ACTiSYS from the list of Manufacturers and select the

ACTiSYS IR-220L Serial Infrared Device.

7. ClickNext to accept th e default settings an d install the software.

8. Select the ap propr iate Serial (COM) por t to which the IR pod is

connected an d then finish up the installation.

3. Launch AlphaBeam from the AlphaSmart program group.


34/224


To install AlphaBeam on a Macintosh:

The Macintosh mu st be equipp ed w ith a Mac Serial IR Wireless Pod(purchased from AlphaSmart, Inc.) or a USB IR Wireless Pod (purchased

from Alph aSmart, Inc.)

Installation Instructions: USB IR Wireless Pod

1. Please download the latest version of AlphaBeam for Mac from

www.alphasmart.co.uk/downloads/ and double-click

AlphaBeamInstaller.

2. Plug the pod into the USB port of the Macintosh.

3. Select Preferences menu item from Edit menu.

4. In the Preferences dialog click on the Receive checkbox.

5. In the Preferences dialog select USB IR Wireless pod in the popup menu.

6. Press the OK button.

Installation Instructions: Mac Serial IR Wireless Pod

1. Please download the latest version of AlphaBeam for Mac from

www.alphasmart.co.uk/downloads/ and double-click

AlphaBeamInstaller.

2. Plug the pod into either the Modem or Printer port of the Macintosh.

3. Be sure and note which serial port the pod is plugged into.4. Select Preferences menu item from Edit menu.

5. In the Preferences dialog click on the Transfer checkbox.

6. In the Preferences dialog select Modem or Printer in the popup menu.

7. Press the OK button.

Connecting Dana to your computerThe USB cable that comes w ith Dana en ables you to synchron ize the

information on your electronic notebook with the Palm Desktop softwareusing HotSync technology.

IMPORTANT: The version of Palm Desktop Software that comes with

Dana must be installed before connecting Dana to a computer.


35/224

Dana Users Guide 35

1. Connect one end of the USB cable to the Dana computer port.

2. Connect the other end of the cable to a USB port on the computer.

3. The computer will automatically recognize the connection

Using Dana with a personal information managerIf you are using Microsoft Ou tlook or other organizer software instead of

Palm Desktop software, you still need to install HotSync Manager, and the

connection software for your PIM, called a cond uit, that lets you

synchronize the data between Dana and your PIM. For information on

cond uit software, go to ww w.alphasm art.com or w ww.alphasmart.co.uk.


36/224



37/224

Dana Users Guide 37

2Entering Data

Although you are most likely to enter data into Dana u sing the keyboard,

you can also enter data by using the onscreen keyboard, writing with the

stylus in the WritePad, or by importing data from an other ap plication.

Using the onscreen keyboardYou can open the onscreen keyboard anytime you need to enter text or

numbers into an app lication. The onscreen keyboard is convenient for

entering international characters, or entering d ata w hen th e screen is

rotated . You cannot enter Graffiti characters while using the onscreen

keyboard.

To use the onscreen keyboard:

1. Open any application (such as the Address Book).

2. Tap any record, or tap New.

3. Choose one of the following to display the alphabetic or numeric

keyboard:

Press cmd-k or tap Keyboard in the Ed it menu.

If the app lication is running in narrow mod e, tap A in the bottomleft corner of the WritePad to d isplay the alphabetic keyboard.

If the app lication is running in na rrow mod e, tap 1 in the bottom leftcorner of the WritePad to display the nu meric keyboard.

Tap A for alphabetic keyboard. Tap 1 for numeric keypad.


38/224

38 Entering Data

4. Once the onscreen keyboard is displayed, tap Intl at the bottom of the

keyboard to display the international keyboard.

TIP: To select any of the three keyboards, tap the Menu icon and then

tap Edit. Tap Keyboard, and then tap the keyboard you want.

5. Tap the desired characters or numbers; then tap Done to enter the text or

numbers.

