UGANDA NATIONAL TEACHERS’ UNION (UNATU)web.monitor.co.ug/Jobs/2015/06/19/unatu26052015.pdf · · 2015-06-19ﬁ ll the following vacant posts in Uganda National Teachers’ Union

Applications are invited from suitably qualifi ed Ugandans to fi ll the following vacant posts in Uganda National Teachers’ Union (UNATU). Applications should be submitted in duplicate to The General Secretary, UNATU P.O.Box 377 Kampala, Teachers’ House Plot 28-30, Bombo Road, Kampala, to be received not later than 03rd July 2015 at 05:00 pm

Applications should bear on top of the envelope the title of the post being applied for and the Reference Number specifi ed for that vacancy. Applicants should attach certifi ed photocopies of their academic transcripts and certifi cates, documentary evidence of all experience claimed, plus recent passport photograph on each application form. Applicants must also provide Reference Letters from three different referees; one must be from a current or recent supervisor and their day time telephone and email contacts.

Applicants should not be more than 50 years of age. Due to the large volume of applications we anticipate to receive; only short listed candidates shall be contacted.

1. JOB TITLE: DEPUTY GENERAL SECRETARY

No. of Vacancies: 01REF: UNATUHR/01/06/15Salary Scale: NT1 (b) Other benefi ts: Housing, transport and medical

insuranceTerms of service: 4 years performance contract subject to

renewal on satisfactory performance

JOB DESCRIPTION Duty Station: KampalaReports to: General SecretaryJob Purpose: The Deputy General Secretary will deputize the General Secretary to ensure that the common interests of the organization’s stakeholders are effectively represented within the different Education circles both within and outside UgandaThe Deputy General Secretary will support the General Secretary to plan, review and coordinate the implementation of the Union programs in line with the Strategic objectives and Annual work plan.

MINIMUM QUALIFICATIONS AND EXPERIENCE• A Masters Degree in Education, Public Administration

and Management or Business Administration.• Post graduate qualifi cations in, Management, Public

Administration or Business Administration are essential

• Five (5) years of practical experience at Senior Management level in a busy organization

• Proven experience in working with issues of Advocacy, Gender and Human Rights.

• Good knowledge of government policy on education, international conventions and education commitments

• Good knowledge of Trade Unions, Labour and Education service legislation

• Strong inter personal and communication skills and the ability to work effectively with a wide range of stakeholders in a diverse community.

• People management and employee counseling skills• High level of integrity• Ability to work under pressure and to meet practical

deadlines

MAIN DUTIES/RESPONSBILITIES• Deputize the General Secretary in Executing his/her

duties;• Oversee Administrative support services in the Union;• Liaise with the Legal Department in the preparation,

analysis, negotiation, and review of contracts related

to the purchase or sale of equipment, materials, supplies, products, or services;

• Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly;

• Receive, review and forward management reports and propose initiatives to the General Secretary;

• Develop systems for effective performance and supervision of UNATU Regional offi ces and Branches;

• Coordinate and monitor of offi ce safety and security;• Coordinate and manage the procurement processes

in line with the procurement plan and budgets;• Responsible for the mobilization and leadership

development of the union members;• Manage and evaluate the performance of staff in the

department;• Plan and monitor the administration of the

Union Assets and property and support in estates management in line with the guidelines;

• Liaise with IT department in Examining energy consumption patterns, technology usage, and plan long and short-term maintenance and Plan workspaces needs for the union;

• Carry out any other duties that may be required, within the mandate of the organization from time to time.

2. JOB TITLE: ADMINISTRATIVE ASSISTANT


insuranceTerms of service: Open ended contract

JOB DESCRIPTION Duty Station: Any UNATU Regional Offi ceReports to: Regional Coordinator Job purpose: To support the Regional Coordinator in planning, reviewing, coordinating and implementing UNATU programs in the designated Region in line with the strategic objectives.

MINIMUM QUALIFICATIONS AND EXPERIENCE• Bachelors Degree in Public Administration or

Secretarial Studies.• At least 2 years of practical experience in similar role in

a busy Organisation.• A qualifi cation in Information, Communication and

Technology is essential.

MAIN DUTIES/RESPONSBILITIES• Perform administrative duties with regard to prompt

and effi cient processing, fi ling, dispatch of all regions’ correspondence, information and records in line with the regional offi ce guidelines;

• Schedule internal and external customer appointments and provide feedback in line with defi ned procedures;

• Plan and coordinate the requisition and utilization of the regions materials and equipment in accordance with administrative guidelines;

• Organize and coordinate meetings, take minutes and provide feedback in line with UNATU and regional guidelines;

• Maintain an up-to-date record of Accounts for the branches within the respective regions;

• Maintain an up-to date inventory of regional assets and fi nancial accounting guidelines;

• Perform all such other duties assigned to him/her by the relevant authorities from time to time.

3. JOB TITLE: DRIVER

No. of Vacancies: 01

REF: UNATUHR/03/06/15Salary Scale: NT5 (a) Other benefi ts: Housing, transport and medical


JOB DESCRIPTION Duty Station: KampalaReports to: Logistics Offi cerJob Purpose: Responsible for operating the UNATU’s motor vehicles and carrying out courier functions.

