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Traumatic Brain Injury in the United States The Future of Registries and Data Systems
Summary and Recommendations from the
Expert Working Group
Atlanta Georgia
July 1ndash2 2002
Prepared by
Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Centers for Disease Control and Prevention
US Department of Health and Human Services
June 2005
Traumatic Brain Injury in the United States The Future of Registries and Data Systems
This report is a publication of the National Center for Injury
Prevention and Control Centers for Disease Control and Prevention
Centers for Disease Control and Prevention
Julie Louise Gerberding MD MPH
Director
National Center for Injury Prevention and Control
Ileana Arias PhD
Acting Director
Suggested Citation Langlois JA Rutland-Brown W Traumatic
Brain Injury in the United States The Future of Registries and Data
Systems Atlanta (GA) Centers for Disease Control and Prevention
National Center for Injury Prevention and Control 2005
Editors
Jean A Langlois ScD MPH
Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Wesley Rutland-Brown MPH
Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Acknowledgements
The editors wish to acknowledge the valuable contributions of the
following people to the meeting on the Future of Traumatic Brain
Injury Registries and Data Systems and to the production of this
report Doug Browne Jacqui Butler Michelle Huitric Angela Marr
Jane Mitchko Teri Ricker and the staff of the Office of Communication
Resources National Center for Injury Prevention and Control CDC
The reason for collecting analyzing and disseminating information on injuries is to
control those injuries and their effects
Collection and analysis should not be allowed to consume resources
if action does not follow
mdash adapted from William H Foege Former Director Centers for Disease Control and Prevention 1976
Group Participants
Christine Baggini Director of Family Resources Brain Injury Association of Virginia Richmond Virginia
Allan Bergman President and CEO Brain Injury Association of America McLean Virginia
Susan Connors Executive Director National Association of State Head Injury Administrators
Bethesda Maryland
John Corrigan PhD Professor Department of Physical Medicine and Rehabilitation
Ohio State University Columbus Ohio
Thom Delilla Bureau Chief Brain and Spinal Cord Injury Program Florida Department of Health Division of EMS and Community Health Resources
Tallahassee Florida
Lt Betty Hastings Director Traumatic Brain Injury Program Maternal and Child Health Bureau Health Resources and Services Administration Rockville Maryland
Jean A Langlois ScD MPH (Moderator) Senior Epidemiologist Health Outcomes and Disability Prevention Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Centers for Disease Control and Prevention Atlanta Georgia
Dave Murday PhD Assistant Director Center for Health Services amp Policy Research University of South Carolina School of Public Health
Columbia South Carolina
Anne Rohall Esq Director of Government Relations Brain Injury Association of America McLean Virginia
Pat Sample PhD Associate Professor Department of Occupational Therapy Colorado State University Fort Collins Colorado
Karen A Schwab PhD Statistician Defense and Veterans Brain Injury Center Uniformed Services University of the Health Sciences
Bethesda Maryland
Anbesaw W Selassie DrPH Assistant Professor Department of Biometry and Epidemiology Medical University of South Carolina Charleston South Carolina
Mary Stuart ScD Chair Department of Sociology and Anthropology University of Maryland Baltimore County Baltimore Maryland
Michael Weinrich MD PhD Director National Center for Medical Rehabilitation Research
National Institute for Child Health and Development
National Institutes of Health Bethesda Maryland
Table of Contents
Executive Summary1
Background 3
Registries or Surveillance
Background 7
What is a Registry 7
Examples of TBI Registries 10
Working Definition of a Registry12
Other Data Systems13
Recommendations
General 18
Developing a National System of TBI Registries18
Summary 30
References 31
Appendices
Appendix 1 Additional Resources33
Appendix 2 Websites by Topic34
Appendix 3 Other Websites36
Executive Summary
This report summarizes the comments suggestions and recommendations of a working
group convened by the Centers for Disease Control and Prevention (CDC) to discuss the
future of traumatic brain injury (TBI) registries and data systems It is intended for policy
makers researchers advocates and public health professionals including those from
state health departments interested in furthering the development of systems to collect
data about people with TBI and to help those people learn about available services such
as health care employment training and personal assistance
In the Childrenrsquos Health Act of 2000 Congress authorized CDC to develop a ldquoNational
Program of TBI Registriesrdquo to collect data about TBI Currently CDC supports other TBI
data collection systems including TBI surveillance that can also be used to identify people
with TBI and help them get information about services
On July 1ndash2 2002 CDC convened an expert panel of TBI researchers advocates registry
administrators and other professionals to discuss the future of TBI registries and data systems
and to obtain guidance in the development of a ldquoNational Program of TBI Registriesrdquo
Meeting participants first reviewed background information about registries and existing
CDC-funded TBI and injury data systems including TBI surveillance Second they developed
a simple working definition of a TBI registry and described its key functions
bull Collect TBI data
bull Identify people who sustained a TBI (maintaining personal identifiers and contact information)
bull Link people with TBI to needed information and services
Third the panel used this definition as a framework to discuss whether TBI data systems
such as surveillance might serve the important functions of a registry Finally they
recommended ways that CDC could enhance currently funded TBI data systems to build
TBI registries
1
The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA ltFEFF005500740069006c006900730065007a00200063006500730020006f007000740069006f006e00730020006100660069006e00200064006500200063007200e900650072002000640065007300200064006f00630075006d0065006e00740073002000410064006f00620065002000500044004600200070006f007500720020006400650073002000e90070007200650075007600650073002000650074002000640065007300200069006d007000720065007300730069006f006e00730020006400650020006800610075007400650020007100750061006c0069007400e90020007300750072002000640065007300200069006d007000720069006d0061006e0074006500730020006400650020006200750072006500610075002e0020004c0065007300200064006f00630075006d0065006e00740073002000500044004600200063007200e900e90073002000700065007500760065006e0074002000ea0074007200650020006f007500760065007200740073002000640061006e00730020004100630072006f006200610074002c002000610069006e00730069002000710075002700410064006f00620065002000520065006100640065007200200035002e0030002000650074002000760065007200730069006f006e007300200075006c007400e90072006900650075007200650073002egt 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 PTB 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Traumatic Brain Injury in the United States The Future of Registries and Data Systems
This report is a publication of the National Center for Injury
Prevention and Control Centers for Disease Control and Prevention
Centers for Disease Control and Prevention
Julie Louise Gerberding MD MPH
Director
National Center for Injury Prevention and Control
Ileana Arias PhD
Acting Director
Suggested Citation Langlois JA Rutland-Brown W Traumatic
Brain Injury in the United States The Future of Registries and Data
Systems Atlanta (GA) Centers for Disease Control and Prevention
National Center for Injury Prevention and Control 2005
Editors
Jean A Langlois ScD MPH
Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Wesley Rutland-Brown MPH
Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Acknowledgements
The editors wish to acknowledge the valuable contributions of the
following people to the meeting on the Future of Traumatic Brain
Injury Registries and Data Systems and to the production of this
report Doug Browne Jacqui Butler Michelle Huitric Angela Marr
Jane Mitchko Teri Ricker and the staff of the Office of Communication
Resources National Center for Injury Prevention and Control CDC
The reason for collecting analyzing and disseminating information on injuries is to
control those injuries and their effects
Collection and analysis should not be allowed to consume resources
if action does not follow
mdash adapted from William H Foege Former Director Centers for Disease Control and Prevention 1976
Group Participants
Christine Baggini Director of Family Resources Brain Injury Association of Virginia Richmond Virginia
Allan Bergman President and CEO Brain Injury Association of America McLean Virginia
Susan Connors Executive Director National Association of State Head Injury Administrators
Bethesda Maryland
John Corrigan PhD Professor Department of Physical Medicine and Rehabilitation
Ohio State University Columbus Ohio
Thom Delilla Bureau Chief Brain and Spinal Cord Injury Program Florida Department of Health Division of EMS and Community Health Resources
Tallahassee Florida
Lt Betty Hastings Director Traumatic Brain Injury Program Maternal and Child Health Bureau Health Resources and Services Administration Rockville Maryland
Jean A Langlois ScD MPH (Moderator) Senior Epidemiologist Health Outcomes and Disability Prevention Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Centers for Disease Control and Prevention Atlanta Georgia
Dave Murday PhD Assistant Director Center for Health Services amp Policy Research University of South Carolina School of Public Health
Columbia South Carolina
Anne Rohall Esq Director of Government Relations Brain Injury Association of America McLean Virginia
Pat Sample PhD Associate Professor Department of Occupational Therapy Colorado State University Fort Collins Colorado
Karen A Schwab PhD Statistician Defense and Veterans Brain Injury Center Uniformed Services University of the Health Sciences
Bethesda Maryland
Anbesaw W Selassie DrPH Assistant Professor Department of Biometry and Epidemiology Medical University of South Carolina Charleston South Carolina
Mary Stuart ScD Chair Department of Sociology and Anthropology University of Maryland Baltimore County Baltimore Maryland
Michael Weinrich MD PhD Director National Center for Medical Rehabilitation Research
National Institute for Child Health and Development
National Institutes of Health Bethesda Maryland
Table of Contents
Executive Summary1
Background 3
Registries or Surveillance
Background 7
What is a Registry 7
Examples of TBI Registries 10
Working Definition of a Registry12
Other Data Systems13
Recommendations
General 18
Developing a National System of TBI Registries18
Summary 30
References 31
Appendices
Appendix 1 Additional Resources33
Appendix 2 Websites by Topic34
Appendix 3 Other Websites36
Executive Summary
This report summarizes the comments suggestions and recommendations of a working
group convened by the Centers for Disease Control and Prevention (CDC) to discuss the
future of traumatic brain injury (TBI) registries and data systems It is intended for policy
makers researchers advocates and public health professionals including those from
state health departments interested in furthering the development of systems to collect
data about people with TBI and to help those people learn about available services such
as health care employment training and personal assistance
In the Childrenrsquos Health Act of 2000 Congress authorized CDC to develop a ldquoNational
Program of TBI Registriesrdquo to collect data about TBI Currently CDC supports other TBI
data collection systems including TBI surveillance that can also be used to identify people
with TBI and help them get information about services
On July 1ndash2 2002 CDC convened an expert panel of TBI researchers advocates registry
administrators and other professionals to discuss the future of TBI registries and data systems
and to obtain guidance in the development of a ldquoNational Program of TBI Registriesrdquo
Meeting participants first reviewed background information about registries and existing
CDC-funded TBI and injury data systems including TBI surveillance Second they developed
a simple working definition of a TBI registry and described its key functions
bull Collect TBI data
bull Identify people who sustained a TBI (maintaining personal identifiers and contact information)
bull Link people with TBI to needed information and services
Third the panel used this definition as a framework to discuss whether TBI data systems
such as surveillance might serve the important functions of a registry Finally they
recommended ways that CDC could enhance currently funded TBI data systems to build
TBI registries
1
The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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Editors
Jean A Langlois ScD MPH
Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Wesley Rutland-Brown MPH
Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Acknowledgements
The editors wish to acknowledge the valuable contributions of the
following people to the meeting on the Future of Traumatic Brain
Injury Registries and Data Systems and to the production of this
report Doug Browne Jacqui Butler Michelle Huitric Angela Marr
Jane Mitchko Teri Ricker and the staff of the Office of Communication
Resources National Center for Injury Prevention and Control CDC
The reason for collecting analyzing and disseminating information on injuries is to
control those injuries and their effects
Collection and analysis should not be allowed to consume resources
if action does not follow
mdash adapted from William H Foege Former Director Centers for Disease Control and Prevention 1976
Group Participants
Christine Baggini Director of Family Resources Brain Injury Association of Virginia Richmond Virginia
Allan Bergman President and CEO Brain Injury Association of America McLean Virginia
Susan Connors Executive Director National Association of State Head Injury Administrators
Bethesda Maryland
John Corrigan PhD Professor Department of Physical Medicine and Rehabilitation
Ohio State University Columbus Ohio
Thom Delilla Bureau Chief Brain and Spinal Cord Injury Program Florida Department of Health Division of EMS and Community Health Resources
Tallahassee Florida
Lt Betty Hastings Director Traumatic Brain Injury Program Maternal and Child Health Bureau Health Resources and Services Administration Rockville Maryland
Jean A Langlois ScD MPH (Moderator) Senior Epidemiologist Health Outcomes and Disability Prevention Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Centers for Disease Control and Prevention Atlanta Georgia
Dave Murday PhD Assistant Director Center for Health Services amp Policy Research University of South Carolina School of Public Health
Columbia South Carolina
Anne Rohall Esq Director of Government Relations Brain Injury Association of America McLean Virginia
Pat Sample PhD Associate Professor Department of Occupational Therapy Colorado State University Fort Collins Colorado
Karen A Schwab PhD Statistician Defense and Veterans Brain Injury Center Uniformed Services University of the Health Sciences
Bethesda Maryland
Anbesaw W Selassie DrPH Assistant Professor Department of Biometry and Epidemiology Medical University of South Carolina Charleston South Carolina