Entering data using GraffitiYou can u se Graffiti writing comm and s to create letters, nu mbers,

punctuation, and symbols. The Graffiti writing strokes include all letters,

num bers, and symbols found on a standard keyboard.

NOTE: When using the WritePad (but not the keyboard), Dana

automatically capitalizes the first letter of each field (except numeric and

e-mail fields). You can tell when the next Graffiti character entered will

be capitalized, because the shift indicator is on (the up arrow in the lower

right corner of the application).

Backspace

Carriage return

Tab

Caps Lock

Caps Shift

Tap here to display al-phabetic keyboard

Tap here to displaynumeric keyboard.

Tap here to displayinternational keyboard.

Alpha

Numeric International


39/224

Dana Users Guide 39

Writing Graffiti characters

With on ly a few minutes of practice, youll find it easy to enter accuratetext and nu mbers u sing Graffiti writing strokes. Follow these guidelines to

learn and u se Graffiti writing strokes successfully:

To achieve 100% accuracy, practice d raw ing characters exactly asthey appear in th e tables later in this chapter.

The heavy dot on each shape indicates wh ere to start the stroke.Some characters have similar shap es, but d ifferent starting an dend ing points. Always start the stroke at the heavy dot. (Do notdraw the heavy d ot; it is there only as a gu ideline.)

Most characters requ ire only a single stroke. When you lift thestylus from the WritePad, Dana recognizes and d isplays the textcharacter imm ediately. The Graffiti writing strokes for lettersclosely resemble uppercase letters of the standard English alphabet,and man y Graffiti strokes are part of their standard a lphabetequivalents.

The WritePad is divided into two p arts, one for writing letters andone for writing nu mbers. The small marks at the top and bottom of

the WritePad ind icate the tw o areas. To have Dana recognizecharacters and nu mbers, you must begin character strokes on theleft side, and n um ber strokes on the right side of the WritePad.

Write letters here Write numbers here

Division marks


40/224


41/224

Dana Users Guide 41

For greater accuracy, draw letters w ith large strokes; strokes thatnearly fill the WritePad are easily interp reted.

To delete characters, set the insertion point to the right of thecharacter you want to d elete, and draw the Backspace stroke (a linefrom right to left) in the Wr itePad .

Write at natural speed. Writing too slowly can p rodu ce errors.

Do not w rite at a slant. Keep vertical strokes should be parallel tothe sides of the WritePad.

When letters and numbers can be written using two d ifferentstrokes, use the one th ats easiest for you .

Press firmly.

The Graffiti alphabetDraw Graffiti letters according to the following alphabet.

Letter Strokes Letter Strokes

A N

B

O

C P

D

Q

E R

F

S

G

T

H U

I V

J W


42/224


43/224

Dana Users Guide 43

To enter all capital letters (Caps Lock), write th e Caps Lock stroke,as show n below. All subsequent letters are capitalized.

When Caps Lock is active, an und erlined Up arrow app ears in the

lower r ight corner of the ap plication.

2. To return to lowercase, draw the Caps Shift stroke again.

Writing numbersTo write num bers using Graffiti strokes, draw in the right side of the

WritePad.

Draw numbers u sing the following strokes.

Writing punctuation marks

You can create any pu nctuation symbol available from a standard

keyboard using Graffiti writing.All punctuation m arks begin with a single tap on the WritePad. This tap

activates the Punctuation Shift, ind icated by a d ot d isplayed above the

wr iting area. The next stroke you make with the stylus creates a

pu nctuation mark. When Punctuation Shift is active, you can write a

symbol stroke on either side of the WritePad (the letter or nu mber side).

Caps

Lock

Caps Lock

Number Strokes Number Strokes

0

5

1

6

2 7

3 8

4

9


44/224

44 Entering Data

Create pu nctuation marks using the following strokes:

Add itional Graffiti pun ctuation includ es the following:

Writing symbols and extended charactersTo w rite symbols and extended characters, you start by activating Symbol

Shift. When Symbol Shift is active, a slanted shift symbol ap pears in the

lower right corner of the app lication. The next stroke you make creates the

symbol or extended character.

