9i29/2017 ' Travel Claim Print Version

University of Arkansas --Travel Claim# 123456Traveler Name (154.1.,0) 09/22/2017 - 09/28/2017

(l,ast updated 09/29/2017 09:29 . .\1\1)

General Claim & Trip Information-' �!aim St�tus J�brni_t_��[!rip PurP_osej[�c_TEM Travel Co'.'!]Traveler Remit i Business St:rvices

'ADMN 32 1 Address --·---- . - ------- _j[Travel�Type[[E,nIJ�oyee ![TA# & BU l[68il459 BSVC

Travel Detail (Legs of Trip) 1-··- --- -------- -lfrom-

-- �-- ____,.,,,,,. ____

I I Destination _JI Means! ,[ Departure Time [J

\09/22 /20_1_7 03:00_ ,\�I Fayettevil(e, AR![Mia,ni,_FL ___ j�f/09/28/201 7 12: 7 0 PM [[Miami. FL

! Trip ended 09/281201 7 05:30 PM. -- -

[JI'ayetteville, ARi[Air I --· _____ .,

Reimbursable Expenses ---[J:Iigh�_•y-�lileage (.l.l @,41 �13 86jAirfarc ... _

_J[ 0.0oj[car Rental-- 1[$000J

_j --

ii� '

icinity MileageI

[['::odging

! Meals·-------- -

_JE .01 �35][Registration ___ _i!___o ool

/

,, Taxi (/st) _ [ 290��3 ![Parking __ [[ 48 o�v

! 78 �[Taxi (2nd) ___ _ [_29 6_(lj ----- J ' ' -V! l\1isccllaneous !!lag F�e) ___ JI_ 2 5 ·� 11\tiscellaneous �-f!�g _ r·e�}.J [_� �: ooJ /

✓ i!l\1isccllaneous (Wifi) JI_ 1 9.95i -

,.

c:laim Sltllllllal)' 1··-- - ---· ---- .

j!!otal ��i��bursabl':._Expcns� � 1,542:..�

:[Travel . .\dvance I[ 762.37[' --·----·--- -· . - -----

ilNet Due Traveler

,rt '✓

I I 779.68i- '

'

Signature of Traveler: '

\ · ,

I

https://admin. uark.edu/natcg i/upotc--p?p TC=2177 42&p TS=S 17 A26830A

'

213

This is the AP ID assigned upon Payment of the claim

These check marks indicate the Travel Analyst has confirmed the receipt for these purchases and ensured there are no issues with them

When a Travel Analyst pays a claim they write the date of payment and their initials at the bottom right and circle it. This is their certification that everything on the claim was in order

When you look up the claim in WebBASIS this number will be the clickable link you can select in order to see this finalized version of the claim.

EXAMPLE CLAIM 1 After payment

9/2912017 '

'

'

I Date

RDN# Charged ---

i Tl 135790 07/27/2017 ''

Travel Claim Print Version

Associated Ad1ninistrativc TCard Charges . -

Supplier-- -

EBSCTEM -

-

----- -Description

I lJnidentificd travel --801-413-7200 840

--- ' ! I

Amount! "" ,- " -

$ 695.00(

' ' __ , __ ,,,_ -- - J .. ,., ------ --- --JCOl\'FERENCE-C: !

'

. ----- - ----- __ , . - . · - - "-------·- - ·- _ __J '

i r1136636

'----

'

j Airfare:

TRAVELER NAME 09/22/2017 DL I

11.20 07/27/2017.J

OEI.TA.C0).1 _j XNA/Al'L�).,IIA -- .. ---- --- ----·-

Additional Com,nents

Travel to Society for Collegiate Travel and Expense Management. 9/22 was taken as a personal day, so no meals

J lodging or parking are being

claimed for that period. In-air wifi was purchased for the Return trip on 9/28 for business purposes.