Mary Stuart ScD Chair Department of Sociology and Anthropology University of Maryland Baltimore County Baltimore Maryland
Michael Weinrich MD PhD Director National Center for Medical Rehabilitation Research
National Institute for Child Health and Development
National Institutes of Health Bethesda Maryland
Table of Contents
Executive Summary1
Background 3
Registries or Surveillance
Background 7
What is a Registry 7
Examples of TBI Registries 10
Working Definition of a Registry12
Other Data Systems13
Recommendations
General 18
Developing a National System of TBI Registries18
Summary 30
References 31
Appendices
Appendix 1 Additional Resources33
Appendix 2 Websites by Topic34
Appendix 3 Other Websites36
Executive Summary
This report summarizes the comments suggestions and recommendations of a working
group convened by the Centers for Disease Control and Prevention (CDC) to discuss the
future of traumatic brain injury (TBI) registries and data systems It is intended for policy
makers researchers advocates and public health professionals including those from
state health departments interested in furthering the development of systems to collect
data about people with TBI and to help those people learn about available services such
as health care employment training and personal assistance
In the Childrenrsquos Health Act of 2000 Congress authorized CDC to develop a ldquoNational
Program of TBI Registriesrdquo to collect data about TBI Currently CDC supports other TBI
data collection systems including TBI surveillance that can also be used to identify people
with TBI and help them get information about services
On July 1ndash2 2002 CDC convened an expert panel of TBI researchers advocates registry
administrators and other professionals to discuss the future of TBI registries and data systems
and to obtain guidance in the development of a ldquoNational Program of TBI Registriesrdquo
Meeting participants first reviewed background information about registries and existing
CDC-funded TBI and injury data systems including TBI surveillance Second they developed
a simple working definition of a TBI registry and described its key functions
bull Collect TBI data
bull Identify people who sustained a TBI (maintaining personal identifiers and contact information)
bull Link people with TBI to needed information and services
Third the panel used this definition as a framework to discuss whether TBI data systems
such as surveillance might serve the important functions of a registry Finally they
recommended ways that CDC could enhance currently funded TBI data systems to build
TBI registries
1
The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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The reason for collecting analyzing and disseminating information on injuries is to
control those injuries and their effects
Collection and analysis should not be allowed to consume resources
if action does not follow
mdash adapted from William H Foege Former Director Centers for Disease Control and Prevention 1976
Group Participants
Christine Baggini Director of Family Resources Brain Injury Association of Virginia Richmond Virginia
Allan Bergman President and CEO Brain Injury Association of America McLean Virginia
Susan Connors Executive Director National Association of State Head Injury Administrators
Bethesda Maryland
John Corrigan PhD Professor Department of Physical Medicine and Rehabilitation
Ohio State University Columbus Ohio
Thom Delilla Bureau Chief Brain and Spinal Cord Injury Program Florida Department of Health Division of EMS and Community Health Resources
Tallahassee Florida
Lt Betty Hastings Director Traumatic Brain Injury Program Maternal and Child Health Bureau Health Resources and Services Administration Rockville Maryland
Jean A Langlois ScD MPH (Moderator) Senior Epidemiologist Health Outcomes and Disability Prevention Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Centers for Disease Control and Prevention Atlanta Georgia
Dave Murday PhD Assistant Director Center for Health Services amp Policy Research University of South Carolina School of Public Health
Columbia South Carolina
Anne Rohall Esq Director of Government Relations Brain Injury Association of America McLean Virginia
Pat Sample PhD Associate Professor Department of Occupational Therapy Colorado State University Fort Collins Colorado
Karen A Schwab PhD Statistician Defense and Veterans Brain Injury Center Uniformed Services University of the Health Sciences
Bethesda Maryland
Anbesaw W Selassie DrPH Assistant Professor Department of Biometry and Epidemiology Medical University of South Carolina Charleston South Carolina
Mary Stuart ScD Chair Department of Sociology and Anthropology University of Maryland Baltimore County Baltimore Maryland
Michael Weinrich MD PhD Director National Center for Medical Rehabilitation Research
National Institute for Child Health and Development
National Institutes of Health Bethesda Maryland
Table of Contents
Executive Summary1
Background 3
Registries or Surveillance
Background 7
What is a Registry 7
Examples of TBI Registries 10
Working Definition of a Registry12
Other Data Systems13
Recommendations
General 18
Developing a National System of TBI Registries18
Summary 30
References 31
Appendices
Appendix 1 Additional Resources33
Appendix 2 Websites by Topic34
Appendix 3 Other Websites36
Executive Summary
This report summarizes the comments suggestions and recommendations of a working
group convened by the Centers for Disease Control and Prevention (CDC) to discuss the
future of traumatic brain injury (TBI) registries and data systems It is intended for policy
makers researchers advocates and public health professionals including those from
state health departments interested in furthering the development of systems to collect
data about people with TBI and to help those people learn about available services such
as health care employment training and personal assistance
In the Childrenrsquos Health Act of 2000 Congress authorized CDC to develop a ldquoNational
Program of TBI Registriesrdquo to collect data about TBI Currently CDC supports other TBI
data collection systems including TBI surveillance that can also be used to identify people
with TBI and help them get information about services
On July 1ndash2 2002 CDC convened an expert panel of TBI researchers advocates registry
administrators and other professionals to discuss the future of TBI registries and data systems
and to obtain guidance in the development of a ldquoNational Program of TBI Registriesrdquo
Meeting participants first reviewed background information about registries and existing
CDC-funded TBI and injury data systems including TBI surveillance Second they developed
a simple working definition of a TBI registry and described its key functions
bull Collect TBI data
bull Identify people who sustained a TBI (maintaining personal identifiers and contact information)
bull Link people with TBI to needed information and services
Third the panel used this definition as a framework to discuss whether TBI data systems
such as surveillance might serve the important functions of a registry Finally they
recommended ways that CDC could enhance currently funded TBI data systems to build
TBI registries
1
The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR ltFEFF004200720075006b00200064006900730073006500200069006e006e007300740069006c006c0069006e00670065006e0065002000740069006c002000e50020006f0070007000720065007400740065002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740065007200200066006f00720020007500740073006b00720069006600740020006100760020006800f800790020006b00760061006c00690074006500740020007000e500200062006f007200640073006b0072006900760065007200200065006c006c00650072002000700072006f006f006600650072002e0020005000440046002d0064006f006b0075006d0065006e00740065006e00650020006b0061006e002000e50070006e00650073002000690020004100630072006f00620061007400200065006c006c00650072002000410064006f00620065002000520065006100640065007200200035002e003000200065006c006c00650072002000730065006e006500720065002egt PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Group Participants
Christine Baggini Director of Family Resources Brain Injury Association of Virginia Richmond Virginia
Allan Bergman President and CEO Brain Injury Association of America McLean Virginia
Susan Connors Executive Director National Association of State Head Injury Administrators
Bethesda Maryland
John Corrigan PhD Professor Department of Physical Medicine and Rehabilitation
Ohio State University Columbus Ohio
Thom Delilla Bureau Chief Brain and Spinal Cord Injury Program Florida Department of Health Division of EMS and Community Health Resources
Tallahassee Florida
Lt Betty Hastings Director Traumatic Brain Injury Program Maternal and Child Health Bureau Health Resources and Services Administration Rockville Maryland
Jean A Langlois ScD MPH (Moderator) Senior Epidemiologist Health Outcomes and Disability Prevention Division of Injury and Disability Outcomes and Programs
National Center for Injury Prevention and Control
Centers for Disease Control and Prevention Atlanta Georgia
Dave Murday PhD Assistant Director Center for Health Services amp Policy Research University of South Carolina School of Public Health
Columbia South Carolina
Anne Rohall Esq Director of Government Relations Brain Injury Association of America McLean Virginia
Pat Sample PhD Associate Professor Department of Occupational Therapy Colorado State University Fort Collins Colorado
Karen A Schwab PhD Statistician Defense and Veterans Brain Injury Center Uniformed Services University of the Health Sciences
Bethesda Maryland
Anbesaw W Selassie DrPH Assistant Professor Department of Biometry and Epidemiology Medical University of South Carolina Charleston South Carolina
Mary Stuart ScD Chair Department of Sociology and Anthropology University of Maryland Baltimore County Baltimore Maryland
Michael Weinrich MD PhD Director National Center for Medical Rehabilitation Research
National Institute for Child Health and Development
National Institutes of Health Bethesda Maryland
Table of Contents
Executive Summary1
Background 3
Registries or Surveillance
Background 7
What is a Registry 7
Examples of TBI Registries 10
Working Definition of a Registry12
Other Data Systems13
Recommendations
General 18
Developing a National System of TBI Registries18
Summary 30
References 31
Appendices
Appendix 1 Additional Resources33
Appendix 2 Websites by Topic34
Appendix 3 Other Websites36
Executive Summary
This report summarizes the comments suggestions and recommendations of a working
group convened by the Centers for Disease Control and Prevention (CDC) to discuss the
future of traumatic brain injury (TBI) registries and data systems It is intended for policy
makers researchers advocates and public health professionals including those from
state health departments interested in furthering the development of systems to collect
data about people with TBI and to help those people learn about available services such
as health care employment training and personal assistance
In the Childrenrsquos Health Act of 2000 Congress authorized CDC to develop a ldquoNational
Program of TBI Registriesrdquo to collect data about TBI Currently CDC supports other TBI
data collection systems including TBI surveillance that can also be used to identify people
with TBI and help them get information about services
On July 1ndash2 2002 CDC convened an expert panel of TBI researchers advocates registry
administrators and other professionals to discuss the future of TBI registries and data systems
and to obtain guidance in the development of a ldquoNational Program of TBI Registriesrdquo
Meeting participants first reviewed background information about registries and existing
CDC-funded TBI and injury data systems including TBI surveillance Second they developed
a simple working definition of a TBI registry and described its key functions
bull Collect TBI data
bull Identify people who sustained a TBI (maintaining personal identifiers and contact information)
bull Link people with TBI to needed information and services
Third the panel used this definition as a framework to discuss whether TBI data systems
such as surveillance might serve the important functions of a registry Finally they
recommended ways that CDC could enhance currently funded TBI data systems to build
TBI registries
1
The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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ltFEFF00560065007200770065006e00640065006e0020005300690065002000640069006500730065002000450069006e007300740065006c006c0075006e00670065006e0020007a0075006d002000450072007300740065006c006c0065006e00200076006f006e002000410064006f006200650020005000440046002d0044006f006b0075006d0065006e00740065006e002c00200076006f006e002000640065006e0065006e002000530069006500200068006f00630068007700650072007400690067006500200044007200750063006b006500200061007500660020004400650073006b0074006f0070002d0044007200750063006b00650072006e00200075006e0064002000500072006f006f0066002d00470065007200e400740065006e002000650072007a0065007500670065006e0020006d00f60063006800740065006e002e002000450072007300740065006c006c007400650020005000440046002d0044006f006b0075006d0065006e007400650020006b00f6006e006e0065006e0020006d006900740020004100630072006f00620061007400200075006e0064002000410064006f00620065002000520065006100640065007200200035002e00300020006f0064006500720020006800f600680065007200200067006500f600660066006e00650074002000770065007200640065006e002egt ESP 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50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Anbesaw W Selassie DrPH Assistant Professor Department of Biometry and Epidemiology Medical University of South Carolina Charleston South Carolina
Mary Stuart ScD Chair Department of Sociology and Anthropology University of Maryland Baltimore County Baltimore Maryland
Michael Weinrich MD PhD Director National Center for Medical Rehabilitation Research
National Institute for Child Health and Development
National Institutes of Health Bethesda Maryland
Table of Contents
Executive Summary1
Background 3
Registries or Surveillance
Background 7
What is a Registry 7
Examples of TBI Registries 10
Working Definition of a Registry12
Other Data Systems13
Recommendations
General 18
Developing a National System of TBI Registries18
Summary 30
References 31
Appendices
Appendix 1 Additional Resources33
Appendix 2 Websites by Topic34
Appendix 3 Other Websites36
Executive Summary
This report summarizes the comments suggestions and recommendations of a working
group convened by the Centers for Disease Control and Prevention (CDC) to discuss the
future of traumatic brain injury (TBI) registries and data systems It is intended for policy
makers researchers advocates and public health professionals including those from
state health departments interested in furthering the development of systems to collect
data about people with TBI and to help those people learn about available services such
as health care employment training and personal assistance
In the Childrenrsquos Health Act of 2000 Congress authorized CDC to develop a ldquoNational
Program of TBI Registriesrdquo to collect data about TBI Currently CDC supports other TBI
data collection systems including TBI surveillance that can also be used to identify people
with TBI and help them get information about services
On July 1ndash2 2002 CDC convened an expert panel of TBI researchers advocates registry
administrators and other professionals to discuss the future of TBI registries and data systems
and to obtain guidance in the development of a ldquoNational Program of TBI Registriesrdquo
