Turned Towards The Future (2782) - FIG · Time zone: GMT + 1 hour, ... (Oracle database) HYPO (Oracle database) TP380 (ISAM-Files) ... legal entity (active and passive);

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Integrating the GenerationsFIG Working Week 2008 Professor Francis GABELEStockholm, Sweden, 14-19 June 2008 Marc VANDERSCHUEREN

FederalPublic ServiceFINANCE

TheThe GeneralGeneral Administration Administration ofofthethe Patrimonial Documentation Patrimonial Documentation ofof BelgiumBelgium

TurnedTurned TowardsTowards TheThe Future Future (2782)(2782)

TS 6A – Good Governance in Land Administration

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TS 6A – Good Governance in Land Administration The General Administration of the Patrimonial Documentation of Belgium

Turned Towards The Future (2782)

THE KINGDOM OF BELGIUM

Federal State

3 Regions

3 Communities

10 Provinces

589 Communes

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Population: 10,396,421 inhabitants (2003)Population density: 339 inhabitants / km²Head of State: King Albert IINational Day: 21 JulyCurrency: Euro (EUR)National product: 283.7 billions of EUR (2004)Annual growth rate: 2,7 % (2004)Time zone: GMT + 1 hour, summer time: GMT + 2 hourMaximum distance between two points: 280 kmsPeak: Signal de Botrange (694 m)Average temperature: 9,8° CelsiusPrecipitation: 780 mm (annual average)Sunshine: 1,555 hours (annual average)

TS 6A – Good Governance in Land AdministrationThe General Administration of the Patrimonial Documentation of Belgium


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TS 6A – Good Governance in Land Administration The General Administration of the Patrimonial Documentation of Belgium


GOVERNMENTAL

DEPARTMENT

For the simplification of the taxprocedures and the fight againstimportant tax evasionSECRETARY -

GENERAL

NON - FISCAL

ADMINISTRATIONS

MINISTER

Treasury

Budget and cor

Over expendituresPensions

ADMINISTRATOR -GENERAL

OF THE TAX ADMINISTRATIONSInternal Audit

Contact point tax collection

TAX AFFAIRS

ENTREPRISESAND INCOME

TAXATION

TAX

COLLECTION

CADASTRE,REGISTRATION

AND PUBLICPROPERTY

CUSTOMSAND

EXCISES

SPECIALTAX

INSPECTION

Chart of the Ministry of Finance

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Chart of the Federal Public Service Finance

MINISTER

STATEGIC COUNCIL

PRESIDENT OF THE MANAGEMENT COMMITTEE

AUDIT COMMITTEE

INTERNAL AUDIT

BUDGET AND MANAGEMENT CONTROL

PERSONNEL AND ORGANIZATION

ICT

SECRETARIAT AND LOGISTIC SERVICE

STRATEGIC CELL

RESEARCH AND DOCUMENTATION

TAXES AND TAX COLLECTION PATRIMONIAL DOCUMENTATION TREASURY

APPRAISAL

& FUNCTIONNAL

SUPPORT

PROGRAM

MANAGEMENT

OFFICE

RUNNING

SERVICE

APPRAISAL

& FUNCTIONNAL

SUPPORT

RUNNING

SERVICE

INTERNATIONAL

& EUROPEAN

FINANCES

PROGRAM

MANAGEMENT

OFFICE

MONETARY

MANAGEMENT

STATE FINANCING

& MONEY MARKET

PAYMENTS

CASHIER ’S DESK

MANAGEMENT

Not

Fiscal

Taxes

Juridical

Security

Collect

and

Swap of

Informations

Measures

&

Evaluations

Patrimonial

Services

Fight

against

important

tax evasion

Fiscal

Taxes

Big

companies

Smalland

Medium-

sized

Companies

PersonsCustoms

&

Excises

CentreCentre Special EvaluationsCentreCentreCentre

STCMS MS

Centre

STCMS

Centre

STCMS

Centre

STCMS

Centre

STCMS

Inquiries &

Researchs

MS : MANAGEMENT SUPPORT

STC : STATEGY OF THE TARGET CLUSTERS

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The Integrated Data Processingof the « Patrimonial Documentation »Administration of Belgium (STIPAD)

Program objective:

To manage in a rational and regular way theportfolio of projects having the same objective:

« Integrated system of the Patrimonial Documentation »

Modification of working methods; Modification of the computer infrastructure;Organisational reorganisation in order to match with the technical and business evolution.



