TWX-21 Web-EDI Service Operation Manual for Supplier(TMMIN ... · 1. TWX-21 operation manual for supplier 1-1 TWX-21 Web-EDI service overview 1-2 Operation flow and function 1-3 Login/Top

© Hitachi, Ltd. 2015. All rights reserved.

TWX-21 Web-EDI Service

Operation Manual for Supplier(TMMIN Edition/Ver.1.2)

May, 2017

Hitachi, Ltd.

Information & Telecommunication Systems

Cloud Services Division

Application Service Devlopment

Confidential

Printable


Revision History

No. Version Date Changes Contents

1 1.0 Jan, 2015 --- The First Edition in English

2 1.1 May,2015 Hitachi 1-7 (3), (5), (7), 1-8 (2),

3 1.2 May,2017 Hitachi 3-2 Inquiry about “System operation”

© Hitachi, Ltd. 2015. All rights reserved. 3

1. TWX-21 operation manual for supplier 1-1 TWX-21 Web-EDI service overview

1-2 Operation flow and function

1-3 Login/Top screen

1-4 Temporary P.O confirmation

1-5 Temporary P.O. Reply

1-6 Order confirmation

1-7 Shipping Management

1-8 Billing Management

1-9 Other function

2. Preparation by supplier 2-1 Usage environment

2-2 Set up PC environment

3. Contact 3-1 Inquiry about “Business Rule”

3-2 Inquiry about “System Operation”

Contents


1. TWX-21 operation manual for supplier

4


Supplier can start using Web-EDI Service without any system development if supplier have

computer, web browser, and internet connection environment.

(2)Able to view compare and history of

each information.

ex)P.O. change, P.O. cancel, compare view

is possible.

(3)Able to download order data in CSV

and TSV format file

TWX-21 Center

Suppliers TMMIN

(4)Able to make Temporary P.O. Reply, shipment registration and invoice on screens

(6)Data will be stored in the data center for

1 year, history can be searched with

specified conditions

(7)Helpdesk support available

Internet Internet

Invoice

View order

Print report

Merit ・Able to share information among concerned persons ・Shorten LT ・Able to use by just having PC and web browser

1-1 TWX-21 Web-EDI service overview

(5)Able to use Japanese, English, Chinese

(1)Viewing P.O. on screen, Report print, File export are possible


1-2 Operation flow and function (1)

6

Supplier

TMMIN Web-EDI

Issue D/N, Label

Shipment

management

Invoice

management Billing

Invoice Creation

Payment

Order View

Issue P/O report Receive order Official Order

Buying

/Order

Stock-in

Register

Shipment Shipment

Reply Reply Temp. P.O.

Request View Receive and

Reply

Temp. P.O.

Temp P.O. Managed

Temp. P.O.

Issue Invoice

Receive

Approve/Reject

Approve/Reject

Scope of this manual


＃ Operation

menu

Detail Explain

at

1 TOP

・Function that shows new info that were sent from TMMIN

・Function that shows number of operations which require response

3-3

2 Temp P.O. ・Function that shows Temp. P.O. info that were sent from TMMIN

・Function that downloads files and manages download history

・Function that compares before and after modified items.

3-4

3 Temp P.O.

Reply

・Function that replies to Temp. P.O. from TMMIN

・Function that downloads files and manages download history

・Function that shows alert based on the number of “Unreply” or “ Delay Reply” to Temp. P.O.

3-5

4 Official Order ・Function that shows Order info that were sent from TMMIN

・Function that downloads files, prints reports, and manages download history

・Function that compares before and after modified items.

3-6

5 Shipment ・Function that makes Shipping info to Order info from TMMIN

・Function that downloads files, prints reports, and manages download history

・Function that shows the number of non processed registration of Shipping and

contents of alerts

・Function that registers information of distribution and shipping

3-7

6 Invoice ・Function that issues supplier invoice to TMMIN from suppliers

・Function that prints supplier invoice and manages report history and the remaining number of reports

3-8

7 User setting ・Function that configures the setting of name code, separated character in the download file

・Function that sets the date format, number of decimal number, Etc.