Meeting participants first reviewed background information about registries and existing
CDC-funded TBI and injury data systems including TBI surveillance Second they developed
a simple working definition of a TBI registry and described its key functions
bull Collect TBI data
bull Identify people who sustained a TBI (maintaining personal identifiers and contact information)
bull Link people with TBI to needed information and services
Third the panel used this definition as a framework to discuss whether TBI data systems
such as surveillance might serve the important functions of a registry Finally they
recommended ways that CDC could enhance currently funded TBI data systems to build
TBI registries
1
The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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Table of Contents
Executive Summary1
Background 3
Registries or Surveillance
Background 7
What is a Registry 7
Examples of TBI Registries 10
Working Definition of a Registry12
Other Data Systems13
Recommendations
General 18
Developing a National System of TBI Registries18
Summary 30
References 31
Appendices
Appendix 1 Additional Resources33
Appendix 2 Websites by Topic34
Appendix 3 Other Websites36
Executive Summary
This report summarizes the comments suggestions and recommendations of a working
group convened by the Centers for Disease Control and Prevention (CDC) to discuss the
future of traumatic brain injury (TBI) registries and data systems It is intended for policy
makers researchers advocates and public health professionals including those from
state health departments interested in furthering the development of systems to collect
data about people with TBI and to help those people learn about available services such
as health care employment training and personal assistance
In the Childrenrsquos Health Act of 2000 Congress authorized CDC to develop a ldquoNational
Program of TBI Registriesrdquo to collect data about TBI Currently CDC supports other TBI
data collection systems including TBI surveillance that can also be used to identify people
with TBI and help them get information about services
On July 1ndash2 2002 CDC convened an expert panel of TBI researchers advocates registry
administrators and other professionals to discuss the future of TBI registries and data systems
and to obtain guidance in the development of a ldquoNational Program of TBI Registriesrdquo
Meeting participants first reviewed background information about registries and existing
CDC-funded TBI and injury data systems including TBI surveillance Second they developed
a simple working definition of a TBI registry and described its key functions
bull Collect TBI data
bull Identify people who sustained a TBI (maintaining personal identifiers and contact information)
bull Link people with TBI to needed information and services
Third the panel used this definition as a framework to discuss whether TBI data systems
such as surveillance might serve the important functions of a registry Finally they
recommended ways that CDC could enhance currently funded TBI data systems to build
TBI registries
1
The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA 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 PTB 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 SUO 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 SVE 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Executive Summary
This report summarizes the comments suggestions and recommendations of a working
group convened by the Centers for Disease Control and Prevention (CDC) to discuss the
future of traumatic brain injury (TBI) registries and data systems It is intended for policy
makers researchers advocates and public health professionals including those from
state health departments interested in furthering the development of systems to collect
data about people with TBI and to help those people learn about available services such
as health care employment training and personal assistance
In the Childrenrsquos Health Act of 2000 Congress authorized CDC to develop a ldquoNational
Program of TBI Registriesrdquo to collect data about TBI Currently CDC supports other TBI
data collection systems including TBI surveillance that can also be used to identify people
with TBI and help them get information about services
On July 1ndash2 2002 CDC convened an expert panel of TBI researchers advocates registry
administrators and other professionals to discuss the future of TBI registries and data systems
and to obtain guidance in the development of a ldquoNational Program of TBI Registriesrdquo
Meeting participants first reviewed background information about registries and existing
CDC-funded TBI and injury data systems including TBI surveillance Second they developed
a simple working definition of a TBI registry and described its key functions
bull Collect TBI data
bull Identify people who sustained a TBI (maintaining personal identifiers and contact information)
bull Link people with TBI to needed information and services
Third the panel used this definition as a framework to discuss whether TBI data systems
such as surveillance might serve the important functions of a registry Finally they
recommended ways that CDC could enhance currently funded TBI data systems to build
TBI registries
1
The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 DEU 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 ESP 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 FRA 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 ITA ltFEFF005500740069006c0069007a007a006100720065002000710075006500730074006500200069006d0070006f007300740061007a0069006f006e00690020007000650072002000630072006500610072006500200064006f00630075006d0065006e00740069002000410064006f006200650020005000440046002000700065007200200075006e00610020007300740061006d007000610020006400690020007100750061006c0069007400e00020007300750020007300740061006d00700061006e0074006900200065002000700072006f006f0066006500720020006400650073006b0074006f0070002e0020004900200064006f00630075006d0065006e007400690020005000440046002000630072006500610074006900200070006f00730073006f006e006f0020006500730073006500720065002000610070006500720074006900200063006f006e0020004100630072006f00620061007400200065002000410064006f00620065002000520065006100640065007200200035002e003000200065002000760065007200730069006f006e006900200073007500630063006500730073006900760065002egt JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB ltFEFF005500740069006c0069007a006500200065007300730061007300200063006f006e00660069006700750072006100e700f50065007300200064006500200066006f0072006d00610020006100200063007200690061007200200064006f00630075006d0065006e0074006f0073002000410064006f0062006500200050004400460020007000610072006100200069006d0070007200650073007300f5006500730020006400650020007100750061006c0069006400610064006500200065006d00200069006d00700072006500730073006f0072006100730020006400650073006b0074006f00700020006500200064006900730070006f00730069007400690076006f0073002000640065002000700072006f00760061002e0020004f007300200064006f00630075006d0065006e0074006f00730020005000440046002000630072006900610064006f007300200070006f00640065006d0020007300650072002000610062006500720074006f007300200063006f006d0020006f0020004100630072006f006200610074002000650020006f002000410064006f00620065002000520065006100640065007200200035002e0030002000650020007600650072007300f50065007300200070006f00730074006500720069006f007200650073002egt SUO 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 SVE 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The expert panel members noted that TBI registries do provide useful information about TBI
in some states However because of the CDCrsquos prior work in developing and implementing
standard population-based data collection (surveillance) in most states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by expanding and enhancing existing TBI and
injury surveillance data systems They also recommended that CDC place a high priority
on developing state-based data systems that can help link people with TBI to needed
information and services Meeting participants also recommended a wide range of other
activities that would enhance TBI research and programs
2
Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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ltFEFF4f7f752890194e9b8a2d7f6e5efa7acb7684002000410064006f006200650020005000440046002065874ef653ef5728684c9762537088686a5f548c002000700072006f006f00660065007200204e0a73725f979ad854c18cea7684521753706548679c300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c4f86958b555f5df25efa7acb76840020005000440046002065874ef63002gt DAN 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 DEU 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 ESP ltFEFF005500740069006c0069006300650020006500730074006100200063006f006e0066006900670075007200610063006900f3006e0020007000610072006100200063007200650061007200200064006f00630075006d0065006e0074006f0073002000640065002000410064006f0062006500200050004400460020007000610072006100200063006f006e00730065006700750069007200200069006d0070007200650073006900f3006e002000640065002000630061006c006900640061006400200065006e00200069006d0070007200650073006f0072006100730020006400650020006500730063007200690074006f00720069006f00200079002000680065007200720061006d00690065006e00740061007300200064006500200063006f00720072006500630063006900f3006e002e002000530065002000700075006500640065006e00200061006200720069007200200064006f00630075006d0065006e0074006f00730020005000440046002000630072006500610064006f007300200063006f006e0020004100630072006f006200610074002c002000410064006f00620065002000520065006100640065007200200035002e003000200079002000760065007200730069006f006e0065007300200070006f00730074006500720069006f007200650073002egt FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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Background
The Future of Traumatic Brain Injury (TBI) Registries and Data Systems
Purpose of the Report
On July 1ndash2 2002 the Centers for Disease Control and Prevention (CDC) convened an
expert working group to discuss ldquoThe Future of TBI Registries and Data Systemsrdquo This
report documents the grouprsquos comments and suggestions
Meeting Goals and Objectives
CDC convened the meeting to obtain guidance in responding to new language in the
Childrenrsquos Health Act of 2000 which charged the agency with developing a ldquoNational
Program of TBI Registriesrdquo (See text box pg 6 for details about legislation authorizing
CDCrsquos TBI activities)
There were several objectives for the meeting
bull Develop an operational definition for the term registry
bull Discuss how CDCrsquos current TBI data collection activities might serve as the basis
for developing a new registry
bull Recommend future CDC activities
Meeting Participants and Process
The 13 participants included TBI researchers advocates registry directors and
representatives from state and federal government agencies With input from the
Brain Injury Association of America (BIAA) the National Association of State Head
Injury Administrators (NASHIA) and the National Institutes of Health (NIH) CDC
selected invitees based on their experience and potential to contribute to a greater
understanding of the need for TBI data systems such as registries and the best
approaches to developing state-based data systems At the time of the meeting
two participants were involved in managing state-based TBI registries in Florida
and Virginia one participant was the principal investigator for both a CDC-funded
statewide TBI surveillance system and a TBI follow-up registry in South Carolina
3
For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 DEU 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 ESP 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 FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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For the first two objectives CDC staff prepared background material for discussion including
a draft definition of a registry and an overview of CDCrsquos current TBI data collection activities
The meeting began with an overview of this material followed by presentations by meeting
participants who were directly involved in managing TBI registries or surveillance systems
These participants presented information about their programs and answered questions
For the remainder of the first day participants discussed the information from the background
presentations A professional note taker recorded participantsrsquo comments and suggestions
On the second day the moderator presented a synthesis of the suggestions for review and
revision by the participants
This report documents the final summary of comments and recommendations by working
group members For some sections more detailed information references and other
materials have been added to clarify and update the information presented at the meeting
Readers of this report should also consult the companion website Traumatic Brain Injury
Data Collection at wwwcdcgovncipcprofilestbi This site provides detailed information
about state-based TBI data systems including those discussed at the expert meeting
Summary of Presentations
CDC staff and selected meeting participants presented the following background information
The Need for TBI Data Systems or ldquoRegistriesrdquo
According to national statistics more than one million people in the United States survive a
traumatic brain injury each year and at least 80000 of them experience long-term disability
as a result of their injuries (Thurman et al 1999)
4
Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR ltFEFF004200720075006b00200064006900730073006500200069006e006e007300740069006c006c0069006e00670065006e0065002000740069006c002000e50020006f0070007000720065007400740065002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740065007200200066006f00720020007500740073006b00720069006600740020006100760020006800f800790020006b00760061006c00690074006500740020007000e500200062006f007200640073006b0072006900760065007200200065006c006c00650072002000700072006f006f006600650072002e0020005000440046002d0064006f006b0075006d0065006e00740065006e00650020006b0061006e002000e50070006e00650073002000690020004100630072006f00620061007400200065006c006c00650072002000410064006f00620065002000520065006100640065007200200035002e003000200065006c006c00650072002000730065006e006500720065002egt PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged 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Before states can adequately respond to this important public health problem each state
must determine the number and characteristics of people affected categorized by age
sex race etc Registries in Florida and Virginia for example have proven useful for this
purpose many other states have successfully used various other approaches to collecting
information about people with TBI Regardless of the approach advocates policy makers
and TBI service providers agree that TBI data must be specific to each state to effectively
inform primary prevention activities policy development and planning to ensure adequate
services for people with TBI
The Childrenrsquos Health Act CDCrsquos Charge to Develop TBI Registries
Each state needs TBI information about its residents Recognizing this need Congress in
the Childrenrsquos Health Act of 2000 authorized CDC to develop a ldquoNational Program of TBI
Registriesrdquo The objective is for CDC to ldquomake grants to states to operate the statersquos
traumatic brain injury registryto collect [TBI] data about the demographics and clinical
characteristics of persons hospitalized with TBIrdquo (See text box pg 6 for details about