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Implementation of STIPAD

Objective

STIPAD has the ambition to provide to the numerouspotential users, as well public as private, the movableand real estate data, but also data about the value of thepatrimony of all natural persons and legal entitiesaccording to agreed authorizations and with ensuredprotection of privacy.



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Present situation - Weaknesses

Different information processing systems

Different data storage systems

Incompatible information systems – independentsites

Different level of computerisation (computerised andnon-computerised information)

Manual information interchange

Inconsistency and non-reliability of data



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Present situation – Weaknesses (2)

Redundant data

Various updates

Non-updated data

Difficulties to meet the needs of the expanding amountof users (research and communication of information)

Important response time (numerous data media)



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Present situation

Cadastre Registration

Publicproperty

Mortgageservices

CADNET-LOCO(DL/1 database)

CADMAP(Oracle database)

HYPO(Oracle database)

TP380(ISAM-Files)

….….

….….

Politicaldecision-makers

Citiesand

communities

Citizens

Researchconsultancy

NotariesConnections with

other systems

Regions andprovinces

Surveyors



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Objectives of STIPAD

Computerise process and documentation

→ to process and distribute data computerised;→ to permit quick and easy consultations which

are connected to a completeness ofinformation.

Interactive collaboration with the external partners

To respond to the evolution and needs of thosepartners



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Objectives of STIPAD

To adapt and to evolve according to the new social, economic and environmental elements

To improve service delivery→ to reduce deadlines;→ to improve juridical security;→ to improve accessibility and availibility of

information;→ to guarantee confidentiality of information.



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Functional objectives of STIPAD

To implement COPERFIN process established due to the BPR (Business Process Reengineering)

→ to collect taxes→ to acquire, manage and transfer goods→ to evaluate goods→ to write and draw up an authentic deed→ to update the patrimonial documentation→ to deliver patrimonial information→ to handle discrepancies→ process «Non-fiscal taxes»



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CCFF - IDM

PATRIS

CADNET -LOCO

Evaluation ofmovableproperty

Plan ofsurveyor

Accountancy

Workflow AC

TP 380

HYPO

CADMAP

STIPAD: short-term vision

Integrated system of Patrimonial Documentation

Internal DatabasesExternalpartners

HERMES

STIR

Other DB(LDAP, D&A, …)

Cities andcommunities



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PATRIS: objectives

The central element of STIPAD is the patrimonial database, called PATRIS (PATrimony Information System).

The principal objectives are:

→ to collect, to manage, to update and to communicateall the information related to a natural person or legal entity (active and passive);

→ to ensure the juridical security of data.



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Implementation of STIPADOther concept

Central social security data bank of the Patrimonial Documentation

→ To create connectionswith other existingdatabasesconcerning thesame areas, managed by othermanagement levels.

NetworkPATRIS

Central social security data bank of the Patrimonial Documentation

Uniquecounter

Citizen

Uniquecounter

Uniquecounter

Uniquecounter

Uniquecounter

Uniquecounter

Citizen



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Around PATRIS: 7 GENERIC PROCESSES

1. Process 10: to ask duties;

2. Process 11: to purchase, to manage an to alienate immovables;

3. Process 12: to value im(movables);

4. Process 13: to draw up and to come up deed;

5. Process 14: to retain and to update the data ofthe Patrimonial Documentation included thecadastral map of parcels;

6. Process 15: to deliver patrimonial data;

7. Process 16: to settle the disagreements.



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The thought processes of the Integrated Data Processing have been developed around new

concepts within the framework of e-Governance

The only file;Single counter;Risk Management;Authentic source;Unified formality;Priority of the patrimonial mission;Regulation;UNIDENT;Preliminary cadastration.

-> 3 phases



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The last concepts run to the graphic projectswithin the context of the integrated data system

Digitizing of the cadastral map of parcels-> CADMAP-> CADMAP Extension-> CADGIS



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The changeover to digital maps offersnumerous perspectives

Centralization of the geographic information;Provision of the cadastral maps to the municipalities;Creation of a continuous map;Creation of links between the data of the map and thoseof the land register;Implementation of STIPAD;Improvement of the quality of the maps;Creation of a large-scale national referential map;Creation of a referential map for the subsoil cadastre;Start of the Best Address project.



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Change Management Team



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Conclusion

Richness of the data of the « Patrimonial Documentation » Administration

+ New IT Technologies

_______________________________________

= A better juridical security

= A better accessibility of the patrimonial data



Documents

Turned Towards The Future (2782) - FIG · Time zone: GMT + 1 hour, ... (Oracle database) HYPO (Oracle database) TP380 (ISAM-Files) ... legal entity (active and passive);