MINIMUM QUALIFICATIONS AND EXPERIENCE• Ordinary Level Certifi cate with credits in Mathematics

and English.• Valid driving permit class B, CM and DL. • A certifi cate in defensive driving will be an added

advantage.• At least 5 years plus of practical and progressive

experience in similar role in a reputable Organisation

MAIN DUTIES/RESPONSBILITIES• Transport employees, members and other authorized

persons in accordance with UNATU Vehicle control policy and Road Safety Act;

• Perform regular preventive maintenance and basic repairs in order to keep the vehicle in good mechanical and functional conditions;

• Maintain documentation for administrative use such as mileage, fuel usage and trip authorization tracking information;

• Provide all reasonable measures to protect the vehicle from theft or damage;

• Maintaining a system for tracking vehicle service and updating as appropriate;

• Perform all such other duties assigned to him/her by the relevant authorities from time to time.

4. JOB TITLE: ACCOUNTS ASSISTANT (Revenue collection)



JOB DESCRIPTION Duty Station: KampalaReports to: AccountantJob Purpose: Responsible for collection of Union subscription funds from District and Municipal Head quarters including compilation of subscription due from each branch and posting of all revenue and vouchers into the system.

MINIMUM QUALIFICATIONS AND EXPERIENCE• Bachelors Degree in Commerce, Business

Administration with Accounting Option• Partial professional qualifi cation in ACCA or CPA will

be an added advantage.• Ability to use Quick books accounting software is a

must.• Three years of proven experience in revenue collection

fi eld.• Driving skills with a valid driving permit is a must

MAIN DUTIES/RESPONSBILITIES• Collection of Union subscription funds from Districts

head quarters across the country;• Compilation of Subscription due from each branch on

monthly basis;• Preparation of Subscription revenue collection per

District/ municipality on a quarterly basis;• Work hand in hand with district CAOs, Chief Finance

Offers and Town clerks to ensure timely remittance of Union Subscription funds

• Work with external auditors on matters concerning revenue collection, recognition and reporting;

• Preparation and submission of monthly revenue collection reports to the Union Accountant;

• Design possible strategies to the Union on how best Union revenue could be collected without incurring heavy expenses;

• Assist the Accountant to prepare monthly revenue reconciliation statements;

• Receiving and banking of Union collections;• Posting of all revenue and vouchers prepared to the

accounting system in place.

5. JOB TITLE: PROCUREMENT ASSISTANT



JOB DESCRIPTION Duty Station: KampalaReports to: Deputy General SecretaryJob Purpose: The Procurement Assistant will support the preparation, management and contracting of a variety of goods, works and services of UNATU. He/she will also support Quality Assurance functions related to procurement and contracting of services and participate in all procurements undertaken at UNATU.

MINIMUM QUALIFICATIONS AND EXPERIENCE• Bachelors Degree in Procurement and Logistics

management or in a related fi eld.• Computer literacy is a must.• At least 3 years experience in a business environment

in procurement services either public or private sector or international organizations.

• Driving skills with a valid driving permit is an added advantage

MAIN DUTIES/RESPONSBILITIES• Provide support to UNATU and assist Management in

operations and procurement related functions.• Assess the compliance to procurement and

development of guidelines for goods, works and services procured for UNATU.

• Support in the Preparation and implementation of UNATU’s procurement plan.

• Support in the Preparation of tender documents for the procurement of goods, works & services.

• Assist UNATU Management & the Contracts Committee to review procurement requests for completeness, adequacy and clarity of tender documents.

• Implement procurement and contracting transactions to purchase goods, works and services at the best value;

• Take pre-emptive action on operational, administrative and procedural issues of tenders submitted by suppliers and service providers;

• Prepare all necessary procurement management reports;

• Demonstrate professional behavior, personal ethics, integrity and transparency in dealing with clients and service providers;

• Mentor colleagues by sharing knowledge in procurement procedures;

• Ensure that procurement procedures and guidelines are harmonized in the UNATU Procurement Manual.

• Undertake any other task related to the procurement function which could be requested by UNATU management & Contracts Committee.

UGANDA NATIONAL TEACHERS’ UNION (UNATU)P.O.Box 377, KAMPALA PLOT NO.28/30 BOMBO ROAD TEL: 256-414-346917 E-mail: headoffi [email protected] www.unatu.org

VACANCIES

4. JOB TITLE: ACCOUNTS ASSISTANT (Revenue collection)



5. JOB TITLE: PROCUREMENT ASSISTANT



1. JOB TITLE: DEPUTY GENERAL SECRETARY


insuranceTerms of service: 4 years performance contract subject to

renewal on satisfactory performance

2. JOB TITLE: ADMINISTRATIVE ASSISTANT

No. of Vacancies: 02REF: UNATUHR/02/06/15Salary Scale: NT4 (b)Other benefi ts: Housing, transport and medical


3. JOB TITLE: DRIVER

No. of Vacancies: 01

REF: UNATUHR/03/06/15Salary Scale: NT5 (a)Other benefi ts: Housing, transport and medical


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Documents

UGANDA NATIONAL TEACHERS’ UNION (UNATU)web.monitor.co.ug/Jobs/2015/06/19/unatu26052015.pdf · · 2015-06-19ﬁ ll the following vacant posts in Uganda National Teachers’ Union