legislation authorizing CDCrsquos TBI activities)
5
Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 DEU 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 ESP ltFEFF005500740069006c0069006300650020006500730074006100200063006f006e0066006900670075007200610063006900f3006e0020007000610072006100200063007200650061007200200064006f00630075006d0065006e0074006f0073002000640065002000410064006f0062006500200050004400460020007000610072006100200063006f006e00730065006700750069007200200069006d0070007200650073006900f3006e002000640065002000630061006c006900640061006400200065006e00200069006d0070007200650073006f0072006100730020006400650020006500730063007200690074006f00720069006f00200079002000680065007200720061006d00690065006e00740061007300200064006500200063006f00720072006500630063006900f3006e002e002000530065002000700075006500640065006e00200061006200720069007200200064006f00630075006d0065006e0074006f00730020005000440046002000630072006500610064006f007300200063006f006e0020004100630072006f006200610074002c002000410064006f00620065002000520065006100640065007200200035002e003000200079002000760065007200730069006f006e0065007300200070006f00730074006500720069006f007200650073002egt FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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Legislation Authorizing CDCrsquos TBI Activities
The TBI Act of 1996 (PL 104-166)
In 1996 the US Congress passed Public Law 104-166 the Traumatic Brain Injury Act
This Act required CDC to
bull Further develop uniform TBI reporting systems among states
bull Submit a report to Congress about TBI incidence and prevalence
(National Center for Injury Prevention and Control 1999b)
(For actual language go to httpthomaslocgovbssd104d104lawshtml
Select the range 104-151 to 104-200 and click search Scroll down to 166 Select text or pdf)
The Childrenrsquos Health Act of 2000 (HR 4365)
In 2000 Congress passed TBI Act amendments which required CDC to
bull Disseminate national information on the incidence and prevalence of TBI
bull Provide information in primary care settings concerning the availability
of state-level services
bull Develop a national education and awareness campaign
bull Develop a National Program for TBI Registries Make grants to states for operating
the statersquos traumatic brain injury registry and collect data such as the following
Demographic information deg
Circumstances of injury deg
Source of the information dates of hospitalization and treatment date of injury deg
Information characterizing clinical aspects of the injury including types of deg
treatment and services used
(For actual language look at Title XIII ndash Traumatic Brain Injury at
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf)
6
Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 DEU 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 ESP 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 FRA ltFEFF005500740069006c006900730065007a00200063006500730020006f007000740069006f006e00730020006100660069006e00200064006500200063007200e900650072002000640065007300200064006f00630075006d0065006e00740073002000410064006f00620065002000500044004600200070006f007500720020006400650073002000e90070007200650075007600650073002000650074002000640065007300200069006d007000720065007300730069006f006e00730020006400650020006800610075007400650020007100750061006c0069007400e90020007300750072002000640065007300200069006d007000720069006d0061006e0074006500730020006400650020006200750072006500610075002e0020004c0065007300200064006f00630075006d0065006e00740073002000500044004600200063007200e900e90073002000700065007500760065006e0074002000ea0074007200650020006f007500760065007200740073002000640061006e00730020004100630072006f006200610074002c002000610069006e00730069002000710075002700410064006f00620065002000520065006100640065007200200035002e0030002000650074002000760065007200730069006f006e007300200075006c007400e90072006900650075007200650073002egt ITA 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 JPN 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 SUO ltFEFF004b00e40079007400e40020006e00e40069007400e4002000610073006500740075006b007300690061002c0020006b0075006e0020006c0075006f0074002000410064006f0062006500200050004400460020002d0064006f006b0075006d0065006e007400740065006a00610020006c0061006100640075006b006100730074006100200074007900f6007000f60079007400e400740075006c006f0073007400750073007400610020006a00610020007600650064006f007300740075007300740061002000760061007200740065006e002e00200020004c0075006f0064007500740020005000440046002d0064006f006b0075006d0065006e00740069007400200076006f0069006400610061006e0020006100760061007400610020004100630072006f0062006100740069006c006c00610020006a0061002000410064006f00620065002000520065006100640065007200200035002e0030003a006c006c00610020006a006100200075007500640065006d006d0069006c006c0061002egt SVE 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Registries or Surveillance
Considerations in Implementing the Childrenrsquos Health Act
Background
Registries do provide useful data about TBI in some states However several factors should
be considered in determining the best approach to developing a national program of TBI
registries First as of January 2005 CDC supports injury data collection systems in more than
30 states including TBI surveillance in 11 of these states Second although the need for
national data on the impact of TBI in the United States is often used to support the need for
a national registry system CDC has routinely and successfully used existing national data sets
maintained by the National Center for Health Statistics to meet that need (Thurman et al
1999) Third although not specifically stated in the authorizing language CDC supports the
idea that where possible TBI data systems should also provide information about the outshy
comes and service needs of people with TBI and link those individuals to needed services
such as personal assistant services transportation or help finding employment TBI service
agency staff advocates and other professionals also support this view Finally in addition to
duplicating other data collection efforts the development of a program of registries separate
from current CDC data collection efforts could be very costly CDC is charged with conductshy
ing a wide range of other TBI-related activities with limited funding totaling approximately
$57 million in FY 2005
What Is a Registry
General Definition
A registry can be defined as ldquoa collection of data about a particular group of people who
share a common personal characteristic for example development of the same diseasehelliprdquo
(Feinstein 1998 p475) However there is wide variation in the type and nature of registries
which can range from a simple list of people affected by a disease or condition to a complex
system of identifying contacting and providing case coordination to help people with the
condition get the services they need
7
Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 DEU 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 ESP ltFEFF005500740069006c0069006300650020006500730074006100200063006f006e0066006900670075007200610063006900f3006e0020007000610072006100200063007200650061007200200064006f00630075006d0065006e0074006f0073002000640065002000410064006f0062006500200050004400460020007000610072006100200063006f006e00730065006700750069007200200069006d0070007200650073006900f3006e002000640065002000630061006c006900640061006400200065006e00200069006d0070007200650073006f0072006100730020006400650020006500730063007200690074006f00720069006f00200079002000680065007200720061006d00690065006e00740061007300200064006500200063006f00720072006500630063006900f3006e002e002000530065002000700075006500640065006e00200061006200720069007200200064006f00630075006d0065006e0074006f00730020005000440046002000630072006500610064006f007300200063006f006e0020004100630072006f006200610074002c002000410064006f00620065002000520065006100640065007200200035002e003000200079002000760065007200730069006f006e0065007300200070006f00730074006500720069006f007200650073002egt FRA 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 ITA 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 JPN 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 SUO 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Characteristics and Functions of a TBI Registry
The expert panel members discussed the following background information about registry
functions and funding mechanisms
bull Data collection
TBI registries vary in the type and completeness of the data collected Collecting
data about people who experience a TBI is the most basic function of a registry
TBI registries typically collect information about demographics (eg age sex race)
clinical characteristics (eg the type and severity of the injury to the brain) and the
external cause of the injury (eg fall motor vehicle crash) Data about other factors
that can influence recovery (eg the presence of other health conditions) are
sometimes collected
bull Identification
A key feature of a registry is legal authority to identify people with the condition
and maintain and use their personal identifying information to contact them
Contact is usually initiated to request their enrollment in research studies or to
provide them with helpful information about available services TBI registries
typically identify patients soon after they are admitted for medical care
The registries usually require specialized staff to review medical records and either
enter the data into a special data system or forward the data to another location for
management This allows for early identification of people with the condition ease
of tracking them over time because accurate contact information is obtained and
flexibility in the amount and type of data collected However unless extensive
resources and rigorous methods are applied the reporting of cases is often
incomplete Such a registry can also be costly For example CDC provides
about $35 million per year to fund operation of state cancer registries (personal
communication PM Talboy CDC 2002) Each state also contributes funding
to support this activity (See the CDC National Program of Cancer Registries
website wwwcdcgovcancernpcr)
8
bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA 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ltFEFF004200720075006b00200064006900730073006500200069006e006e007300740069006c006c0069006e00670065006e0065002000740069006c002000e50020006f0070007000720065007400740065002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740065007200200066006f00720020007500740073006b00720069006600740020006100760020006800f800790020006b00760061006c00690074006500740020007000e500200062006f007200640073006b0072006900760065007200200065006c006c00650072002000700072006f006f006600650072002e0020005000440046002d0064006f006b0075006d0065006e00740065006e00650020006b0061006e002000e50070006e00650073002000690020004100630072006f00620061007400200065006c006c00650072002000410064006f00620065002000520065006100640065007200200035002e003000200065006c006c00650072002000730065006e006500720065002egt PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged 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bull Linkage to services
Helping link people with TBI to services is an important function of a TBI registry
according to experts in the field (National Center for Injury Prevention and Control
1999a) Assistance in obtaining services is particularly important for people with TBI
because cognitive problems resulting from their injury make it difficult for them to
find and access the services they need to compensate for these problems (General
Accounting Office 1998)
bull Follow-up data collection
Contacting and interviewing people with TBI to find out about the nature and
extent of the problems they experience as a result of their injury can help increase
knowledge about the factors that influence recovery and the services these people
need TBI often results in long-term disability that interferes with performance of
routine daily tasks return to work or school and successful community reintegration
(National Institutes of Health 1999) Quantifying these problems can provide
information needed by state agencies to plan for and justify funding for the services
that residents with TBI need
bull Funding
Most TBI registries currently rely heavily on state funding dedicated to supporting
the registry including some that receive funding from trust funds for example from
fines for driving under the influence
9
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 SVE 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UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Examples of TBI Registries
The following is a brief summary of basic information about selected TBI registries
States
The Florida Brain and Spinal Cord Injury Program (FBSCIP) supports a TBI and Spinal Cord
Injury (SCI) registry that identifies moderately to severely injured people with TBI while
they are still in the hospital The program focuses on case management to facilitate
coordination and payment for rehabilitation services needed for their return to the
community Florida residents with mild TBI also have access to assistance through
contractual services with the Brain Injury Association of Florida and special projects
(personal communication K Shields FBSCIP June 2004) The staff of the Florida registry
indicated that all people hospitalized for moderate to severe TBI are routinely reported
to the registry (personal communication T DeLilla FBSCIP July 2002) (See the Florida
Brain and Spinal Cord Injury Program website wwwdohstateflusWorkforceBrainSC)
Virginia operates a TBISCI registry in which hospitals report information about new cases
of TBISCI to a centralized data center at discharge (personal communication C Baggini
Brain Injury Association of Virginia July 2002) Individuals of all ages who are treated for
mild moderate or severe injuries including those treated and released from a hospital
emergency department are expected to be reported to the registry Outreach material is
sent to those who are reported and subsequent information and referral services are
provided to those who request them Not all hospitals report all cases to the Virginia
registry (personal communication C Baggini Brain Injury Association of Virginia July 2002)
Although reporting to the Virginia Central Registry for Brain Injury and Spinal Cord Injury
is mandated by the Code of Virginia there are no sanctions available to ensure compliance
This is a common problem for registries that cannot enforce hospital reporting and for which
funding is limited (See the Virginia Central Registry website wwwbiavnetcentral_registryhtm)
10
The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA 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ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 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The exact costs of operating registries are difficult to calculate because various tasks may
be performed by different agencies facilities or personnel The Florida TBI registry relies on
funding from the Brain and Spinal Cord Injury Rehabilitation Trust Fund Florida estimates the
cost of TBI data collection only (excluding case coordination and other registry functions) at
$75000 per year The Virginia registry is supported by state funding Virginiarsquos costs for TBI
data collection only are reported to be approximately $125000 per year
Military
The Defense and Veterans Brain Injury Center (DVBIC) supports a registry and tracking
system that identifies and follows consenting military personnel and veterans who were