3-9

8 User permission

setting

※Only for users who have more than 1 ID

・Function that sets view scope (View menu, Supplier’s related view) for each ID

9 Notification

mail setting

・Function that configures for the auto notification alert mail for new transaction

1-2 Operation flow and function (2)


【For user who had registered】

Click at URL contained in a new notice mail

Sender ： [email protected]

Able to login by the below method

Input ID and Password then click on login button

【For first login user, please access to below URL via web browser】

Please input a below address URL in web browser

Live server ： https://gwebedigba.twx-21.com/portal/

Test server ： https://gwebtestgba.twx-21.com/portaltest/

8

1-3 Login/Top screen (1)


Supplier can see this screen when you logged in.

Menu

9

1-3 Login/Top screen (2)

[New/Total] (“Total” means registered

all records which contain

new, amend and cancel

information.

“New” means new records

with un-confirmed status)

Alert List


Operation flow and function

10

Supplier

TMMIN Web-EDI

Issue D/N, Label

Shipment

management

Invoice

management Billing

Invoice Creation

Payment

Order View


Buying

/Order

Stock-in

Register

Shipment Shipment


Request Receive and

Reply

Temp. P.O.

Temp P.O. Managed

Temp. P.O.

Issue Invoice

Receive

Approve/Reject

Approve/Reject

View


1-4 Temporary P.O. confirmation (1)

11

Confirm the contents of Temporary P.O. from TMMIN. (New arrivals)



Input search conditions and

click “Search” button.

12

Confirm the contents of Temporary P.O. from TMMIN.

Click “Temporary P.O.” button, then

Temporary P.O. Search screen will be displayed.


②Click “Confirm” button, then “Supplier Confirm Status”

will change from “Unconfirm” to “Confirmed”.

Click “Search” button or click alert on menu screen,

then the Temporary. P.O. List will be displayed.


13

Click “Detail” button, then Temporary. P.O. Details screen will be displayed.

There is detailed explanation on next page.

①Check the “No.” box.



Click the “Detail” button on Temporary. P.O. screen, then Temporary. P.O.

Details screen will be displayed.

・Click “Compare” button,

then you can refer to before and after modified items.

・Click “history” button, you can refer for the past

information of this Temp. P.O.

14



15

Supplier

TMMIN Web-EDI

Issue D/N, Label

Shipment

management

Invoice

management Billing

Invoice Creation

Payment

Order View


Buying

/Order

Stock-in

Register

Shipment Shipment

Reply Temp. P.O.

Request Receive and

Reply

Temp. P.O.

Temp P.O. Managed

Temp. P.O.

Issue Invoice

Receive

Approve/Reject

Approve/Reject

Reply

View


1-5 Temporary P.O. Reply (1)

16

Reply Part Price and Part Delivery Date(Supplier Promise) to

Temporary P.O. from TMMIN.

Click “Unreply” of Temporary P.O. Reply,

then Temp. P.O. that has not been

replayed will be displayed.




click “Search” button. 17

Click “Temporary P.O. reply” button,

then Temporary P.O. Reply Search screen will be displayed.

Reply Part Price and Part Delivery Date(Supplier Promise)

to Temporary P.O. from TMMIN.



18

①Input “Part Price” and “Part Delivery Date”.

③Confirm the result of calculation by manual.

⑤Click “Reply” button.

Click “Search” button, Temporary P.O. Reply List screen will be displayed.

② Click “Calculate” button.

④Check “No.” box.



19

After reply, Reply Status will become “Reply” and you won’t be able to input.

If you want to modify the reply, check “No.” and click “ Amend” button.

Then, you will be able to input again. ※Before issue of Official Order



20

After reply, TMMIN will approve or reject contents of the reply

(Part Price and Part Delivery Date(Supplier Promise)).

If the reply is approved, TMMIN will issue Official order.

