-
RFQ No. 739-05032013
PAGE 1 OF 27
REQUEST FOR QUALIFICATIONS
Selection of a Professional to Provide Engineering
& Related Services
(Campuses Locations Include Abilene, Amarillo, Dallas, El Paso,
Lubbock, Midland, Odessa)
RFQ No. 739-05032013
Request for Qualifications (RFQ) 739-05032013
Selection of Professional to Provide Engineering & Related
Services
Due Date: June 21, 2013 at 4:30 P.M. Central Time
Qualifications must be time stamped by the Texas Tech University
Health Sciences Center Purchasing Office before the hour and date
specified for
receipt of Qualifications.
Texas Tech University Health Sciences Center Purchasing
Office
Attention: Shawn Olbeter 3601 4th Street STOP 9021
Lubbock, Texas 79430
Pursuant to the provisions of Texas Government Code Title 10
Subtitle D Chapter 2156.121 - 2156.127, General Services Act rules
and regulations adopted there under, sealed qualifications will be
received until the date and time established for receipt. After
receipt, only the
names of Professionals will be made public. Qualification
details will only be divulged after the award, if one is made.
-
RFQ No. 739-05032013
PAGE 2 OF 27
SUBMITTAL CHECKLIST
Due Date: June 21, 2013 @ 4:30 P.M. Central Time Request Number:
RFQ 739-05032013 Professional Name: Tax ID. Number: Phone Number:
Contact E-Mail: Contact Name: Check-off 1. ___ Signed and Completed
Execution of Offer (ref Appendix B). 2. ___ Signed and Completed
HUB Subcontracting Plan (ref Appendix C). 3. ___ Signed and
Completed Addenda Checklist (ref Appendix D). 4. ___ Responses to
questions and requests for information in the Specifications and
Scope of Work Section (ref Section 5), including completion of
Attachments A & B. 5. ___ Deliver Qualifications to: TTUHSC
prefers that all qualifications be submitted using the TechBid
system (https://suppliers.sciquest.com/texastech/). Or Mailed To:
Texas Tech University Health Sciences Center Purchasing Office
Attention: Shawn Olbeter 3601 4th Street STOP 9021 Lubbock, Texas
79430
-
RFQ No. 739-05032013
PAGE 3 OF 27
REQUEST FOR QUALIFICATIONS Section 1: General Information
4
1.1 Introduction 1.2 Description of Texas Tech University Health
Sciences Center 1.3 Group Purchase Authority 1.4 TTUHSCs Right to
Reject 1.5 Public Information 1.6 Inquiries and Interpretations
Section 2: Notice to Professional 6
2.1 Submittal Deadline 2.2 TTUHSC Contact Person 2.3 Key Events
Schedule 2.4 Anticipated Term
Section 3: Qualification Submission Procedures 8
3.1 Number of Copies 3.2 Submittal Instructions for Online
(TechBid) Qualifications 3.3 Submittal Instructions for
Mailed/Delivered Qualifications 3.4 Qualification Validity Period
3.5 Terms and Conditions 3.6 HUB Subcontracting Plan 3.7 Alternate
Qualifications
Section 4: Evaluation Criteria and Award 10
4.1 Evaluation Process 4.2 Professionals Acceptance of
Evaluation Methodology 4.3 Evaluation Criteria and Weights 4.4
Consideration of Additional Information 4.5 Oral
Presentations/Interviews 4.6 Award Process 4.7 Award of
Agreement
Section 5: Specifications and Scope of Work 12
5.1 General 5.2 Minimum Requirements 5.3 Additional Requirements
Specific to this RFQ 5.4 Specifications / Service Scope of Work
Section 6: General Terms and Conditions 16
Appendix A: Agreement Appendix B: Execution of Offer Appendix C:
HUB Subcontracting Plan Appendix D: Addenda Checklist Appendix E:
Campus Map Appendix F: Specifications and Scope of Work
-
RFQ No. 739-05032013
PAGE 4 OF 27
SECTION 1
INTRODUCTION 1.1 Introduction
The Texas Tech University Health Sciences Center (TTUHSC), a
part of the Texas Tech University System, seeks qualifications from
qualified Professionals to provide Engineering & Related
Services (Services). The scope of work is more specifically
described in Section 5.4 entitled Specifications / Service Scope of
Work.
1.2 Description of Texas Tech TTUHSC Health Sciences Center
Beginning in 1969 as Texas Tech University School of Medicine,
today TTUHSC is a seven-school university located in Abilene,
Amarillo, Dallas/Fort Worth, El Paso, Lubbock, Midland and Odessa,
Texas. To date, we have trained more than 10,000 health care
professionals, and we meet the health care needs of more than 2.5
million people who live throughout a vast 108-county are stretching
from the Texas Panhandle south to the Permian Basin and west into
Eastern New Mexico. We have established ourselves as a leader in
education and patient care and are building a top-ranked research
environment with significant studies under way in areas such as
aging, cancer, reproduction, genetic diseases and rural health. In
addition, our location adjacent to Texas Tech University provides a
unique opportunity for advancement of knowledge through scientific
collaborations.
