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UCCS Athletics Policy and Procedure
2019-2020 UNIVERSITY OF COLORADO COLORADO SPRINGS MOUNTAIN LION ATHLETICS DATE OF LAST ATHLETIC DEPARTMENT REVIEW: 8/1/2019
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Table of Contents
DEPARTMENT OF ATHLETICS OVERVIEW ................................................................................................................................ 5
UCCS Athletics Vision and Mission Statement.................................................................................................................... 5
Athletics Department Goals .................................................................................................................................................... 5
University Statement on Athletics ......................................................................................................................................... 7
Institutional Mission, Vision and Values .............................................................................................................................. 8
UCCS Athletic Objectives........................................................................................................................................................ 9
Endorsement of Knight Foundation Report ....................................................................................................................... 11
Conference Affiliation ............................................................................................................................................................ 11
NCAA Alignment ..................................................................................................................................................................... 12
Sports Offered and NCAA Tiering ........................................................................................................................................ 12
Equal Opportunity, Institutional Equity, Title IX and Sexual Harassment............................................................................. 13
Reporting Obligations for Responsible Employees .......................................................................................................... 14
Conduct Pertaining to Relationships .................................................................................................................................. 16
NCAA Compliance Committee ................................................................................................................................................. 16
Intercollegiate Athletic Advisory Council ........................................................................................................................... 17
History of UCCS Athletics ........................................................................................................................................................ 18
ATHLETIC DEPARTMENT ORGANIZATION ............................................................................................................................... 22
Terms of Employment ............................................................................................................................................................ 22
Athletic Administration Job Summaries ............................................................................................................................. 23
Head Athletic Coach Job Description ................................................................................................................................. 28
Assistant Coach Job Description ........................................................................................................................................ 31
Athletic Department Evaluation ........................................................................................................................................... 33
Athletic Team Evaluation ......................................................................................................................................................... 33
Head Coach Evaluation Indicators ...................................................................................................................................... 34
Season Review and Evaluation ............................................................................................................................................ 36
RULES AND REGULATIONS .......................................................................................................................................................... 38
Eligibility Statement ................................................................................................................................................................. 38
Eligibility Clauses ..................................................................................................................................................................... 38
Eligibility Policy ........................................................................................................................................................................ 38
Eligibility for Competition ........................................................................................................................................................ 39
Satisfactory Completion Provision ......................................................................................................................................... 39
Designation of Degree Program .............................................................................................................................................. 40
Calculations of Credit Hours ................................................................................................................................................... 40
Remedial, Tutorial or Non-Credit Courses .............................................................................................................................. 40
Incomplete Grades ................................................................................................................................................................... 41
Repeated Courses .................................................................................................................................................................... 41
Requirements for Athletic Scholarships (Grant-In-Aid) ......................................................................................................... 42
Student-Athlete Employment on Campus .......................................................................................................................... 43
Status of the Ineligible Player, Partial Qualifier, and Non-Qualifier (Freshman) .................................................................. 43
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Academic Rules ........................................................................................................................................................................ 44
NCAA Squad Lists and Financial Aid Summaries .................................................................................................................. 45
Roster Additions ...................................................................................................................................................................... 46
National Letter of Intent ........................................................................................................................................................... 46
Conduct of Student Athletes ................................................................................................................................................... 47
Student Code of Conduct Violation Notice ............................................................................................................................. 49
FERPA, Privacy Rights and Student Directory Information ................................................................................................... 50
RECRUTING .................................................................................................................................................................................. 54
Activities Constituting Recruitment (per NCAA 13.02.9) ....................................................................................................... 54
Student Athlete Profile ............................................................................................................................................................. 55
ADMINISTRATIVE PROCEDURES .............................................................................................................................................. 58
Coaching Responsibility for Facility Oversight ...................................................................................................................... 58
Facilities .................................................................................................................................................................................... 58
Weight Room Usage ................................................................................................................................................................. 58
Scheduling ................................................................................................................................................................................ 59
Schedule Changes and Game Postponements ...................................................................................................................... 59
Scrimmage Games ................................................................................................................................................................... 60
Officials ..................................................................................................................................................................................... 60
Transportation .......................................................................................................................................................................... 60
Travel Itinerary.......................................................................................................................................................................... 61
On Campus Parking for Away Competition ............................................................................................................................ 61
Liability on Trips ....................................................................................................................................................................... 62
Post-Season Travel to Competitions and Athletics Department Representation ................................................................ 62
Reservations ............................................................................................................................................................................. 62
Receipts .................................................................................................................................................................................... 63
Game Day Assistance .............................................................................................................................................................. 63
Ticket Procedures .................................................................................................................................................................... 63
Complimentary Tickets .......................................................................................................................................................... 63
Work Orders ............................................................................................................................................................................ 64
Keys .......................................................................................................................................................................................... 64
Sports Camps .......................................................................................................................................................................... 64
Health and Safety ................................................................................................................................................................... 65
Outside Clinics ....................................................................................................................................................................... 65
Individual Sports Policy Manual .......................................................................................................................................... 65
Tutoring and Testing .............................................................................................................................................................. 65
Game Contracts ...................................................................................................................................................................... 66
Publicity Statement ................................................................................................................................................................ 66
Management of Equipment ................................................................................................................................................... 66
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FINANCE, BUDGETS AND PURCHASING ..................................................................................................................................... 67
Budget Objectives .................................................................................................................................................................... 67
Purchasing ................................................................................................................................................................................ 67
Procurement Card .................................................................................................................................................................... 67
Travel Card ............................................................................................................................................................................... 67
University Purchasing Policy and Procedure ......................................................................................................................... 68
Cash Advances ....................................................................................................................................................................... 68
ATHLETIC MEDICINE ..................................................................................................................................................................... 69
Athletic Training Room Rules .................................................................................................................................................. 69
Plunge Tank Rules ................................................................................................................................................................... 71
Reporting Injuries ..................................................................................................................................................................... 71
Injury Treatment Policy ............................................................................................................................................................ 71
Rehabilitation/Treatment Times .............................................................................................................................................. 72
Equipment Issue ....................................................................................................................................................................... 73
Prioritize Sports and Seasons ................................................................................................................................................. 73
Athletic Trainer System (ATS) ................................................................................................................................................. 74
Medical Eligibility Requirements ............................................................................................................................................. 74
Secondary / Excess Insurance Claim Procedures ................................................................................................................. 78
Emergency Action Plan(s) ..................................................................................................................................................... 79
Gallogly Events Center Emergency Action Plan ................................................................................................................ 80
Gallogly Recreation and Wellness Center Weight Room Emergency Action Plan .......................................................... 85
Mountain Lion Fieldhouse Emergency Action Plan ........................................................................................................... 88
Mountain Lion Park Emergency Action Plan ...................................................................................................................... 92
Mountain Lion Softball Field Emergency Action Plan ....................................................................................................... 96
Mountain Lion Stadium Emergency Action Plan ............................................................................................................... 99
UCCS Athletic Medicine Contacts ......................................................................................................................................... 102
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DEPARTMENT OF ATHLETICS OVERVIEW
UCCS Athletics Vision and Mission Statement
VISION: “To positively transform the lives of UCCS Student Athletes through their experience as a
Mountain Lion!”
MISSION STATEMENT: “UCCS Athletics is an exceptional athletic program that is aligned with the
mission and values of UCCS, the RMAC and the NCAA. UCCS athletic teams will maintain
championship standards of excellence in academics, athletics, leadership and service. UCCS strives to
provide student athletes with exceptional opportunities and resources to excel in every aspect of their life.
Athletic Department Goals
1.) UCCS will provide student athletes with an incredible academic and athletic experience.
Academic Priorities: team/department grade point average (GPA), retention, graduation
• EXPECTED GOAL - UCCS Athletics will maintain a Department GPA of 3.0 or better
>STRETCH GOAL - UCCS Athletics will achieve a department GPA of 3.25 or better
• EXPECTED GOAL - UCCS Athletics will maintain a retention rate higher than the student body
>STRETCH GOAL - UCCS Athletics will have a student retention rate above 80%
• EXPECTED GOAL - UCCS Athletics will maintain an ASR above NCAA average
>STRETCH GOAL - UCCS Athletics will have an ASR above 80%
Athletic Priorities: Winning percentage, RMAC Championships, post-season accomplishments,
RMAC All-Sports Competition standing, Director’s Cup standing.
• EXPECTED GOAL: UCCS Athletic teams will have a winning percentage of 60%
>STRETCH GOAL: UCCS Athletic teams will have a winning percentage of 70%
• EXPECTED GOAL - UCCS Athletics teams will consistently compete for RMAC Championships
>STRETCH GOAL - All 16 UCCS Athletics teams will compete in the RMAC Tournament
• EXPECTED GOAL - UCCS Athletics teams will compete in post-season NCAA Championships
>STRETCH GOAL - 10 UCCS Athletic teams will represent UCCS in the NCAA Post-Season
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• EXPECTED GOAL - UCCS Athletics will finish in the top 5 in the RMAC All-Sports Cup
>STRETCH GOAL - UCCS Athletics will WIN the RMAC All-Sports Cup
• EXPECTED GOAL - UCCS Athletics will place in the top 100 in the Division II Director’s Cup
>STRETCH GOAL - UCCS Athletics will place in the Top 50 in the Division II Director’s Cup
Leadership Development Priorities: accountability, self-discipline, sportsmanship, creating
leadership opportunities, team culture, athlete ownership
• UCCS Athletics will maintain a strong commitment to life in the balance
• UCCS Athletics will hold health and safety of student athletes as a top priority
• UCCS will provide opportunities for all student athletes to develop mentally, socially and
morally
• UCCS Athletics will be a leader in sportsmanship
• UCCS will provide student athletes with leadership development opportunities
• UCCS will foster a healthy, vibrant team culture
• UCCS student athletes will exhibit pride in themselves, their teams and the University
Community Service Priorities: servant leadership, giving back, making a difference
• UCCS student athletes will be engaged in completing community service with the Student
Athlete Advisory Committee (SAAC) being the driving force
• UCCS athletics will develop strategic community partners to maximize the effo rts and
impacts of community service
2.) UCCS will be a great place to work
Workplace Priorities: support, community, family first, one team, “freedom and responsibility”
Culture Priorities: excitement, collaboration, ownership, passion, self-discipline
Development Priorities: staff retention, continuing education, professional growth
• Recruit, retain and develop employees in the values, standards, and mission of UCCS
Athletics
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• Focus: Recruit- Maintain standards, values, and institutional fit; First who, then what
Retain- Culture First, develop resources and support for employees
Develop- Provide opportunities for development; Set up successors for success
University Statement on Athletics
Intercollegiate athletics are intended to be an integral part of the overall program within the
University. Concomitant with the dedication to excellence of the overall educational program o f the
University is the student athlete's opportunity to acquire experiences outside the classroom that are
in keeping with the general goals of the University. The privilege of participating in intercollegiate
athletics is intended to enhance the overall educational experience of the participant. This is in
keeping with the National Collegiate Athletic Association (NCAA), which governs intercollegiate
athletics:
"The competitive athletic program of the colleges is designed to be a vital part of the educational
system. A basic purpose of this association is to maintain intercollegiate athletics as an integral part
of the educational program and the athlete an integral part of the student body, and by doing so
retain a clean line of demarcation between college athletics and professional sports."
The concept of the student athlete demands that both the academic and athletic interests must be
the concern of all units of the University. This means that the student athlete shall be encouraged to
achieve the highest level of academic success, and to complete the course work for a degree. At
the same time while participating at the highest level of NCAA athletic competition, the program and
process of the Athletic Department must conform to the academic, ethical, and moral values of the
University. This we believe can only be accomplished through the joint efforts of all parts of the
University community.
Hence, UCCS believes that intercollegiate athletic programs must be an integral part of the
University's academic mission. Athletics give student athletes an opportunity for significant learning
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experiences both within and out of the traditional classroom, fostering the educational and
leadership growth that will stand them in good stead upon graduation. Thus, while we recognize that
athletics are significant in creating student enthusiasm and loyalty, maintaining ties with alumni and
friends, we also affirm our belief that our objective to excel in sports can and must be in conformity
with the traditional university goals of scholarship and service.
Institutional Mission, Vision and Values
UCCS Athletics remains committed to the overall institutional mission, vision and values. As set by
the UCCS Master Plan:
Mission: The Colorado Springs campus of the University of Colorado shall be a comprehensive
baccalaureate and specialized graduate research university with selective admission standards. The
Colorado Springs campus shall offer liberal arts and sciences, business, engineering, health sciences,
and teacher preparation undergraduate degree programs, and a selected number of master's and
doctoral degree programs.
Vision: UCCS, a premier comprehensive undergraduate and specialized graduate research university,
provides students with academically rigorous and life-enriching experiences in a vibrant university
community. We advance knowledge, integrate student learning with the spirit of discovery, and broaden
access to higher education for the benefit of southern Colorado, the state, nation and world.
Core Values
Student Focus: We value students and never forget that students are our reason for being. We consider
students and student outcomes in all the decisions we make. We provide a supportive environment in
order to create lasting and significant educational experiences for every student.
Integration: We value integration of teaching with research and creative work. Scholarship enriches
teaching and teaching enriches scholarship. We see these activities as interdependent, allowing for
synergies that benefit students, faculty and all members of the university community.
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Innovation: We value innovation and an entrepreneurial spirit. We are creative problem solvers in the
classroom, in our research and in our campus operations. We are catalysts for economic, social and
cultural changes in our communities. We provide opportunities for our community members to develop
the skills of innovation and creative expression.
Collaboration: We value collaboration and teamwork as absolutely necessary for success in today’s
world. We model collaboration in our research, teaching, and campus operations. We actively seek
opportunities to collaborate, build partnerships and engage with external organizations.
Inclusive Diversity: We value inclusive diversity as a foundation for teaching and scholarship that
prepares students, faculty, staff and community members for both local and global multicultural realities.
We provide an open, safe and supportive campus environment based on mutual respect, engagement
and learning for everyone including those from the full spectrum of backgrounds, social identities,
abilities, cultures, perspectives and university roles.
Dynamic Responsible Growth: We value dynamic growth while continuing to be financially responsible,
academically sound and environmentally sustainable. We meet the future with energy, enthusiasm and a
commitment to retaining a close, interconnected campus community.
Integrity: We value integrity and expect ethical behavior from each member of the campus community in
all interactions. We build an environment where we treat each other with respect and appreciate each
other’s contributions.
UCCS Athletic Objectives
• To employ coaches and administrative staff members who can perform as professionals in
an educational community where high standards of integrity and ethical behavior, as well as
sportsmanship, are expected of its members. All employees of the Intercollegiate Athletics
Department must maintain these high standards and strive to learn and follow in good faith
all rules of the athletic associations.
• To recruit student athletes who are academically prepared for university work. Primary
admission standards are established by the University and administered by the Office of
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Admissions. Requirements for admission to a program of study are established by the
various schools and departments of UCCS.
• To provide equal opportunities for both men and women by developing and sustaining
programs which help student athletes achieve their maximum potential.
• To continue to be in compliance with Title IX regulations relative to equal opportunity for
participation, budget, facilities and staffing.
• To operate its athletics program in a manner that does not detract from the student athletes’
educational opportunities. UCCS expects its student athletes to maintain academic, as well
as other university standards, while seeking a degree from UCCS within a reasonable period
of time. The Intercollegiate Athletics Department assumes an active role in assisting student
athletes to achieve this goal.
• To provide financial aid to a student athlete who is offered and accepts an athletically
related scholarship, as long as the student athlete is a team member and continues to make
normal progress toward graduation, as defined by existing standards. Athletic relate d aid is
renewable at the coach’s discretion, on a year-to-year basis according to NCAA guidelines.
• To operate its sports programs at the highest level of intercollegiate athletic competition and
seek to affiliate with institutions demonstrating a similar commitment to academic excellence
and institutional integrity.
• To promote character development in student-athletes, including cooperation, teamwork,
leadership qualities, group loyalty, and clean living. As a representative of the Intercollegiate
Athletics Department and UCCS, each student athlete is responsible for his/her actions both
inside and out of the athletic arena.
• To train student athletes in legitimate methods of good sportsmanship, competition, and the
will to win, and thereby contribute to the development of institutional morale, loyalty, and
school spirit.
• To produce the revenue necessary to offer and maintain a comprehensive intercollegiate
athletics program that utilizes the finest facilities and state-of-the-art equipment.
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• To maintain the necessary facilities and medical personnel to enhance the physical f itness
and skill of the student athletes, as well as to promote the recovery of those who are ill or
become injured. The University also provides programs for nutrition, counseling, and mental
health to promote wellness.
• To supply wholesome recreational activity and entertainment for the participants, the student
body, and the public.
• To provide a means by which institutional alumni and the public at large identify with UC CS
for mutually beneficial purposes.
• To interface with booster groups that support the intercollegiate athletic programs, maintain
control of all donations and expenditures of funds that are handled by the booster groups,
and follow appropriate audit and information procedures consistent with University of
Colorado Colorado Springs and NCAA guidelines.
• To offer sports to all students as budget and staff limitations allow.
• To ensure the health and safety of our student athletes through proper education,
resources, training, staffing, maintenance and expectations.