diagnosed with and treated for a TBI Clinicians in designated facilities including three
military medical centers four veteransrsquo affairs medical facilities and one civilian community
reentry facility are asked to report all people hospitalized with a TBI to a central registry
Medical centers also collect information about patients treated and released from
emergency departments and outpatient clinics An important function of the registry
is to help people with TBI obtain appropriate services receive follow-up clinical contacts
and receive appropriate educational materials (For more detail see wwwdvbicorg)
11
Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA ltFEFF005500740069006c006900730065007a00200063006500730020006f007000740069006f006e00730020006100660069006e00200064006500200063007200e900650072002000640065007300200064006f00630075006d0065006e00740073002000410064006f00620065002000500044004600200070006f007500720020006400650073002000e90070007200650075007600650073002000650074002000640065007300200069006d007000720065007300730069006f006e00730020006400650020006800610075007400650020007100750061006c0069007400e90020007300750072002000640065007300200069006d007000720069006d0061006e0074006500730020006400650020006200750072006500610075002e0020004c0065007300200064006f00630075006d0065006e00740073002000500044004600200063007200e900e90073002000700065007500760065006e0074002000ea0074007200650020006f007500760065007200740073002000640061006e00730020004100630072006f006200610074002c002000610069006e00730069002000710075002700410064006f00620065002000520065006100640065007200200035002e0030002000650074002000760065007200730069006f006e007300200075006c007400e90072006900650075007200650073002egt ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged 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Working Definition of a Registry Key Registry Functions
Based on the information presented previously the expert panel concluded that the working
definition for a TBI registry should include the following primary functions (also shown in Figure 1)
bull Data collection
bull Identification (maintaining personal identifiers and contact information)
considered a key function that distinguishes a registry
bull Linking people to services (helping them get information about available services)
Figure 1 Model for Building TBI Registries
Linking People to Services
Identification (Personal identifiers and contact)
Data Collection (Surveillance)
Figure 1 illustrates the potential for registry systems to be built on existing TBI data
collection systems (shown at the base of the figure) by adding to the basic data
collection function the functions of identification and linking people to services
Three secondary functions were considered
bull Data linkage Linking registry information to data from other sources such as
Medicaid claims data in order to track the use of social services and related costs
Including in the data system personal identifiers such as social security numbers
can facilitate such linkages
bull Follow-up data collection Contacting people who have had a TBI and interviewing
them to find out about health and other problems they may be experiencing
bull Evaluation Evaluating whether people with TBI who were linked to services were
satisfied with the services and benefited from them
12
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP ltFEFF005500740069006c0069006300650020006500730074006100200063006f006e0066006900670075007200610063006900f3006e0020007000610072006100200063007200650061007200200064006f00630075006d0065006e0074006f0073002000640065002000410064006f0062006500200050004400460020007000610072006100200063006f006e00730065006700750069007200200069006d0070007200650073006900f3006e002000640065002000630061006c006900640061006400200065006e00200069006d0070007200650073006f0072006100730020006400650020006500730063007200690074006f00720069006f00200079002000680065007200720061006d00690065006e00740061007300200064006500200063006f00720072006500630063006900f3006e002e002000530065002000700075006500640065006e00200061006200720069007200200064006f00630075006d0065006e0074006f00730020005000440046002000630072006500610064006f007300200063006f006e0020004100630072006f006200610074002c002000410064006f00620065002000520065006100640065007200200035002e003000200079002000760065007200730069006f006e0065007300200070006f00730074006500720069006f007200650073002egt FRA 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO ltFEFF004b00e40079007400e40020006e00e40069007400e4002000610073006500740075006b007300690061002c0020006b0075006e0020006c0075006f0074002000410064006f0062006500200050004400460020002d0064006f006b0075006d0065006e007400740065006a00610020006c0061006100640075006b006100730074006100200074007900f6007000f60079007400e400740075006c006f0073007400750073007400610020006a00610020007600650064006f007300740075007300740061002000760061007200740065006e002e00200020004c0075006f0064007500740020005000440046002d0064006f006b0075006d0065006e00740069007400200076006f0069006400610061006e0020006100760061007400610020004100630072006f0062006100740069006c006c00610020006a0061002000410064006f00620065002000520065006100640065007200200035002e0030003a006c006c00610020006a006100200075007500640065006d006d0069006c006c0061002egt SVE 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UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Other Data Systems
In addition to the registries described previously other state-based data systems have proven
useful or shown the potential to provide needed information about TBI The primary sources
of state-based TBI data are described below
TBI Surveillance
TBI surveillance is the most promising data system that could be enhanced to serve the
functions of a TBI registry For that reason the description of surveillance by registry function
(below) is more detailed than that of the other data system mentioned Additional information
about TBI surveillance is available in the article ldquoTraumatic Brain Injury-Related Hospital
Dischargesrdquo (Langlois et al 2003) from this reportrsquos companion website about TBI data
systems (see data systems website wwwcdcgovncipcprofilesTBI) and in the
CDC Annual CNSI Data Submission Standards (Marr and Coronado 2004)
bull Data collection
Definition and description of TBI Surveillance
Surveillance is defined as routine ongoing collection of data about people who
sustained a TBI States that conduct TBI surveillance process and analyze TBI data
obtained primarily from statewide mortality data sets and existing administrative
data sets including statewide hospital discharge data sets that were originally
developed for billing purposes Thus TBI surveillance differs from most registries
because it does not require a dedicated hospital-based system for collecting data
about people hospitalized with TBI As a result surveillance also has the advantage
of being low cost in relation to the completeness of case ascertainment and the
quality and extent of the data obtained As of January 2005 CDC funded 11
states to conduct TBI surveillance Each state received $80000 per year to process
basic data about the number and demographics of people hospitalized with TBI in
their state Six of these states also received $65000 to abstract additional
information from medical records
13
TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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TBI registries and surveillance vary in the extent to which they capture all cases
of TBI that occur within a state Despite some limitations in case identification
CDC-funded TBI surveillance tends to have more complete case identification
than TBI registries because surveillance data are routinely collected for billing
purposes Thus surveillance data are described as population-based that is
these data include all or nearly all of the hospitalized TBI cases in a geographically
defined area (or state) allowing for an accurate assessment of the impact of TBI in
that area Ideally TBI registries should also be population-based However even
with state mandates many registries underreport TBI cases (See text box pg 17
for additional information about population-based data systems)
Limitations of data collection using TBI surveillance
Timeliness deg
TBI surveillance states vary in the amount of time required to obtain the
administrative data sets The average time is currently 12 to 18 months after
the close of the calendar year
Flexibilitydeg
Because most states use existing administrative data sets the information that can
be collected is limited to what is already routinely collected Some state surveillance
systems abstract additional information from hospital records but that information is
limited to what is recorded
Completeness of case ascertainmentdeg
Although considered to be population-based the TBI surveillance system does not
capture ldquoallrdquo cases For example because most state surveillance systems funded by
CDC collect only data on deaths and hospitalizations people with TBI who are not
admitted to a hospital are not included
14
Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA 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ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged 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Even states that collect data on people who are treated and released from the
ED will miss those who do not seek and receive medical care or who are seen
by private doctors
State-based hospital discharge data systems frequently miss people treated in
prison hospitals military and veteransrsquo hospitals Indian Health Service hospitals
or hospitals in another state However these omissions typically result in a relatively
small percentage of hospitalized cases that are not identified
Availability of data deg
States vary in the kind and amount of TBI data that are available Some state data
systems have missing cause of injury codes (E codes) for a large proportion of data
E codes describe for example whether an injury resulted from a fall or motor
vehicle crash
bull Identification
Some states with TBI surveillance have legal authority to identify and contact people with
TBI that reside within the state This allows states to collect and keep information such as
names and addresses within the surveillance data set for collecting follow-up data or
linking them to services
bull Linkage to services
TBI surveillance systems in states with legal authority to identify and contact people with
TBI can serve an important role in linking state residents with TBI to information about
available services With CDC funding the Colorado Department of Health and the
Environment in collaboration with the Colorado State University the Brain Injury
Association of Colorado and the Colorado HRSA-funded TBI services project investigated
whether surveillance system data could be used to help link people with TBI to services
Using their legal authority the Colorado TBI Surveillance Program identified from the
surveillance system a sample of people hospitalized with TBI
15
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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false PDFXNoTrimBoxError true PDFXTrimBoxToMediaBoxOffset [ 000000 000000 000000 000000 ] PDFXSetBleedBoxToMediaBox true PDFXBleedBoxToTrimBoxOffset [ 000000 000000 000000 000000 ] PDFXOutputIntentProfile (None) PDFXOutputConditionIdentifier () PDFXOutputCondition () PDFXRegistryName () PDFXTrapped False Description ltlt CHS ltFEFF4f7f75288fd94e9b8bbe5b9a521b5efa7684002000500044004600206587686353ef901a8fc7684c976262535370673a548c002000700072006f006f00660065007200208fdb884c9ad88d2891cf62535370300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c676562535f00521b5efa768400200050004400460020658768633002gt CHT ltFEFF4f7f752890194e9b8a2d7f6e5efa7acb7684002000410064006f006200650020005000440046002065874ef653ef5728684c9762537088686a5f548c002000700072006f006f00660065007200204e0a73725f979ad854c18cea7684521753706548679c300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c4f86958b555f5df25efa7acb76840020005000440046002065874ef63002gt DAN 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 DEU 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 ESP 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 FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Project staff then sent them letters about a new 800 number with information about
available services This effort resulted in a fourfold increase in the number of calls to that
number (personal communication P Sample Colorado State University 2002)
These efforts demonstrate the potential for TBI surveillance to be used to help people
with TBI find out about and access needed services As of January 2005 an evaluation of
the effectiveness of the 800-number project to find out whether people with TBI who
called the number actually got the services they needed is in progress
bull Other functions
Follow-up data collection
Colorado and South Carolina have conducted multiyear follow-up studies of a representative
sample of people with TBI in their states Specifically they successfully contacted a sample
of people identified through surveillance and interviewed them by telephone to learn
about their TBI-related problems and service needs (Brooks et al 1997 Pickelsimer et al 2002)
(See the South Carolina Traumatic Brain Injury Registry website sctbifrmuscedu)
Core Injury Surveillance
As of January 2005 CDC funds 28 states for injury surveillance These programs must have
the ability to access and analyze injury data sets recommended by the State and Territorial
Injury Prevention Directorsrsquo Association (STIPDA 2003) The Core injury programs categorize
and analyze injury data by external cause (eg motor vehicle crashes falls) However
because many of the data sets used for Core injury surveillance are the same as those
used for TBI surveillance analysis of TBI data by these programs is feasible Some states
including Massachusetts include analysis of TBI data as part of this effort and some report
basic TBI rates as part of the State Injury Indicators project in which CDC staff in collaboration
with members of the State and Territorial Injury Prevention Directorsrsquo Association advise
states on the methods for calculating rates of injury including TBI (See the Indicators
website wwwcdcgovncipcpub-resindicators)
16
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 ESP 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 FRA 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ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
These efforts show the potential for existing injury surveillance and other data collection
efforts to form the base for expanding TBI surveillance to other states because the states
involved in Core injury surveillance or the Indicators project already have access to the basic
data needed for TBI surveillance By 2006 CDC anticipates that all states participating in
Core injury surveillance will analyze and report separately their data for TBI (See the Core
State Injury website wwwcdcgovncipcprofilescore_state)
Definition of Population-Based
ldquoPopulation-basedrdquo is an epidemiologic term describing a registry or other data collection
system that has information about ldquoallrdquo cases of a specific disease or injury in a geographically
defined area that relates to a specific population For example the population-based TBI
surveillance system in Colorado identifies each year all state residents hospitalized with TBI
within the state whose billing information is included in the statewide hospital discharge
data set However population-based does not mean that everyone who has ever had a
TBI is included in the registry or surveillance data set