Symbol Stroke Symbol Stroke

Period

.

Dash

Comma

,

Left Paren

(

Apostrophe

'

Right Paren

)Question

?

Slash

/

Exclamation

!

Dollar

$

SymbolShift

Punctuation Shift

@ # % ^ & * < > + = |

\ { } [ ] ~ ` ; : " tab

Symbol Shift


45/224

Dana Users Guide 45

Draw symbols or extend ed characters using the following strokes:

Writing accented characters

To draw accented characters, you first draw the stroke for the letter, andthen d raw the accent stroke. Graffiti writing then add s the accent to the

letter.

For examp le, the following illustration show s the strokes required to d raw

an accented e.

Using these accent strokes, you can w rite the following accented letters:

Additional non-English characters

You can w rite the following characters in the lowercase alphabet mod e

withou t special punctuation or shifting. You mu st write these non-English

characters in the left side of the WritePad.

,, ,, , .,

+ X : = =c Y? !

= e

a a a a a a

c ae


46/224

46 Entering Data

Navigation strokes

Graffiti writing includ es additional strokes for n avigating within text orfields in your app lications.

Using Graffiti ShortCutsGraffiti ShortCuts let you quickly and easily enter commonly u sed w ords

or p hrases. ShortCuts are similar to the Glossary or Au totext features of

some w ord processors. Graffiti writing comes with several predefined

ShortCuts. You can a lso create your own, for any w ords, letters, or

numbers.

You can create ShortCuts, with u p to 45 characters, using th e Shor tCut

preferences. For examp le, you could create a ShortCut for your nam e or for

the head er of a memo. All ShortCuts you create app ear on the list in the

ShortCu t Preferences screen, are available in an y of your electronic

notebook applications, and are backed up on your comp uter w hen youperform a H otSync operation.

Your electronic notebook includes the following p redefined Graffiti

ShortCuts for comm on entries:

dsDate stamp

tsTime stamp

dtsDate/ time stamp

meMeeting

brBreakfast

luLunch

diDinner

Command Stroke

Move cursor right

Move cursor left


47/224

Dana Users Guide 47

To use a ShortCut:

Press function- or function-apps (the ShortCut key is the secondaryfunction on th e app s key) or d raw the ShortCut stroke followed by th e

ShortCut character or characters. For example, to enter the ShortCut for

Breakfast p ress function-apps and then type br.

When you p ress function-apps or draw the ShortCut stroke, the ShortCut

symbol app ears at the insertion point.

To create a ShortCut:

1. Press the apps key .2. Select All or System from the pick list in the upper right corner.

3. Tap the Prefs icon.

4. Tap ShortCuts in the pick list in the upper right corner.

5. Tap New.

6. In the ShortCut Name line of the ShortCut Entry screen, enter the letters

you want to use to activate the ShortCut.

ShortCut

ShortCut symbol


48/224

48 Entering Data

7. Tap the ShortCut Text area, then enter the text that will appear when you

write the ShortCut characters.

8. You can add a space character after the last word in your ShortCut text,

so that a space automatically follows the ShortCut text.

9. Tap OK.

To edit a ShortCut:

1. In the ShortCut Preferences screen, tap the ShortCut you want to edit.

2. Tap Edit.

3. Make the changes you want; then tap OK.

To delete a ShortCut:

In the ShortCut Preferences screen, tap th e ShortCut you want to delete.Tap Delete; then tap Yes.

Entering data on your computerAt times, you m ay prefer to enter information or add new records to your

comp uter rath er than your electronic notebook.

You can enter information in your compu ter, using Palm Desktop

Desktop or any supported personal information man ager (PIM) installed

for use with your electronic notebook. You can then perform a HotSync

operation to synchronize the information on you r comp uter w ith theinformation on you r electronic notebook. Most of the main applications on

Dana are available in Palm Desktop software and in most PIMs.