Travel Authorization Cost Distribl1tion -

1-----��st (:ente� .. JI ______ 1:_)���rip���!1 __ : lcategoryj [Perc�1:!l [�roj cctj[o l 02 02030-61-0000J Business Services![ TravOtSt II

Close \\.'indow

100 11 _]

https://admin .uark.edu/natcgi/upotc--p?p TC=2177 42&p TS=517 A26B30A

' •

Imaged

y '

.. .

y

"'

313

The Travel Office will not pay a claim that has Administrative Tcard charges that have not been imaged. If an "N" appears under Imaged, we set the claim aside until the receipt due cutoff date.

The comments box should always be utilized if a "miscellaneous" expense that isn't very clearly travel-related is claimed. The comments field is also where you can explain any oddities about the claim and provide justification for any expense requiring that.

EXAMPLE CLAIM 1 After payment

' •

TURNBERRY ISLE

AUTOGRAPH ::OlLECTION' 1-101Cl5

19999 West Country Club Drive Aventura, Florida 33180 T (305) 932-6200 F (305) 933-6554

Sctem 2017 Annual Meeting

TRAVELER NAME

Room

Folio#

Cashier#

Page#

Confirmation#

Group Code

Arrival

Departure

3323

339

1 of 3 303197

SCTEM 2017 Annual Meeting

09-22-17

09-28-17

Date Description Additional Information Charges Credits

09-22-17

09-22-17

09-22-17

09-22-17

09-22-17

09-23-17

09-23-17

09-23-17

09-23-17

09-23-17

09-24-17

09-24-17

Laguna Pool

Bourbon Steak

Room Charge

Room State Tax - 7%

Room# 3323 Cf-JECK# 0106973 \516]

Rourn# 3323 CHECK# 0111939 [474]

[NA Room)

[Add· 7% (8)]

Room County Tax - 6%

Refreshment Center

Corsair

Room Charge

Room State Tax - 7%

[Acid 6% (3)]

Ruum# 3323 Pringles Sour Crea1119;8682017C923094500

Room# 3323 · CHECK# 0071021 !461]

[NA Room!

[Add: 7% (B)]

Room County Tax - 6%

Corsair

Room Charge

[Add: 6%.(B)l

Room# 3323 CHF.CK# 0071196 [375]

J1D 19

�e1.77

179.00

12.53 � .e,r-prw.-\

10.74

7.62

-134 46

179.00

12.53 2,01, 11

1c;0\'j�\�1

10.74

(; �iD \\ · 3'>.J 4B.S1

179.00

Writing on receipts to indicate the separation of charges is always allowed. In this case they indicate which day is a personal day, they add up the lodging total per day and do the math to

indicate the total lodging expense, and they exclude the food (which is likely claimed under meals reimbursement for the business days).

EXAMPLE CLAIM 1 After payment

•

'

•

TURNBERRY ISLE MIA.Mi

- ---- --

AUT'oGRA?H CC�sECTICN' HC..:T�\5

19999 West Country Club Drive Aventura, Florida 33180 T (305) 932-6200 F (305) 933-6554

Sctem 2017 Annual Meeting

TRAVELER NAME

Room

Folio#

Cashier#

Page#

Confinnation #

Group Code

Arrival

Departure

3323

339

2 of 3 303197

SCTEM 2017 Annual Meeting

09-22-17

09-28-17

Date Description Additional Information Charges Credits

[NA Room]

09-24-17 Room State Tax - 7% 12.53

[Add. 7% (B)J

09-24-17 Room County Tax - 6% 10.74

[Add· 6% {B)l

09-25-17 Corsair e.3e

Roorn/t 3323: CH::CK# 0071338 [225]

09-25-17 Room Charge 179.00

[NA Roon,]

09-25-17 Room State Tax - 7% 12.53

[Ai:::cl: 1%.(B)l

09-25-17 Room County Tax - 6% 10.74

(Add 6%.{B)]

09-26-17 Room Charge 179.00

[NA Room]

09-26-17 Room State Tax - 7%

(Add 7%.(B)]

09-26-17 Room County Tax - 6% 10_ 74

jAdd. 6%.(B)j

09-27-17 Corsair Ronm# 3323: CHECP<:11 0071552 [292)

09-27-17 Room Charge 179.00

The Travel Office always needs fully itemized receipts. For lodging we are looking for the Traveler's Name, the dates of the stay, proof of payment, and any indication of more than

single occupancy.

