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Tribal High Priority Projects Program 21st Alaska BIA Providers Conference. Outline. PROGRAM DESCRIPTION - AUTHORITY DISASTERS / EMERGENCIES BIADOT/FLH DETERMINE ELIGIBILITY AND RANK RANKING: NUMERICAL SCORING APPLICATION PROCESS PROGRAM RESULTS. Tribal High Priority Projects. - PowerPoint PPT Presentation
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Bureau of Indian Affairs December 2012
Tribal High Priority Tribal High Priority Projects ProgramProjects Program
21st Alaska BIA Providers Conference21st Alaska BIA Providers Conference
Bureau of Indian Affairs December 2012
OutlineOutline PROGRAM DESCRIPTION - AUTHORITY
DISASTERS / EMERGENCIES
BIADOT/FLH DETERMINE ELIGIBILITY AND RANK
RANKING: NUMERICAL SCORING
APPLICATION PROCESS
PROGRAM RESULTS
Bureau of Indian Affairs December 2012
Tribal High Priority Tribal High Priority
ProjectsProjects MAP-21 Sec. 1123
Adopted from IRRHPP: 25 CFR 170.205 – 170.214 and Appendix A to Subpart C.
A special funding pool for: tribes or governmental subdivision
whose annual allocation is insufficient to complete its highest priority project;
Emergency/disaster on any IRR facility
Bureau of Indian Affairs December 2012
Tribal High Priority Tribal High Priority
ProjectsProjects Eligibility requirements
Application deadline – TBD (Postmarked by Dec. 31st)*
Applicant’s annual allocation insufficiency will be based on previous year’s RNDF allocation amount
Tribe can have only one application pending (including emergency projects)
Previously awarded applicants must have their awarded construction project “substantially complete” before application for another project.
Projects must be ready for construction and must have completed and approved PS&E as defined in 25 CFR 170.460(a)&(b).
* Denotes changes from IRRHPP
Bureau of Indian Affairs December 2012
Tribal High Priority Tribal High Priority
ProjectsProjects Eligibility requirements (Cont.)
$1.0 Million limitation (includes design and construction of the same project)*
Any Indian Tribe, regardless of RNDF funding amount may apply for an emergency/disaster funding. The cap for an emergency/disaster application is $1.0 Million.
(Eligibility for an non-emergency IRRHPP is limited to tribes receiving less than $1.0 Million in RNDF funding annually. The cap for a non-emergency IRRHPP is $1.0 Million)*
* Denotes changes from IRRHPP
Bureau of Indian Affairs December 2012
Tribal High Priority Tribal High Priority
ProjectsProjects Project must meet minimum IRR requirements Identified as Highest Priority by Tribe Documentation is required for the
project to meet the definition of an IRR transportation and is in the IRR inventory (25 CFR 170.210(d)). Inventory accuracy in regards to a submitted construction project must match what is identified in the Official Inventory.
Emergency/Disaster Projects
Bureau of Indian Affairs December 2012
Tribal HPP Emergency / Tribal HPP Emergency /
DisasterDisaster HPP Emergency / Disaster related projects given highest priority.
HPP Emergency / Disaster related projects NOT scored in same manner as non-emergency HPP projects.
HPP Provides funding for emergency / disasters based on ERFO guidelines. HPP program accepts projects that would otherwise have met the ERFO requirements but did not meet the funding minimum – currently @ $700,000. If a project is accepted by ERFO and is less than $700,000 HPP program WILL fund project and will assign higher priority.
Bureau of Indian Affairs December 2012
Tribal HPP Emergency / Tribal HPP Emergency /
DisasterDisaster Notify the ERFO coordinator @ FLH
The ERFO Program offers amounts that exceed the IRRHPP $1 Million limitation
HPP Project (Site) may trigger others (Agencies) to meet the dollar threshold.
Requirements Inventory Tribal Resolution
Bureau of Indian Affairs December 2012
Tribal HPP Project Tribal HPP Project
ScoringScoring HPP projects scored numerically based
on Appendix A Subpart C matrix
Disaster projects – NOT scored according to matrix.
Scoring methodology based on rule and intent of program.
Tribal High Priority Project Scoring MatrixAppendix A to Subpart C
Score 10 5 3 1 0Accident and Fatality Rate for Candidate Route (1)
Severe N/A Moderate Minimal No Accidents
Years Since Last IRR Construction Project Completed
Never - Pre 1991Last Project More Than 10 Years Ago
Last Project 5 - 9 Years Ago
Last Project Within 1 to 4 Years
Currently Has Project
Readiness To Proceed to Construction or IRRBP Design Need
PS&E Complete AND Approved
Bridge Replacement PS&E Development Project
Bridge Rehabilitation PS&E Development Project
Non - Bridge PS&E Development Project
N/A
Percentage of Project Matched By Other Funds
N/A80 % or More By Other Funding Sources
20 - 79 % By Other Funding Sources
1 - 19 % By Other Funding Sources
No Other Funds
Amount of Funds Requested (2)
N/A $250,000 or Less$250,001 - $500,000
$500,001 - $750,000
Over $750,000
Geographical Isolation
No External Access to Community
Substandard Primary Access to Community
Substandard Secondary Access to Community
Substandard Access to Tribal Facility
N/A
All Weather Access For:
Addresses All 6 Elements
Addresses 4 or 5 Elements
Addresses 3 Elements
Addresses 2 Elements
Addresses 1 Element
* Employment
* Commerce
* Health
* Safety
* Education
* Housing
Bureau of Indian Affairs December 2012
Tribal HPP Application Tribal HPP Application
ProcessProcess BIADOT/FHWA has provided application
procedures and identified the process with the following:
Application Form w/ instructions
HPP Application Process Flow-Chart
HPP Application Check-list
HPP First Level Review at the Regional Level – Coordinate applications with your Regional HPP Coordinator.
Bureau of Indian Affairs December 2012
IRRHPP Application ProcessIRRHPP Application Process HPP Application / Proposal must include the
following:
Project description and scope of work. Budget break-down and amount of funds
requested. Supporting Tribal Documents that includes a Tribal
Resolution supporting the proposal AND establishing project as the HIGHEST priority for the tribe AND authorizing the project to be placed on the HPP TIP.
Supporting IRR documents – Inventory verification – PS&E verification (if applicable) – any verifiable documents for scoring requirements (matching funds, accident data, strip map to address all weather access element )
Bureau of Indian Affairs December 2012
Tribal HPP Scoring/Ranking Tribal HPP Scoring/Ranking
ProcessProcess1. Submit applications 2. Provide notice of receipt 3. Prepare an application list for the
review• Check and Identify applications that do
not qualify for the following reasons:i. Not in IRR Inventoryii. Sufficient Annual Allocationiii. PS&E Incompleteiv. Previously awarded project not
“substantially complete”
Bureau of Indian Affairs December 2012
Tribal HPP Scoring/Ranking Tribal HPP Scoring/Ranking
ProcessProcess4. Identify the applications containing
accident data5. March – Execute scoring and ranking
process as a groupi. Verify the applications as ineligibleii. Individually review and score applications in
groups of 4 – 5 iii. Display each team member’s scores, as a
group any discrepancies are discussed until a consensus is reached on that scoring element.
6. Apply the accident data to the Weighted Highway Index
Bureau of Indian Affairs December 2012
Tribal HPP Scoring/Ranking Tribal HPP Scoring/Ranking
ProcessProcess7. Apply the funding amount to the
running total of requested funds, defining the number of projects that will be funded.
8. Enter the Emergency projects to top of the priority list, along with dollars requested.