Refer to Palm Desktop online Help for more information on entering d ata

on your compu ter.

Tap New.


49/224

Dana Users Guide 49

Importing dataIf you h ave data stored in comp uter ap plications such as spreadsheets anddatabases, or if you want to imp ort data from another device, you can

transfer the data to Dana w ithout having to key it in manually. Save the

data in one of the file formats listed below, imp ort it into Palm Desktop

software, and then p erform a HotSync operation to transfer the data to

your electronic notebook.

Palm Desktop software can imp ort d ata in the following file formats:

Comm a d elimited (.csv,.txt): Address Book and Memo Pad only.

Tab delimited (.tab,.tsv,.txt): Address Book and Memo Pad on ly.

CSV (Lotus Organizer 2.x/ 97 Mapp ing): Address Book only. Date Book archive (.dba).

Ad dress Book archive (.aba).

To Do List archive (.tda).

Memo Pad archive (.mpa).

Archive formats can only be used w ith Palm Desktop software. Use the

archive file formats to share information with other people who use

devices based on the Palm Comp uting platform or to create a copy of your

importan t Palm Desktop information.

To import data:

1. Open Palm Desktop software.

2. Click the application into which you want to import data.

3. If you are importing records that contain a field with category names, do

the following:

Select All in the Category box.

Make sure that the same categories that ap pear in the imported filealso exist in the application. If the categories do not exist, createthem now; otherwise, the records will be imp orted into the Un filed

category.

4. Choose File > Import; then select the file you want to import, and click

Open.


50/224

50 Entering Data

5. To import data into the correct Palm Desktop fields, drag fields in the

left column so that they are opposite the corresponding imported f ield

on the right.

6. To exclude a field from being imported, deselect the fields check box.

7. Click OK.

8. The imported data is highlighted in the application.

9. To add the imported data to your electronic notebook, perform a

HotSync operation.

See Palm Desktop online Help for more information on imp orting and

exporting data.


51/224

Dana Users Guide 51

3Managing Applications

This chap ter explains how to switch between ap plications on Dana, how to

personalize app lication settings, and how to categorize app lications into

related groups.

Using the Applications LauncherThe App lications Launcher displays all the available applications on you r

electronic notebook by d efault. You can also d isplay on ly selected

app lications by arrang ing ap plications into categories.

To open the Applications Launcher:

Press the apps key or tap the App lications icon .

Selecting applications

Your electronic notebook is equipped with a var iety of applications. All the

app lications installed on Dana app ear in the App lications Launcher.

In add ition to provid ing a way for you to op en app lications, the

App lications Launcher displays the current time, battery level, and

application category.

To open an application:

Choose from the following options:

Press the apps key, and then use the arrow keys to move theselection box between ap plications, or the Tab key to cycle throughall the app lications from left to right. Once selected, any ap plicationcan be launched by p ressing the enter key.

You can a lso select an app lication by typing the first letter of anapplication s name, which will jum p you to the app lication. If more


52/224

52 Managing Applicat ions

than one app lication starts with the same letter, than type the firstfew letters of the one you wan t to select.

Tap the Ap plications icon, and then tap the icon of the app licationyou w ant to open. If you hav e many ap plications installed on Dan a,tap the scroll bar to see all the available applications.

Press an app lication key on the top r ight row of keys to display theselected app lication immed iately.

To switch between app lications, tap the Ap plications icon or pressan ap plication key. Dana au tomatically saves your w ork in thecurrent app lication and d isplays it when you retu rn to thatapplication.

Categorizing applicationsThe category feature enables you to manage the n um ber of app lication

icons that appear onscreen in the Ap plications Launcher. You can assign an

app lication to a category and then d isplay a single category or all your

applications.

To categorize an application:

1. Press the apps key.

2. Press the menu key or tap the Menu icon .

3. From the App menu, tap Category.

4. Choose from the following options:

To choose a category for an ap plication, tap the p ick list next to eachapplication.