1.3 Group Purchasing Authority Texas law authorizes institutions
of higher education (defined by Section 61.003, Education Code) to
use the group purchasing procurement method (ref. Sections 51.9335,
73.115, and 74.008, Education Code). Additional Texas institutions
of higher education may therefore elect to enter into a contract
with the successful Professional under this RFQ. 1.4 TTUHSCs Right
to Reject This RFQ does not commit TTUHSC to select a Professional
or to award an agreement to any Professional. TTUHSC reserves the
right to accept or reject, in whole or in part, any qualification
it receives pursuant to this RFQ. Qualifications which are
qualified with conditional clauses or alterations or items not
called for in the RFQ documents, or irregularities of any kind, are
subject to disqualification by TTUHSC at its option. If TTUHSC
receives fewer than three qualifications, TTUHSC has the right to
reissue this RFQ in order to gain additional competitive
qualifications. 1.5 Public Information
1.5.1 Professional is hereby notified that TTUHSC strictly
adheres to all statutes, court decisions and the opinions of the
Texas Attorney General with respect to disclosure of public
information. 1.5.2 TTUHSC may seek to protect from disclosure all
information submitted in response to this RFQ until such time as a
final agreement is executed.
-
RFQ No. 739-05032013
PAGE 5 OF 27
1.5.3 Upon execution of a final agreement, TTUHSC will consider
all information, documentation, and other materials requested to be
submitted in response to this RFQ, to be of a non-confidential and
non-proprietary nature and, therefore, subject to public disclosure
under the Texas Public Information Act (Government Code, Chapter
552.001, et seq.). Professional will be advised of a request for
public information that implicates their materials and will have
the opportunity to raise any objections to disclosure to the Texas
Attorney General. Certain information may be protected from release
under Sections 552.101, 552.110, 552.113, and 552.131, Government
Code.
1.6 Inquiries and Interpretations 1.6.1 TTUHSC may in its sole
discretion respond in writing to written inquiries concerning this
RFQ and post its response as an Addendum to all parties recorded by
TTUHSC as having received a copy of this RFQ. Only TTUHSCs
responses that are made by formal written addenda will be binding
on TTUHSC (Addenda). Any verbal responses, written interpretations
or clarifications other than Addenda to this RFQ will be without
legal effect. All Addenda issued by TTUHSC prior to the Submittal
Deadline will be and are hereby incorporated as a part of this RFQ
for all purposes. 1.6.2 Professionals are required to acknowledge
receipt of each Addendum as specified in this Section. The
Professional must acknowledge all Addenda by completing, signing
and returning the Addenda Checklist (ref. APPENDIX D). The Addenda
Checklist must be received by TTUHSC prior to the Submittal
Deadline and should accompany the Professionals qualification.
1.6.3 Any interested party that receives this RFQ by means other
than directly from TTUHSC is responsible for notifying TTUHSC that
it has received an RFQ package, and should provide its name,
address, telephone number and FAX number to TTUHSC, so that if
TTUHSC issues Addenda to this RFQ or provides written answers to
questions, that information can be provided to such party.
-
RFQ No. 739-05032013
PAGE 6 OF 27
SECTION 2 NOTICE TO PROFESSIONAL
2.1 Submittal Deadline TTUHSC will accept Qualifications
submitted in response to this RFQ until 4:30 PM, Central Time on
June 21, 2013 (the Submittal Deadline). Qualifications should be
delivered to: Texas Tech University Health Sciences Center
Purchasing Office Attention: Shawn Olbeter 3601 4th Street STOP
9021 Lubbock, Texas 79430 2.2 TTUHSC Contact Person Professionals
will direct all questions or concerns regarding this RFQ to the
following TTUHSC contact (TTUHSC Contact):
Shawn Olbeter Associate Managing Director, Purchasing Office
Tel. (806) 743-7386 Fax (806) 743-7850 [email protected]
Texas Tech University Health Sciences Center Finance and
Administration 3601 4th Street STOP 9021 TTSWMC Suite 200D,
Lubbock, Texas 79430
TTUHSC specifically instructs interested parties to restrict all
contact and questions regarding this RFQ to written communications
forwarded to TTUHSC Contact. TTUHSC Contact must receive all
questions or concerns no later than June 3, 2013. TTUHSC will have
a reasonable amount of time to respond to questions or concerns. It
is TTUHSCs intent to respond to all appropriate questions and
concerns; however, TTUHSC reserves the right to decline to respond
to any question or concern.
2.3 Key Events Schedule
Distribution of RFQ May 15, 2013 Deadline for Submission of
Written Questions June 3, 2013 Deadline for Submission/Delivery of
Qualifications June 21, 2013 @ 4:30 P.M. Central Time Evaluation of
Qualifications June 21, 2013 July 31, 2013
-
RFQ No. 739-05032013
PAGE 7 OF 27
2.4 Anticipated Term The anticipated term of any resulting
agreement will begin on the date an agreement is executed, and
expire on August 31, 2014. TTUHSC will have the option of two (2)
additional one (1) year renewal periods.