Endorsement of Knight Foundation Report
University of Colorado Colorado Springs endorses the report of the Knight Foundation Commission
on Intercollegiate Athletics, dated March 1991, “Keeping Faith with the Student Athlete” adopts
without qualification as the fundamental principles governing the universi ties approach to the
administration of intercollegiate athletic programs.
Conference Affiliation
University of Colorado Colorado Springs is a member of the Rocky Mountain Athletic Conference
(RMAC). As a member of the conference, UCCS has agreed to comply with the provisions of the
RMAC Code and other conference operating rules as may from time to time be enacted.
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Membership in the RMAC offers UCCS opportunities to compete in a common core of women’s and
men’s sports with schools of similar size and comparable athletic budgets in a geographic region
which permits the scheduling of athletic contests without incurring unmanageable tr avel expenses.
NCAA Alignment
Membership in the National Collegiate Athletic Association (NCAA) is a condition of membership in
the RMAC. Membership in the NCAA is governed by the provisions of the NCAA Division II Manual
with which UCCS is obliged to comply.
Sports Offered and NCAA Tiering
NCAA Division II members must offer no fewer than five women’s and five men’s sports. Under the
code as set forth by the Rocky Mountain Athletic Conference, a member institution that does not
sponsor football must sponsor a total of 12 sports. After a thorough study, The University Athletic
Department determined the following would be used for funding of sports: a tiering system has been
chosen by the Federal guidelines under Title IX to be used to assist in compliance.
The NCAA/RMAC requires Four Core Sports. These must be the following sports:
Women Men
Basketball Basketball
Volleyball Soccer
Additional sports offered by University of Colorado Colorado Springs include:
Women Men
Cross Country Baseball
Golf Cross Country
Indoor Track/Field Golf
Lacrosse Indoor Track/Field
Outdoor Track/Field Outdoor Track/Field
Soccer
Softball
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Equal Opportunity, Institutional Equity, Title IX and Sexual Harassment
In compliance with federal law, including the provisions of Titles VI and VII of the Civil Rights Act of
1964, Title IX of the Education Amendment of 1972, Sections 503 and 504 of the Rehabilitation Act
of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act as amended,
the Genetic Information Nondiscrimination Act of 2008, the University of Colorado Colorado Springs
does not discriminate against individuals on the basis of their age, sex, race, religion, ethnicity,
national origin, disability, or military service, or genetic information in its administration of
educational policies, programs, or activities; admissions policies; scholarship and loan programs;
athletic or other University-administered programs; or employment. In addition, the Institution does
not discriminate against individuals on the basis of their sexual orientation, gender identity, or
gender expression consistent with the Institution’s nondiscrimination policy.
Further, UCCS is committed to maintaining an environment free from sexual misconduct,
discrimination or harassment based on race, color, national origin, sex, pregnancy, age, disability,
creed, religion, sexual orientation, gender identity, gender expression, veteran status, political
affiliation, or political philosophy.
To achieve the UCCS mission of upholding a positive learning, working, and living environment,
the UCCS Office of Institutional Equity (OIE) conducts fair, unbiased and impartial investigations
into reports of sexual misconduct, protected class discrimination or harassment, or related
retaliation. OIE treats all individuals who request our assistance with respect and dignity.
In addition to conducting investigations involving students and employees, OIE coordinates the
provision of interim protective measures as appropriate and is responsible for implementing training
on UCCS policy and related matters for the entire campus.
Contact Information for the UCCS Office of Institutional Equity (OIE)
Website: http://www.uccs.edu/~equity/
Office of Institutional Equity, [email protected], (719) 255-4324
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Reporting Obligations for Responsible Employees
A responsible employee who witnesses or receives a written or oral report or complaint of sexual
misconduct, protected class discrimination and harassment, or related retaliation must promptly
report it to the Office of Institutional Equity (OIE). A failure to report this information promptly to the
OIE is a policy violation.
If an individual discloses an incident to a responsible employee who by definition is a mandatory
reporter, but the individual wishes to maintain privacy and requests that no investigation be
conducted, that no disciplinary action be taken, or that the allegation not be reported to law
enforcement, the responsible employee remains required to report all relevant information to the
Title IX Coordinator of the OIE.
Who is a Responsible Employee?
A responsible employee is any employee who:
1. Has the authority to hire, promote, discipline, evaluate, grade, formally advise, or direct
faculty, staff, or students;
2. Has the authority to take action to redress sexual misconduct as defined herein; and/or;
3. Has been given the duty of reporting incidents of sexual violence or any other misconduct by
students to the Title IX Coordinator.
Examples of responsible employees include, but are not limited to faculty, teaching assistants,
residence advisors, academic advisors, coaches, supervisors, and anyone who leads, administers,
or directs University programs.
As a responsible employee, you are required to share any information disclosed to you with the
Office of Institutional Equity regarding sexual assault, sexual/gender-based harassment, intimate
partner violence, stalking, retaliation and violation of protective measures.
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*This does not include any medical, mental health, Ombuds, or counseling office personnel, in
addition to any other offices covered by a statutory privilege or designated in campus procedures as
not subject to mandatory reporting to the University.
How to Report
Contact Title IX Coordinator and Director Office of Institutional Equity
Call: 719-255-4324
Email: [email protected]
Location: Main Hall 207, 1420 Austin Bluffs Parkway, Colorado Springs, Colorado
Why Does a Responsible Employee have to Report?
▪ To ensure that the Complainant, the person alleging the misconduct, is safe. In addition to
addressing the concerns, the Office of Institutional Equity often partners with other UCCS
resources to ensure the Complainant is receiving all the support the individual needs during
a time where they are often anxious, stressed, and confused.
▪ To understand the true nature and scope of the Complainant’s concerns. Often,
Complainants only tell the responsible employee a fraction of what has been going on with
the Respondent(s). The OIE provides a safe environment for the Complainant to discuss
their concerns in depth. In exchange, the OIE can address those concerns by learning who
is involved, what has been occurring, why the Complainant believes the conduct is
occurring, and what the Complainant would like to see happen.
▪ To get the behaviors to stop. In order to enforce the policies, the OIE must be aware of the
concerns. The OIE has been tasked with ensuring employees are acting in accordance with
the policies and is in the best position to promptly and consistently address concerns across
the campus.
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Conduct Pertaining to Relationships
As a matter of sound judgment and professional ethics, coaches and athletic department employees
have a responsibility to avoid any apparent or actual conflict between their professional
responsibilities and personal interests in terms of their dealings or relationships with students.
Coaches and athletic department employees are prohibited from engaging in dating and/or sexual
relationships with students or making sexual overtures to students over whom they are in a position
of authority by virtue of their teaching, research, or administrative assignments.
All coaches are deemed to be in a position of authority over every student athlete or student
employee of the athletic department. These professional constraints derive from ethical standards
and the University’s duty to ensure that the evaluation of students is conducted fairly and without
any perception of favoritism or bias. Perhaps less obvious, but equally compelling, is the liability
that could occur, for example, if facts regarding a sexual relationship or sexual overture are
demonstrated that support a legal claim of sexual harassment.
NCAA Compliance Committee
The following individuals will comprise the UCCS Compliance Committee: Faculty Athletic
Representative, Registrar’s Office Representative, Financial Aid Office Representative, Senior Associate
Athletic Director, and Associate Athletic Director for NCAA Compliance and Assistant Athletic Director for
Internal Operation.
This group will meet at a minimum of two times each academic year to review the institution’s compliance
procedures and environment. On a bi-monthly basis, the Compliance Committee will review each sport
sponsored by the institution with a special emphasis directed at recruitment monitoring.
This Compliance Committee will also be advised of and involved with the investigative process of any
possible NCAA violations brought to the attention of the institution. The investigative process will involve
interviews of individuals involved, a compilation of all pertinent information concerning the possible
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infraction, notification to the Rocky Mountain Athletic Conference Commissioner’s Office in written form,
with the Commissioner of the RMAC notifying the NCAA of the possible violation. The Compliance
Committee will immediately notify, depending on the seriousness of the situation, additional members of
the institution’s administrative team. All possible NCAA Rule infractions will be immediately
communicated to the Director of Athletics who will determine the course of institutional investigative
action and institutional personnel to be involved in that process.
Intercollegiate Athletic Advisory Council
The mission of the Intercollegiate Athletics Advisory Committee (IAAC) is to serve as the primary
oversight group for all aspects of the University's intercollegiate athletics program. It shall work closely
with the UCCS Athletic Director to recommend policies and serve as a sounding board for the
department. The campus philosophy of "student athletes" shall guide the committee in all of its actions.
The IAAC reports directly to the Chancellor. Since it serves in an advisory role, it submits written reports
and motions to the Chancellor and copies of these reports will be sent to the President of the Faculty
Senate.
Functions
• Advise on the sanction of individual sports, conference affiliation and association memberships
• Assist the Athletic Director in compliance with the regulations as established by the governing
body of the National Collegiate Athletic Association
• Recommend policy on issues concerning intercollegiate athletics
• Link the intercollegiate athletic programs to the university's academic programs in every way
possible
• Monitor and assist in the development of departmental budgets
• Assist in interviewing and recommending coaching candidates to the director
• Serve as an appeals board when departmental avenues have been exhausted
• Hear and act on eligibility appeals in accord with established policy
• Meet quarterly during the school year
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Membership
• Four Faculty. One shall be the Faculty Athletics Representative. The remaining three will be
recommended by the president of the Faculty Senate and appointed by the Chancellor or the
Chancellor's designee. These members will serve staggered 3-year terms (one replaced each
year) and may serve a maximum of two consecutive terms.
• Two staff members are required and are recommended by the president of the Staff Council and
appointed by the Chancellor. Staff serve two-year terms, with one member appointed each year.
Staff may serve a maximum of two consecutive terms.
• Three students are required. A student athlete recommended by SAAC and two students
recommended by the student government executives, all approved by the Chancellor. Students
serve one-year terms and may be re-appointed.
• UCCS Athletic Director (voting except on eligibility appeals)
• Dean for Student Life (voting)
• UBAC member (voting)
• Academic Coordinator for Athletics (non-voting)
• Financial Aid representative (non-voting)
As set forth by the Chancellor, the chair of the committee shall be one of the four faculty members. The
term of this elected position shall be one-year. Elections shall be held in the last meeting (May) of the
spring semester.
History of UCCS Athletics
1965-1983 Intramurals
1966 CUC coeds played Air Force Squadron 19 cadets to a 28-28 tie in a powderpuff football
game (first intercollegiate competition in school history)
1983 Men’s Soccer Club Formed
1984 Intercollegiate Athletics Advisory Committee Formed
First Athletic Director hired
Student Government designates funding from vending machines to support Athletics
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1985 Regents approve first student fee for athletics: $2 per student, per semester
1986 Regents approve transition to varsity status when sports reached a demonstrated
maturity
1987 Women’s Volleyball and Men’s Soccer given Varsity status
Joined the National Association of Intercollegiate Athletics (NAIA)
1988 Gymnasium is built in the University Center
1990 Founding member of the Colorado Athletic Conference
Joined the NCAA (September 1, 1990)
Added Women’s Basketball, Women’s Softball and Men’s Tennis
Scholarships were awarded to athletes. Money came from land lease from cell phone
towers
1994 Women’s Softball wins first Conference Championship in school history
1995 Student fee referendum of $3.35 per credit hour passed
Added Men’s and Women’s Indoor and Outdoor Track and Field
1996 Added Men’s and Women’s Cross Country
1997 Greg Meyer named first All-American in School history in Men’s Soccer
1999 Men’s Golf wins their first Conference championship
Women’s Tennis wins their first Conference championship
2000 “Mountain Lions” become the official mascot of UCCS Athletics
2004 Steel and Silver Trophy competition established with CSU-Pueblo
2005 Renovation of the Red Field at Four Diamonds. Stadium renamed Mountain Lion Field
and became permanent home for women’s softball
Moses Tum first National Champion in school history in Track & Field in the 1500 Meter
Run
Crystal Krebs named first Academic All American in school history in Women’s Softball
2006 Student fee increased to $4.85 per credit hour
Men’s and Women’s Tennis discontinued
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With a partnership with Colorado Spring Christian School and Campus Recreation,
Mountain Lion Stadium renovated with field turf, sports lighting, new scoreboards and
press box
2008 Women’s Soccer added as a varsity sport
2009 Men’s Golf wins NCAA Super Regional
2010 Gallogly Events Center opens, hosting Basketball, volleyball and other campus events
ENT UCCS Athletics Booster Club established
2011 Lauren Graham finishes as National Runner-Up in the pole vault at the NCAA Indoor
National Championships
2012 UCCS Athletics earns NCAA President’s Award for Academic Excellence
2013 Women’s Golf added as a varsity sport
2015 Mountain Lion Field (Softball) renovated with synthetic field
Men’s Basketball wins First RMAC Tournament Championship in program history
Women’s basketball advances to the Sweet 16 in the NCAA National Tournament
Athletic Weight and Conditioning Room relocated to the Recreation Center expansion
2016 Student fee referendum of $9 per credit hour passes student vote and Regent approval
Athletic Director Steve Kirkham retires, and Nathan Gibson hired as new Athletic Director
Men’s Baseball and Women’s Lacrosse added as varsity sports
Men’s and Women’s Track and Field expand to include athletes in all event categories
Mountain Lion Stadium renovated and new turf, scoreboards installed
2017 Women’s Basketball wins the first RMAC Tournament Championship in program history
Construction begins on the baseball stadium and indoor track facilities
Women’s Lacrosse won their first game in school history, 12-9 over Adams State
Men’s Baseball won their first game in school history in dramatic fashion with a 4-3
victory over #6 Cal Poly Pomona
Colin Prater named PING First Team All-American, the First 1st Team All-American in
Men’s Golf Program history
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Derrick White, former UCCS Men’s Basketball student athlete, drafted in the first round of
the NBA Draft by the San Antonio Spurs
Volleyball won the Brechler Award for highest GPA in the RMAC
Women’s Soccer wins first RMAC Tournament Championship in UCCS history and
makes a historic run through the post season, hosting the NCAA 1st and 2nd round of the
NCAA Regional, winning the NCAA South Central Region Championship and advancing
to the Final Four.
Tarah Paterson named 1st Team All-American in Women’s Soccer, the first women’s
soccer player to be named All-American
2018 Women’s Indoor Track and Field wins first RMAC Championship in school history
Mountain Lion Park, the on campus baseball stadium, opens on March 2nd.
Women’s Golf wins first RMAC Tournament Championship in school history.
Skylyn Webb is the first Women’s Track and Field National Champion in UCCS history,
winning the 800M run at the NCAA Outdoor Championships.
Baseball standout Zach Hall is drafted in the 19th Round of the MLB draft by the Colorado
Rockies. Hall is the first baseball players in UCCS history to be drafted.
Mountain Lion Fieldhouse, a 200-meter indoor track/field and training facility, opens on
September 5th, 2018.
Anna Gregg named NCAA D2 National Scholar Athlete of the Year for Women’s Soccer
UCCS Athletics recognized with the RMAC SAAC Cup for most outstanding student
athlete advisory committee in the RMAC.
2019 Charlie Forbes is crowned NCAA National Champion in the 60mH for Indoor Track
Women’s Outdoor Track and Field wins first RMAC Championship in school history
Spring 2019 marked the 30-consecutive semester with a 3.0+ department GPA
Skylyn Webb is named RMAC Women of the Year
Men’s Golf and Women’s Basketball win the Brechler Award for highest GPA in RMAC
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ATHLETIC DEPARTMENT ORGANIZATION
Terms of Employment
As outlined in employees Letter of Offer (LOO), the following standards exist for all employees:
State law specifically requires that you be an employee-at-will in your position and that the following
paragraph be included in this letter of offer:
Your employment contract is subject to termination by either party to such contract at any time
during its term and you shall be deemed to be an employee-at-will. No compensation, whether as
a buy-out of the remaining term of contract, as liquidated damages, or as any other form of
remuneration, shall be owed or paid to you upon or after termination of such contract except for
compensation that was earned prior to the date of termination.
By accepting this appointment, you agree to uphold ethical standards appropriate to your position as a
university staff member, including, but not limited to, standards applicable to conflicts of interest and
conflicts of commitment as defined by University policies. You agree to comply with all resolutions, rules
and regulations adopted by the Board of Regents and with policies and procedures adopted by the
campus or other unit in which your appointment is made, now in effect or as amended. You also agree to
report suspected or known noncompliance of any law or University policy. Further, you agree to meet
obligations imposed by federal and state law including the obligation to report. For additional information,
please see the following links:
• https://www.cu.edu/regents/Laws/laws.html
• https://www.cu.edu/regents/Laws/article-03.html
• http://www.cu.edu/ope
• http://www.uccs.edu/vcaf/Policies.html
As an employee with the Department of Intercollegiate Athletics, you are subject to NCAA and Rocky
Mountain Athletic Conference rules and regulations. By accepting this appointment, you agree to comply
with these regulations and to report suspected or known noncompliance. Information can be found at their
websites:
• www.ncaa.org
• http://www.rmacsports.org/landing/index
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All athletics staff members (except secretarial or clerical personnel) are required to provide a written
detailed account annually to the Chancellor for all athletically related income and benefits from sources
outside the institution (NCAA Operating Bylaws 11.2.2).