To create a new category for an application, tap Edit Categoriesfrom the app lications pick list. Tap New , enter the category name,and then tap OK to add the category. Tap OK.

Tap arrow to show pick list


53/224

Dana Users Guide 53

5. Tap Done.

To display applications by category:1. Press the apps key.

2. Do one of the fol lowing:

Tap the Applications icon or apps key repeatedly to cycle throughall the categories.

Tap the p ick list in the u pp er right corner of the screen; then tap thecategory you w ant to display.

Changing the Applications Launcher Preferences

By defau lt, the Ap plications Launcher d isplays applications as icons. As analternat ive, you can d isplay ap plications in a list format. You can a lso set

an option to display the last-selected category of applications each time

you op en the Ap plications Laun cher, as well as options that govern the

behavior of the selection box and the type-select emulation.

To change the view of applications:

1. Press the apps key; then tap the Menu icon.

2. From the Options menu, tap Preferences.

3. From the View By option tap List; then tap OK to see your applications

in list format.


54/224


To display the last-selected category of applications:

1. In the Preferences dialog box, tap Remember Last Category.

2. Tap OK. Each time you return to the Applications Launcher, the lastcategory of applications you selected is displayed.

NOTE: If you do not select the Remember Last Category option, all

applications are displayed when you select the Applications Launcher.

Changing Selection Box behavior

When Selection Box always in view is checked, moving to a d ifferent

screen in the Application Launcher will move the selection box to an

application that is in the new screen. When Selection Box always in view isunchecked, the sam e app lication w ill remain selected as you navigate

around in the Ap plication Laun cher even if the application is not in the

current screen.

To change selection box behavior:

1. In the Preferences dialog box, tap Selection Box always is view.

2. Tap OK.

Changing Type-select emulation

When Mac type-select emu lation is enabled, typing the first letter of anapplication always selects the first application that starts with that letter.

For example, if you h ave ap plications called Prefs, PrintBoy, and

PrintSetup , typing "p" will always select Prefs. When PC typ e-select

emulation is enabled typing th e first letter of an application mu ltiple times

will cycle throu gh a ll the app lications tha t starts w ith that letter. Using the


55/224

Dana Users Guide 55

examp le above, typ ing "p" multiple times wou ld first select Prefs, then

PrintBoy, and lastly PrintSetup .

To set type-select emulation:

1. In the Preferences dialog box, tap either Mac or PC.

2. Tap OK.

Installing additional applicationsIn add ition to the ap plications that came with Dana, you can install a

variety of other add-on app lications u sing the Install Tool du ring a

HotSync operation. To learn m ore about add itional app lications for Dana,

go to ww w.alphasm art.com or w ww.alphasmart.co.uk.

Any ad ditional app lications you install reside in RAM memory an d can be

removed at any time; for information, "Removing ap plications" on p age 56.

To install additional applications on Dana:

1. From your computer desktop, copy or download the applications you

want to install into the add-on folder in your Palm D esktop directory.

2. If the application is compressed, for example, as a .zip file, decompress

the application into the add-on folder before continuing.

3. Double-click the Palm Desktop icon on your computer desktop to openit; then click Install.

TIP: You can also select the Install Tool dialog box by selecting Install

Tool from the Palm Desktop program group or by double-clicking any file

with a PRC file extension.


56/224


4. In the User drop-down list, select the user name that corresponds to your

electronic notebook; then click Add.

5. In the file list of the Add-on folder, select the application that you want

to install on your Dana; then click Open. The file appears in the Palm

Install Tool dialog box.

6. If decide not to install an application, select it in the list of files in the

Palm Install Tool dialog box and click Remove. The application is

removed from the dialog box list, but not from your computer.

7. Click Done. A message appears to indicate that the application or

applications w ill be installed the next time you perform a HotSync

operation.