Optional Renewal Period #1: Sept 1, 2014 Aug 31, 2015 Optional
Renewal Period #2: Sept 1, 2015 Aug 31, 2016
-
RFQ No. 739-05032013
PAGE 8 OF 27
SECTION 3
SUBMISSIONS OF QUALIFICATION 3.1 Number of Copies Professional
must submit a total of one (1) complete copy of its entire
qualification. An original signature by an authorized officer of
Professional must appear on the Execution of Offer (ref. APPENDIX
B) of at least one (1) copy of the submitted qualification. The
copy of the Professionals qualification bearing an original
signature should contain the mark original on the front cover of
the qualification. 3.2 Submittal Instructions for Online (TechBid)
Qualifications 3.2.1 TTUHSC prefers that all qualifications be
submitted using the TechBid system at
https://suppliers.sciquest.com/texastech/. 3.2.2 Qualifications
must be signed by the responding companys official authorized to
commit such qualifications. Failure to sign the Execution of Offer
will be basis for qualification disqualification. 3.2.3 All
qualifications must be submitted online no later than the date and
time indicated in Section 2.1 Submittal Deadline. 3.3 Submittal
Instructions for Mailed/Delivered Qualifications 3.3.1 TTUHSC
prefers that all qualifications be submitted using the TechBid
system at https://suppliers.sciquest.com/texastech/. However, if
necessary, the Professional may elect to submit a printed version
of the qualification and submit the qualification by mail or
carrier service. 3.3.2 One (1) original individually-bound
completed qualification is required for the mailed or delivered
submittals. Note: One (1) electronic version (on a USB drive) is
also required for archival purposes. 3.3.3 Qualifications must be
signed by the responding companys official authorized to commit
such qualifications. Failure to sign the Execution of Offer will be
basis for qualification disqualification. NOTE: The original
signature on the one (1) required original will serve as the
official signature of record for all copies. 3.3.4 Qualifications
should be submitted in a sealed envelope or box marked with the
name of the RFQ (as shown on the cover page of this RFQ) and the
opening date. All qualifications must be submitted no later than
the date and time indicated in Section 2.1 Submittal Deadline. 3.4
Qualification Validity Period Each qualification must state that it
will remain valid for TTUHSCs acceptance for a minimum of ninety
(90) days after the Submittal Deadline, to allow time for
evaluation, selection, and any unforeseen delays.
-
RFQ No. 739-05032013
PAGE 9 OF 27
3.5 Terms and Conditions Professional must comply with the
requirements and specifications contained in this RFQ, including
the Agreement (ref. APPENDIX A), the Notice to Professional (ref.
Section 2 of this RFQ), Qualification Submission Procedures (ref.
Section 3 of this RFQ) and the Specifications and Scope of Work
(ref. Section 5 of this RFQ). If there is a conflict among the
provisions in this RFQ, the provision requiring Professional to
supply the better quality or greater quantity of services will
prevail. 3.6 HUB Subcontracting Plan A HUB Subcontracting Plan
(HSP) is required as part of Professionals qualification. The HSP
will be developed and administered in accordance with TTUHSCs
Policy on Utilization of Historically Underutilized Businesses
attached as APPENDIX C and incorporated for all purposes. Each
Professional must complete and return the HSP in accordance with
the terms and conditions of this RFQ, including APPENDIX C.
Professionals that fail to do so will be considered non-responsive
to this RFQ in accordance with Section 2161.252, Government Code.
3.7 Alternate Qualifications TTUHSC may consider alternate
qualifications submitted by Professional. Professionals submitting
alternate qualifications should (i) clearly identify any exceptions
taken to the requirements and specifications set forth in this RFQ
and (ii) include a detailed description of the alternative(s)
proposed. Professional may suggest additions to the requirements
and specifications set forth in this RFQ, and all such suggestions
must be clearly identified. Alternate qualifications should be
submitted as attachments to the qualification. Alternate
qualifications shall meet the same requirements and shall be in the
same format as the qualifications base format.
-
RFQ No. 739-05032013
PAGE 10 OF 27
SECTION 4 EVALUATION CRITERIA AND AWARD
4.1 Evaluation Process 4.1.1 TTUHSC will utilize a qualification
evaluation team for the evaluation of this RFQ. The award will be
based on the qualification judged to be in the best interest of
TTUHSC, the judgment in this regard shall be considered final. Any
agreement resulting from this request shall be awarded to the
Professional(s) providing the best value to TTUHSC. 4.1.2 The
successful Professional will be a Professional that submits a
proposal in response to this RFQ on or before the Submittal
Deadline, is selected by TTUHSC in accordance with the requirements
and specifications set forth in this RFQ as the most highly
qualified to perform the Services, and with whom TTUHSC is able to
negotiate an agreement at a fair and reasonable price. An
evaluation team from TTUHSC will evaluate proposals. The evaluation
of qualifications and the selection of the successful Professional
will be based on the information provided by Professional in its
qualifications. TTUHSC may give consideration to additional
information if TTUHSC deems such information relevant. The criteria
to be considered by TTUHSC in evaluating qualifications and
selecting the most highly qualified Professional will be
demonstrated competence and qualifications to perform the Services
for a fair and reasonable price 4.2 Professionals Acceptance of
Evaluation Methodology Submission of a qualification indicates
Professionals acceptance of the evaluation technique and
Professionals recognition that some subjective judgments must be
made by TTUHSC during the assigning of points. 4.3 Evaluation
Criteria and Weights 4.3.1 Each qualification shall be evaluated on
the ability to meet TTUHSCs requirements and to provide the best
value to TTUHSC. 4.3.2 The evaluation will be based on the
following formula (quantitative and qualitative factors): Criteria
Weight Respondents Services Overview 20% Respondents TTUHSC Project
Team 30% Respondents Representative Projects 30% Responsiveness,
Commitment & Capacity 20% 4.4 Consideration of Additional
Information Consideration may also be given to any additional
written information and comments that may serve to clarify the
qualification information to TTUHSC. 4.5 Oral
Presentations/Interviews
-
RFQ No. 739-05032013
PAGE 11 OF 27
Upon completion of the initial review and evaluation of the
qualifications submitted, selected Professionals may be invited to
participate in oral presentations. Oral presentations/interviews
are an option of the evaluation team and may or may not be
conducted; therefore, qualifications should be complete when
submitted by the deadline indicated in the Section 2.1 entitled
Submittal Deadline. 4.6 Award Process During the opening,
qualifications will be acknowledged publicly to identify the names
of the Professionals, but will be afforded security sufficient to
preclude disclosure of the contents of the qualification, including
company/Professional information, prior to award. After opening, an
award may be made on the basis of the qualifications initially
submitted, without discussion, clarification or modification, or on
the basis of negotiation with any of the Professionals or, at
TTUHSCs sole option and discretion, TTUHSC may discuss or negotiate
all elements of the qualification with selected Professionals which
represent a competitive range of qualifications. For purposes of
selection, negotiation, etc., a competitive range of acceptable or
potentially acceptable qualifications (evaluation criteria and
weights) may be established comprising the highest rated
qualification(s). 4.7 Award of Agreement 4.7.1 TTUHSC reserves the
right to award an agreement for all or any portion of the
requirements proposed by reason of this request, award multiple
agreements, or to reject any and all qualifications if deemed to be
in the best interests of TTUHSC and to re-solicit for
qualifications, or temporarily or permanently abandon the
solicitation. If TTUHSC awards an agreement, it will award the
agreement to the Professional whose qualification is the most
advantageous to TTUHSC, considering the evaluation factors and
information set forth in this RFQ. 4.7.2 TTUHSC intends to
negotiate and award an agreement with the Professional submitting
the qualification the evaluation committee determines best meets
the institutions requirements. The agreement is a non-exclusive
agreement, and TTUHSC reserves the right to enter into one or more
agreements with third parties covering the same or similar
services. 4.7.3 The Professional may submit its standard agreement
for review by TTUHSC. The agreement entered into by the parties
shall consist of the RFQ, the signed qualification submitted by the
Professional, the specifications including all the modifications
thereof, a written agreement, and purchase order(s), all of which
shall be referred to collectively as the agreement documents.