Athletic Administration Job Summaries
Executive Director of Athletics
The Executive Director of Athletics will report to the Chancellor through the Vice Chancellor for
Student Success. The executive director provides supervision to the coaching staff and entire
athletic program; helps coaches in arranging athletic schedules and travel; prepares and approves
contracts for all contests; maintains close contact and good relations with the public, including the
Booster Club; active within various organizations and stimulates interest in the University Athletics
Programs; works toward staff improvement through meeting and individual conferences; supervises
the development and administration of the athletic budget and investment planning; attends
national, area, district, conference and national association meetings; works closely with the faculty
athletic representative; promotes leadership in developing basic philosophy, objectives and goals
for the overall athletic program; and supervises the work of the athletic administrative staff.
Senior Associate Athletic Director/Senior Woman Administrator
The Senior Associate Athletic Director will assist the Athletic Director in all athletic program
operations with specific responsibilities as dictated by the Athletic Director according to institutional,
state, and NCAA guidelines; the Senior Associate will act in all matters of oversight in the Athletic
Director’s absence; oversees and manage fiscal budget for Department of Athletics; responsible for
oversight of Athletic development/fundraising activities; responsible for overseeing department
compliance; represent UCCS at the conference, regional and national levels; will set department
goals and objectives; serve on senior level campus committees; oversight of department reporting
including EADA, NCAA and University reports; active member of professional organizati ons
including D2ADA, NACWA, NACDA, etc.; active voice in all NCAA and RMAC voting matters.
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Associate Athletic Director – NCAA Compliance
The Associate Director for NCAA Compliance responsibilities consist of observance of all NCAA
guidelines, rules, and direct all correspondence with NCAA clearing house; responsible for
continued education of coaching staff in regards to NCAA Rules and changes in eligibility rules;
work with Conference Compliance Officer; responsible along with the Director of Athletics for all
NCAA reports; assist with all NCAA investigations of requests for information; update and maintain
compliance website; maintain database of athletes; monitor athletes continued eligibility; work with
FAR to ensure compliance with testing rules; work with Registrar on athletes eligibility; monitor
athletes continued eligibility; communicate all recruiting with Office of Financial Aid on regular basis;
work directly with coaches, staff and financial aid in regards to scholarship awards; maintain
financial aid summaries for each athletic program; complete scholarship equivalencies for NCAA
squad lists.
Associate Athletic Director for External Relations and Sports Information
The Associate Athletic Director for External Relations responsibilities include working as campus
liaison for communication and media; serve on campus committees overseeing media, marketing
and outreach; oversee the development and performance of the assistant director; oversee the
operation of the mascot; act as, or arrange for, official scorekeeper for all home events at which the
NCAA mandates official statistics be kept; maintain and update the official statistical archive of the
athletic department; complete and file all applicable statistical reports, score reporting forms, player
of the week reports and other official reporting forms with the conference office and the NCAA;
maintain and increase knowledge of scorekeeping software required by the conference and the
NCAA; supervise the training, development and placement of staff personnel; send current rosters,
statistics and media requests to upcoming opponents and ensure that the same information is
received from upcoming opponents; oversight and daily management of website and social media
accounts; primary media contact for Basketball, Volleyball, Baseball and other sports as needed.
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Assistant Athletic Director- Internal Relations and Business Management
The duties of Assistant Athletic Director include management of UCCS home sporting events;
recruit, hire, train and evaluate student workers for events; purchasing and receipt reconciliation;
daily management of department budgets; team travel planning and accommodation ; administrator
assigned to SAAC and assists with leadership development opportunities and community service;
reconciles and reports ticket sales; human resources management as personnel liaison.
Assistant Athletic Director – Athletic Medicine
Provide athletic training services for the University’s athletic department as directed by the Team
Physician(s), including attendance at scheduled team practices and competitions as necessary;
Coordinate the scheduling of all student athlete’s ability to practice and/or compete in consultation
with the Team Physician(s); Oversee the formation of the University’s Athletic Training Staff,
including, but not limited to the hiring, training, and supervision of all assistant athletic trainers,
volunteer athletic trainers, graduate assistant athletic trainers, and work study students with regards
to any and all duties; review and approve all medical bills and insurance claims to determine
accuracy and compliance with NCAA rules and regulations; supervise the prom pt processing of all
medical bills and insurance claims; represent UCCS and the Sport Medicine Department at
University, conference, and/or national meetings as required or requested; ensure the overall health
and safety of UCCS student athletes.
Assistant Athletic Trainer
Provide athletic training services for the University’s athletic department as directed by the Team
Physician(s) and Head Athletic Trainer, including attendance at scheduled team practices and
competitions as necessary; Coordinate the scheduling of all student-athlete’s ability to practice
and/or compete in consultation with the Team Physician(s); communicate to the Head Athletic
Trainer all medical bills and insurance claims to determine accuracy and compliance with NCAA
rules and regulations; travel with athletic teams as appropriate.
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Sports Information Program Director
Sports Information Program Director responsibilities include acting as, or arranging for, the official
scorekeeper for all home events at which the NCAA mandates official statistics be kept; maintain
and update the official statistical archive of the athletic department; complete and file all applicable
statistical reports, score reporting forms, player of the week reports and other official reporting
forms with the conference office and the NCAA; maintain and increase knowledge of scorekeeping
software required by the conference and the NCAA; send current rosters, statistics and media
requests to upcoming opponents and ensure that the same information is received f rom upcoming
opponents; oversight and daily management of website and social media accounts; primary contact
for Soccer, Cross Country, Track and Field, Golf, Lacrosse and Softball.
Director for Athletic Performance/Strength and Conditioning Coordinator
The Director of Athletic Performance Qualifications must have bachelor’s degree (master’s degree
preferred), certification through NSCA, must have background in Strength and Conditioning, must have
experience with prevention and care of athletic injuries, current CPR/AED and First Aid Certification.
Examples of work performed will include overseeing the complete operation of strength and conditioning;
coordination of maintenance and repair of strength and conditioning equipment; recommendation of the
purchase and or replacement of strength and conditioning equipment; development of strength and
conditioning programs for all sports as requested and for individuals as needed; recommendation to head
coaches training programs for the advancement of their specific sport; be conscious of appropriate dress
for all occasions; perform any and all other such duties as may be required or assigned by the Director of
Athletics; coordinate usage of weight room by priorities set by the Director of Athletics; maintain Strength
Certifications in NSCA; complete inventory; schedule Assistant Staff hours/practices; maintain Strength
program records/logs.
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Faculty Athletics Representative (FAR)
To assist the Athletic Director in abiding by all academic guidelines as put forth by the institution,
conference and the NCAA. They will also help the Athletic Director with the Intercollegiate Athletic
Advisory Council (IAAC).
Support Services provided to the FAR:
• Funding for Travel. Sufficient travel support to allow attendance at RMAC meetings, the annual NCAA convention, FAR meetings, and any additional seminars or meetings necessary to carry out the FAR’s responsibilities
• Course Offload. Release time, when appropriate, from instructional activities shall be provided to allow the FAR to complete the requirements of the position
OR
• Stipend: The Chancellor will establish a budget for a stipend to be paid to the FAR in lieu of Course Offload
Duties of the FAR:
• Learn the NCAA rules, especially By-Laws 13, 14, 15 and 17
• Establish control and oversight of academic eligibility decisions
• Assist in the development of a comprehensive plan for UCCS that insures and provides for institutional control of collegiate athletics
• Be visible to student athletes. The FAR should participate in orientation activities and exit-interviews; support the student athlete advisory committee and other similar activities on the campus
• The FAR should be knowledgeable about all institutional investigations and have access to all infraction reports before they are submitted to the RMAC and/or NCAA. The FAR has oversight duties in making sure the institution reports rule violations to the RMAC and/or NCAA
• Establish solid working relationships with the Director of Athletics, the Compliance Office, the Athletic Academic Advisor, the Director of Admissions, the Sports Information Office, Financial Aid and the Registrar
• Administer the annual recruiting exam to all coaches and graduate assistants prior to August 1 of each year, or upon hire
• The FAR should possess and present a positive attitude about collegiate athletics at UCCS among faculty members
• The FAR should participate on search committees for senior Athletics Department administrators and head coaches as available
• The FAR should participate in conference and NCAA meetings, and represent the institution when appropriate or when the President delegates their duty
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Head Athletic Coach Job Description The following job description will be aligned with all full-time head coaching positions at UCCS. The job
description will be used in all employee evaluations.
Head Coach Qualifications: Bachelor’s Degree (master’s degree preferred), must have successful
experience as a high school or college coach, proven ability to motivate the scholar athlete in their pursuit
of academic and athletic achievement, NCAA Division II experience as a head coach preferred.
Direct Report: The head coach will report to the Executive Director of Athletics or Senior Associate
Athletic Director.
Job Goal: The head coach is to coordinate the total program for his/her sport. He/she shall be directly
responsible to the Director of Athletics for all coaching duties.
Duties as Head Coach:
• To be familiar with and follow the policies of the NCAA, RMAC, and UCCS as set forth in their
policy manuals
• To complete the required recruiting portal annually, effective dates August 1-July 31. This is
required of all paid coaches
• To recruit prospective student-athletes who have the academic ability to achieve success at
UCCS
• To hold preseason meetings with student athletes to discuss the philosophy of the program and
inform them of their responsibility to perform both on and off the field with integrity
• To supervise assistant coaches, and make all assignments to their respective duties and
responsibilities in writing
• To conduct staff meetings as necessary
• To be responsible to the Director of Athletics for entire program in his/her sport
• To submit forms to the Director of Athletics as required by the NCAA, RMAC and UCCS. This will
include eligibility rosters, player’s addresses, accident reports, insurance information, medical
records and all transcripts and financial aid packages needed for verification of a student-athlete’s
eligibility
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• To observe and evaluate the entire program and make recommendations to the Director of
Athletics
• To remain in facilities until all participants have left, or to designate a responsible person to
remain, lock up and secure facilities after said practices have been completed
• To teach sportsmanship and set an example of good moral and physical behavior
• To assume responsibilities for the conduct and well-being of all team members
• To attend professional meetings as necessary and approved by the Director of Athletics
• To attend coaches’ meetings and clinics for professional growth
• To work continually with the Director of Athletics and other coaches in the department to enhance
the entire athletic department
• To encourage student athletes to participate in all programs of their choices
• To issue and collect an inventory and store all equipment that is provided for the program through
the purchasing process outlined by UCCS policy
• To be available to counsel all participants in decision making be it college choice, location, or
daily problems, and to encourage and guide the total person
• To attend staff meetings and see that any pertinent information is relayed to your staff
• To assist the Director of Athletics when necessary in scheduling
• To evaluate and rate all officials
• To submit equipment, uniform and supply requests to the Director of Athletics for approval and
disposition
• To be responsible for public relations and publicity of the activity through the Director of Athletics
and coordinated through the Sports Information office
• To instruct participants in the need for reporting injuries to coaches and the Athletic Trainer in
charge of that particular activity immediately
• To implement procedures for handling injury situations through the Athletic Trainer for that
program, and to coordinate all medical aspects as far as treatment and payment through the
University insurance program with the Athletic Trainer
• To ensure supervision for all activities related to the sport
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• To participate in awards programs according to school procedures and policies
• To attend other activities of the school as often as possible
• To be conscious of appropriate dress for all occasions and involvement in the community
activities. Dress properly in practices, game activities and community affairs because you are the
window to our Athletics Department
• To be responsible for a year-end report to the Director of Athletics to include inventory, budget
requests, update on equipment, schedule preparation, facility use and needs
• To maintain contact with student athletes as they participate in other activities through the year
for offseason training, course coordination and counseling and update on eligibility status for
future use
• To perform any and all sets of duties as may be required and/or assigned by the Director of
Athletics
• To participate in all fund-raising activities in coordination with the Director of Athletics to promote
the entire UCCS Athletics Department
• Ensure timely communication of roster changes to the compliance coordinator, SID, athletic
trainers and team members
• Respect all Athletics Department and UCCS staff members
• Follow all reporting obligations as laid out by the NCAA, UCCS, Title IX, Office of Institutional
Equity and Title IX and campus police
• To be knowledgeable of policies and procedures related to the job including, but not limited to,
NCAA, RMAC, UCCS, Title IX, OIE, etc
• Per the NCAA Division II Legislation 11.1.2.1 “It shall be the responsibility of an institution’s head
coach to promote an atmosphere for compliance within the program supervised by the coach and
to monitor the activities regarding compliance of all assistant coaches and other administrators
involved with the program who report directly or indirectly to the coach” (Adopted: 1/17/09)
• Failure to comply with all NCAA, RMAC and UCCS Regulations and Policies will be cause for
termination
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Assistant Coach Job Description
The following job description will be aligned with all full-time assistant coaching positions at UCCS. The
job description will be used in all employee evaluations.
Assistant Coach Qualifications: Bachelor’s Degree (master’s degree preferred), must have successful
experience as a high school or college player or coach, proven ability to motivate the scholar athlete their
pursuit of academic and athletic achievement.
Direct Report: The assistant coach will report to the head coach.
Job Goal: To perform all duties assigned by the head coach and Director of Athletics to the best of
his/her ability in a professional manner.
Agreement and Background Check: All assistant coaches should have an agreement and
background check prior to assuming duties with the Athletic Department. Coaches who are on part -
time or volunteer status will also have a written agreement and background check. This will provide
liability protection against the individual and institution. Graduate assistants must be enrolled and on
track to achieve an advanced degree and can be compensated through financial aid.
Duties as Assistant Coach:
• To attend meetings as necessary
• To attend coaches’ meetings and clinics for professional growth as directed by the head coach
• To attend/take part in in-service training by each head coach
• To be familiar with and follow the policies of the NCAA, RMAC and UCCS
• To complete the required recruiting examination annually, effective dates August 1-July 31. This
is required of all paid coaches
• To remain in facility until all participants have left or be designated by the head coach as
responsible person to remain
• To teach sportsmanship and set an example of good moral and physical behavior for the student-
athletes in your charge
• To encourage student athletes to participate in all programs of their choice
• To work continually with the Director of Athletics and other coaches to upgrade the entire athletic
program
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• To be loyal to the head coach and his/her program
• To attend all home contests in the sport you are working and all other activities that you are able
to attend
• To attend other activities of the college as often as possible
• To teach fundamentals, techniques, etc. as directed by the head coach
• To assume responsibility of assisting the head coach under his/her supervision in performing
assigned responsibilities
• To perform any other such duties as may be required and are assigned by the head coach or
Director of Athletics, including fundraising
• To be conscious of appropriate dress for all occasions and involvement in the community
activities. Dress properly in practices, game activities and community affairs because you are the
window to our Athletics Department
• Preparation and management of competitions and team functions
• Monitor academic performance and overall well-being of student athletes
• To recruit prospective student athletes who have the academic ability to achieve success at
UCCS
• Maintain logs and complete compliance forms
• Facilitate team travel arrangements
• Assist with the purchasing of equipment and supplies
• Failure to comply with all NCAA, RMAC and UCCS Regulations and Policies will be cause for
Termination
• Follow all reporting obligations as laid out by the NCAA, UCCS, Title IX, Office of Institutional
Equity and Title IX and campus police.
• To be knowledgeable of policies and procedures related to the job including, but not limited to,
NCAA, RMAC, UCCS, Title IX, OIE, etc.
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Athletic Department Evaluation
The following checklist will be used by the Director of Athletics to measure the progress of the athletic
program and the effectiveness of its coaches and staff, assessing and evaluating of the relationship of the
athletic program to the educational mission of UCCS.
• Administration of the institution has a clearly written statement of the goals and objectives for the
athletic program
• A statement of goals and objectives of the program is effectively made known to the athletic staff,
administration, faculty, student body and community
• All goals and objectives of the statement can be clearly evaluated
• All athletic personnel functions in accordance with the statement of goals and objectives
• The athletic program is conducted in accordance with the statement of goals and objectives
• There is sufficient flexibility and opportunity for the on-going revision of the statement as changing
conditions warrant
• Individual coaches have written statements of goals for their respective sports
• All goals are primarily concerned with the welfare of the student athlete
• All goals and objectives are based on academic and athletic objectives of the university
• All new athletic personnel are made aware of the goals, policies and procedures of the athletic
program
• There is no evidence that any athletic personnel operate outside of the framework of the policies
of the University of Colorado Colorado Springs, RMAC and the NCAA
• The athletic program is subject to the same administrative control as the rest of campus
Athletic Team Evaluation
The UCCS Athletic Department will evaluate each team along the following principles. Each program is
different, and the individual make up of teams will vary from year to year. However, these standards will
be the guiding factors of any successful team in any sport.
1.) Is the team made up of top level, RMAC and NCAA Division II Student Athletes?
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• Are these student athletes the right fit for UCCS? Can they achieve the academic and athletic
standards that have been set by UCCS Athletics?
• Are coaches doing their job in the recruiting process? “Are the right people on the bus?”
2.) Are team members focused on achieving team goals; “Team First” student athletes?
• Is the culture of the program described as unselfish, positive, play for one another?
• How do teams respond after a tough loss or when adversity hits? Do they self-evaluate
honestly/humbly, respond positively, stay committed to the team, move on and focus on getting
better OR make excuses, blame others, focus on the negative, bring others down and quit?
• There are no questions about the energy or effort levels. Even if we get beat, they left everything
on the playing field.
3.) Are student athletes developing over time in the fundamentals of their sport?