bull Population-based TBI registries and surveillance systems typically focus on hospitalized
cases therefore they provide population-based data only about the TBI population
that is hospitalized
bull People who were injured before the system was established those not admitted to the
hospital persons who were misdiagnosed and those for whom the TBI diagnosis is
missed (including people with other more severe injuries or health conditions) are
not routinely included in registries and surveillance systems reporting only about
persons hospitalized
bull Some registries with the primary goal of helping people get services identify cases in
other ways for example by allowing self-reported cases demonstrated by the Defense
and Veterans Brain Injury Centerrsquos registry The advantage of this type of registry is that
more people can benefit from potential linkages to services and more information on
the prevalence (the number of people living with TBI-related problems) may be
obtained A disadvantage is that accurate information about the injurymdashfor example
a clinical assessment of the severity of the TBImdashis lacking for self-reported cases
17
Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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Recommendations of the Expert Panel
Following the presentations and discussion summarized above expert panel members
agreed upon the following recommendations
General
At both the state and national levels CDC should continue to support and conduct
activities to collect analyze and use population-based TBI data and data systems
1 To determine
Incidence and prevalence of TBI-related disability and trends over time deg
External causes of and risk factors for TBI deg
Outcomes of TBI including information about the natural history of recovery deg
Service needs of people with TBIdeg
2 To help link people with TBI to information about
Traumatic brain injury in general including what to expect during recovery deg
Available services deg
CDC should place a high priority on developing state-based data systems that can help
people with TBI get needed information and services
Developing a National Program of TBI Registries
The expert panel noted that TBI registries provide useful information about TBI in some
states However because of the CDCrsquos prior work in developing and implementing standard
population-based data collection (surveillance) in the majority of states and the greater cost
of implementing most registries they agreed that the expansion of state-based TBI data
collection efforts could best be facilitated by building on existing TBI and injury surveillance
data systems States with legal authority to identify and contact people with TBI could
enhance these systems to add functions such as linkage to services or follow-up to find out
about TBI outcomes
18
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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ESP 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ltFEFF004200720075006b00200064006900730073006500200069006e006e007300740069006c006c0069006e00670065006e0065002000740069006c002000e50020006f0070007000720065007400740065002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740065007200200066006f00720020007500740073006b00720069006600740020006100760020006800f800790020006b00760061006c00690074006500740020007000e500200062006f007200640073006b0072006900760065007200200065006c006c00650072002000700072006f006f006600650072002e0020005000440046002d0064006f006b0075006d0065006e00740065006e00650020006b0061006e002000e50070006e00650073002000690020004100630072006f00620061007400200065006c006c00650072002000410064006f00620065002000520065006100640065007200200035002e003000200065006c006c00650072002000730065006e006500720065002egt PTB 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 SVE 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50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Specific recommendations for implementation at state and national levels follow
Data Collection
bull State level
1 CDC should fund more states to collect analyze and report TBI data
CDC should work to make sure all 50 states the District of Columbia and US deg territories have the capacity to analyze TBI death and hospitalization data This
could be accomplished by continuing to fund TBI surveillance states and by
increasing funding to Core injury surveillance states so that the Core states
could expand their activities to include TBI surveillance Combining Core injury
surveillance and TBI surveillance into a single surveillance effort in each state was
also recommended (Note Beginning in August 2005 CDC will fund approximately
30 states for a five-year cooperative agreement that combines Core injury and
TBI surveillance (Program Announcement 05027 ldquoPublic Health Injury Surveillance
and Prevention Programrdquo)
2 CDC should decrease the lag time between identifying and reporting TBI surveillance data
Currently lags of 12 to 18 months or greater occur before states have access deg to TBI data CDCrsquos review process further delays reporting of data These lags
should be reduced to the greatest extent possible
3 CDC should facilitate consistency and comparability of data across TBI surveillance
and research This can be accomplished by working with other agencies researchers
and experts tondash
Promote the use of a uniform TBI case definition deg
Encourage the use of all diagnosis fields in studies that identify TBI cases from deg hospitalization or emergency department data Some studies identify cases only
from the first-listed diagnosis Using data from only one field excludes those with
diagnoses listed in the other fields and underestimates the number of people with TBI
19
Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 DEU 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 ESP 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 FRA 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Develop a common taxonomy for collecting key surveillance and follow-updeg study data including
Services used by people with TBI Severity including the strengths and limitations of the ICDMAP computer
program (which translates ICD-9-CM diagnosis codes into AIS codes and
severity scores) (MacKenzie et al 1989) Outcomes (The National Center for Medical Rehabilitation Research [NCMRR]
is developing definitions for research purposes as part of development of a
Clinical Trials Network that may be useful for other studies See the TBI
Clinical Trials Network wwwtbi-ctorg) Preexisting conditions including previous TBI A standard definition for other trauma (the Barell Matrix may be useful
see wwwcdcgovnchsaboutotheracticebarellmatrixhtm) Recommended time intervals for collecting follow-up data Employment
Incorporate the information above into guidelines for conducting surveillance and deg collecting follow-up data then the guidelines should be widely disseminated
Guidelines should also apply to TBI data collection efforts not funded by CDC
bull National level
1 CDC should continue to use existing national data sets to estimate the impact
of TBI in the United States (Note Detailed national data were recently analyzed
and published in a CDC report [Langlois et al 2004])
As part of this effort CDC should evaluate the relative usefulness of the following deg national data sets maintained by the National Center for Health Statistics (NCHS)
to determine their potential for monitoring TBI rates and trends in the US
National Vital Statistics System (NVSS)ndashmortality data National Hospital Discharge Survey (NHDS)ndashhospital discharge data from
a representative sample of US hospitals
20
National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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National Hospital Ambulatory Medical Care Survey (NHAMCS)ndashdata from
a representative sample of hospital emergency departments National Health Interview Survey (NHIS)ndashdata on the health status of a
representative sample of US residents obtained by telephone interview
For more information about NCHS data sets see wwwcdcgovnchs
Identifying and Contacting People with TBI
1 CDC should consider ways to help develop and encourage comparable and
consistent legislation within states
2 CDC should help states interpret and apply provisions of the Health Insurance
Portability and Accountability Act (HIPAA) to make sure surveillance and other
TBI-related data collection efforts can continue while maintaining confidentiality
of the data
Linking People with TBI to Services
CDC has funded several small pilot projects to explore the potential for using TBI surveillance
data systems to link people with TBI to information about services
1 CDC should support additional small linkage pilot projects in states States that
demonstrate effective linkage activities should receive ongoing support
2 CDC should promote the development of linkages by conducting a workshop
for states with interest and potential to conduct such data linkages Participants
should include
21
CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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CDC grantees from states with experience conducting linkage projects deg States interested in developing new linkage projects deg Representatives of the National Association of State Head Injury Administrators (NASHIA) deg
Brain Injury Association of America (BIAA) state affiliates deg
Grantees of the Health Resources and Services Administration (HRSA) TBI State deg
Grant Program
3 CDC should support the development pilot testing and evaluation of ways to link
to services people with mild TBI and others who are not routinely identified or are
missed by existing registries and surveillance programs
4 CDC should facilitate development of a national linkage infrastructure by supporting
the establishment of a national one-call information center with an 800 number that
automatically connects callers to information and resources about TBI in their home
states (Note CDC began implementing this effort in September 2004 by funding
the Brain Injury Association of America to conduct a three-year pilot project)
Follow-up Data Collection
bull Children
CDCrsquos highest priority should be to conduct follow-up studies to document long-term
disability associated with TBI among children Specifically CDC should
1 Fund a detailed follow-up study of school-age children including children with
mild TBI seen in an emergency department but not admitted to a hospital
2 Consider collaborating with the US Department of Education on a study to identify
children with TBI in schools The numbers of children with TBI reported by special
education programs is much lower than would be expected based on the numbers
of children who sustain a TBI each year thus better estimates are needed
3 Explore the use of existing data sets for identifying children with TBI in schools
22
4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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ESP 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 FRA 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 PTB 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 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4 Develop simplified follow-up methods for collecting information about TBI outcomes
among children These measures should apply in a wide range of settings
5 Support research to develop methods and conduct studies that retrospectively
identify children (and adults) with a prior diagnosis of TBI
6 Build state capacity to conduct simplified follow-up data collection among
school-age children with TBI This would be facilitated by developing and publishing
guidelines based on experience in conducting the follow-up study of TBI outcomes
among school-age children described previously
7 Fund research to develop methods for conducting follow-up studies of children
younger than school age
8 Monitor progress and provide input to the planned NIH National Childrenrsquos Study
(NCS) to include TBI as a topic of investigation (Note CDC staff participated in
the planning and moderating of a meeting in September 2003 to discuss the
potential for studying mild TBI in children as part of the NCS)
9 Fund research on outcomes of sports-related injuries and intentional injuries
among children
bull Adults
1 CDC should evaluate the impact of the currently funded TBI follow-up study in South
Carolina The methods findings and lessons learned should be disseminated widely
2 CDC should develop simplified follow-up methods for application in a wide range
of settings especially health departments These should be based on the methods
developed for the Colorado and South Carolina follow-up studies
23
3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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 SVE 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3 Future follow-up studies should use new approaches to assessing health status (including the Short-Form-36 [SF-36] Health Survey [Medical Outcomes Trust Inc 20 Park Plaza Suite 1014 Boston Massachusetts 02116]) These new versions are administered by computer they are based on patterns of response and reduce participantsrsquo response burden by eliminating the need to answer all questions
4 CDC should help build state capacity to apply simplified follow-up methods that assess TBI outcomes among adults
5 TBI researchers at CDC should learn more about disability measures being developed and used by other researchers
Communicate with researchers who develop participation measures and support deg or provide input to the development of such measure
Familiarize themselves with the International Classification of Function Disability deg and Health (ICF) (see www3whointicficftemplate) and other developments in the disability research field
Other Recommendations
Experts identified several other efforts which could advance the TBI field
bull Disability and other outcomes of TBI
1 CDC should support research on the effects of aging on health among people already living with TBI-related disability
2 CDC should consider supporting research on mental health depression and post-traumatic stress disorder (PTSD) and their association with TBI
3 CDC should in response to the Childrenrsquos Health Act of 2000 support studies of the incidence of TBI and prevalence of TBI-related disability among people in institutions (ie nursing homes psychiatric facilities and prisons) (Note As of January 2005 CDC has funded four pilot studies to identify people in prisons and nursing homes who have sustained a TBI)
24
bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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bull Data linkage
1 CDC should build state capacity to link TBI data to other data sets such as
Medicaid (includes nursing homes) Medicare and other health payers deg Special educationdeg Vocational rehabilitation deg Mental healthdeg Social Security Administrationdeg Juvenilecriminal justice systemsdeg Foster care deg
2 CDC should develop a strategic plan for research that includes linking data from TBI data systems to other data sources Linking these data could provide policy-relevant information especially cost data to support the need for increased state and federal funding for TBI services Evidence about the cost of providing services compared with the cost of providing financial assistance to people who do not receive services can be very powerful in supporting the need for and benefits of services
3 CDC should consider holding a workshop for states with interest and potential
to conduct such data linkages (eg state health department personnel