-
RFQ No. 739-05032013
PAGE 12 OF 27
SECTION 5 SPECIFICATIONS AND SCOPE OF WORK
5.1 General The minimum requirements and the specifications for
the Services, as well as certain requests for information to be
provided by Professional as part of its qualification, are set
forth below. The successful Professional is referred to as the
Engineer. 5.2 Minimum Requirements Each qualification must include
information that clearly indicates that Professional meets each of
the following minimum qualification requirements:
Professional is current with the State of Texas Comptroller of
Public Accounts
https://cpafmprd.cpa.state.tx.us/tpis/servlet/TPISReports?reptId=wrntHol
Professional can provide Certificate of Franchise Tax status.
https://ourcpa.cpa.state.tx.us/coa/Index.html Professional shall
demonstrate evidence that it employs a minimum of one licensed
engineer in the state of Texas on a full-time basis and meets
requirements of the Texas Board of Engineering Examiners to
practice in Texas. Completed Attachment A. Professional shall
demonstrate evidence of experience, certifications, licenses and
insurances as appropriate to perform Services as required.
Attachment A a. Critical Timelines/Challenges (Maximum 1 page per
Timeline and 1 page per Challenge Total of 6 pages): The
Engineering work assigned and completed for the institution has
critical timelines. Hence the Professional is to provide a synopsis
with 3 examples on how the Professional would approach, accelerate
work and maintain schedules on projects while maintaining quality
control and good communication with the institution. This synopsis
shall include examples of solutions, techniques and strategies.
Professionals should identify potential challenges and limitations
that may need to be overcome or considered. Also, describe 3
challenges other than timeline that you have experienced on past
projects in performing requested services, the impact on the
quality, cost, or schedule and your proposed solution to address
these issues. Method to be used to monitor work, i.e. inspections,
includes expected number of times to be on job site. Attachment A.
b. City Availability: Professional shall summarize locations where
the Professional can work and services that the Professional is
able to provide. It is understood that some Professionals are able
to provide multiple services and locations. Professional should
only list basic project information on this form, representative
projects will be detailed in Section 5.3 item c.
Complete Attachment A: section 5.2(b).
-
RFQ No. 739-05032013
PAGE 13 OF 27
c. Ability to work with other professionals pre-selected by
TTUHSC: Professional shall confirm that they are able to work with
other professionals / design professionals preselected by the
institution. Attachment A: Section 5.2(c).
5.3 Additional Requirements Specific to this RFQ Professional
must submit the following informational sections as part of
Professionals qualification response:
a. Service Overview (Maximum of 2 Pages) (Attachment A: Section
5.3(a)) Information on the Professional including a brief history
of the Professional, information about the Professionals
Principals, the services offered, the number and type of
professional and other staff members, and key business statistics
(e.g. business volume over the past five years). List any other key
partners that will be used to provide such services as consulting,
estimating, value engineering analysis, scheduling, submittal
exchange or computer services. Name, telephone, address, e-mail and
fax numbers of the Project Principal and the individual designated
to receive all Request for Qualifications information, addenda or
any other official correspondence relating to the projects.
b. TTUHSC Project Team (Maximum of 6 Pages) (Attachment A:
Section
5.3(b)) Provide a Project Management Chart identifying all key
staff members for this project. To be considered, Professional must
employ a registered engineer on a full-time basis and their
credentials must be included in this section. Submit personnel
qualifications for all members of the Project Team and describe
each individuals roles and responsibilities for this project.
Include resumes for each person described above which includes
title, educational background, licenses, relevant experience, work
history, length of service with your company, and current client
references. Selection of the successful Professional will be based,
in part, on specific members of your proposed staff. Include a
statement indicating the Professionals commitment to maintaining
the integrity of the assigned staff throughout the project. Provide
a description of any other unique or creative services that the
Professional provides such as web based tracking systems, quick
response teams, etc.
c. Representative Projects (3 Projects per Service and maximum
of 1
Page per Project) (Attachment A: Section 5.3(c)) List three
projects for every service your company is capable of providing.