• Are athletes improving through repetitive, precise, sustained fundamental development?
• Do student athletes improve consistently over time?
• Are student athletes given the tools and guidance to take ownership of their development?
• Are there physical, mental, and fundamental changes taking place?
Head Coach Evaluation Indicators
Below are detail indicators of how the administration rates a head coach’s job performance given the 1-5
rating scale per university policy. Please note that not all the indicators must be met, but the bullet points
should mirror the majority of accomplishments in a specific rating category.
5 – Outstanding: “Far exceeds performance expectations on a consistent and uniform basis. Work is of
exceptional quality in all essential areas of responsibility. In addition, makes an exceptional or unique
contribution in achievement of unit, department, and University objectives.”
• RMAC Regular Season/Tournament/Conference Championship
• Top 10 National Ranking
• #1 NCAA Regional Ranking; Host the NCAA Regional
• Exceptional showing at the NCAA National Tournament
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• Team GPA of 3.5 or better
• 100% Graduation Rate for Freshmen cohort over four-year period
• Outstanding team recognition for community service, university events, etc.
• All-American Athletic Performers; RMAC Athlete of the Year
• All-American Academic Performers; RMAC Academic Athlete of the Year
• Received all Steel and Silver Points; Beat CSU-Pueblo
• RMAC Coach of the Year
• National Recognition for Coaching Excellence
• Serve on multiple University, Conference, Regional and/or National Committees
• No compliance or administrative issues
• No academic issues
• No conduct/sportsmanship issues
4- Exceeding Expectations: “Always achieves performance expectations and frequently exceeds them.
Demonstrates performance of a very high level of quality in all areas of responsibility.”
• Top 3 Finish in the RMAC Conference Standings; Advance in the RMAC Conference Tournament
• Top 25 National Ranking
• Top Regional Ranking; Qualify for the National Tournament
• Team GPA of 3.2 or better
• 100% Graduation Rate for Freshmen cohort over four-year period
• Consistent participation in SAAC and community service events
• All-Conference Athletic Performers; Regionally Recognized Athletes
• All-Conference Academic Performers; Regionally Recognized Academic Athletes
• Received all Steel and Silver Points; Beat CSU-Pueblo
• RMAC Coach of the Year Finalist
• Serve on University, Conference, Regional and/or National Committees
• No compliance or administrative issues
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• No academic issues
• No conduct/sportsmanship issues
3- Meeting Expectations: “Consistently fulfills performance expectations and periodically may exceed
them. Work is of high quality in all significant areas of responsibility.”
• RMAC Conference Tournament Qualifier
• Regionally Ranked
• Team GPA of 3.0 or better
• 100% Graduation Rate for Seniors
• Received all Steel and Silver Points; Beat CSU-Pueblo
• Honorable Mention All RMAC Athletic and Academic Awards
• Participate in all required UCCS/SAAC/Community Service Events
• No compliance or administrative issues
• No academic issues
• No conduct/sportsmanship issues
2- Below Expectations- “Frequently fails to meet expectations and improvement is needed in these
areas.”
1- Fails to Meet Expectations- “Consistently fails to meet expectations and improvement is needed in
most aspects of position.”
Season Review and Evaluation
At least once per year, head coaches and the Athletic Director and/or Senior Associate Athletic
Director will meet to review the season for the purpose of improving certain areas and jointly
providing constructive evaluations of the program and personnel. Goals and objectives for the
upcoming year should be established for both the coaches and their individual sports programs.
This will also be done according to University and State guidelines.
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The Athletic Director should set the overall yearly goals of the Athletic Department and meet and
discuss these goals with the coaching staff at the end of each school year and/or sport season so
coaches may plan and prepare through the summer months for the next season.
Head Coaches will also evaluate their assistant coaches and their performances for the sea son.
These evaluations will be given to the Athletic Directors Office at the end of each season.
Additional Employment Information
Meetings
• Professional meetings are a necessary part of our profession. You will be expected to attend.
• When a meeting is scheduled during a regularly scheduled practice time, special arrangements
should be made through the Director of Athletics for the practice to continue if the sport is in
season.
Staff Travel
• Travel allowances will be reimbursed when properly documented by the coach, Director of
Athletics or person utilizing the travel advance.
• The Director of Athletics must make prior approval before reimbursement will be allowed.
• Reimbursement will not be made for trips that are not directly related to the Athletics Department
and its programs.
• Athletics Department transportation should be used at all times when possible.
Discipline
• Discipline is the responsibility of the head coach; however, it is imperative that all policies of the
Athletics Department be strictly adhered to in all decisions.
• Discipline procedures in the Athletics Department will be coordinated.
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RULES AND REGULATIONS
NCAA rules and regulations: Refer to NCAA Manual
RMAC rules and regulations: Refer to RMAC Handbook
UCCS rules and regulations: Refer to UCCS Handbooks and Policies
• NOTE: Refer to www.GoMountainLions.com > Department Resources
All UCCS, RMAC and NCAA Policies, Rules and Regulations will be strictly adhered to by all concerned
in the athletic program.
Eligibility Statement
All student-athletes must maintain their eligibility to remain on athletic scholarship. To do so one must
attend all classes, maintain a 2.0 grade point average and be enrolled in twelve hours per semester
toward their degree.
Eligibility Clauses
• Regular standards of eligibility will be governed by the rules and regulations of the NCAA, RMAC
and UCCS
• Eligibility regulations other than those established by the NCAA shall be determined by the
Director of Athletics and the Faculty Athletic Representative
• In all cases, the Director of Athletics and the head coach of each sport are directly responsible for
eligibility matters
• The Associate Athletic Director for NCAA Compliance will be responsible for periodic checks to
ascertain academic eligibility of team members
Eligibility Policy
The head coach of each sport will be responsible for the academic progress of each student athlete
participating in his/her sport. To be eligible, each student athlete must do the following:
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• Must have an official high school transcript and ACT or SAT score, and profile on file in the
Registrar’s Office
• A completed recruiting folder with all required paperwork and signatures
• If the student athlete has attended another college, he/she must have an official college transcript
on file in the Registrar’s Office and in the Athletic Office
• Must have a current physical and all required medical paperwork on file in the Athletic Office
• Must have an athletic information insurance sheet completed and on file in the Athletic Office
Eligibility for Competition
Eligibility for competition subsequent to the student athlete’s first academic year in residence or after the
student athlete has utilized one season of eligibility in any sport at the certifying institution shall be
determined by the student athlete’s academic record in existence at the beginning of the fall term of the
regular academic year, based upon:
• Satisfactory completion prior to each fall term of a cumulative total of academic semester or
quarter hours equivalent to an average of at least 12 semester or quarter hours during each of
the previous academic terms in academic years in which the student athlete has been enrolled in
a term or terms, or 39
• Satisfactory completion of 24 semester or 36 quarter hours of academic credit since the
beginning of the previous fall term
• During the students first two years of school, the hours earned toward any UCCS degree will be
used toward the satisfactory academic progress rule. Once the student declares a major, only
classes that go toward their declared major will be used toward the satisfactory academic
progress rule
• Nine credit hours must be passed each semester to be eligible for the next semester
Satisfactory Completion Provision
To fulfill the “satisfactory completion” provision of this requirement, the student athlete, who first enters a
Division II institution subsequent to the beginning of the academic year, must achieve the following
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cumulative minimum grade point average (based on a maximum of 4.00) at the certifying institution, and
maintain a cumulative GPA for this and all the institutions attended.
If at any time the UCCS GPA requirements are stricter than the NCAA’s, then the student must meet the
UCCS requirements. Without an IAAC appeal, the UCCS student GPA requirement for eligibility is a 2.0
GPA.
Designation of Degree Program
Student athletes shall designate a program of studies leading toward a specific baccalaureate degree at
the certifying institution by the beginning of the third year of enrollment (fifth semester or seventh quarter)
and thereafter shall make satisfactory progress toward that specific degree. This provision shall be
applicable to the eligibility not only of a continuing student, but also of a transfer student from a four-year
or two-year collegiate institution who is entering his/her third year.
• Enrollment even if the student has not yet completed an academic year in residence or utilized a
season of eligibility in a sport at the certifying institution
• Once a student athlete has declared an academic major, he/she shall be advised by a major
department advisor and Academic Coordinator
Calculations of Credit Hours
The calculations of credit hours to meet this requirement shall be based upon hours earned or accepted
for degree credit in a specific baccalaureate degree program at the certifying institution. Hours earned in
the period following the regular academic year at the institution (e.g., hours earned in summer school)
may be utilized to satisfy the academic credit requirements of this regulation (but will not be used in
regard to the term-by-term credit hour regulation).
Remedial, Tutorial or Non-Credit Courses
Remedial, tutorial or non-credit courses may be used by the student to satisfy the minimum academic
progress requirement only if they meet all of the following conditions:
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• The courses must be considered by the institution to be prerequisites for specific courses
acceptable for any degree program
• The courses must be given the same weight as others in the institution in determining the
student’s status for full-time enrollment
• Non-credit courses may not exceed the maximum institutional limit for such courses in any
baccalaureate degree program (or the student’s specific baccalaureate degree program has been
designated)
• For those students first enrolled in the certifying institution beginning with the start of the
academic year, the credit in such courses shall not exceed 12 semester or 18-quarter hours, and
the courses must be taken during the student’s first academic year of enrollment
Incomplete Grades
A student who receives an incomplete grade in a course may utilize the course in question to fulfill the
minimum satisfactory-progress requirements, subject to the following conditions:
• The incomplete grade must have been removed in accordance with the institution’s regulations
applicable to all students
• Such a course may be counted only once after a grade has been achieved that is acceptable to
the institutions for determining satisfactory progress
• The course with the acceptable grade shall be counted either during the term in which the student
initially enrolled in the course or during the term in which the incomplete grade was removed and
acceptable credit was awarded
Repeated Courses
A course repeated due to an unsatisfactory initial grade may be utilized only once after it has been
satisfactorily completed. Credits earned in courses that may be taken several times may not exceed the
maximum institutional limit for credits of that type for any baccalaureate degree program (or for the
student’s specific baccalaureate program once a program has been designated).
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Requirements for Athletic Scholarships (Grant-In-Aid)
The following rules shall be used to determine a student’s eligibility for athletic grant-in-aid in any one of
the certified NCAA sports offered at UCCS.
• Student athletes must be making satisfactory progress within an approved college program or
course of study as listed in the college catalog
• Student athletes must maintain a 2.0 GPA (UCCS minimum requirement)
• Students must be in regular attendance within fifteen (15) calendar days from the beginning of
classes of the term in which the students choose to participate. This fifteen (15) day rule can
apply to the starting date of a mini-session within a regular session and shall be a published date
in the college catalog or schedule of classes for that term. The mini-session must begin prior to
the date of the first contest and have a common ending date with the regular term
• Students must maintain enrollment in twelve (12) credit hours of college work as listed in the
college catalog during each term of athletic participation. In addition, student athletes must pass
nine (9) credit hours per semester to receive athletic scholarships for the following semester
• Transfer students will be eligible for athletic grant-in-aid (GIA) if they meet all requirements of the
NCAA eligibility rules and regulations
• All student athletes receiving athletic grant-in-aid will maintain satisfactory academic progress.
Once a student athlete has enrolled in twelve (12) credit hours and attends even one class,
he/she will be charged for a full semester of eligibility
• Any student athlete who voluntarily withdraws from a program will forfeit his/her athletic aid. All
prorated educational expenses from date of withdrawal from program will be the responsibility of
the student athlete
• A student athlete may appeal the cancellation in accordance to the NCAA Bylaws
• GIA is awarded on a yearly basis and can be renewed and/or reduced at a coach’s discretion for
each academic grant year. Students may appeal based on NCAA Bylaws
Note: To be in compliance with NCAA Bylaws, an evaluation of credits during the academic year is
required. In order to meet these By-Laws, the individual must complete 24 units towards his/her degree or
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average twelve per semester. Students must earn 75% of needed credits during the fall and spring
semesters of an academic year.
Student-Athlete Employment on Campus
A student athlete may be employed, but the combined earnings from scholarships, financial aid, or
work study may not exceed the total yearly cost of his/her education by NCAA Division II guidelines.
Each work study student must provide his supervisor with a timesheet that provides the necessary
guidelines for hourly wages, hourly allotment per week, fund account, and balance .
It is required that Athletic Department personnel monitor the work study/student employment
program closely, making sure all work is completed and done properly. Signatures on the
timesheets indicate your acknowledgement of student hours, job description, and current remaining
amount allocated.
Status of the Ineligible Player, Partial Qualifier, and Non-Qualifier (Freshman)
• NCAA Bylaws will be followed
• May not receive athletic aid while ineligible
Returners (Bylaw: 14.4.2)
• Eligibility for institutional financial aid and practice during each academic year after a student-
athlete’s initial year in residence or after the student-athlete has used one season of eligibility in a
sport shall be based upon the rules of the institution and the conference(s), if any, of which the
institution is a member. See Bylaw 14.1.7 for additional rules regarding eligibility for practice.
Freshman Partial Qualifiers (Bylaw: 14.3.2.1.1)
• An entering freshman with no previous college attendance who enrolls in an institution and who is
a partial qualifier may receive institutional financial aid (see Bylaw 15.02.4.1) based on
institutional and conference regulations and may practice only on campus or at the institution’s
regular practice facility but may not compete during the first academic year in residence.
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Freshman Non-Qualifiers (Bylaw: 14.3.2.2.1)
• An entering freshman with no previous college attendance who is a non-qualifier at the time of
enrollment shall not be eligible for regular-season competition and practice during the first
academic year in residence. However, such a student (recruited or non-recruited) for whom
financial aid was granted without regard to athletics ability shall be eligible for non-athletics
institutional financial aid, provided there is on file in the office of the athletics director certification
by the faculty athletics representative and the chair of the financial aid committee that financial
aid was so granted.
• The ineligible player must file a signed parental permission form, which allows the student-athlete
to have medical records on file.
• Ending date for seasons. The following games or events scheduled for any interscholastic team
will terminate that particular squads season. The purpose of this policy is to allow an individual to
start participation in other sports, which are about to begin, or which may already be underway
rather than to continue to practice any sport when that season is completed. This shall not pertain
to practice that is allowed as specified by the NCAA. Students who are suspended from school
will not participate in interscholastic athletics until reinstated in school as dictated by notification
given to the head coach in the sport by the Director of Athletics. Further, a continued suspension
from athletics may occur if the severity of the offense warrants. The Director of Athletics and the
head coach shall meet to determine this.
Academic Rules
• No cheating, plagiarism or use of another student’s profile will not be tolerated. All the above are
grounds for dismissal from the Athletics Department programs and the University
• Never add or drop a class without checking with both the coach and the Compliance Officer
• All student-athletes will show academic integrity for themselves, the Athletics Department and the
faculty by following these rules:
o No unexcused absences from classes
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o Make sure all professors have a schedule of your athletic events and always remind
professors one week before you will be absent for the event so that you can plan for
assignments, test and projects to be finished on time
o Student athletes must sit in the first three rows in each class. Sit up straight, stay off
phones during class and remove hats and sunglasses. Do not use tobacco products or
take food into the classroom
o Always take books, notebook/tablet/laptop, pens and pencils to class. Take notes!
o Address professors as Dr. and instructors as Mr. or Ms.—say “yes sir/yes ma’am” and
always be polite
o Coordinate make up exams and projects well in advance
The Associate Athletic Director for NCAA Compliance, the coach, the Faculty Athletic Representative and
the Director of Athletics will deal with infractions of any of the above rules.
If student athletes have any difficulties with their classes or with a faculty member, they should report the
situation to the Associate Athletic Director for NCAA Compliance and the coach immediately. Following
these rules, which are proven methods for success in college, will not only keep student athletes eligible
and help them graduate, the rules will prepare them for life after college.
NCAA Squad Lists and Financial Aid Summaries
Coaches will turn in the following summary to the Associate Athletic Director for NCAA Compliance by
June 1st with update required:
• Lists names of returning and prospective participants for competition and/or practice
• Lists their ID numbers
• Notes their recruitment status
• Includes any institutional athletics aid awarded
• Number of years received financial aid
• Number of seasons of competition used
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• A squad list must be turned into the Compliance Coordinator
Roster Additions
All rosters must be set according to the below dates:
• Fall – Roster deadline of August 1
• Spring – Roster deadline of January 15 (for additions at semester)
The fall priority will be to certify (academically, medically, compliance, etc.) all student athletes that were
added to the roster by the deadline. Any student athlete that is requested to be added to a roster after
these deadlines must wait until the following semester unless extenuating circumstances exist. Spring
semester additions will be allowed but must be coordinated in advance with the administration.
National Letter of Intent
The athletic department will participate in the National Letter of Intent and consider this a binding contract
with student athletes. All guidelines and interpretations set forth by the National Letter of Intent will be
upheld by the university which will include, but not be limited to: Signing Dates, NLI Provisions, Release
and Appeals.
The NLI is a binding agreement between a prospective student athlete and an NLI member institution.
• A prospective student athlete agrees to attend the institution full-time for one academic year (two
semesters or three quarters).
• The institution agrees to provide athletics financial aid for one academic year (two semesters or
three quarters).
The penalty for not fulfilling the NLI agreement: A student athlete has to serve one year in residence (full-
time, two semesters or three quarters) at the next NLI member institution and lose one season of
competition in all sports.