If the reply is rejected, confirm “Reply Rejection” and reply again.

※Click the number of “Delay Reply”,

then Temporary P.O. reply that

Reply Deadline is expire will be displayed.

Click the number of “Reply Rejection”,

then Temporary P.O. reply that TMMIN rejected

will be displayed.



21

Supplier

TMMIN Web-EDI

Issue D/N, Label

Shipment

management

Invoice

management Billing

Invoice Creation

Payment

Order

Receive order Official Order Buying

/Order

Stock-in

Register

Shipment Shipment

Reply Temp. P.O.

Request Receive and

Reply

Temp. P.O.

Temp P.O. Managed

Temp. P.O.

Issue Invoice

Receive

Approve/Reject

Approve/Reject

View

Reply

Issue P/O report

View


1-6 Order confirmation (1)

22

Confirm the contents of order from TMMIN.

The number of new information of

Order Information is displayed.

Click the number, then Order List will be displayed.



click “Search” button.

23

Click “Order” button, then Order Search screen will be displayed.

Confirm the contents of order from TMMIN.



Check the “No.” box and

click “Confirm” button, then

“Supplier Confirm Status” will change from

“Unconfirm” to “Confirm” .


24

Order Information List screen



Check the “No.” box and click “Print”

button, then the Order Report pop-up screen

will be displayed.


25



Check the “No.” box and click “Download”

button, then the screen move to Download History.

26


※Download Temp P.O, Temp P.O. Reply, Order Shipping, and Billing

in the same way.

Click “Refresh” button till the file that

you downloaded is completed.

Click the “File Name” link to

download the data.



Click the “Detail” button,

then Order Details screen will be displayed.

27




Click the “Detail” button on Order Information List screen,

then Order Information Details screen will be displayed.

Click “Compare” button,

you can refer to before and after

modified items.

Click “History” button,

you can check history

which have the same order number.

28



29

Supplier

TMMIN Web-EDI

Shipment

management

Invoice

management Billing

Invoice Creation

Payment

Order View


Buying

/Order

Stock-in

Shipment


Request Receive and

Reply

Temp. P.O.

Temp P.O. Managed

Temp. P.O.

Issue Invoice

Receive

Approve/Reject

Approve/Reject

View

Issue D/N,

Label

Register

Shippment


1-7 Shipping Management (1)

30

Register shipping information to order from TMMIN.

Click the number of “Unshipping” of Shipping Information,

then order that haven’t been shipped will be displayed.



31

Input search conditions and click “Search” button.


Click “ Shipping Management” button,

then Shipping Information Search screen will be displayed.



32

Shipping Information List screen

②Check “No” box.

①Input “Actual Delivery Date”.

③ Click “Register” button.

*When receive Change Order Information after click “Register” on Shipping Information List screen, please

confirm that Shipping Information has changed item and re-click “Register”.



33

⑤Click “Print D/N” button, then Delivery Note will be

printed.

Click “Print Label” button, then Inner/Outer Label

will be printed.

Shipping Information List screen

※1 : After you set Actual Delivery Date to P.O. and click “Register” button,

even if you set the same Actual Delivery date to another P.O. and click

“Register”button, another Delivery Note No. will be granted to the P.O..

※2 : In the case of there being some data whose Delivery Note No are same

If one of them is checked, all Delivery Note No will be printed.

④After clicking “Register” button, Delivery Note No. will be granted.

If Actual Delivery date is same, same Delivery Note No will be set.



34


Click the number of Receive Qty Shortage, After MEID

received parts and when RCV QTY < Order QTY, Alert will be displayed.


1 -7 Shipping Management (6)

35

Delivery Note Label



36

④Click “Register” button.

Change/Cancellation operation after shipping on Shipping Information List screen

②Select Change/Cancellation from pull-down menu.

①Check “No” boxes. ※Please make sure to select all orders which have the same Delivery Note No. ※Only records which have Shipping Status is “Shipping” can be Change/Cancellation

③Revise the Actual Delivery Date if “Change” is selected in operation ②.