TTUHSC is a Higher Education Institution with its Mission focused
on Academics, Patient Care and Research hence the projects should
be selected in these areas. Additionally, projects should be
-
RFQ No. 739-05032013
PAGE 14 OF 27
recent within the last 5 years and include renovations (occupied
& unoccupied) and new construction. Include the name of the
project, institution, current client references, the dates services
were provided, type of project, construction delivery method,
construction cost, schedule/ timeframe. Provide a brief synopsis of
1 of the 3 projects listed per service.
d. Responsiveness & Capability Complete Attachment B. As
noted in this RFQ the TTUHSC work has critical deadlines, requires
unique solutions, rapid response and flexibility on the part of the
selected Professionals. Projects will range from very small $500 to
larger type, potentially $1M new and $2M renovation. Selected
Professionals must be able to complete projects within this entire
range. In addition to typical services provided by Engineering
Professional, such as, design, construction administration, etc.
Work under this RFQ may include reports, studios and planning
documents. Additionally, there is no guarantee that Professional
will be engaged for a certain amount of aggregate work. In order to
assess these criteria below is a general overview of project types
that are anticipated under this RFQ, the intent is to give
interested firms / proposers a general understanding of potential
work for submission of the requested information & response.
Professionals shall provide anticipated response timelines /
schedule or range for the following types of projects --- 1. To be
on site to review project, 2. Submit written fee proposal and 3.
Complete program, schematic, design for work outlined below:
Project Type 1: Engineering for mechanical, electrical, plumbing
& structural systems work associated renovations, new
construction and infrastructure for building spaces such as:
Clinical Space (e.g. Urology Clinic) Academic Space (e.g.
Classrooms) Research / Laboratory Space Common or Office Space
Specialized Space (e.g. Food Venue, Child Care, Data Centers, etc.)
Project Type 2: Engineering for building exterior and
infrastructure systems that may include the following (repairs,
upgrades / modifications or new installations): Parking lots &
structures, roadways, sidewalks, etc. Structural systems Life Cycle
/ Renewals, increase loadings, etc.
-
RFQ No. 739-05032013
PAGE 15 OF 27
Faade, envelope, roofing or related building systems. Sewer
systems such as sanitary and stormwater. Project Type 3:
Engineering for infrastructure and complex systems supporting
campus buildings and linked including the following: Utility work
such as that associated with thermal energy plants & equipment,
electrical power systems, etc. Transportation System improvements,
assessments, etc. such as those associated with vehicular and
pedestrian traffic / movement. Project Type 4: Specialized
Engineering work that may include: Security, Safety and related
work such as assessments, solution development (e.g. access
control), risk mitigation, etc. Technology upgrades such as design
of communication systems, fiber installations, etc. Environmental
support for varying works such regulatory requirements for
construction work, remediation activities (e.g. asbestos
abatement), etc. Planning and assessment work necessary for
optimizing facilities such as land use through data gathering,
(e.g. geotechnical work) and analyzing information. It is
understood that the amount of time to provide a response would vary
on factors such as scope, size and complexity. Thus, Professionals
should specify if the timelines and the related information vary
with these factors and variations / differences should be
delineated. Additionally, the majority of the work is renovation
type however new construction may also be required, variances in
response to this work shall be noted as well. Amount of Engineering
work funded by the institution may vary, thus Professionals
selected may be required to work on several projects concurrently.
Please confirm and / or identify any limitations with the services
in this RFQ. 5.4 Specifications / Service Scope of Work The intent
of this RFQ is to select qualified Professional(s) to perform
Engineering & Related Services necessary to complete projects
and critical work of a varying scope, size and complexity that is
time sensitive in nature and may significantly impact the operation
of TTUHSC facilities. Awarded Professionals must be readily
available to perform and assist with a wide variety of work, issues
and priorities including facility improvements, modernization,
repairs, deferred maintenance, planning initiatives, safety,
security, regulatory compliance, and quality assurance.
-
RFQ No. 739-05032013
PAGE 16 OF 27
Below are anticipated categories and disciplines needed for
potential job orders and for which specialty Engineering &
Related Professionals will be considered and selected under this
RFQ. 1. Mechanical, Electrical & Plumbing (MEP) Design,
analysis, and assessment of work associated with modifications,
modernization, and renovations of facilities. 2. Civil Engineering
& Surveying Work associated with constructing and repairing
parking lots & roads, drainage, boundary surveys, land plans,
and related studies. 3. Geotechnical Engineering & Testing Work
associated with analyzing soils, testing of materials, inspection
& testing of systems, and providing engineering
recommendations. 4. Structural Engineering Work associated with
analyzing existing conditions, building / facility structural
repairs, and providing engineering recommendations. 5. Traffic
Engineering Analyzing vehicular campus traffic conditions &
transportation issues and providing solutions, modeling, and
coordination with pedestrian flows. 6. Thermal Energy Plants
Complete designs and plans for new installations, repairs and
modifications. Work may include engineering studies, assessments,
analysis, and recommendations / solutions. 7. Utility Engineering
Work associated with campus primary electrical systems, water
distribution systems, natural gas systems, and sewer systems. 8.
Life Safety & Related Analyze existing conditions for
compliance with codes & standards and designs for modifications
and upgrades of life safety systems (e.g. fire protection &
detection). 9. Security and Related Analyze existing conditions,
processes and systems and provide assessments and solutions.