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*An important provision of the NLI program is a recruiting prohibition applied after a prospective student
athlete signs the NLI. This prohibition requires member institutions to cease recruitment of a prospective
student athlete once an NLI is signed with another institution.
Releasing Student Athletes/Requests to Transfer
A student athlete who requests to be released from their NLI must go through an appeals process with
the athletic department as release requests/requests to transfer are denied by UCCS. Any student
athlete, whether they have signed an NLI or not, must go through an appeals process if they request to
transfer.
Conduct of Student Athletes
The conduct of a student athlete at UCCS is closely observed in many areas of everyday life. It is always
important that actions be above reproach. Thus, it is our belief that some basic guidelines of conduct
must be followed for everyone throughout the program.
Conduct in Competition
In the area of athletic competition, the student athlete must be gracious in defeat, modest in victory,
always maintain complete control of himself/herself, never use profanity, and never resort in illegal tactics.
The coaches should follow this conduct as well, and the example should be set for the athletes.
Violation of code of conduct will be as follows:
• First offense – firm warning, community service and a possible game/practice suspension
• Second offense – team suspension (reinstatement plan potential)
• Third offense – suspension from the program
Conduct at School
The student athlete should set the example for all students to follow. The policies set forth by the campus
administration, faculty and staff should be observed completely, and the student athlete should be
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courteous in all areas of university life. Violations of action of conduct at school will be determined by the
administration of the Athletics Department.
Conduct on Athletic Trips
Athletic trips are the responsibility of the coaches in charge and the student athletes who are participating
in that activity. They are not only representatives of the University and of that program, but they are also
representatives of themselves and the community. Thus, it is expected that all concerned will dress and
behave in an acceptable manner and this will be left to the discretion of the coach. However, no athlete
should be allowed to dress in such a manner that attention is directed to himself/herself. This should
always be true, not just when he/she is traveling with the team. The student athlete is expected always to
conduct himself/herself in an exemplary manner as set forth by each coach of each activity. Any student
athlete traveling with the team must be on time or they will be left behind. He/she must also travel to and
from the event with the team.
Code of Conduct for Student-Athletes
Student athletes at UCCS are expected to conduct themselves as self-respecting, educated men and
women in accordance with federal, state and municipal laws. Student athletes are also expected to
uphold the UCCS Student Code of Conduct. Student athletes who fail to live up to these standards bring
discredit to the University, the Athletics Department as well as to themselves and may be asked to
withdraw from their respective teams.
• Student athletes arrested and charged for any violation of federal, state or municipal laws will be
suspended from their athletic teams pending litigation of their case
• An athlete should not abuse his/her body and should not set an example of abuse for others
• Student athletes detected or arrested in the course of serious violations of institutional
regulations, or infractions of ordinary law, shall be informed of their rights
• No form of harassment shall be used by Athletics Department personnel or institutional
representatives to coerce admissions of guilt or information about conduct of other suspected
persons
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• No hazing will be tolerated at any time
• Underage drinking will not be tolerated
Violations of code of conduct will result in the following:
• First offense: community service and/or game/team suspension (reinstatement plan potential)
• Second offense: suspension from the program
Depending on the severity and/or nature of the infraction any and/or all the above penalties can be
incurred.
Note: In all cases where suspension occurs, the athlete may ask for a hearing before the Director of
Athletics, but only after the student has met with the Head Coach. If satisfaction is not attained at this
level, the student athlete may have access to further process as outlined in the UCCS student handbook.
Student Code of Conduct Violation Notice
The below will serve as the letter given to a student athlete who has a code of conduct violation:
This letter will serve as a notice of your recent Student Code of Conduct Violation. This notice functions
to record your violation as a first offense per Athletic Department Policy.
Your violation was cited as:
Violation; Location; Details; Date
Per the UCCS Athletic Department Policy regarding Student Code of Conduct Violations:
Violations of code of conduct will result in the following:
• First offense: community service and/or game/team suspension (reinstatement plan potential)
• Second offense: indefinite suspension from the program
Depending on the severity and/or nature of the infraction any and/or all the above penalties can
be incurred.
Note: In all cases where suspension occurs, the athlete may ask for a hearing before the Director
of Athletics, but only after the student has met with the Head Coach. If satisfaction is not attained
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at this level, the student athlete may have access to further process as outlined in the UCCS
student handbook.
The requirements for reinstatement will be explained to you by your coach and/or an Athletic
Administrator. Depending on your offense, you may also have specific requirements from UCCS Campus
Housing, Campus Police, the Dean of Students or others. Once you have met the requirements for
reinstatement, you will be able to fully return to the team.
Further, understand that a second offense will result in an indefinite suspension from the athletic program.
At minimum, this means a suspension from all team activities for the remainder of the semester. A
second offense will also result in loss of athletic scholarship. Truthfully, a second offense likely means
the end of your athletic career at UCCS.
FERPA, Privacy Rights and Student Directory Information
Student records at the University of Colorado Colorado Springs are governed by the Family
Educational Rights and Privacy Act (FERPA). The following is a description of the rights of students
and their parents under these regulations.
The Act forbids the University from releasing personal identifiable student educational records or
files, or personal information contained in those files, without the student's written consent, e xcept
in specified situations. The act extends to students and former students of the University the "right
to inspect and review" their educational records. The University has established procedures for
granting a student's request for access to his/her records within a reasonable time. Educational
records do not include sole possession notes held privately by faculty and other academic staff.
Disclosure of Information
The University discloses information from a student's educational records only with the student's
written consent, except:
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▪ To school officials with a legitimate educational interest in the records. A school official is
defined as someone employed by the University of Utah in an administrative, supervisory,
academic, research or support staff position; a member of the University's Board of Trustees
or the Utah State Board of Regents; or a person employed by or under contract to the
University to perform a special task, such as an attorney, auditor or collection agency. The
university may forward educational records to other educational institutions when a student
seeks to enroll or is enrolled.
▪ A school official has a legitimate educational interest if that official is performing a task that
is specified in his/her position description (or by a contract agreement) or is related to a
student's education or to the discipline of a student. The official may also be providing a
service or benefit to the student or student's family, such as health care, counseling, job
placement or financial aid.
▪ To officials of another school in which a student seeks enrollment.
▪ To officials of the U.S. Department of Education, the Comptroller General and state and
local educational authorities, in connection with certain state or federally supported
education programs.
▪ In connection with a student's request for financial aid (to determine the student's eligibility
or the amount/conditions of aid, or to enforce terms or conditions of the aid).
▪ If disclosure is required by a state law adopted before FERPA (November 19, 1974), which
therefore supersedes FERPA.
▪ To organizations conducting certain studies on behalf of the University.
▪ To accrediting organizations to carry out their functions.
▪ To parents who claim the student as a dependent for income tax purposes.
▪ To a parent, partner or individual holding Power of Attorney that authori zes access to
education records.
▪ To comply with a judicial order or lawfully issued subpoena. The University makes a
reasonable effort to notify the student of the order or subpoena in advance of compliance.
▪ To appropriate parties in a health or safety emergency.
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As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the
circumstances under which your education records and personally identifiable information (PII)
contained in such records — including your Social Security Number, grades, or other private
information — may be accessed without your consent. First, the U.S. Comptroller General, the U.S.
Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal
and State Authorities") may allow access to your records and PII without your consent to any third
party designated by a Federal or State Authority to evaluate a federal - or state-supported education
program. The evaluation may relate to any program that is "principally engaged in the provision of
education," such as early childhood education and job training, as well as any program that is
administered by an education agency or institution. Second, Federal and State Authorities may
allow access to your education records and PII without your consent to researchers performing
certain types of studies, in certain cases even when we object to or do not request such research.
Federal and State Authorities must obtain certain use-restriction and data security promises from
the entities that they authorize to receive your PII, but the Authorities need not maintain direct
control over such entities. In addition, in connection with Statewide Longitudinal Data Systems,
State Authorities may collect, compile, permanently retain, and share without your consent PII from
your education records, and they may track your participation in education and other programs by
linking such PII to other personal information about you that they obtain from other Federal or State
data sources, including workforce development, unemployment insurance, child welfare, juvenile
justice, military service, and migrant student records systems.
Consent to Release
Students may allow information be released to specific individuals by completing the online Consent
to Release Form located securely within the Campus Information Services. To access the form, you
may log into your CIS account and find the "FERPA Release Consent" link located in the Studen t
Records box.
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Directory Information
Directory information is public information unless you request that it be kept confidential. Directory
Information includes:
▪ Student's name, address, or telephone number
▪ Student ID number
▪ Class standing
▪ Field of study
▪ Participation in officially recognized activities or sports
▪ Weight and height of members of athletic teams
▪ Dates of attendance
▪ Degrees and awards received
▪ Most recent previous educational agency or institution attended
▪ Email address
▪ Enrollment status
▪ Photograph
The information listed above is considered public information; however, the university does not
release lists of students or name-and-address labels to businesses or agencies outside the
university. Likewise, the university does not release information regarding applicants to outside
agencies.
Note to Parents
Parents requesting information protected by FERPA regarding their student athlete should expect the
following response from athletic coaches and administrators:
“Regarding your request for information, the details and/or any related documents are confidential and
considered as part of the student’s educational record, which is protected under the Family Educational
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Rights and Privacy Act (FERPA). The university must have written permission from the student in order to
release any information from a student's education record.”
RECRUTING
Activities Constituting Recruitment (per NCAA 13.02.9)
Generally, a prospect is considered to have been recruited when an athletic or institutional staff member
solicits the prospect’s enrollment and participation in the institution’s collegiate athletics program. Actions
by staff members or Athletics Department representatives that cause a prospective student to become a
recruited prospective student-athlete at that institution include, but are not limited to, the following:
• Providing transportation to the prospect to visit the institution’s campus;
• Entertaining the prospect in any way on the campus, except the institution may provide a
complimentary admission to an on-campus athletics contest in which its team competes when
the prospect visits the institution as a member of an athletics or non-athletics group tour
unrelated to athletics recruitment;
• Telephone calls to a prospective student-athlete (or the prospective student-athlete’s relatives, or
legal guardian(s)) shall not be made before June 15 immediately preceding the prospective
student-athlete’s junior year in high school; thereafter, there shall be no limit on the number of
telephone calls made by institutional staff members to a prospective student-athlete [or the
prospective student-athlete’s relatives or legal guardians(s)]. (by-law 13.1.3.1)
• Visiting a prospect, family member or guardian for the purpose of recruitment;
• Entertaining family members or guardians of a prospect on the institution’s campus;
• Forwarding of correspondence to a prospect, other than a generic letter providing or requesting
general information;
• Arrangement (as permitted under applicable Division II legislation) of meals, housing,
transportation and academic interviews during an unofficial visit.
Departmental Monitoring of Recruitment and Recruitment Documentation of each individual sport will be
instituted by the following guidelines:
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• All coaches will be certified on an annual basis as to knowledge of applicable recruiting rules per
NCAA rule 11.5.1.1.
• All recruiting must be recorded in Compliance Assistance (CAi) as required by the Associate
Athletic Director for NCAA Compliance.
• Recruiting folders will be kept up to date and all required information and signatures will be
compiled.
• All coaches will be informed of rule changes or interpretations of rule situations by the
Department’s Compliance Office.
• Head coaches in each sport will be ultimately responsible for their sport’s recruiting and
documentation of that process.
• The documentation of the recruitment of a prospective student-athlete will be maintained in CAi.
• UCCS Compliance Committee(s) will monitor the recruitment process through “spot” checks of
files of each sport at least once each academic year.
• At the beginning of each academic year, new coaching staff members will be recruiting rule
educated by the Compliance Office dependent on the new staff member’s experience with NCAA
rules and regulations. It should be noted that each sport’s head coach will also be involved in,
and responsible for, this educational process.
• Further questions regarding on-campus and off-campus recruiting and questions regarding
contacting prospective student-athletes should be directed to the Director of Athletics or the
Associate Athletic Director for NCAA Compliance.
Student Athlete Profile
Below is a summary of the research conducted evaluating UCCS Athletics student athletes’ success rate.
These best practices should be implemented and considered in all recruiting efforts.
Successful Student Athletes at UCCS:
Come in with a high GPA and maintain this GPA throughout their college career.
• The average incoming, high school GPA is 3.44 and college GPA was 3.2
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• These students are also eligible for academic aid. Increased aid has proven to equally increase
retention
Qualify for additional financial assistance.
• UCCS Student Athletes have higher financial need and thus can qualify for additional assistance
from Financial Aid not related to their athletic award
Receive athletic financial aid
• The most successful student athletes receive an athletic scholarship
• Those who do not receive athletic aid have a much lower retention rate
Play for UCCS for 3-4 years and GRADUATE
• The profile for successful student athletes at UCCS is development athletically/academically over
4 years, meaning recruiting high school students or transfers with 3 years of eligibility left
• The most successful student athletes at UCCS participate, on average, for 3.79 years according
to the research. Also, 79.17%of successful student athletes were recruited out of high school (4
years of eligibility), 16.67% were transfers from other 4 year institutions, but only 4.17% were
JUCO or 2 year transfers
• JUCO transfers, or transfers with 2 or less years of eligibility, have rarely succeeded at the same
rate 3-4-year student athletes. By the time transfers get acclimated to the academic rigor and
athletic expectations of UCCS, their career is over
• Successful student athletes make their biggest athletic contributions as upper classmen with at
least one year in the program
• Nearly 100% of successful student athletes at UCCS receive a degree and do so in 4.24 years
Are local.
• Over 60% of successful student athletes at UCCS are from Colorado. Of that, 40% have come
from Colorado Springs/Denver Metro area
Keys to success:
• Recruit high school students
• Recruit Colorado first
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• Develop student athletes over 4 years (retention, retention, retention!). The team’s biggest
contributor and leaders should be upper classmen who have been in the program for a couple
years
• Understand they are high achieving students. Academic development is more important than
athletic development
• Use financial aid to your benefit by recruiting students that have academic scholarship and
financial need
• Use athletic aid wisely and distribute appropriately. Athletic scholarship dollars should be
reflected by who the biggest contributors are, meaning don’t leave money on the bench or have a
revolving door of high dollar quitters
• Graduate from UCCS and do so in 4 years
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ADMINISTRATIVE PROCEDURES
Coaching Responsibility for Facility Oversight
The coach is responsible for the safety and welfare of his/her team and must not leave the locker room,
weight room or contest/playing areas until all team members have gone except in an emergency situation
when the coach will assign his/her duties to a responsible adult in his/her absence.
For those programs that utilize non-UCCS facilities (i.e. Golf, Track and Field, Cross Country) then it is up
to the head coach to coordinate with the facility manager at that off campus location. For example, if the
golf team is at a golf course, it is up to the coach to coordinate with the course professionals for facility
oversight.
Facilities
Care and maintenance of all athletic facilities is the responsibility of the custodial staff, facilities service
staff, coaching staff, student athletes and the athletic administrators. Work orders should be entered for
any facility request. This can be done through the facilities service’s website.
All facilities need to be scheduled through KX. Any athletic team practice, work out, etc. must be entered
into the campus scheduling system to appropriately track hours and use. This must be communicated by
each program through the Associate Athletic Director’s office in order to input into KX.
Weight Room Usage
No student athlete or general students are to use the weight room equipment without proper staff
supervision. It is also recommended that no faculty or staff member work out alone. All scheduling of the
weight room must be tracked in EMS and communicated through the Associate Athletic Director for
NCAA Compliance.
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Games on Sundays and Holidays
There will be no games or mandatory formal practice on Sundays or specific holidays, whenever possible.
However, practices and games may be played with respect for services.
If a scheduled competition or practice falls on a Sunday or Holiday, a student athlete may request that
he/she can be excused from the team activity. Prior notice must be given to the head coach and the
athletic director.
Scheduling
The Director of Athletics and/or the Associate Athletic Director for NCAA Compliance will approve all
scheduling.
• The head coaches will be consulted as to the teams to be played
• All rules and regulations of the NCAA in conjunction with UCCS policies and procedures
regarding participation for scheduling of games and to the number and mid-week contests,
starting dates, etc. will be followed
• Coaches need to post travel rosters in advance to all student athletes to notify instructors of their
absence
NOTE: No schedule is final unless it is reviewed and approved by the Athletic Director. In making
schedules, coaches must consider student athletes’ class commitments. Regular season contests
should not conflict with mid-term tests and must not conflict with final exam schedules. Numbers of
contests, distance traveled, and conference commitments are also of prime importance.
Schedule Changes and Game Postponements
Postponements and re-scheduling will be the responsibility of the home Director of Athletics in
consultation with the head coach and athletic training staff (in cases related to weather). Since the
responsibility to change any approved RMAC schedule rest with the home institution, we must be certain
to give the visiting team sufficient notice, and in all likelihood, mutual consent with RMAC approval must
be reached to change contests. Game officials and umpires will also need to be confirmed and
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rescheduled per RMAC policy (RMAC Bylaw 3.2.1.3 states, “Schedules approved by the Athletic
Administrators’ Council are considered binding and can only be altered by mutual consent of the Athletic
Directors or their designee of the involved teams and the agreement of the conference office based on an
attempt to limit competitive advantage”).