university-based researchers and funding agencies) CDC staff could present
potential research topics and methods for collecting policy relevant information
4 CDC should fund a study of states with registries that have been successful in
developing state and federal resources for people with TBI to identify lessons
learned regarding the use of data and other factors that might be useful to other
states and TBI advocates (Note In 2003 CDC funded a small study to evaluate
and report lessons learned from the Florida TBI registry and the results have been
published in a peer-reviewed journal [Stuart 2004])
25
5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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5 CDC should explore the possibility of linking data sets used to track the costs of
other disabling conditions to determine whether similar methods are applicable
to tracking the costs of TBI
6 CDC should support TBI research using qualitative research methods These methods
are particularly useful for evaluating programs and for investigating TBI-related issues
that have not been thoroughly studied to inform methods for more detailed
epidemiologic studies (Note In 2000 CDC funded qualitative studies in Colorado
[Sample 2004] and South Carolina [Leith 2004] to determine the feasibility of linking
people with TBI in those states to information about services and in Florida to
determine the lessons learned from their TBI registry [Stuart 2004] CDC also
supported qualitative research to investigate violence among people with TBI
A peer-reviewed publication from this effort is in progress)
bull Collaboration with other agencies
Health Resources and Services Administration (HRSA)
1 CDC should continue collaborations between its grantees and grantees of the HRSA
TBI Program HRSA grantees are funded to develop the infrastructure for TBI services
within their states These collaborations will help HRSA grantees and state health
department injury prevention personnel bridge the ldquocultural gaprdquo between the injury
prevention and long-term disability communities and help both organizations
understand the mutual benefits of working together
2 CDC should collaborate on TBI-related issues with the HRSA Emergency Medical
Services for Children (EMSC) program EMSCrsquos goals are to ensure that state-of-theshy
art emergency medical care is available for all ill or injured children and adolescents
that pediatric services are well integrated into an emergency medical services (EMS)
system and that the entire spectrum of emergency services including primary
prevention of illness and injury acute care and rehabilitation are provided to
children and adolescents A federal grant program supports state and local action
(For more detail see wwwaskhrsagovorgdetailcfmid=252)
26
American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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ESP 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 SVE ltFEFF0041006e007600e4006e00640020006400650020006800e4007200200069006e0073007400e4006c006c006e0069006e006700610072006e00610020006f006d002000640075002000760069006c006c00200073006b006100700061002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740020006600f600720020006b00760061006c00690074006500740073007500740073006b0072006900660074006500720020007000e5002000760061006e006c00690067006100200073006b0072006900760061007200650020006f006300680020006600f600720020006b006f007200720065006b007400750072002e002000200053006b006100700061006400650020005000440046002d0064006f006b0075006d0065006e00740020006b0061006e002000f600700070006e00610073002000690020004100630072006f0062006100740020006f00630068002000410064006f00620065002000520065006100640065007200200035002e00300020006f00630068002000730065006e006100720065002egt ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 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American College of Surgeons (ACS)
1 CDC should collaborate with the American College of Surgeonsrsquo Committee on
Trauma on TBI-related issues This organization works to improve the care of injured
and critically ill patientsndashbefore en route to and during hospitalization (For more
detail see wwwfacsorgaboutcorpprohtml)
Mild TBI
bull Taxonomy
1 CDC should explore the potential for finding and promoting the use of an accurate
term so that effective educational messages can be developed ldquoMildrdquo TBI refers to
the severity of the injury to the brain itself at the time of initial diagnosis Concussions
are frequently described as mild TBIs However people with brain injuries that
appear mild at the time of diagnosis can experience consequences that are not mild
including problems with memory behavior and emotional control Studies are
needed to show how the public currently perceives the term ldquomild TBIrdquo so that
educational messages describing the potential long-term consequences of mild TBI
can be developed Such studies will lay the groundwork for making sure people with
long-term problems resulting from mild TBI are identified and are provided the
services they need
bull Methods development
1 CDC should support research to develop accurate methods for identifying people
with mild TBI This includes developing an improved case definition for identifying
people with mild TBI from administrative data sets including CDC-funded TBI
surveillance of TBIs treated in hospital emergency departments See the TBI Report
to Congress on Mild Traumatic Brain Injury in the United States
wwwcdcgovdocdoid0900f3ec8006b2e5) (Note Beginning September 2004
CDC funded two TBI surveillance states [South Carolina and New York] to conduct a
study to validate an improved ICD-9-CM code-based case definition to identify
people with mild TBI from administrative data sets
27
In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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In a similar effort with CDC funding the Michigan Public Health Institute is currently
evaluating the level of agreement between two approaches to identifying non-
hospitalized cases of mild TBI treated in emergency departments using a surveillance
ICD-9-CM case definition vs using a prospective case identification protocol)
bull Data collection
1 CDC should maintain current state-based surveillance of TBIs treated in hospital
emergency departments (ED) to track declines in TBI hospitalization rates and report
data on the portion of the population with mild TBI that is identified in emergency
department data sets These data sets also include important information about TBI
among children since approximately 10 times as many TBIs among children are seen
in emergency departments as are admitted to hospitals (Note ED data for TBI from
the National Hospital Ambulatory Care Survey [NHAMCS] were recently analyzed and
published in a CDC report [Langlois et al 2004] CDC has also funded a pilot study
to determine the feasibility of using injury data from the Consumer Product Safety
Commissionrsquos National Electronic Injury Surveillance System [NEISS] to identify TBIs
treated in the ED)
2 CDC should fund studies of the long-term outcomes of mild TBI among people
treated in emergency departments to document that for some people with mild
TBI the effects of the TBI are not mild
bull Education
1 CDC should conduct research to develop effective messages to educate healthcare
providers and the public that TBIs that are initially diagnosed as mild do not always
result in mild consequences Although most patients with concussions or mild TBIs
do appear to recover fully from their injuries some experience long-term memory
emotional or other problems that can adversely affect their potential to work and
perform daily activities
28
2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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2 CDC state Brain Injury Associations and other organizations should work with
hospital associations and emergency medical and trauma systems to provide
information about mild TBI routinely with discharge orders (eg by storing
information and printing it along with discharge instructions to be given to
emergency department patients diagnosed with TBI)
29
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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ltFEFF4f7f752890194e9b8a2d7f6e5efa7acb7684002000410064006f006200650020005000440046002065874ef653ef5728684c9762537088686a5f548c002000700072006f006f00660065007200204e0a73725f979ad854c18cea7684521753706548679c300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c4f86958b555f5df25efa7acb76840020005000440046002065874ef63002gt DAN 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 ESP 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 FRA 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ITA 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 JPN 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 KOR 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 PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Summary
By definition TBI surveillance and registries differ but many of the functions that registries
serve could be implemented by enhancing existing surveillance systems Leveraging existing
TBI and injury data collection efforts including TBI surveillance that is already ongoing in
states would result in greater efficiency and cost savings than developing a new
registry-type data collection system
30
References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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References
Brooks CA Gabella B Hoffman R Sosin D Whiteneck G Traumatic brain injury designing
and implementing a population-based follow-up system Archives of Physical Medicine amp
Rehabilitation 199778S26ndash30
Feinstein AR Clinical Epidemiology The Architecture of Clinical Research Philadelphia WB
Saunders 1998
Foege WH Hogan RC Newton LH Surveillance projects for selected diseases International
Journal of Epidemiology 1976529ndash37
General Accounting Office Traumatic Brain Injury Programs Supporting Long-term Services
in Selected States Report GAOHEHS-98-55 Washington (DC) US General Accounting
Office Health Education and Human Services Division 1998
Langlois JA Kegler SR Butler JA Gotsch KE Johnson RL Reichard AA Webb KW Coronado
VG Selassie AW Thurman DJ Traumatic brain injury-related hospital discharges results from
a 14-state surveillance system 1997 MMWR Surveillance Summaries 200352(No SS-4)1ndash20
Langlois JA Rutland-Brown W Thomas KE Traumatic Brain Injury in the United States
Emergency Department Visits Hospitalizations and Deaths Atlanta (GA) Centers for
Disease Control and Prevention National Center for Injury Prevention and Control 2004
Leith KH Phillips L Sample PL Exploring the service needs and experiences of persons with
TBI and their families the South Carolina experience Brain Injury 2004181191-1208
MacKenzie EJ Steinwachs DM Shankar B Classifying trauma severity based on hospital disshy
charge diagnosis Medical Care 198927(4)412ndash422
Marr A Coronado V editors Central Nervous System Injury Surveillance Annual Data
Submission Standards for the Year 2002 Atlanta US Department of Health and Human
Services CDC National Center for Injury Prevention and Control 2004
31
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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ESP 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FRA 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ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR ltFEFF004200720075006b00200064006900730073006500200069006e006e007300740069006c006c0069006e00670065006e0065002000740069006c002000e50020006f0070007000720065007400740065002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740065007200200066006f00720020007500740073006b00720069006600740020006100760020006800f800790020006b00760061006c00690074006500740020007000e500200062006f007200640073006b0072006900760065007200200065006c006c00650072002000700072006f006f006600650072002e0020005000440046002d0064006f006b0075006d0065006e00740065006e00650020006b0061006e002000e50070006e00650073002000690020004100630072006f00620061007400200065006c006c00650072002000410064006f00620065002000520065006100640065007200200035002e003000200065006c006c00650072002000730065006e006500720065002egt PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
National Center for Injury Prevention and Control Report and Recommendations from the
Traumatic Brain Injury in Public Health Meeting Atlanta US Department of Health and
Human Services CDC National Center for Injury Prevention and Control 1999a
National Center for Injury Prevention and Control Traumatic Brain Injury in the United States
A Report to Congress Atlanta US Department of Health and Human Services CDC
National Center for Injury Prevention and Control 1999b
National Institutes of Health Consequences of traumatic brain injury In NIH Report of
the Consensus Development Conference on the Rehabilitation of Persons with Traumatic
Brain Injury Bethesda (MD) US Department of Health and Human Services NIH
1999 p 169ndash202
Pickelsimer E Gu J Gravelle W Selassie A Langlois J Population-based follow-up of
persons with traumatic brain injury the South Carolina Traumatic Brain Injury Follow-up
System Brain Injury Source 2002618ndash20
Sample PL Johns N Gabella B Langlois J Can traumatic brain injury surveillance systems
be used to link individuals with TBI to services Brain Injury 2004181177-1189
State and Territorial Injury Prevention Directorsrsquo Association Safe States 2003 Edition
Atlanta State and Territorial Injury Prevention Directorsrsquo Association 2003
Stuart M Fighting the silent epidemic The Florida Brain and Spinal Cord Injury Program
Journal of Head Trauma Rehabilitation 200419329-340
Thurman DJ Alverson C Dunn KA Guerrero J Sniezek JE Traumatic brain injury in
the United States a public health perspective Journal of Head Trauma Rehabilitation
199914602ndash15
32
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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false PDFXNoTrimBoxError true PDFXTrimBoxToMediaBoxOffset [ 000000 000000 000000 000000 ] PDFXSetBleedBoxToMediaBox true PDFXBleedBoxToTrimBoxOffset [ 000000 000000 000000 000000 ] PDFXOutputIntentProfile (None) PDFXOutputConditionIdentifier () PDFXOutputCondition () PDFXRegistryName () PDFXTrapped False Description ltlt CHS ltFEFF4f7f75288fd94e9b8bbe5b9a521b5efa7684002000500044004600206587686353ef901a8fc7684c976262535370673a548c002000700072006f006f00660065007200208fdb884c9ad88d2891cf62535370300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c676562535f00521b5efa768400200050004400460020658768633002gt CHT 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 DEU 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 ESP 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 FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR ltFEFF004200720075006b00200064006900730073006500200069006e006e007300740069006c006c0069006e00670065006e0065002000740069006c002000e50020006f0070007000720065007400740065002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740065007200200066006f00720020007500740073006b00720069006600740020006100760020006800f800790020006b00760061006c00690074006500740020007000e500200062006f007200640073006b0072006900760065007200200065006c006c00650072002000700072006f006f006600650072002e0020005000440046002d0064006f006b0075006d0065006e00740065006e00650020006b0061006e002000e50070006e00650073002000690020004100630072006f00620061007400200065006c006c00650072002000410064006f00620065002000520065006100640065007200200035002e003000200065006c006c00650072002000730065006e006500720065002egt PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Appendix 1