Provide designs and specifications for repairs, upgrades and new
installations. 10. Environmental Work associated with developing
plans such as SPCC and SWPPP. Work with regulatory agencies such as
TCEQ, management of hazardous materials. 11. Commissioning/TAB Work
associated with commissioning, inspecting & testing building
systems and equipment. Work to include Testing, Adjusting, and
Balancing (TAB), O&M support, and verification of performance.
12. Electrical Testing Professional services associated with
electrical safety testing, arc-flash studies, short-circuit
studies, electrical distribution and relaying system upgrades,
power factor analysis, and power quality monitoring. 13. Technology
Support Design project management of structured wiring systems,
optimizing connectivity, public address / notification systems,
cabling systems and network installations.
-
RFQ No. 739-05032013
PAGE 17 OF 27
SECTION 6 GENERAL TERMS AND CONDITIONS The terms and conditions
contained in the attached Agreement (ref. APPENDIX A) or, in the
sole discretion of TTUHSC, terms and conditions substantially
similar to those contained in the Agreement, will constitute and
govern any agreement that results from this RFQ. If Professional
takes exception to any terms or conditions set forth in the
Agreement, Professional will submit a list of the exceptions as
part of its qualification. Professionals exceptions will be
reviewed by TTUHSC and may result in disqualification of
Professionals qualification as non-responsive to this RFQ. If
Professionals exceptions do not result in disqualification of
Professionals qualification, then TTUHSC may consider Professionals
exceptions when TTUHSC evaluates the Professionals
qualification.
-
RFQ No. 739-05032013
PAGE 18 OF 27
APPENDIX A AGREEMENT
Attached as Separate File
-
RFQ No. 739-05032013
PAGE 19 OF 27
APPENDIX B EXECUTION OF OFFER
THIS EXECUTION OF OFFER MUST BE COMPLETED, SIGNED AND RETURNED
WITH PROFESSIONAL'S PROPOSAL. FAILURE TO COMPLETE, SIGN AND RETURN
THIS EXECUTION OF OFFER WITH THE PROFESSIONALS PROPOSAL MAY RESULT
IN THE REJECTION OF THE PROPOSAL. 1.1 By signature hereon,
Professional represents and warrants the following:
1.1.1 Professional acknowledges and agrees that (1) this RFQ is
a solicitation for a proposal and is not a contract or an offer to
contract; (2) the submission of a proposal by Professional in
response to this RFQ will not create a contract between TTUHSC and
Professional; (3) TTUHSC has made no representation or warranty,
written or oral, that one or more contracts with TTUHSC will be
awarded under this RFQ; and (4) Professional will bear, as its sole
risk and responsibility, any cost arising from Professionals
preparation of a response to this RFQ.
1.1.2 Professional is a reputable company that is lawfully and
regularly engaged in providing the Services.
1.1.3 Professional has the necessary experience, knowledge,
abilities, skills, and resources to perform the Services.
1.1.4 Professional is aware of, is fully informed about, and is
in full compliance with all applicable federal, state and local
laws, rules, regulations and ordinances.
1.1.5 Professional understands (i) the requirements and
specifications set forth in this RFQ and (ii) the terms and
conditions set forth in the Agreement under which Professional will
be required to operate.
1.1.6 If selected by TTUHSC, Professional will not delegate any
of its duties or responsibilities under this RFQ or the Agreement
to any sub-contractor, except as expressly provided in the
Agreement.
1.1.7 If selected by TTUHSC, Professional will maintain any
insurance coverage as required by the Agreement during the term
thereof.
1.1.8 All statements, information and representations prepared
and submitted in response to this RFQ are current, complete, true
and accurate. Professional acknowledges that TTUHSC will rely on
such statements, information and representations in selecting
Professional. If selected by TTUHSC, Professional will notify
TTUHSC immediately of any material change in any matters with
regard to which Professional has made a statement or representation
or provided information.
1.1.9 PROFESSIONAL WILL DEFEND WITH COUNSEL APPROVED BY TTUHSC,
INDEMNIFY, AND HOLD HARMLESS TTUHSC, THE TEXAS TECH UNIVERSITY
SYSTEM, THE STATE OF TEXAS, AND ALL OF THEIR REGENTS, OFFICERS,
AGENTS AND EMPLOYEES, FROM AND AGAINST ALL ACTIONS, SUITS, DEMANDS,
COSTS, DAMAGES, LIABILITIES AND OTHER CLAIMS OF ANY NATURE, KIND OR
DESCRIPTION, INCLUDING REASONABLE ATTORNEYS FEES INCURRED IN
INVESTIGATING, DEFENDING OR SETTLING ANY OF THE FOREGOING, ARISING
OUT OF, CONNECTED WITH, OR RESULTING FROM ANY NEGLIGENT ACTS OR
OMISSIONS OR WILLFUL MISCONDUCT OF PROFESSIONAL OR ANY AGENT,
EMPLOYEE, SUBCONTRACTOR, OR SUPPLIER OF PROFESSIONAL IN THE
EXECUTION OR PERFORMANCE OF ANY CONTRACT OR AGREEMENT RESULTING
FROM THIS RFQ.
1.1.10 Pursuant to Sections 2107.008 and 2252.903, Government
Code, any payments owing to Professional under any contract or
agreement resulting from this RFQ may be applied directly to any
debt or delinquency that Professional owes the State of Texas or
any agency of the State of Texas regardless of when it arises,
until such debt or delinquency is paid in full.
1.2 By signature hereon, Professional offers and agrees to
furnish the Services to TTUHSC and comply with all terms,
conditions,
requirements and specifications set forth in this RFQ.