8. Perform a HotSync operation to install the applications.See "Exchanging

and Updating D ata using HotSync Operations" on page 171 for more

information.

Removing applicationsYou can remove ad d-on ap plications, patches, and extensions from your

electronic notebook if you ru n ou t of memory or n o longer need them.

You cannot remove the bu ilt-in applications that reside in the ROM portion

of your device, includ ing th e Date Book, Add ress Book, To Do List, Memo

Pad, Calculator, and AlphaWord app lications.


57/224

Dana Users Guide 57

To remove an add-on application:

1. Press the apps key; then tap the Menu icon.2. From the App menu, tap Delete.

3. In the Delete dialog box, tap the application you want to remove.

4. Tap Delete.

5. Tap Yes.

6. Tap Done.

Removing Palm Desktop softwareIf you n o longer wan t to use Palm Desktop software, you can remove it

from you r compu ter.To remove Palm Desktop software:

1. In Windows, from the Start menu, choose Settings > Control Panel.

2. Open the Add/Remove Programs icon.

3. On the Install/Uninstall tab, select Palm Desktop software; then click

Add/Remove.

NOTE: You must retain the HotSync Manager from the installation CD

to synchronize data with another PIM.

Assigning security optionsA Security app lication is available to users wh o have th e Dana

Productivity Pack that lets you set options to protect entries from


58/224


unauth orized u sers in a variety of ways. Before you can take advantage of

these features, you m ust first install the Security ap plication wh ich is

located in the DanaExtras folder of your Palm Desktop for Dana software

CD-ROM. For more information, see "Installing ad ditional app lications" on

page 55.

The Security ap plication lets you:

Mask or hid e entries you have d efined as p rivate. The Mask optiondisplays a gray bar over private records, and the Hide optioncompletely rem oves (hides) private records.

Assign a p assword to viewing options to enhance secur ity.Assigning a passw ord requ ires you to enter a password beforeprivate entries can be viewed ; not assigning a passw ord lets youview p rivate entries when you Show Records from the Secur itydialog box.

Lock and tu rn off your electronic notebook so that a password mu stbe entered before you can use the device again.

Hide records that you have defined as private, with or without apassword. Without a p assword, private records are h idden u ntilyou set the Security application to display them; with a passw ord,you must enter the password to view the pr ivate entries.

Masking and hiding records

You can mask or hide pr ivate records. When you mask p rivate records, a

visual placeholder app ears where the record w ould normally be displayed;

wh en you hide records, they are not visible anyw here in the list.

To mask private records:

1. Make sure that the record or records you want to mask are defined as

private. To make a record private, select the record, tap Edit, tap Details,

and then tap the Private option.

2. From the Applications launcher, tap Security.


59/224

Dana Users Guide 59

3. From the Current Privacy pick list, tap Mask Records.

4. Open one of the basic applications and view a record. Records marked as

private are masked with a gray bar.

To hide private records:

1. Make sure that the record or records you want to hide are defined as

private. To make a record private, select the record, tap Edit, tap Details,

and then tap the Private option.


3. From the Current Privacy pick list, tap Hide Records.

4. When you return to the Address Book, records marked as private are notincluded in the display of names.

Note that you can mask or hide records without assigning a password, or

you can assign a password if you w ant records to remain masked or

hidden until a password is entered.

Assigning and editing passwordsYou can assign a password to p rotect p rivate records an d to lock Dana.

Once you d efine a password , you can change or delete it at any time. You

mu st enter the current password before you can change or delete it.If youve forgotten your password, you can delete it. See "Recovering from

a forgotten passw ord" on page 61.