EXAMPLE CLAIM 1 After payment

•

,

•

TURNBERRY ISLE

• •

t'v11Afv1

A'JTOGRA?H cc�.ECTION'

HCl�l!J

19999 West Country Club Drive Aventura. Florida 33180 T (305) 932-6200 F (305) 933-6554

Sctem 2017 Annual Meeting

Traveler Name

Room

Folio#

Cashier#

Page#

Confirmation #

Group Code

Arrival

Departure

----------

3323

339

3 of 3 303197

SCTEM 2017 Annual Meeting

09-22-17

09-28-17

Date Description Additional Information Charges Credits

[NA Room]

09-27-17 Room State Tax - 7% 12.53

[Ade· 7% j8)]

09-27-17 Room County Tax - 6% 10.74 [Add: 6% 18)]

09-27-17 Visa 1,711.54

Total 1,711.54 1,711.54

Balance Due 0.00

Thank you for choosing Tumberry Isle Miami.

•

Receipts always require proof of payment. In this case it shows a balance due of $0 and indicates that a Visa was used for payment.

EXAMPLE CLAIM 1 After payment

Note that the traveler indicates that they are only claiming for business related parking expenses and

have removed the personal days from the reimbursement.

EXAMPLE CLAIM 1 After payment

9/2912017 •

Gmai/ - Your Thursday morning trip with Uber

Gmail Traveler Name Traveleremail@gmail.com>

Your Thursday morning trip with Uber 1 message

·- - -- ·-·- - -·---·- . . --- -. ' -·-·. . -----· -- - . -- ---- - --- ---·-- ---------- - ------ . - ----- ---- ------- - --�. - ---- --- ------ - . ·- ... ,, , .. . ------ - ----

Uber Receipts <uber.us@uber.com> To: Travelername@gmail.com

Thu, Sep 28, 2017 at 8:24 AM

/'"' J • • r ' - I ·-.-

.-, i � � .' -, '. . /

(:;·,-,,•. --. . .;• --., -�- """'"" .. ,, wI : • I

, ',,;;.,. . . . .. ,

- '"""' '

1;;·,a ·, ·,· . . . '

$29.60 Thanks for choosing Uber, Traveler

September 28, 2017 I uberX

·-·

"" .,

' ' . - -·

l,1iami Beach

o 08:32am I 19999 W Country Club Dr, Aventura, FL

o 09:21 am I Miami Inter national Airport, Miami, FL

You rode with Juan

1�1ap data ©�017 Gooole

https ://mail .google.com/mai//u/O/?ui=2&ik=4 b6f7becdd&jsver=Eall6uzdl9M .en .&view=pt&search=inbox&th:;; 15ec8a8a2de11 e38&siml:: 15ec8a8a2de11 . . . 1 /3

EXAMPLE CLAIM 1 After payment

Reminder that Taxi Tips must be claimed under meals as an "incidental" expense. Since no tip appears on this receipt the entire amount is claimed as a

taxi expense.

EXAMPLE CLAIM 1 After payment

9/29/2017 ' Gmail - Her�•s Your Goga Receipt - Check Ou1 Your Purchase Details! - Order #120185401TPOA

Gmail .. - ---- ---- ---- - -- ---

Traveler Name Travelername@gmail.com>

. - -- ----- . ---- . - - _, - ... ,_ . -- "" , ... .. __ ,, _______ . -·· - -- ___ ,,,, ---··

Here's Your Gogo Receipt - Check Out Your Purchase Details! - Order #120185401TPDA 1 message

--·· --- - ,_. , , ·--·-- " ' . --- " "" ' . ' - -- -- - - - - ---- -·- -- ----· . --- - ------- ---�- --� -·--·- -·---- ------ ---- -------- . -- --

Gogo <gogo@e.gogoair.com> Reply-To: Gago <customercare@gogoair.com> To: Traveler Name@gmail.com

rurcr'cisc Details - OrC:er4'12018:l401TPCA To uri:,1u-o yoi: receive em,11ls frc,n1 Gogr).�1dd gogo@e.9090;,ir.corn :o your en1c1.il a,!dress book.