37

Supplier

TMMIN Web-EDI

Issue D/N, Label

Shipment

management

Invoice

management Billing

Payment

Order View


Buying

/Order

Stock-in

Register

Shipment Shipment

Reply Temp. P.O.

Request Receive and

Reply

Temp. P.O.

Temp P.O. Managed

Temp. P.O.

Receive

Approve/Reject

Approve/Reject

View

Invoice Creation

Reply

Issue Invoice


1-8 Billing Management (1)

38

Send the bill to TMMIN.

After product’s arriving at MEID,

you can do operation to send the bill.

(All the quantity of each P.O.s in D/N must arrived.)

Click the number of “Not Sent Yet” of Billing Information,

then order that haven’t been sent the bill will be displayed.



39

Billing Information List screen

③Click “Send I/V” button.

②Confirm Amount TAX

and Total Amount.

Not Sent Yet

Not Sent Yet

①Input Supplier I/V No, Invoice Date (※Date that supplier bring invoice to TMMIN),

Supplier TAX No, and Due Date.

※If you check “No.” box, all “No.” boxes that have the same D/N No. will be checked

and uncheck is as well.

After ③, data of all items that have the same D/N No. will be set even if they are not displayed

on Screen.

Please search records using D/N No. and Billing Status that is “Unapproved” as search conditions

to check records which have been sent.


⑤Click “Print” button.


40

Billing Information List screen

※In the case of there being some data whose Invoice No are same

If one of them is checked, all of them will be printed on one Invoice.

④Billing Status will become “Unapproved”.



41

TMMINに対する請求処理を実施します。 After making I/V, TMMIN will approve / reject or cancel the contents of Invoice.

If the I/V is rejected or canceled, make Invoice again.

Click the number of “Canceled/Rejected”,

then you can confirm the contents that TMMIN rejected.


No. Screen Item 1user in a company 2 users in a company

Marketing Finance

TWX-21 Roles Authority Sys Admin. Sys Admin. Sales

Business

condition

User Role

setting

◎ ◎ -

1 Master Part No. × × ×

2 Budget × × ×

3 Margin × × ×

4 Temp. P.O. All ◎ ◎ ×

5 Temp. P.O. reply Price ◎

Reply

◎

Reply

×

6 Delivery Date

7 FOB Price × × ×

8 Buy.Info. All × × ×

9 Official P.O. All ◎ ◎ ○

10 Ship. Info All ◎ ◎ ○

11 Billing All ◎ × ◎

◎：Update

○：Read

×：Not read

1-9 Supplier Authority ~Update & Read~


2. Select items by using pull-down menu on each table

「Download Setting」, 「Screen Display Setting」

Item Name Contents 1 Language ・The same language to the screen/Japanese/English/Chinese

2 Character Code ・UTF-8 / Shift-JIS / EUC-JP / UNICODE2.1

3 Delimiter ・CSV / TSV

4 Quote Mark ・there is no/"(double quote)/ '(single quote)

5 Decimal Indication ・always displayed/ the last ”0” is no-display

6 Numerical value indication (A comma, period indication)

・9,999.9（comma） / 9.999,9（period）

7 Code Conversion ・there is / there is no

8 Indicating Minus Mark ・display / no-display

9 Date Form ・YYYY/MM/DD YYYYMMDD YY/MM/DD YYMMDD MMDDYY MM/DD/YY MMDDYYYY MM/DD/YYYY DDMMYY DD/MM/YY DDMMYYYY DD/MM/YYYY

43

1-9 Other Menu ( Download/Screen view item setting)

Download/Screen view item setting

1. Click

“Set download screen”

from Menu.

3. Click “Setting” button.

※Items on tables ①Download Setting, ②Screen Display Setting are as follows. Red letters are initial value.