To assign, change, or delete a password:



60/224


61/224


62/224


63/224

Dana Users Guide 63

4AlphaWord

AlphaWord is a full-featured word processor that lets you create, format

(includ ing setting fonts, justification, line spacing, inden ts), and edit

docum ents. These documents can then be p rinted or tran sferred to a

computer via a USB cable or a wireless connection. This chap ter w ill cover

the fund amentals of AlphaWord

AlphaWord Basics

Files 1-8In AlphaWord you are always in one of eight w orkspaces that you can

instant ly access using th eir corresponding file keys (F1-F8). You can u se the

workspaces for your work in p rogress. When you press one of the file keys

in AlphaWord, the associated file imm ediately opens. This eliminates

having to scroll through a long list of files to find the one you want to open.If there is no file associated with the file key you p ressed, then a new file is

created.

TIP: To replace a file associated with a workspace with a different file,

press the menu key, then select File New for a new file or File Open for

an existing file. The file that you open will now be associated with the

workspace that is being used.


64/224


65/224

Dana Users Guide 65

Editing an existing AlphaWord document

1. If the file you want to open is associated with a workspace, then justpress the appropriate fil e key (F1-F8) to open the file.

2. If the file you want to open is not associated with a workspace, press the

menu key. Select Open under the File menu.

3. Use the up or down arrow key to highlight the document you want to

view or edit, then press the enter key.

Deleting a document

1. Open the file you want to delete.

2. Press the menu key. Select Delete Doc under the File menu.

3. Press function-ok.

Using Spell Check1. Create a document or open an existing document.

2. Press the menu key. Under the Edit menu tap Check Spelling.

NOTE: The larger data file for the Spell Checker that contains more

words(AWSpellLargeUK.pdb) should be automatically installed the first

time you HotSync. To check if it is installed: press the apps key, then

press the menu key and select Info under the App menu. If SpellData is

in the list, then the larger data file is installed. If it isnt, you can HotSync

it to Dana now. AWSpellLargeUK.pdb is located in the DanaExtras folder

under the Palm folder on your computer. For more information on

HotSyncing the file to Dana, see "Installing additional applications" on

page 55.

Tap a document to edit its contents

Indicateswhich file

key the fileis mappedto


66/224


67/224


68/224

68 AlphaWord

NOTE: The data file for the Thesaurus (ThesData.PDB) should be

automatically installed the first time you HotSync. If it isnt, you canHotSync it to Dana now. It can be found in the DanaExtras folder under

the Palm folder on your computer. For more information, see "Installing

additional applications" on page 55.

4. Tap the appropriate button.

Using Find

1. Create a document or open an existing document.

2. Press the find key.

3. Enter the text you want to find.

Match case: Check if you want to only find instances w here the caseis exactly the same (i.e. if you search for Dana, then it wont finddana).

Whole word only: Check if you want to only find instances wherethe entire word is the same (i.e. if you search for sin, then it wontfind sincere).

Choose the

type of wordyou want

Select a word in thesynonym list, and thentap Apply for it toreplace the original word

Select a word in the synonymlist, and then tap Lookup tofind synonyms for it

Enter the text youwant to find

Check here and thenenter the text to useas a replacement

Check here to startlooking from start ofthe file.


69/224

Dana Users Guide 69

Search from beginning of file: Check if you want to start th e searchat the beginning of the file. Otherwise, find will start looking at the

current cursor p osition.

4. To replace the text, check the Replace: box and enter the replace text. Tap

OK.

Printing Setup

1. Press the apps key till you see ALL in the top right corner of the

Applications Launcher.

2. Tap the Print icon.

NOTE: If you only have a PrintBoy icon, you can still print AlphaWord

files by tapping on the PrintBoy icon. If you want to print from other

applications (like Date Book), you must install PrintBoy Anywhere from

the Extras folder of the Palm Desktop for Dana software CD-ROM. For

installation instructions refer to the PrintBoy ReadMe file which is located

in the PrintBoy Anywhere folder.

3. Tap the Printer Setup button.

4. Choose your printer from the Printer pick list.

5. Tap the Set As Default button.

Enter the text that youwant to replace thefound text

Check All if youwant to replace allinstances of thefound text

You must tap here afterselecting your printer

to save your settings


70/224

70 AlphaWord

6. Tap the Edit button.

7. Choose IrDA or USB from the Port: pick list. Tap OK.

IMPORTANT: You must tap OK on this screen to set the default port.