Mobile device I Web brov,1ser

ADE LTA �

Thanks for your purchase!

Thu, Sep 28, 2017 at 11 :38 AM

My Account I Contact Us

You can view your i)Urchase histC)ry at any tin1e hy visiting l'vly Account. For n1orP- inforn1ation about Gago. visit

our Privncy Policy and ·rern1s of lJse.

Receipt Info

Custorner. Traveler NameErnail Address: Travelername@gmail.con1 Order# 120185401TPDA

Date: 9/28/2017 po·r

Product All-Day Pass

- --·-- . --·-- . ----

Payment Info Payn1ent Tyoe: VISA P;:iyrncnt !rifo: 3755

How to get on line, in air.

Quantity 1

-·---- ----- ----- ---- .,, ·-----·· - -·· - - ·---- - ..

Price 019 95

Tax : $0.00

Total: $19.95

https://mail .google.com/mai!/u/O/?ui=2&ik=4b6f7becdd&jsver=Eall6uzd19M .en .&view=pt&search=inbox&th= 15ec9667a 78c0378&sim1= 15ec9667 a 78c0... 1 /2

To justify this purchase the traveler provided an explanation for this expense in the comments field.

EXAMPLE CLAIM 1 After payment

• '

RECEIPT/DOCUMENT NUMBER (Displayed on EiC): «,1"',wc\ ( k,. 'if=

TRAVEL AUTHORIZ.'\ TION l\'Ul\fBER: 6861459--- -- -- -- - - -

DATE O�' PURCHASE: 0912112017- - - ---- - - --

,VIER CH AN 1' NAME: Delta Airlines- ------- - - - - - ----

-

CAR.DH OLDER NAME: Traveler Name (Personal Card)

DESCRIPTION OF PURCHASE: Single Bag check for XNA-MIA flight for SCTEM

TOTAL PURCHASE AMOUN'f: _2s_.o_o _ __ __ ____ __

RECEIPT w AS (CHECK ONE)J-1 __,_I I,OST I ., I NOT OBTAINABLE

Plea�e provide brief explanation of why receipt was not obtainable:

Checked in via mobile and purchased single bag at that time. No receipt provided.

I, Traveler Name (Personal Card) , the 11ndersig11ed do certify that the abo\'e purcl1ase was n1adc for University of Arkansas travel.

CARDHOLDER SIGNATURE

DATE

DEP ARTMEl\'T HEAD SJGl\'A'fURE

DATE

l l/24/2003

When a required receipt is lost or unobtainable, the traveler should fill out this form or the Affidavit of Lost Receipt form and include it with the claim.

University of Arkansas Form for Lost/Unobtainable Travel Card Receipt

EXAMPLE CLAIM 1 After payment

• •

University of Arkansas Form for Lost/Unobtainable Travel Card Receipt

RECEIP'l'/DOCUMENT NUMBER (Displayed on EiC):

·rRAVEL AUTHORIZATION NUMBER: _68_6_14_59 _ _ _ _ _ ___ _

DA 1·E OF PURCHASt:: 0912s12017----- -- - - --

1" 1 ER CH ANT NAME: Delta Airlines-------------- - - - -

CARD HO Io DE Ii NAME: Traveler Name (Personal Card)

DESCRIPl'ION OF PURCHASE: Single Bag check for MIA-XNA flight for SCTEM

TO'fAL PURCHASE AMOUNl': _25_.o_o ___ _ _ _ _ ___

_

RECEIPT w AS (CHECK ONE) I I LOST I II' I NOT OBTAIN,\BLE

Please provide brief explanation of why receipt was not obtainable:

Checked in via mobile and purchased single bag at that time. No receipt provided.

I, Traveler Name (Personal Card) , the undersigned do certify that the abo\'C

purchase was r11acie fc>r U11iversity' of Arkansas travel.

CARDHOLDER SIGNATURE

DAT};

DEPARl"MENT HEAD SIGNATURl:

DATE

11/24/2003

'

'

'

'

EXAMPLE CLAIM 1 After payment