1.3 By signature hereon, Professional affirm that it has not
given or offered to give, nor does Professional intend to give at
any time hereafter, any economic opportunity, future employment,
gift, loan, gratuity, special discount, trip, favor or service to a
public servant in connection with its submitted proposal. Failure
to sign this Execution of Offer, or signing with a false statement,
may void the submitted proposal or any resulting contracts, and the
Professional may be removed from all proposal lists at TTUHSC.
1.4 By signature hereon, Professional certifies that it is not
currently delinquent in the payment of any taxes due under Chapter
171, Tax Code, or that Professional is exempt from the payment of
those taxes, or that Professional is an out-of-state taxable entity
that is not subject to those taxes, whichever is applicable. A
false certification will be deemed a material breach of any
resulting contract or agreement and, at TTUHSC's option, may result
in termination of any resulting contract or agreement.
1.5 By signature hereon, Professional hereby certifies that
neither Professional nor any Professional, corporation, partnership
or institution
represented by Professional, or anyone acting for such
Professional, corporation or institution, has violated the
antitrust laws of the State of Texas, codified in Section 15.01, et
seq., Business and Commerce Code, or the Federal antitrust laws,
nor communicated directly or indirectly the proposal made to any
competitor or any other person engaged in such line of
business.
1.6 By signature hereon, Professional certifies that the
individual signing this document and the documents made a part of
this RFQ, is
authorized to sign such documents on behalf of Professional and
to bind Professional under any agreements and other contractual
arrangements that may result from the submission of Professionals
proposal.
-
RFQ No. 739-05032013
PAGE 20 OF 27
1.7 By signature hereon, Professional certifies as follows:
"Under Section 311.006, Family Code, relating to child support,
Professional certifies that the individual or business entity named
in the Professionals proposal is not ineligible to receive the
specified contract award and acknowledges that any agreements or
other contractual arrangements resulting from this RFQ may be
terminated if this certification is inaccurate."
1.8 By signature hereon, Professional certifies that (i) no
relationship, whether by blood, marriage, business association,
capital funding agreement or by any other such kinship or
connection exists between the owner of any Professional that is a
sole proprietorship, the officers or directors of any Professional
that is a corporation, the partners of any Professional that is a
partnership, the joint venturers of any Professional that is a
joint venture or the members or managers of any Professional that
is a limited liability company, on one hand, and an employee of any
component of The Texas Tech University System, on the other hand,
other than the relationships which have been previously disclosed
to TTUHSC in writing; (ii) Professional has not been an employee of
any component institution of The Texas Tech University System
within the immediate twelve (12) months prior to the Submittal
Deadline; and (iii) no person who, in the past four (4) years
served as an executive of a state agency was involved with or has
any interest in Professionals proposal or any contract resulting
from this RFQ (ref. Section 669.003, Government Code). All
disclosures by Professional in connection with this certification
will be subject to administrative review and approval before TTUHSC
enters into a contract or agreement with Professional.
1.9 By signature hereon, Professional certifies that in
accordance with Section 2155.004, Government Code, no compensation
has been received for its participation in the preparation of the
requirements or specifications for this RFQ. In addition,
Professional certifies that an award of a contract to Professional
will not violate Section 2155.006, Government Code, prohibiting
TTUHSC from entering into a contract that involves financial
participation by a person who, during the previous five years, has
been convicted of violating federal law or assessed a penalty in a
federal civil or administrative enforcement action in connection
with a contract awarded by the federal government for relief,
recovery, or reconstruction efforts as a result of Hurricane Rita,
Hurricane Katrina, or any other disaster occurring after September
24, 2005. Pursuant to Sections 2155.004 and 2155.006, Government
Code, Professional certifies that Professional is not ineligible to
receive the award of or payments under the Agreement and
acknowledges that the Agreement may be terminated and payment
withheld if these certifications are inaccurate.
1.10 By signature hereon, Professional certifies its compliance
with all federal laws and regulations pertaining to Equal
Employment
Opportunities and Affirmative Action.
1.11 By signature hereon, Professional represents and warrants
that all products and services offered to TTUHSC in response to
this RFQ meet or exceed the safety standards established and
promulgated under the Federal Occupational Safety and Health Law
(Public Law 91-596) and the Texas Hazard Communication Act, Chapter
502, Health and Safety Code, and all related regulations in effect
or proposed as of the date of this RFQ.
1.12 Professional will and has disclosed, as part of its
proposal, any exceptions to the certifications stated in this
Execution of Offer. All such disclosures will be subject to
administrative review and approval prior to the time TTUHSC makes
an award or enters into any contract or agreement with
Professional.
NOTICE: WITH FEW EXCEPTIONS, INDIVIDUALS ARE ENTITLED ON REQUEST
TO BE INFORMED ABOUT THE INFORMATION THAT GOVERNMENTAL BODIES OF
THE STATE OF TEXAS COLLECT ABOUT SUCH INDIVIDUALS. UNDER SECTIONS
552.021 AND 552.031, GOVERNMENT CODE, INDIVIDUALS ARE ENTITLED TO
RECEIVE AND REVIEW SUCH INFORMATION. UNDER SECTION 559.004,
GOVERNMENT CODE, INDIVIDUALS ARE ENTITLED TO HAVE GOVERNMENTAL
BODIES OF THE STATE OF TEXAS CORRECT INFORMATION ABOUT SUCH
INDIVIDUALS THAT IS INCORRECT. Submitted and Certified By:
(Professional Institutions Name) (Signature of Duly Authorized
Representative) (Printed Name/Title) (Date Signed) (Professionals
Street Address) (City, State, Zip Code) (Telephone Number) (FAX
Number)
-
RFQ No. 739-05032013
PAGE 21 OF 27
APPENDIX C HUB SUBCONTRACTING PLAN
Please visit the following link to fill out and print the
required HUB Subcontracting Plan.
http://www.window.state.tx.us/procurement/prog/hub/hub-forms/HUBSubcontractingPlan.doc
-
RFQ No. 739-05032013
PAGE 22 OF 27
APPENDIX D ADDENDA CHECKLIST
Qualification of: ___________________________________
(Professional Company Name) To: Texas Tech University Health
Sciences Center RFQ No.: 739-05032013 The undersigned Professional
hereby acknowledges receipt of the following Addenda to the
captioned RFQ (initial if applicable). No. 1 _____ No. 2 _____ No.