8. Tap OK.

Printing

1. Open the document you want to print in AlphaWord.

2. If you are printing via USB, connect one end of the USB cable to the

Dana printer port and connect the other end of the cable to the printer. If

you are printing via infrared (IrDA), point Danas IrDA port at the

Printers IrDA port.

3. Press the menu key. Under the File menu tap Print.

4. Tap a checkbox if needed, and then tap the Print button.

Printing directly from PrintBoy1. Press the apps key till you see ALL in the top right corner of the

Applications Launcher.

2. Tap on the Print icon.

Tap pick list tochange port

Tap to change the page

sizeTap to change the left

margin

Tap to enable printingof header with filename and date

Tap to disable printingof page numbers


71/224

Dana Users Guide 71

3. Tap on Documents.

4. Select AlphaWord from the document type pick list.

5. Tap the document you want to print, then tap the print button.

Connecting to your Computer

Send versus SyncAlphaWord gives you two options for transferring information to a

desktop computer.HotSync will transfer your d ocum ent and preserve its

formatting (fonts, justification, line spacing, ind ents etc.) The documen tcan then be op ened in any ap plication that can read RTF files (Rich Text

Format) includ ing Microsoft Word , WordPad , App leWorks etc. Sendwill

send plain text (no formatting) to any app lication th at accepts text.HotSync

works w ith a USB connection, while Sendworks w ith either a USB or

wireless (IrDA) connection.

Tap to view printabledocuments

Tap pick list and selectAlphaWord

Tap a document to print

Uncheck to turn off printing ofheaders and page numbers.


72/224

72 AlphaWord

HotSync a new AlphaWord document to your

computer1. Create and save a document in AlphaWord.

2. Press the apps key to go to the Applications Launcher (home).

3. Connect Dana to your computer via a USB cable, then press function-

sync.

4. HotSync will put the new document in your My Documents folder (PC)

or the AlphaWord folder inside your Palm user folder inside the Palm

desktop folder under Documents (Macintosh).

NOTE: If you specified a different folder for AlphaWord documents inAlphaWord Sync preferences, Hotsync will put your documents there.

5. To open a document, launch AlphaWord Sync on your computer, select a

document and double-click on it.

WARNING! By default if you have edited a document on your desktop

and Dana, HotSync treats the document on Dana as the latest version of

the document, and backs up the version on your desktop. For more

information on synchronization see the "HotSync In-depth" on page 80.

Send text from Dana to your computerTo send text withou t formatting (such as fonts, justification, spacing, etc.)

to an ap plication on you r PC or Macintosh, follow th ese steps:

1. On a PC or Macintosh start up any application that accepts text, and open

a new fil e.

NOTE: If you are doing a wireless text transfer, launch AlphaBeam on

your computer. For more information see "Installing AlphaBeam" on

page 32.

2. On Dana open the document you want to transfer.

3. Connect Dana to your computer via a USB cable or point Danas infrared

port at your computers IrDA port, then press send.


73/224


74/224

74 AlphaWord

4. Connect Dana to your computer via a USB cable, then press function-

sync.

5. When HotSync is done, the document will be in the AlphaWord file list.

Select Open under the File menu to view the document in AlphaWord.

AlphaWord In-depth

AlphaWord controls

Paragraph formatting button Bring up p aragraph formattingbox (covers just ification, ind enting, bulleted lists, line spacing etc.)

Justif ication button Indicates whether the memo is left, right orfull justified or centered. Tap to change the justification.

Bold button Turns on bold . Highlighted if enabled.

Underline button Turns on u nd erline. Highlighted if enabled.

Italics button Turns on italics H ighlighted if enabled.

Fonts button Indicates what Font type and characteristics have

been selected. Tap to change fonts.

Arrow Tap the arrow in the right han d corner to hide thetoolbar. Tap