In the event of weather, RMAC Bylaw 3.6.3 related to temperature and 3.6.4 related to lightning will be
utilized. “All temperature related decisions during RMAC contests shall be at the discretion of the host
game administrator and host athletic trainer as it affects the status of play.” Though these bylaws pertains
to decisions during contests, those same standards for determination of game status are also at the
discretion of the host institution if decisions are made in advance based on weather forecasts. Mutual
agreement with RMAC approval is best in this case of advance weather rescheduling.
Scrimmage Games
Scrimmages are the responsibility of the head coach of the various sports. All rules and regulations of the
NCAA governing the scrimmage games will be followed in all cases. The Director of Athletics will approve
all scrimmages to prevent conflicts in scheduling
Officials
Game officials are to be hired by the Director of Athletics and the commissioner of the RMAC. An attempt
will be made to engage officials who meet with the coaches’ approval. Contracts furnished by the RMAC
will be used. In all sports, officials will be hired one year in advance. This will enable us to employ the
best in the area. Only registered officials will be engaged.
Transportation
The head coach will be responsible to work with the Assistant Athletic Director of Internal Operations for
making all transportation preparations. The head coach will work with the Assistant Athletic Director for
Internal Operations to coordinate vehicle usage under the guidelines of the travel protocol and the
cooperation of the Director of Athletics. Each head coach will turn a completed travel itinerary to the
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Assistant Athletic Director for Internal Operation no less than 10 days prior to each regularly scheduled
event (i.e. trip itinerary, detailed travel roster, destination(s), return, etc.). When rescheduling or special
scheduling occurs, requests should be completed and turned into the Director of Athletics immediately.
In accordance with campus policy 400-007 regarding Motor Vehicles, University transportation must be
used whenever possible. University vehicles are provided for the purpose of team transportation and
recruiting. Private cars should be used only with permission of the Director of Athletics. The head coach
is responsible for securing all University transportation and coordinating trip details to Campus
Transportation.
Travel Itinerary
Prior to departure the coach will file with the Assistant Athletic Director for Internal Operation and anyone
else involved in the transportation for the trip (i.e. campus transportation, charter company,
Christopherson Travel, etc.) a trip itinerary that includes the following information:
• Date and time of departure and return
• Destination
• Activity and location
• Telephone numbers of local contact
• Hotel, motel addresses and phone numbers
• Personnel going on the trip to include student athletes, coaches, athletic trainer, etc.
On Campus Parking for Away Competition
At least one week prior to departure, the coach must submit a form with the names and license plate
numbers of all vehicles that will be parked on campus for any student athlete that does have a valid
UCCS parking pass. Parking will be available on the 4th Floor of the Alpine Garage. The coach will work
with the Associate Athletic Director for on campus parking needs.
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Liability on Trips
If a student athlete requests to use a personal car to travel to or from team contest, this must be approved
by the Athletic Director before leaving for the contest. If parents will be picking the student athlete up at
the contest site, the coach will need the parent to also sign the waiver accepting full responsibility of the
student athlete. If possible, the coach is to discourage the student athlete from this type of travel
arrangement. No family members may travel with the UCCS staff on dates of regular season competition
away from the UCCS campus in institutional controlled vehicles.
Post-Season Travel to Competitions and Athletics Department Representation
This group includes members of the Athletics Department whose attendance at post-season events is
deemed necessary to properly represent the University at post-season sponsored events. Review and
approval by the Director of Athletics will be based on the value of representation, the scheduled post-
season activities and the availability of funding. Travel will be scheduled to accommodate attendance at
required post-season activities.
The following individuals and groups would be considered for post-season travel to competition upon
recommendation of the Director of Athletics:
• Associate and Assistant Directors of Athletics
• Members of the Athletics Department staff recommended to the Director of Athletics based on
their need to represent the University and/or to assist in the execution of the events
Any additional charges incurred as a result of attendance by spouses and dependent children will be
made as additional pay to the employee, such allowances are taxable by the IRS.
Reservations
Reservations requiring accommodations for overnight lodging, meals, etc. are the responsibility of the
head coach/assistant coach. Coordination of this should be done through Assistant Athletic Director for
Internal Operation. The Director of Athletics must approve any overnight trips.
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Receipts
Upon return from travel, itemized receipts must be submitted for all corresponding (detailed) transactions
to the Assistant Athletic Director for Internal Operation. This is the sole responsibility of the credit card
holder. Receipts should be photocopied and organized by trip and turned in (all together) within one week
of traveling.
Game Day Assistance
Ticketing, announcers, ushers, and other workers at athletic contests are the responsibility of the
Associate Athletic Director for External Relations and Associate Athletic Director for NCAA Compliance.
We will utilize athletic teams and department coaches and staff as primary help for game day.
Ticket Procedures
All tickets will be under the supervision of the Assistant Athletic Director for Internal Operation and the
Associate Director for External Relations (online system). The admission price to all athletic events is
recommended by the Director of Athletics with, the exception of admission prices that are established by
the Conference or the national office. Periodic adjustment in ticket prices for all sports will be made as
inflationary trends necessitate.
Complimentary Tickets
• Each team member is entitled to four (4) admissions for each home game. This is according
to NCAA and UCCS rules and guidelines. At times this will be done with a pass list
• Each head coach and assistant coach is entitled to two (2) admissions for each home game
• Ticket requests must be submitted at least three (3) days prior to the contest
• Groups wishing to attend a contest, i.e. high school teams and/or coaches, may be admitted
as a group. The Event Manager needs to know at least three (3) days in advance so ticket
personnel can be advised
• Special ticket needs will be considered by the athletic director, but in order to be fair to
those who support our program with their contributions and purchased tickets, we must keep
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strict control. Ticket personnel are instructed to receive complimentary requests only from
the athletic directors or an athletic administrator
• NCAA/RMAC ticket policies are enforced for all post season contests
Work Orders
Any work or necessary repairs on equipment or grounds that require the services of the
Maintenance Department should be initiated by submitting a work order to Facilities Services. A
copy should be sent to the athletic director, and one should be filed in the coach’s records. Any
restructuring or alteration of grounds or facilities must meet with the written approval of the athletic
director. Whenever possible, file the work order two weeks in advance.
Keys
All keys are obtained by authorization of the building director with a request sent directly to the
Athletic Director. Keys will be signed out and subsequently returned if unused or the position is
terminated. Keys are not to be duplicated under any circumstances. Only certain keys are allowed
to a head coach, assistant coach, and athletic personnel. Keys are not to be given or loaned to
athletes to allow unsupervised use of facilities or equipment.
Sports Camps
Coaches and athletic personnel must follow all institutional guidelines when conducting both private
and Athletic Department sponsored camps. Contractual agreements on facilities, insurance,
finances, etc., must be approved by the appropriate university official, specifically the University
Center Scheduling Office and Campus Housing. All camp dates will be set with the aid of the
Athletic Directors office and must be requested approximately one year out. A percentage of all
camps net proceeds will be given to the Athletic Department, this will be negotiated with the
involved parties and the Athletic Directors Office.
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Health and Safety
Health and safety of student athletes is of utmost concern to the coaches and Athletic Department.
Team physicians and trainers will provide appropriate care and treatment of injuries. It is, however,
a responsibility of the Athletic Department and coaching staff to prudently provide an environment
that will ensure the safety of all involved.
Outside Clinics
If invited to participate for pay in a workshop or clinic, written notification and prior approval by the
athletic director is required. The Athletic Department endorses and encourages sports clinics. Staff
or coaches who wish to conduct clinics will submit a detailed planning, including:
• Budget (proposed expenses and projected revenue)
• Location/Dates
• Cost to public
• List of personnel involved
This information must be submitted to the athletic director well in advance for review and written
approval.
Individual Sports Policy Manual
Each head coach must provide a policy manual for his/her sport and student athletes detailing
policies, training rules, conduct, disciplinary procedures and actions, and pertinent information that
requires written justification. These statements will help to clarify a future problem that could occur
and will provide backup to the coaching staff. This manual must be filed with the athletic director.
Tutoring and Testing
A tutoring service is provided by UCCS. Each coach should insist his/her athletes strive for
academic excellence. It is appropriate to provide scheduled, daily, study sessions for athletes who
show deficiencies in the classroom. The UCCS Testing Center (Main Hall, First Floor) is available
for student athletes to make up tests if they missed because of a road trip or scheduled athletic
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event. Please coordinate testing through the compliance officer or Starfish. The testing center fee
will be waived if the student athlete has a UCCS athletic event pre-scheduled during exam date (Note:
The student must provide the athletic schedule and proof of the exam date).
Game Contracts
Game contracts by the Athletic Department must be fully approved by the Athletic Director. It is
important to use a contractual agreement when money is involved with assistant coaches,
advertising, game guarantees, etc. Blank contracts can be distributed by the Assistant Athletic
Director for Internal Operations.
Publicity Statement
The Athletic Department provides the option for the student athlete to sign a Publicity Statement,
which allows the Athletic Department to release personal information and/or data upon request. This
is optional for the student. The alternative would be an individual release for a specific circumstance
upon the request of the athlete. This statement will become part of the permanent record of the
student athlete in the office of the athletic director.
Management of Equipment
It is the responsibility of each coach to handle the management of his/her program’s equipment.
Each program should have a specific equipment area. The checking in and out of equipment must
be handled by the individual program. Equipment checkout procedures should include a checkout
filing system so that if equipment is lost, a record can be sent to the Business Office so athletes can
be billed. Inventory will be required at the conclusion of each teams’ season.
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FINANCE, BUDGETS AND PURCHASING
Budget Objectives
• The UCCS Athletics Department will operate on a planned budget
• Each head coach will submit a budget worksheet for his/her sport to the Director of Athletics
• The Director of Athletics will then submit a total budget to the Budget Director for verification
• Each head coach is responsible for operating within his/her allotted budget
Purchasing
• No purchasing may be made without the written approval of the Director of Athletics prior to the
actual purchase agreement
• All orders over purchasing thresholds must be sent for bid
• Procurement Cards are the preferred method of purchasing
• Purchase Orders may also be used, but must be coordinated with the Assistant Athletic Director
of Internal Operations
Procurement Card
The A-Card is a State of Colorado Departmental Procurement Card to be used for supplies pertinent to
the operations of the department, programs and special events up to $5,000.
The Department will have a card(s) that can be utilized to purchase office, athletic, medical and other
supplies that meet the guidelines provided by the institution.
Travel Card
All coaches are eligible to receive a University Travel Card to be used during team travel and recruiting.
Prior to receiving, the employee must complete all required training and apply for the card.
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University Purchasing Policy and Procedure
Please refer to all training, policy procedure, forms, etc. as dictated by the University of Colorado
Procurement Service Center (PSC). The CU PSC website is www.cu.edu/psc. It is the employees’
responsibility to know procurement rules and complete mandatory training.
Cash Advances
Cash advances are permitted by UCCS, but they must have specific requirements met. All cash
advance requests must be submitted through the Athletic Director and Assistant Athletic Director for
Internal Operations and provide the following information:
• Trip Details (Dates/Location)
• Roster
• Budget for how the cash advance will be utilized
The Assistant Athletic Director for Internal Operation will input, but ul timate approval will come from
the Athletic Director and Procurement Service Officer.
Detailed receipts including signed per diem sheets, entry fee receipts, etc. must be turned in to
account for the entire cash advance amount. If a cash advance is not fully utilized, then a check
must be written back to the University by the employee to cover the balance.
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ATHLETIC MEDICINE
UCCS Athletic Medicine Mission Statement
The University of Colorado Colorado Springs (UCCS) Athletic Medicine department commits to using a
multidisciplinary pathway to enhance the health and wellness of the diverse student athlete population.
We use a holistic approach to provide comprehensive care that best fits the individual. By using evidence-
based practices, we strive to provide the most current preventative and rehabilitative care to all our
student athletes. Ultimately, we strive for our student athletes to succeed academically, personally and
athletically through our individualized approach to athletic medicine here at UCCS.
Multidiscipline Providers
The University of Colorado Colorado Springs (UCCS) both employs, retains and utilizes volunteer medical
providers to provide a holistic approach to athletic medicine. UCCS employs certified athletic trainers
(ATC's) which are allied health care professionals that are nationally certified by the National Athletic
Trainers' Association. Their role delineation is to prevent, provide emergency care, evaluate, manage and
rehabilitate injuries associated with athletic participation. These individuals educate and counsel student
athletes on their current injury status and possible future. These health care professionals work under
direction of a board-certified medical physician. The University also has a plethora of volunteer health
care professionals to help provide outstanding medical services to the student athletes at the University.
These volunteer professionals include family practice physicians, orthopedic physicians, osteopathic
physicians, chiropractors, physical therapists, sports nutritionist, exercise physiologist, and even
biomechanics. These providers are outlined on the "Medical Providers" section of the website. The
entirety of the providers communicates frequently with the universities certified athletic trainers to
maintain consistency of care for each student athlete.
Athletic Training Room Rules
• No one is allowed in the Athletic Training Room without supervision by a member of the Athletic
Training Staff
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• No patient may administer or make adjustments to his/her own electrical treatment. The
therapeutic equipment is too hazardous and too expensive to be abused. Whirlpool temperatures
will be maintained within designated treatment ranges
• Supplies will not be taken from the Athletic Training Room without permission; examples are
tape, equipment, towels, bottles, etc.
• This facility is always co-ed. Appropriate dress is required. A minimum of shirt and shorts should
always be worn during evaluations and treatments unless otherwise specifically directed by an
Athletic Training Staff member
• All injuries should be reported to the Athletic Training Staff for evaluation
• Treatments will only be administered during designated treatment hours or by appointment with
the Athletic Training Staff
• The Athletic Training Staff reserves the right to have athletes shower before receiving treatment.
All student-athlete receiving a hydrotherapy treatment must shower prior to treatment
• It is the responsibility of the student athlete to allow enough preparation time to be treated before
practices/games. The Athletic Training Room is not an excuse to be late to class, practices, or
games. Limited staffing and facilities = wait time. Plan ahead.
• Absolutely NO shoes on the treatment tables
• NO cleats, pads, spikes, etc. in the Athletic Training Room
• NO Cellular phones allowed in the Athletic Training Room, either lock them in your locker or
secure them in a bag
• The Athletic Training Room is a healthcare clinic and place of business, not a lounge. If you are
not receiving treatment, please make room for others. NO LOITERING!
• Profanity is prohibited and horseplay will not be tolerated. NO FOOD OR DRINK is allowed and
the use of any form of tobacco is prohibited by the NCAA
• Empty ice bags in the back sink when finished. Do not put melted bags in the trash
• Personal items should be left in the locker room. The Athletic Training Staff is not responsible for
lost or stolen articles
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Plunge Tank Rules
• Nobody will be permitted to use either the warm or cold plunges without supervision from a Staff
Athletic Trainer and/or a Graduate Assistant Athletic Trainer
• Anybody that will be using the plunge tubs must rinse off the area that will be submerged prior to
being allowed into the tubs
• Nobody with any skin diseases and/or open skin wounds will be permitted in the plunges
• These plunges are for extremity usage ONLY; there must be a recorded injury that is being seen
by a graduate assistant athletic trainer and/or staff athletic trainer for usage. There will be no full
body immersion without a written prescription by one of our team physicians for a specific medical
condition
• No horseplay, there might be a need that more than one individual will be in the plunge at one
time, please respect them and I will ask for them to respect you
• There will be no electronic device usage when in the plunges, this includes; cellular phone, Mp3
players, etc.
• The temperate of the plunges will be controlled ONLY by the members of the Athletic Training
Staff. Anybody controlling the temperature will be asked to leave
• The plunges other features will ONLY be controlled (pumps on/off, temperature up/down) by
members of the Athletic Training Staff
Reporting Injuries
It is important to report all injuries to a member of the training staff. Even if the injury seems minor at that
time, it could present problems overnight. If you sustain an injury and it doesn't feel better the next day,
please report it to the training staff. DO NOT wait a week to see somebody, this can lead to missed time
at practices and events. A list of contact numbers will be provided at the end of this page.
Injury Treatment Policy
All new injuries MUST be reported to the training room staff as soon as possible. This can be done in
several ways if a call wasn't able to be made please show up in the training room at least 45 minutes prior
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to practice and expect to be evaluated and treated. If an injury is not reported until practice time the
athlete is expected to participate in practice or event.
• Talk to training staff before or after practice session
• Call training room the next day and talk to training staff or leave a message
o Office: (719) 255-3004 or ATR (719) 255-4990
o No athlete will be late to practice or event due to training room time so plan accordingly
o After an injury is evaluated, it is the athlete's job to sign up of rehabilitation times, if
needed and continue to do so until released by the treating Athletic Trainer
Treatments and rehabilitation will NOT be given during practice times unless that athlete is unable to
participate and given permission by the head coach.
If an athlete is late or doesn't show for a scheduled treatment time (without informing the training staff by
one of the methods above), that athlete is expected to participate.
o Exception to rule: If a student athlete needs to be cleared by an athletic trainer and
missed that appointment, then that student athlete will not be able to participate in that
practice
If a student athlete makes a habit of not showing up for re-evaluations, treatments, other scheduled times,
etc., that student athlete will be excluded from privilege services and will be reported to coaching staffs for
appropriate repercussions.
Rehabilitation/Treatment Times
If an Athletic Trainer determines that rehabilitation and/or treatment are needed for an injury, then an
appointment must be made with the team's athletic trainer. If a time is not made for treatments and/or
rehabilitation, none will be provided to that student-athlete and he/she is expected to participate in
practice or event.