3 _____ No. 4 _____ No. 5 _____ Respectfully submitted,
Professional: ________________________
By: ___________________________ (Authorized Signature for
Bidder)
Name: _________________________ Title:
__________________________ Date: _____________________
-
RFQ No. 739-05032013
PAGE 23 OF 27
APPENDIX E
CAMPUS MAP Campus maps are available at the following link:
http://www.ttuhsc.edu/Contacts/
-
ATTACHMENT A
RFQ No. 739-05032013
PAGE 24 OF 27
5.2(a) Critical Timelines/Challenges: Attach descriptions to
Attachment A (Maximum 1 page per timeline and 1 page per Challenge
- Total of 6 pages)
5.2(b) City Availability - Check Box
Lubbock El Paso Amarillo Midland/ Odessa Abilene
Yes No
5.2(c) Ability to work with other Design Professionals
pre-selected by TTHSC - Check Box Yes No *If No, please explain in
lines below
5.3(a) Service Overview (Maximum of 2 Pages) 5.3(b) TTUHSC
Project Team (Maximum of 6 Pages)
5.3(c) Services Provided by Professional
Mechanical, Electrical & Plumbing (MEP) Client Contact
E-mail Phone Cost/ Scope
Start Date
Completion Date
1 2 3
Site Civil Engineering and Surveying Client Contact E-mail Phone
Cost/ Scope
Start Date
Completion Date
1 2 3
-
ATTACHMENT A
RFQ No. 739-05032013
PAGE 25 OF 27
Geotechnical Engineering & Related Testing Client Contact
E-mail Phone Cost/ Scope
Start Date
Completion Date
1 2 3
Structural Engineering Client Contact E-mail Phone Cost/
Scope
Start Date
Completion Date
1 2 3
Traffic Engineering Client Contact E-mail Phone Cost/ Scope
Start Date
Completion Date
1 2 3
Thermal Energy Plants & Related Client Contact E-mail Phone
Cost/ Scope
Start Date
Completion Date
1 2 3
Utility Engineering Client Contact E-mail Phone Cost/ Scope
Start Date
Completion Date
1 2 3
Life Safety and Code Analysis Client Contact E-mail Phone Cost/
Scope
Start Date
Completion Date
1 2 3
-
ATTACHMENT A
RFQ No. 739-05032013
PAGE 26 OF 27
Security Assessments & Solutions Client Contact E-mail Phone
Cost/ Scope
Start Date
Completion Date
1 2 3
Environmental Engineering Client Contact E-mail Phone Cost/
Scope
Start Date
Completion Date
1 2 3
Energy Analysis / Commissioning / TAB Client Contact E-mail
Phone Cost/ Scope
Start Date
Completion Date
1 2 3
Electrical & Power System Testing & Evaluation Client
Contact E-mail Phone Cost/ Scope
Start Date
Completion Date
1 2 3
Technology & Related Services Client Contact E-mail Phone
Cost/ Scope
Start Date
Completion Date
1 2 3
-
ATTACHMENT B: Responsiveness and Capability (Insert days, weeks
and comments in each cell)
RFQ No. 739-05032013
PAGE 27 OF 27
Pro
ject
Typ
e 1:
En
gine
erin
g fo
r M
EP &
Str
uctu
ral
for v
ario
us S
pace
s
Prop
oser
Ad
ditio
nal
Com
men
ts fo
r Typ
e 1
Proj
ects
:
Proj
ect T
ype
2:
Engi
neer
ing
for
build
ing
exte
rior
&
infr
astr
uctu
re
Prop
oser
Ad
ditio
nal
Com
men
ts fo
r Typ
e 2
Proj
ects
:
Proj
ect T
ype
3:
Engi
neer
ing
for
infr
astr
uctu
re a
nd
com
plex
syst
ems
to su
ppor
t cam
pus
Prop
oser
Ad
ditio
nal
Com
men
ts fo
r Typ
e 3
Proj
ects
:
Proj
ect T
ype
4:
Spec
ializ
ed
Engi
neer
ing
Prop
oser
Ad
ditio
nal
Com
men
ts fo
r Typ
e 4
Proj
ects
:
Oth
er P
ropo
ser
Com
men
ts a
nd
info
rmat
ion.
$0-$
100,
000
To be on site to review project
Submit written fee proposal
Program
Schematic
Design
$100
,000
-$50
0,00
0
To be on site to review project
Submit written fee proposal
Program
Schematic
Design
$100
,000
-$2,
000,
000
To be on site to review project
Submit written fee proposal
Program
Schematic
Design
REQUEST FOR QUALIFICATIONSSelection of a Professional to Provide
Engineering& Related Services(Campuses Locations Include
Abilene, Amarillo, Dallas, El Paso, Lubbock, Midland, Odessa)RFQ
No. 739-05032013Request for QUALIFICATIONSSECTION 1