Mail type Mail overview Mail submission Timing To Suppliers

Registration

complete mail

Registration complete mail will be

sent, after complete mail

registration or modification

Within 15 min, after

registration

Please check a mail

New order

notification mail

New order notification mail will

be sent, if there is EDI data

(order) that is sent from buyer

Within 60 min after Buyer

sends EDI data (order)

Please check new mail in the

inbox mail

Following mail Following mail will be sent, If

there is any unconfirmed order for

new order or inspection

information

Daily

(JST 06:00)

Please check new order

information and change status

from “non-Confirmed” to

“Confirmed” by clicking at

confirm button on each order

information

Alert mail Alert mail will be sent, if any

order meets the condition that was

set

(Example: Answer Deadline, Etc)

Daily

(JST 06:00)

Please answer the order

according to the alert

information

1-9 Other Menu (Notice mail setting)


2. Preparation

45


# Type Detail

1 Service running

date and time

Running everyday except Every 2nd Sunday of the month

(Sunday 1:30 ～Monday 3:30) (IDN time)

2 OS Microsoft Windows Series (Windows XP or above is recommended)

3 Browser

・Microsoft Internet Explorer 7.0 or above

※Encryption strength 128bit or above is required

※Online transaction time out is 60 mins if no any action

4 Network ・Internet connection under Http, Https protocol communication

※Fiber optic, ADSL, or above is recommended

5 Email ・Email usage is required

6 Others ・PDF file viewer software :Adobe Reader 7.0 or above

・LBP（Laser beam printer）

※All above environment must be prepared by suppliers

2-1 Usage environment

46


2-2 Set up PC Environment -Login-

47

Please Login to following URL Login URL 【Test Server】 https://gwebtestgba.twx-21.com/portaltest/ 【Live Server】 https://gwebedigba.twx-21.com/portal/

2. Input user ID and Password. Click “Login” button.

1. Select Language ( Japanese / English / Chinese ) ※Default setting is depends on language of user PC

https://portal.fiyun.cn/portal/login/


On the first login, Please perform environment setting before using the service.

Click “Web-EDI Service”.

Click “environmental setting”. Confirm Environment setting for Web-EDI service.

2-2 Set up PC Environment -Initial setting-


New notice mail confirmation, registration, and modification

49

1. Click “Set Notice Mail”

from Menu.

2. In the case of “Administrator Authority”,

You can set ①「Email Receiver1」, 「Email Receiver2」

and 「Email Receiver3」

3. The email addresses you entered will be set

by clicking ②”Setting” button.

4. In the case of except “Administrator Authority”,

you can set only 1 Email Receiver.

2-2 Set up PC Environment -Mail setting-


3. Contact

50


3-1 Inquiry about “Business rule”

If there is any inquiry concerned to Contents of data, Reports and Business Flow, please contact TMMIN . [Contact]

No. Division Name Email Address

1 PPMD Yuri Gustiawan [email protected]

2 M. Aji Nugroho [email protected]

3 PuD Dhony [email protected]

4 FD Farida [email protected]

5 EID Fardiansyah [email protected]

6 ISTD Mutiara Dian Sari [email protected]


If there is any inquiry concerned to Web-EDI service usage, please contact TWX-21 Helpdesk.

3-2 Inquiry about “System operation”

52

Indonesia

Language Indonesian

Service Hour 8:00~17:00

（Indonesia Time ※Except Saturday, Sunday and Holidays）

Telephone Regular：021-2123005

Toll Free Number：0800-1-778-778

Mail [email protected]

Malaysia

Language English Chinese(Common) Malay

Service Hour 24 / 7 9:00～18:00

(Malaysia Time

※Except Saturday, Sunday and Holidays)

Telephone Regular：+603-22620676


Thai

Language Thai

Service Hour 9:00~18:00

（Thai Time ※Except Saturday, Sunday and Holidays）

Telephone Regular：02-021-5537

Toll Free Number：1800-010-175


Documents

TWX-21 Web-EDI Service Operation Manual for Supplier(TMMIN ... · 1. TWX-21 operation manual for supplier 1-1 TWX-21 Web-EDI service overview 1-2 Operation flow and function 1-3 Login/Top