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Equipment Issue
The athletic training staff is willing to lend any material necessary to help overcome an injury or for
rehabilitation. Any of these items that are borrowed will be signed out on the individual's injury report.
Upon return, the item should be checked off (please make sure you have a training staff member do this,
don't leave until you see them do this). Any borrowed items will be collected at the end of the year, and
any un-returned items will be added to the student-athletes bill for the University. Our athletic training
facilities are on a small budget, so please if a pad, splint, or cast is made it needs to be returned so that
another individual may use it.
Taping Policies
If after an injury the athlete requires taping for protection, then the athlete must perform rehabilitation
exercises to strengthen the area to prevent a reoccurrence. If prevention is the issue, then cotton wraps
on the area for support will be tried first. Based on availability, ankle braces may be provided to the
student athletes, or the ability to order them will provided at cost. If an athlete that normally gets taped
misses a day, without prior notice, the training staff will assume that he/she is healthy and will not require
taping again.
Prioritize Sports and Seasons
In season sports will have priority coverage for practices with athletic training staff.
o Fall: August 1 – End
o Winter: Approx. Oct. 15 – End
o Spring: Approx. Jan. 1 – End
• Transitional Season
o Fall – Winter: Approx. Oct. 1 – Nov. 15
o Winter – Spring: Approx. Jan. 1 – March 15
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Coverage of Practices
• In season, current season, sports have priority
• Practices will be covered for transitional seasons according to primary or previous in season
sports schedule
• Practices during “normal” business hours. Special circumstances may occur
• Having ATC centrally located for all emergencies with <90 seconds response time to all practice
locations during overlapping times
Coverage of Competitions
• All home events have priority regardless of in season, primary season, or transitional season
schedules
• Travel will be determined according to coverage of home events and practices and availability of
staff
• Travel to institutions with no certified or limited coverage for our athletes will be considered a
priority
Athletic Trainer System (ATS)
ATS is the electronic injury tracking system used by UCCS. All athletes will be provided a profile that they
must keep current with insurance, address, phone, emergency contact info, and current medication. ATS
is where athletes will find the necessary beginning of the year paperwork that they must fill out. ATS is
also the place where athletes will request appointments with their athletic trainer. Athletes must sign up
24 hours in advance on ATS for any treatment or rehabilitation session with their athletic trainer.
Atsusers.com is the website for ATS. ATS UCCS is the database for the website.
Medical Eligibility Requirements
Freshman and/or First Year Student-Athletes
• Each enrolled freshman or 1st year student athlete must complete all necessary paperwork in
ATS
• Pre-participation form
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• Assumption of Risk, Consent to treat, Privacy Release form
• Insurance Verification form
• Athlete Nutrition form
• NCAA Drug testing form
• NCAA concussion form
• Any body part form that the student athlete has injured before
• A completed medical examination by the Athletic Medicine Staff at UCCS
• ImPact concussion test
• Sickle Cell Test
All forms, ImPact, and evaluations MUST be completed before the first day of practice. If the forms and
evaluations are not complete, the student athlete is not allowed to practice or compete with his/her sport
until the necessary forms are completed. If the student athlete does practice or compete with their
respective sport without the proper paperwork, that is an NCAA violation and will be reported to the
compliance office.
If there are any questions, please do not hesitate to contact a member of the Athletic Medicine Staff for
clarification. Ignorance of rules and regulations will not be an excuse for participation without the
necessary medical information.
Second Year Student-Athletes:
The second-year student athlete medical eligibility is quite a bit easier. The following are forms that need
to be filled out before the first day of practice:
• Pre-participation
• Assumption of Risk, Consent to treat, Privacy Release form
• Insurance Verification Form
• Athlete Nutrition form
• NCAA Drug testing form
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• NCAA concussion form
• Any body part form that the student athlete has injured in the last 12 months
Notice that there is no medical evaluation on the above list. A medical evaluation will only be required if
there is a history of prolonged injury, illness, or disease in either the student athlete or the student
athlete’s immediate family. Some of these historical problems include, but are not limited to, early cardiac
disease, any type of disease or syndrome, difficulty breathing, possible orthopedic injuries not cleared by
our team physician, etc.
If there are any questions, please do not hesitate to contact a member of the Athletic Medicine Staff for
clarification. Ignorance of rules and regulations will not be an excuse to be able to participate without the
needed medical information.
Third/Fourth Year Student Athletes:
The third-year student athlete must retake the Impact concussion test.
UCCS Secondary / Excess Insurance Policy
UCCS carries a secondary / excess insurance policy (“Secondary Policy”) for our student athletes to help
defray the cost of a major injury. However, this Secondary Policy applies ONLY if four criteria are met:
• The student athlete must be covered on a primary insurance plan either under a
parent/guardian’s name or their own name (“Primary Policy”)
• The primary policy must NOT exclude participation in intercollegiate athletics (for example, the
general student insurance plan offered by UCCS DOES NOT cover participation in intercollegiate
athletics)
• The primary policy must cover the entire school year, and any additional time frames that are
sport-specific (like championship season, out of season, or non-traditional season)
• If the primary policy is an HMO, then the rules and regulations for the primary policy must be
followed
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Should the student athlete fail to meet these criteria, then the student athlete forfeits the right to claim
benefits under the secondary policy.
What the Secondary Policy Is:
The secondary policy covers UCCS student athletes, cheerleaders, student managers, and student
trainers for bodily injury sustained by any such person while participating in intercollegiate sports
including scheduled games, supervised practice sessions, conditioning and authorized group or team
travel to and from such events.
The secondary policy has a deductible of $500, which can be met through payments under the primary
policy and/or out- of-pocket expenses. UCCS’ secondary policy is intended to assist for medical expenses
exceeding the $500 deductible (or an applicable deductible from a primary insurance high deductible plan
per below) up to the $90,000 coverage threshold of the NCAA catastrophic insurance. UCCS team
physicians must be consulted. If a student athlete seeks treatment from an outside provider for an injury
or illness that directly affects the student athlete’s participation in athletics, the student athlete must inform
the UCCS Athletic Medicine Staff prior to the appointment with the outside provider. This ensures that the
secondary policy will cover those visits and any follow-up care.
The NCAA also has a catastrophic insurance for all of its member institutions that provides coverage
when medical expenses exceed $90,000.
What the Secondary Plan Is Not:
The secondary policy does not cover a student athlete’s injuries or charges resulting from, or during
documented pre- existing conditions; intoxication or impairment from substances; criminal activity,
brawling, fighting or rioting; self-inflicted injury; employment related activity; and sickness.
Because the deductible for the secondary policy is $500, the secondary policy will not support a high
deductible primary insurance policy until the higher of the two deductibles is met. For example, if a
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student athlete’s primary policy has a $2,500 deductible, the secondary policy will not provide support
until that $2,500 deductible has been met at the student athlete’s expense.
Should a student-athlete not be eligible for coverage under the secondary policy for any reason, we will
assist the student athlete in identifying local insurance brokers that are able to advise on the appropriate
medical coverage.
Secondary / Excess Insurance Claim Procedures
All billing of injuries sustained from participation in an intercollegiate competition or practice will be sent
directly to either the parent/guardian or student athlete’s address, unless UCCS instructs the medical
provider’s office otherwise. Although in some instances it will receive a copy of the bill, UCCS should not
receive the primary bill. To receive support under the secondary policy, you should:
• Submit all bills incurred to the appropriate recipient under the Primary Policy. There will be two
possible outcomes:
o The primary policy insurance company will honor the claim and pay all or a portion of the
bills incurred. An explanation of benefits (EOB) will be mailed to you. Please forward a
copy of this to the Athletic Department.
▪ If a balance remains, send the claim sheet from the insurance company and a
copy of the itemized bill incurred to the Athletic Department as soon as possible:
UCCS has 90 days to file a claim with its secondary insurance provider. B) The
primary policy insurance company will not honor the claim and will send you a
letter of denial. Please forward this letter and a copy of the bills incurred to the
Athletic Department. This information must be submitted to the Athletic
Department within 90 days of the denial of the original claim.
o If the bills incurred are not paid under the Primary Policy insurance or plan and are
instead paid out-of-pocket by the student athlete, the student athlete must submit a copy
of the bills incurred to the Athletic Department. The Athletic Department will forward the
claim to our insurance carrier’s office for processing. However, there will be no
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reimbursement if the $500 deductible and/or the deductible from a high-deductible
primary policy is not met in the billed charges.
If the primary policy is through an HMO (health maintenance organization), you must follow the proper
procedures required under the primary policy in order for the secondary policy to satisfactorily complete
its portion of the claim. This is especially important if the primary policy requires pre-authorization to have
student athletes treated out of the primary policy’s service area.
UCCS must have a current copy of the primary policy’s insurance card in its records for each student
athlete, so each student athlete should bring it to any medical appointments for a physical.
If you have any questions or concerns about these procedures, please do not hesitate to contact UCCS
at the information below. Insurance information is sometimes difficult to work through, and UCCS is
committed to help its student athletes and their families.
Emergency Action Plan(s)
Please see the following EAPs for:
• Gallogly Events Center
• Gallogly Recreation Center
• Mountain Lion Fieldhouse
• Mountain Lion Park (Baseball)
• Mountain Lion Field (Softball)
• Mountain Lion Stadium (Soccer/Lacrosse)
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Gallogly Events Center Emergency Action Plan
Emergency Personnel: In most emergency situations a certified athletic trainer (ATC) is on-site for most
practices and all competitive events, however if not accessible within a timely manner, any coach and/or
student with first responder training within the Department of Intercollegiate Athletics, that has been
certified in “Lay Person” CPR / First Aid / AED by a nationally recognized certifying agency (i.e. American
Red Cross, American Heart Association, etc.) may and should provide assistance.
Emergency Communication:
• Cellular Phone: (719) 255-3111
• Athletic Training room office phone in Gallogly Events Center 103: call x3111 Coverage Model & Roles:
1) First Responder (Most medically qualified person)
• Evaluate scene safety
• Evaluate injury
• Determine the nature and severity of the injury, and if EAP should be activated
• Provide appropriate medical aid
• Calm and reassure the athlete (Never leave injured athlete/person alone)
• Assign the roles 2-5 to bystanders 2) Emergency Medical Assistance Contact (Coach, Manager, Staff)
• Call public safety: (719) 255-3111 to request EMS
• Instruct a second individual to call 911 to request EMS
• Contact Athletic Medicine leadership when able: o Ashley Klug: Office: (719) 255-4029 Cell: (719) 453-9370 o James Eggen: Cell: (805) 458-5193
• If Public Safety is present, they will request EMS directly through their dispatch
If EMS is needed call public safety at (719)-255-3111 from a cell phone, or call
x3111 from the Athletic Training room office phone
Pulling AED in Southeast corner from court (near visitor locker room) will alert Public Safety automatically
Caller:
Hello, my name is ______________________ I am calling from Gallogly Events Center. We have a
person who has suffered from a possible type of injury (head, neck, leg, etc). The person is
conscious/unconscious. The first aid treatment being rendered is (CPR, control bleeding, etc.). The scene
is safe/unsafe. We need an ambulance at Gallogly Events Center; please use the Meadow Lane campus
entrance. Someone will be waiting at the roundabout to direct EMS to the front of the facility. Be the last
to hang up the phone!!!
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3) Equipment retrieval (Coach, Manager, Student-Athlete)
• AED: Located in the Southeast hallway from court by the visitor locker room
• Equipment: Located by the home bench o Vacuum splints, etc.
4) Scene Controller (As dictated by First Responder)
• Create a perimeter: keep uninjured athletes, spectators, fans, media, etc. away from the site of injury; instruct other responsible persons to help as necessary
• Designate nearby responsible person to keep Gallogly Events Center entrance clear for EMS
5) Emergency Vehicle Escorts (Coach, Manager, Student-Athlete, Nearby Responsible Persons)
• Escort 1: Go to the roundabout on Meadow Lane intersection off Austin Bluffs Parkway, direct EMS East toward the pedestrian spine pathway and Escort 2
• Escort 2: Go to pedestrian spine within view of the roundabout, direct EMS down the pedestrian spine to Gallogly Events Center entrance
• Direct EMS to injury site
• If Public Safety is present or arrives prior to EMS, they will ensure EMS arrives to the proper area
6) First Responder
• Explain nature and severity of injury to EMS personnel upon arrival
• Release athlete to EMS, if necessary, for transport
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Exterior Venue Map:
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Interior Venue Map:
Venue Directions:
From I25: Take exit 146 for Garden of the Gods Rd. Follow signs for University of Colorado. From Austin
Bluffs Parkway, turn onto campus at the Regent Circle/Meadow Lane intersection. At the roundabout,
take the third spoke and enter lot 222. From the lot, enter the plaza between Centennial Hall and the
University Center, take the stairs to the second level, and the Gallogly Events Center is located on the
north side of the upper plaza. Turn left onto Regent Cir./UCCS campus. At traffic circle take 3rd exit. Pull
into parking lot, Gallogly Events Center will be to the East.
Local Medical Facilities for Non-Emergent Care:
Between 8am-8pm:
Penrose – St. Francis Urgent Care
3027 N. Circle Dr.
Colorado Springs, CO 80909
(719) 428-2549
EMS parked
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After Hours:
Penrose Hospital – Emergency Room
2222 N. Nevada Ave.
Colorado Springs, CO 80907
(719) 776-5000
85
Gallogly Recreation and Wellness Center Weight Room Emergency Action Plan
Emergency Personnel: In most emergency situations a certified athletic trainer (ATC) is on-site for most
practices and all competitive events, however if not accessible within a timely manner, any coach and/or
student with first responder training within the Department of Intercollegiate Athletics, that has been
certified in “Lay Person” CPR / First Aid / AED by a nationally recognized certifying agency (i.e. American
Red Cross, American Heart Association, etc.) may and should provide assistance.
Emergency Communication:
• Cellular Phone: (719) 255-3111
• Utilize Wellness Center staff (during business hours)
• Utilize Front Desk staff phone located at the front desk of Gallogly Recreation and Wellness Center
Coverage Model & Roles:
7) First Responder (Most medically qualified person)
• Evaluate scene safety
• Evaluate injury
• Determine the nature and severity of the injury, and if EAP should be activated
• Provide appropriate medical aid
• Calm and reassure the athlete (Never leave injured athlete/person alone)
• Assign the roles 2-5 to bystanders
8) Emergency Medical Assistance Contact (Coach, Manager, Staff)
• Call public safety: (719) 255-3111 to request EMS
• During business hours send a responsible individual to the Wellness Center and request EMS
o Outside of business hours instruct a second individual to call 911 to request EMS
• Contact Athletic Medicine leadership when able: o Ashley Klug: Office: (719) 255-4029 Cell: (719) 453-9370 o James Eggen: Cell: (805) 458-5193
Call public safety at (719)-255-3111 from cell phone or x3111 from campus phone; or request EMS
from Wellness Center staff
Caller:
Hello, my name is ______________________ I am calling from the Gallogly Recreation and Wellness
Center. We have a person who has suffered from a possible type of injury (head, neck, leg, etc). The
person is conscious/unconscious. The first aid treatment being rendered is (CPR, control bleeding, etc.).
The scene is safe/unsafe. We need an ambulance at the Gallogly Recreation and Wellness Center;
86
please use the Stanton Rd. campus entrance. Someone will be waiting out front of the facility to direct
EMS to the injured individual. Be the last to hang up the phone!!!
9) Equipment retrieval (Coach, Manager, Student-Athlete)
• AED: Wall mounted at the front desk by main entrance 10) Scene Controller (As dictated by First Responder)
• Create a perimeter: keep uninjured athletes and surrounding civilians away from the site of injury; instruct other responsible persons to help as necessary
• Designate nearby responsible person to keep the Gallogly Recreation and Wellness Center entrance clear for EMS
11) Emergency Vehicle Escorts (Coach, Manager, Student-Athlete, Nearby Responsible Persons)
• Go to the sidewalk in front of the entrance to Gallogly Recreation and Wellness Center
• If Public Safety is present or arrives prior to EMS, they will ensure EMS arrives to the proper area
12) First Responder
• Explain nature and severity of injury to EMS personnel upon arrival
• Release athlete to EMS, if necessary, for transport
Exterior Venue Map
87
Interior Venue Map
EMS parked
88
Mountain Lion Fieldhouse Emergency Action Plan
Emergency Personnel: In most emergency situations a certified athletic trainer (ATC) is on-site for most
practices and all competitive events, however if not accessible within a timely manner, any coach and/or
student with first responder training within the Department of Intercollegiate Athletics, that has been
certified in “Lay Person” CPR / First Aid / AED by a nationally recognized certifying agency (i.e. American
Red Cross, American Heart Association, etc.) may and should provide assistance.
Emergency Communication:
• Cellular Phone: (719) 255-3111
• Public Safety phones (blue light phones) located in the following areas: o Parking lot at South end of the Fieldhouse o Lot 580, centrally
Public Safety Phone: Each phone has a blue and red button on the panel. Each button is associated
with specific emergency dispatch. The red button will link directly to 911 dispatchers for an emergency (a
patch will be made to our campus dispatch also). The blue button is for direct communication to campus
dispatch. Use either button.
Coverage Model & Roles:
13) First Responder (Most medically qualified person)
• Evaluate scene safety
• Evaluate injury
• Determine the nature and severity of the injury, and if EAP should be activated
• Provide appropriate medical aid
• Calm and reassure the athlete (Never leave injured athlete/person alone)
• Assign the roles 2-5 to bystanders 14) Emergency Medical Assistance Contact (Coach, Manager, Staff)
• Call public safety: (719) 255-3111 to request EMS
• Instruct a second individual to call 911 to request EMS
• Contact Athletic Medicine leadership when able o Ashley Klug: Office: (719) 255-4029 Cell: (719) 453-9370 o James Eggen: Cell: (805) 458-5193
• If Public Safety is present, they will request EMS directly through their dispatch
If EMS is needed call public safety at (719)-255-3111 from a cell phone, or use one of the Public
Safety phones (blue light phones)
Pulling AED in Southwest corner of facility will alert Public Safety automatically
89
Caller:
Hello, my name is ______________________ I am calling from Mountain Lion Indoor Track & Field
Fieldhouse. We have a person who has suffered from a possible type of injury (head, neck, leg, etc). The
person is conscious/unconscious. The first aid treatment being rendered is (CPR, control bleeding, etc.).
The scene is safe/unsafe. We need an ambulance at Mountain Lion Indoor Track & Field Facility; we are
on North Campus Heights road past the baseball field. Someone will be waiting outside of the entrance to
direct EMS to the injured person. Be the last to hang up the phone!!!
15) Equipment retrieval (Coach, Manager, Student-Athlete)
• Equipment: Located in the Southwest corner of facility o AED, vacuum splints, etc.
16) Scene Controller (As dictated by First Responder)
• Create a perimeter: keep uninjured athletes, spectators, fans, media, etc. away from the site of injury; instruct other responsible persons to help as necessary
• Designate nearby responsible persons to keep a pathway for EMS clear to injured individual
17) Emergency Vehicle Escorts (Nearby responsible person)
• Go to main entrance of Mountain Lion Fieldhouse and wait outside for EMS
• Direct EMS to injury site
• If Public Safety is present or arrives prior to EMS, they will ensure EMS arrives to the proper area
18) First Responder
• Explain nature and severity of injury to EMS personnel upon arrival
• Release athlete to EMS, if necessary, for transport
90
Exterior Venue Map:
Venue Directions:
From Interstate 25 Northbound:
Take exit 146 (Garden of the Gods Road). Take a right onto Garden of the Gods Road. Take a left onto
North Nevada Avenue (third stoplight). Take a right onto North Campus Heights into the parking lot (Lot
580). The fieldhouse is on the east side of the lot.
From Interstate 25 Southbound:
Take exit 148 (Nevada/Rockrimmon/Corporate). Take a left onto North Nevada Avenue. Take a left onto
North Campus Heights. The stadium is on the east side of the lot (Lot 580).
Local Medical Facilities for Non-Emergent Care:
Between 8am-8pm:
Penrose – St. Francis Urgent Care
3027 N. Circle Dr.
Colorado Springs, CO 80909
(719) 428-2549
91
After Hours:
Penrose Hospital – Emergency Room
2222 N. Nevada Ave.
Colorado Springs, CO 80907
(719) 776-5000
92
Mountain Lion Park Emergency Action Plan
Emergency Personnel: In most emergency situations a certified athletic trainer (ATC) is on-site for most
practices and all competitive events, however if not accessible within a timely manner, any coach and/or
student with first responder training within the Department of Intercollegiate Athletics, that has been
certified in “Lay Person” CPR / First Aid / AED by a nationally recognized certifying agency (i.e. American
Red Cross, American Heart Association, etc.) may and should provide assistance.
Emergency Communication:
• Cellular Phone: (719) 255-3111
• Public Safety phones (blue light phones) located in the following areas: o Lot 580, centrally o Walking path between Lot 580 and Lot 576
Public Safety Phone: Each phone has a blue and red button on the panel. Each button is associated
with specific emergency dispatch. The red button will link directly to 911 dispatchers for an emergency (a
patch will be made to our campus dispatch also). The blue button is for direct communication to campus
dispatch. Use either button.
Coverage Model & Roles:
19) First Responder (Most medically qualified person)
• Evaluate scene safety
• Evaluate injury
• Determine the nature and severity of the injury, and if EAP should be activated
• Provide appropriate medical aid
• Calm and reassure the athlete (Never leave injured athlete/person alone)
• Assign the roles 2-5 to bystanders
20) Emergency Medical Assistance Contact (Coach, Manager, Staff)
• Call public safety: (719) 255-3111 to request EMS
• Instruct a second individual to call 911 to request EMS
• Contact Athletic Medicine leadership when able: o Ashley Klug: Office: (719) 255-4029 Cell: (719) 453-9370 o James Eggen: Cell: (805) 458-5193
• If Public Safety is present, they will request EMS directly through their dispatch
If EMS is needed call public safety at (719)-255-3111 from a cell phone, or use one of the Public
Safety phones (blue light phones)
93
Caller:
Hello, my name is ______________________ I am calling from the Mountain Lion Baseball Field. We
have a person who has suffered from a possible type of injury (head, neck, leg, etc). The person is
conscious/unconscious. The first aid treatment being rendered is (CPR, control bleeding, etc.). The scene
is safe/unsafe. We need an ambulance at the Mountain Lion Baseball Field; please use 5600 North
Nevada Ave to access the field. Someone will be waiting on North Nevada Ave at the roadway leading to
the field to escort EMS to the injured person. Be the last to hang up the phone!!!
21) Equipment retrieval (Coach, Manager, Student-Athlete)
• Equipment: Located in or near the home dugout o AED, vacuum splints, etc.
22) Scene Controller (As dictated by First Responder)
• Create a perimeter: keep uninjured athletes, spectators, fans, media, etc. away from the site of injury; instruct other responsible persons to help as necessary
• Send an individual to unlock and open the Northwest gate past 3rd base 23) Emergency Vehicle Escorts (Nearby responsible person)
• Go to the Northwest gate past 3rd base and walk down the roadway to N. Nevada Ave, wait at this intersection
• Direct EMS to injury site
• If Public Safety is present or arrives prior to EMS, they will ensure EMS arrives to the proper area
24) First Responder
• Explain nature and severity of injury to EMS personnel upon arrival
• Release athlete to EMS, if necessary, for transport
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Venue Map:
Storm Safety Location:
In the event of lightning or a severe storm warning, all spectators, game day administrators, coaches
(home & visitors), officials, players (home & visitors), and Athletic Department staff will receive information
through PA announcement to go to Mountain Lion Fieldhouse located east of Mountain Lion Park directly
out right field pending there is no active event taking place. In the event the Mountain Lion Field House is
occupied, all spectators, game day administrators, coaches (home & visitors), officials, players (home &
visitors), and Athletic Department staff will be directed to go to their personal/team vehicles/buses.
Venue Directions:
From Interstate 25 Northbound:
Take exit 146 (Garden of the Gods Road). Take a right onto Garden of the Gods Road. Take a left onto
North Nevada Avenue (third stoplight). Take a right onto North Campus Heights into the parking lot (Lot
580). The stadium is on the north side of the lot.
95
From Interstate 25 Southbound:
Take exit 148 (Nevada/Rockrimmon/Corporate). Take a left onto North Nevada Avenue. Take a left onto
North Campus Heights. The stadium is on the north side of the lot (Lot 580).
Local Medical Facilities for Non-Emergent Care:
Between 8am-8pm:
Penrose – St. Francis Urgent Care
3027 N. Circle Dr.
Colorado Springs, CO 80909
(719) 428-2549
After Hours:
Penrose Hospital – Emergency Room
2222 N. Nevada Ave.
Colorado Springs, CO 80907
(719) 776-5000
96
Mountain Lion Softball Field Emergency Action Plan
Emergency Personnel: In most emergency situations a certified athletic trainer (ATC) is on-site for most
practices and all competitive events, however if not accessible within a timely manner, any coach and/or
student with first responder training within the Department of Intercollegiate Athletics, that has been
certified in “Lay Person” CPR / First Aid / AED by a nationally recognized certifying agency (i.e. American
Red Cross, American Heart Association, etc.) may and should provide assistance.
Emergency Communication:
• Cellular Phone (719) 255-3111
• Public Safety phones (blue light phones) located in the following areas: o North side of parking lot 576 o Southwest side of parking lot 576 o Northwest Side of Eagle Rock Building 201 (next to parking lot 173) o Middle of parking lot 573
Public Safety Phone: Each phone has a blue and red button on the panel. Each button is associated
with specific emergency dispatch. The red button will link directly to 911 dispatchers for an emergency (a
patch will be made to our campus dispatch also). The blue button is for direct communication to campus
dispatch. Use either button.
Coverage Model & Roles:
25) First Responder (Most medically qualified person)
• Evaluate scene safety
• Evaluate injury
• Determine the nature and severity of the injury, and if EAP should be activated
• Provide appropriate medical aid
• Calm and reassure the athlete (Never leave injured athlete/person alone)
• Assign the roles 2-5 to bystander 26) Emergency Medical Assistance Contact (Coach, Manager, Staff)
• Call public safety: (719) 255-3111 to request EMS
• Instruct a second individual to call 911 to request EMS
• Contact Athletic Medicine leadership when able: o Ashley Klug: Office: (719) 255-4029 Cell: (719) 453-9370 o James Eggen: Cell: 805-458-5193
• If Public Safety is present, they will request EMS directly through their dispatch
If EMS is needed call public safety at (719)-255-3111 from a cell phone, or use one of the Public
Safety phones (blue light phones)
Caller:
Hello, my name is ______________________ I am calling from Mountain Lion Softball Field. We have a
person who has suffered from a possible type of injury (head, neck, leg, etc). The person is
97
conscious/unconscious. The first aid treatment being rendered is (CPR, control bleeding, etc.). The scene
is safe/unsafe. We need an ambulance at Mountain Lion Softball Field; we are on Spine rd. past the ENT
Center for the Arts. Someone will be waiting on Spine rd. just past the ENT Center for the Arts to escort
EMS to the injured person. Be the last to hang up the phone!!!
27) Equipment retrieval (Coach, Manager, Student-Athlete)
• Equipment: Located by the home dugout o AED, vacuum splints, etc.
28) Scene Controller (As Dictated by First Responder)
• Create a perimeter: keep uninjured athletes, spectators, fans, media, etc. away from the site of injury; instruct other responsible persons to help as necessary
• Designate nearby responsible persons to keep a pathway for EMS clear to injured individual
29) Emergency Vehicle Escort (Nearby responsible person)
• Go to Spine rd. on the North side the ENT Center for the Arts
• Direct EMS to injury site
• If Public Safety is present or arrives prior to EMS, they will ensure EMS arrives to the proper area
30) First Responder
• Explain nature and severity of injury to EMS personnel upon arrival
• Release athlete to EMS, if necessary, for transport
Venue Map:
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Storm Safety Location:
In the event of lightning or severe storm warning, all UCCS personnel to include game day administrators,
coaches, officials, players, and Athletic Department staff will be moved into the restrooms of the
concession building and/or personal cars. All spectators, visiting coaches, and visiting players will
proceed to their personal/team vehicles/buses.
Venue Directions:
From Interstate 25 Northbound:
Take exit 146 (Garden of the Gods Road). Take a right onto Garden of the Gods Road. Take a left onto
North Nevada Avenue (third stoplight). Take a right onto Eagle Rock Road (second stoplight). Continue to
the roundabout and go left. The parking lot is on the first base side of the field (Lot 576).
From Interstate 25 Southbound:
Take exit 148 (Nevada/Rockrimmon/Corporate). Take a left onto North Nevada Avenue. Take a left onto
Eagle Rock Road (fourth stoplight). Continue to the roundabout and go left. The parking lot is on the first
base side of the field (Lot 576).
Local Medical Facilities for Non-Emergent Care:
Between 8am-8pm:
Penrose – St. Francis Urgent Care
3027 N. Circle Dr.
Colorado Springs, CO 80909
(719) 428-2549
After Hours:
Penrose Hospital – Emergency Room
2222 N. Nevada Ave.
Colorado Springs, CO 80907
(719) 776-5000
99
Mountain Lion Stadium Emergency Action Plan
Emergency Personnel: In most emergency situations a certified athletic trainer (ATC) is on-site for most
practices and all competitive events, however if not accessible within a timely manner, any coach and/or
student with first responder training within the Department of Intercollegiate Athletics, that has been
certified in “Lay Person” CPR / First Aid / AED by a nationally recognized certifying agency (i.e. American
Red Cross, American Heart Association, etc.) may and should provide assistance.
Emergency Communication:
• Cellular Phone: (719) 255-3111
• Public Safety phones (blue light phones) located in the following areas: o North side of parking lot 576 o Southwest side of parking lot 576 o Northwest Side of Eagle Rock Building 201 (next to parking lot 173) o Middle of parking lot 573
Public Safety Phone: Each phone has a blue and red button on the panel. Each button is associated
with specific emergency dispatch. The red button will link directly to 911 dispatchers for an emergency (a
patch will be made to our campus dispatch also). The blue button is for direct communication to campus
dispatch. Use either button.
Coverage Model & Roles:
31) First Responder (Most medically qualified person)
• Evaluate scene safety
• Evaluate injury
• Determine the nature and severity of the injury, and if EAP should be activated
• Provide appropriate medical aid
• Calm and reassure the athlete (Never leave injured athlete/person alone)
• Assign the roles 2-5 to bystanders
32) Emergency Medical Assistance Contact (Coach, Manager, Staff)
• Call public safety: (719) 255-3111 to request EMS
• Instruct a second individual to call 911 to request EMS
• Contact Athletic Medicine leadership when able: o Ashley Klug: Office: (719) 255-4029 Cell: (719) 453-9370 o James Eggen: Cell: (805) 458-5193
• If Public Safety is present, they will request EMS directly through their dispatch
If EMS is needed call public safety at (719)-255-3111 from a cell phone, or use one of the Public
Safety phones (blue light phones)
100
Caller:
Hello, my name is ______________________ I am calling from Mountain Lion Soccer Stadium. We have
a person who has suffered from a possible type of injury (head, neck, leg, etc). The person is
conscious/unconscious. The first aid treatment being rendered is (CPR, control bleeding, etc.). The scene
is safe/unsafe. We need an ambulance at Mountain Lion Soccer Stadium; we are on Eagle Rock rd.
straight through the traffic circle. Someone will be waiting at the entrance to the field on Eagle Rock rd. to
escort EMS to the injured individual. Be the last to hang up the phone!!!
33) Equipment retrieval (Coach, Manager, Student-Athlete)
• Equipment: Located by the home sideline o AED, vacuum splints, etc.
34) Scene Controllers (As dictated by First Responder)
• Create a perimeter: keep uninjured athletes, spectators, fans, media, etc. away from the site of injury; instruct other responsible persons to help as necessary
• Designate nearby responsible persons to keep a pathway for EMS clear to injured individual
35) Emergency Vehicle Escort (Nearby responsible person)
• Go to the Southeast gait and wait where the field entrance meets Eagle Rock rd.
• Direct EMS to injury site
• If Public Safety is present or arrives prior to EMS, they will ensure EMS arrives to the proper area
36) First Responder
• Explain nature and severity of injury to EMS personnel upon arrival
• Release athlete to EMS, if necessary, for transport
Venue Map:
101
Storm Safety Location:
In the event of lightning or severe storm warning, UCCS personnel to include game day administrators,
coaches, officials, players, and Athletic Department staff should proceed across the street to the Eagle
Rock Athletic Facility (Building 203). All spectators, visiting coaches, and visiting players will proceed to
their personal/team vehicles/buses.
Venue Directions:
From Interstate 25 Northbound:
Take exit 146 (Garden of the Gods Road). Take a right onto Garden of the Gods Road. Take a left onto
North Nevada Avenue (third stoplight). Take a right onto Eagle Rock Road (second stoplight). Continue to
the roundabout and go left. The parking lot is on the north side of the stadium.
From Interstate 25 Southbound:
Take exit 148 (Nevada/Rockrimmon/Corporate). Take a left onto North Nevada Avenue. Take a left onto
Eagle Rock Road (fourth stoplight). Continue to the roundabout and go left. The parking lot is on the north
side of the stadium.
Local Medical Facilities for Non-Emergent Care:
Between 8am-8pm:
Penrose – St. Francis Urgent Care
3027 N. Circle Dr.
Colorado Springs, CO 80909
(719) 428-2549
After Hours:
Penrose Hospital – Emergency Room
2222 N. Nevada Ave.
Colorado Springs, CO 80907
(719) 776-5000
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UCCS Athletic Medicine Contacts
Ashley Klug, MS, ATC
Assistant Athletic Director for Athletic Performance
Cell: (719) 453-9370
Office: (719) 255-4029
James Eggen, M.Ed, ATC
Senior Assistant Athletic Trainer
(805) 458-5193
Cherise Endres, MS, ATC
Assistant Athletic Trainer
(303) 908-2410
Andrew Tracz, ATC
Assistant Athletic Trainer
(585) 705-1617
Jeffrey Trudo, M.Ed, ATC
Assistant Athletic Trainer
(719) 337-5500
Benjamin Shabb, MS, ATC
Assistant Athletic Trainer
(701) 330-1264