Additional Resources Articles and Book Chapters about Surveillance and Registries
Harrison C Dijkers M Traumatic brain injury registries in the United States an overview
Brain Injury 19926203ndash12
Parrish RG II McDonnel S Sources of health-related information In Teutsch S Churchill RE
editors Principles and Practice of Public Health Surveillance New York Oxford University
Press 2000 p 30ndash75
Solomon D Henry R Hogan J Van Amburg G Taylor J Evaluation and implementation of
public health registries Public Health Reports 1991106142ndash50
Wedell J Registers and registries a review International Journal of Epidemiology
19732221ndash28
33
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
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PreserveOverprintSettings true StartPage 1 SubsetFonts true TransferFunctionInfo Apply UCRandBGInfo Preserve UsePrologue false ColorSettingsFile (None) AlwaysEmbed [ true ] NeverEmbed [ true ] AntiAliasColorImages false CropColorImages true ColorImageMinResolution 300 ColorImageMinResolutionPolicy OK DownsampleColorImages true ColorImageDownsampleType Bicubic ColorImageResolution 300 ColorImageDepth -1 ColorImageMinDownsampleDepth 1 ColorImageDownsampleThreshold 150000 EncodeColorImages true ColorImageFilter DCTEncode AutoFilterColorImages true ColorImageAutoFilterStrategy JPEG ColorACSImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt ColorImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt JPEG2000ColorACSImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt JPEG2000ColorImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt AntiAliasGrayImages false CropGrayImages true GrayImageMinResolution 300 GrayImageMinResolutionPolicy OK DownsampleGrayImages true GrayImageDownsampleType Bicubic GrayImageResolution 300 GrayImageDepth -1 GrayImageMinDownsampleDepth 2 GrayImageDownsampleThreshold 150000 EncodeGrayImages true GrayImageFilter DCTEncode AutoFilterGrayImages true GrayImageAutoFilterStrategy JPEG GrayACSImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt GrayImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt JPEG2000GrayACSImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt JPEG2000GrayImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt AntiAliasMonoImages false CropMonoImages true MonoImageMinResolution 1200 MonoImageMinResolutionPolicy OK DownsampleMonoImages true MonoImageDownsampleType Bicubic MonoImageResolution 1200 MonoImageDepth -1 MonoImageDownsampleThreshold 150000 EncodeMonoImages true MonoImageFilter CCITTFaxEncode MonoImageDict ltlt K -1 gtgt AllowPSXObjects false CheckCompliance [ None ] PDFX1aCheck false PDFX3Check false PDFXCompliantPDFOnly false PDFXNoTrimBoxError true PDFXTrimBoxToMediaBoxOffset [ 000000 000000 000000 000000 ] PDFXSetBleedBoxToMediaBox true PDFXBleedBoxToTrimBoxOffset [ 000000 000000 000000 000000 ] PDFXOutputIntentProfile (None) PDFXOutputConditionIdentifier () PDFXOutputCondition () PDFXRegistryName () PDFXTrapped False Description ltlt CHS ltFEFF4f7f75288fd94e9b8bbe5b9a521b5efa7684002000500044004600206587686353ef901a8fc7684c976262535370673a548c002000700072006f006f00660065007200208fdb884c9ad88d2891cf62535370300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c676562535f00521b5efa768400200050004400460020658768633002gt CHT ltFEFF4f7f752890194e9b8a2d7f6e5efa7acb7684002000410064006f006200650020005000440046002065874ef653ef5728684c9762537088686a5f548c002000700072006f006f00660065007200204e0a73725f979ad854c18cea7684521753706548679c300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c4f86958b555f5df25efa7acb76840020005000440046002065874ef63002gt DAN ltFEFF004200720075006700200069006e0064007300740069006c006c0069006e006700650072006e0065002000740069006c0020006100740020006f007000720065007400740065002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e007400650072002000740069006c0020006b00760061006c00690074006500740073007500640073006b007200690076006e0069006e006700200065006c006c006500720020006b006f007200720065006b007400750072006c00e60073006e0069006e0067002e0020004400650020006f007000720065007400740065006400650020005000440046002d0064006f006b0075006d0065006e0074006500720020006b0061006e002000e50062006e00650073002000690020004100630072006f00620061007400200065006c006c006500720020004100630072006f006200610074002000520065006100640065007200200035002e00300020006f00670020006e0079006500720065002egt DEU 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 ESP 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 FRA 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 ITA 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 JPN ltFEFF9ad854c18cea51fa529b7528002000410064006f0062006500200050004400460020658766f8306e4f5c6210306b4f7f75283057307e30593002537052376642306e753b8cea3092670059279650306b4fdd306430533068304c3067304d307e3059300230c730b930af30c830c330d730d730ea30f330bf3067306e53705237307e305f306f30d730eb30fc30d57528306b9069305730663044307e305930023053306e8a2d5b9a30674f5c62103055308c305f0020005000440046002030d530a130a430eb306f3001004100630072006f0062006100740020304a30883073002000410064006f00620065002000520065006100640065007200200035002e003000204ee5964d3067958b304f30533068304c3067304d307e30593002gt KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE ltFEFF0041006e007600e4006e00640020006400650020006800e4007200200069006e0073007400e4006c006c006e0069006e006700610072006e00610020006f006d002000640075002000760069006c006c00200073006b006100700061002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740020006600f600720020006b00760061006c00690074006500740073007500740073006b0072006900660074006500720020007000e5002000760061006e006c00690067006100200073006b0072006900760061007200650020006f006300680020006600f600720020006b006f007200720065006b007400750072002e002000200053006b006100700061006400650020005000440046002d0064006f006b0075006d0065006e00740020006b0061006e002000f600700070006e00610073002000690020004100630072006f0062006100740020006f00630068002000410064006f00620065002000520065006100640065007200200035002e00300020006f00630068002000730065006e006100720065002egt ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Appendix 2
Websites by Topic
TBI Registries
Florida Brain and Spinal Cord Injury Program (BSCIP)
wwwdohstateflusWorkforceBrainSC
SC Traumatic Brain Injury Follow-up Registry
sctbifrmuscedu
Virginia TBI Registry
wwwbiavnetcentral_registryhtm
Defense and Veterans Brain Injury Center (DVBIC)
wwwdvbicorg
CDC TBI and State Injury Programs and Projects
TBI Data Systems
wwwcdcgovncipcprofilestbi
Core State Injury Program
wwwcdcgovncipcprofilescore_state
Injury Indicators
wwwcdcgovncipcpub-resindicators
34
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
ltlt ASCII85EncodePages false AllowTransparency false AutoPositionEPSFiles true AutoRotatePages All Binding Left CalGrayProfile (Dot Gain 20) CalRGBProfile (sRGB IEC61966-21) CalCMYKProfile (US Web Coated 050SWOP051 v2) sRGBProfile (sRGB IEC61966-21) CannotEmbedFontPolicy Warning CompatibilityLevel 14 CompressObjects Tags CompressPages true ConvertImagesToIndexed true PassThroughJPEGImages true CreateJDFFile false CreateJobTicket false DefaultRenderingIntent Default DetectBlends true DetectCurves 00000 ColorConversionStrategy CMYK DoThumbnails false EmbedAllFonts true EmbedOpenType false ParseICCProfilesInComments true EmbedJobOptions true DSCReportingLevel 0 EmitDSCWarnings false EndPage -1 ImageMemory 1048576 LockDistillerParams false MaxSubsetPct 100 Optimize true OPM 1 ParseDSCComments true ParseDSCCommentsForDocInfo true PreserveCopyPage true PreserveDICMYKValues true PreserveEPSInfo true PreserveFlatness true PreserveHalftoneInfo false PreserveOPIComments false PreserveOverprintSettings true StartPage 1 SubsetFonts true TransferFunctionInfo Apply UCRandBGInfo Preserve UsePrologue false ColorSettingsFile (None) AlwaysEmbed [ true ] NeverEmbed [ true ] AntiAliasColorImages false CropColorImages true ColorImageMinResolution 300 ColorImageMinResolutionPolicy OK DownsampleColorImages true ColorImageDownsampleType Bicubic ColorImageResolution 300 ColorImageDepth -1 ColorImageMinDownsampleDepth 1 ColorImageDownsampleThreshold 150000 EncodeColorImages true ColorImageFilter DCTEncode AutoFilterColorImages true ColorImageAutoFilterStrategy JPEG ColorACSImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt ColorImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt JPEG2000ColorACSImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt JPEG2000ColorImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt AntiAliasGrayImages false CropGrayImages true GrayImageMinResolution 300 GrayImageMinResolutionPolicy OK DownsampleGrayImages true GrayImageDownsampleType Bicubic GrayImageResolution 300 GrayImageDepth -1 GrayImageMinDownsampleDepth 2 GrayImageDownsampleThreshold 150000 EncodeGrayImages true GrayImageFilter DCTEncode AutoFilterGrayImages true GrayImageAutoFilterStrategy JPEG GrayACSImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt GrayImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt JPEG2000GrayACSImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt JPEG2000GrayImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt AntiAliasMonoImages false CropMonoImages true MonoImageMinResolution 1200 MonoImageMinResolutionPolicy OK DownsampleMonoImages true MonoImageDownsampleType Bicubic MonoImageResolution 1200 MonoImageDepth -1 MonoImageDownsampleThreshold 150000 EncodeMonoImages true MonoImageFilter CCITTFaxEncode MonoImageDict ltlt K -1 gtgt AllowPSXObjects false CheckCompliance [ None ] PDFX1aCheck false PDFX3Check false PDFXCompliantPDFOnly false PDFXNoTrimBoxError true PDFXTrimBoxToMediaBoxOffset [ 000000 000000 000000 000000 ] PDFXSetBleedBoxToMediaBox true PDFXBleedBoxToTrimBoxOffset [ 000000 000000 000000 000000 ] PDFXOutputIntentProfile (None) PDFXOutputConditionIdentifier () PDFXOutputCondition () PDFXRegistryName () PDFXTrapped False Description ltlt CHS ltFEFF4f7f75288fd94e9b8bbe5b9a521b5efa7684002000500044004600206587686353ef901a8fc7684c976262535370673a548c002000700072006f006f00660065007200208fdb884c9ad88d2891cf62535370300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c676562535f00521b5efa768400200050004400460020658768633002gt CHT ltFEFF4f7f752890194e9b8a2d7f6e5efa7acb7684002000410064006f006200650020005000440046002065874ef653ef5728684c9762537088686a5f548c002000700072006f006f00660065007200204e0a73725f979ad854c18cea7684521753706548679c300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c4f86958b555f5df25efa7acb76840020005000440046002065874ef63002gt DAN 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 DEU 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 ESP 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 FRA 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 ITA ltFEFF005500740069006c0069007a007a006100720065002000710075006500730074006500200069006d0070006f007300740061007a0069006f006e00690020007000650072002000630072006500610072006500200064006f00630075006d0065006e00740069002000410064006f006200650020005000440046002000700065007200200075006e00610020007300740061006d007000610020006400690020007100750061006c0069007400e00020007300750020007300740061006d00700061006e0074006900200065002000700072006f006f0066006500720020006400650073006b0074006f0070002e0020004900200064006f00630075006d0065006e007400690020005000440046002000630072006500610074006900200070006f00730073006f006e006f0020006500730073006500720065002000610070006500720074006900200063006f006e0020004100630072006f00620061007400200065002000410064006f00620065002000520065006100640065007200200035002e003000200065002000760065007200730069006f006e006900200073007500630063006500730073006900760065002egt JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
CDCrsquos National Program of Cancer Registries
wwwcdcgovcancernpcr
TBI Legislation Authorizing CDCrsquos TBI Activities
PL 104-166 The Traumatic Brain Injury Act of 1996
httpthomaslocgovbssd104d104lawshtml Select the range 104-151 to 104-200
and click search Scroll down to 166 Select text or pdf
HR 4365 The Childrenrsquos Health Act of 2000
httpthomaslocgovcgi-binbdqueryzd106HR04365 Select text or pdf
35
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
ltlt ASCII85EncodePages false AllowTransparency false AutoPositionEPSFiles true AutoRotatePages All Binding Left CalGrayProfile (Dot Gain 20) CalRGBProfile (sRGB IEC61966-21) CalCMYKProfile (US Web Coated 050SWOP051 v2) sRGBProfile (sRGB IEC61966-21) CannotEmbedFontPolicy Warning CompatibilityLevel 14 CompressObjects Tags CompressPages true ConvertImagesToIndexed true PassThroughJPEGImages true CreateJDFFile false CreateJobTicket false DefaultRenderingIntent Default DetectBlends true DetectCurves 00000 ColorConversionStrategy CMYK DoThumbnails false EmbedAllFonts true EmbedOpenType false ParseICCProfilesInComments true EmbedJobOptions true DSCReportingLevel 0 EmitDSCWarnings false EndPage -1 ImageMemory 1048576 LockDistillerParams false MaxSubsetPct 100 Optimize true OPM 1 ParseDSCComments true ParseDSCCommentsForDocInfo true PreserveCopyPage true PreserveDICMYKValues true PreserveEPSInfo true PreserveFlatness true PreserveHalftoneInfo false PreserveOPIComments false PreserveOverprintSettings true StartPage 1 SubsetFonts true TransferFunctionInfo Apply UCRandBGInfo Preserve UsePrologue false ColorSettingsFile (None) AlwaysEmbed [ true ] NeverEmbed [ true ] AntiAliasColorImages false CropColorImages true ColorImageMinResolution 300 ColorImageMinResolutionPolicy OK DownsampleColorImages true ColorImageDownsampleType Bicubic ColorImageResolution 300 ColorImageDepth -1 ColorImageMinDownsampleDepth 1 ColorImageDownsampleThreshold 150000 EncodeColorImages true ColorImageFilter DCTEncode AutoFilterColorImages true ColorImageAutoFilterStrategy JPEG ColorACSImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt ColorImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt JPEG2000ColorACSImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt JPEG2000ColorImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt AntiAliasGrayImages false CropGrayImages true GrayImageMinResolution 300 GrayImageMinResolutionPolicy OK DownsampleGrayImages true GrayImageDownsampleType Bicubic GrayImageResolution 300 GrayImageDepth -1 GrayImageMinDownsampleDepth 2 GrayImageDownsampleThreshold 150000 EncodeGrayImages true GrayImageFilter DCTEncode AutoFilterGrayImages true GrayImageAutoFilterStrategy JPEG GrayACSImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt GrayImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt JPEG2000GrayACSImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt JPEG2000GrayImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt AntiAliasMonoImages false CropMonoImages true MonoImageMinResolution 1200 MonoImageMinResolutionPolicy OK DownsampleMonoImages true MonoImageDownsampleType Bicubic MonoImageResolution 1200 MonoImageDepth -1 MonoImageDownsampleThreshold 150000 EncodeMonoImages true MonoImageFilter CCITTFaxEncode MonoImageDict ltlt K -1 gtgt AllowPSXObjects false CheckCompliance [ None ] PDFX1aCheck false PDFX3Check false PDFXCompliantPDFOnly false PDFXNoTrimBoxError true PDFXTrimBoxToMediaBoxOffset [ 000000 000000 000000 000000 ] PDFXSetBleedBoxToMediaBox true PDFXBleedBoxToTrimBoxOffset [ 000000 000000 000000 000000 ] PDFXOutputIntentProfile (None) PDFXOutputConditionIdentifier () PDFXOutputCondition () PDFXRegistryName () PDFXTrapped False Description ltlt CHS ltFEFF4f7f75288fd94e9b8bbe5b9a521b5efa7684002000500044004600206587686353ef901a8fc7684c976262535370673a548c002000700072006f006f00660065007200208fdb884c9ad88d2891cf62535370300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c676562535f00521b5efa768400200050004400460020658768633002gt CHT ltFEFF4f7f752890194e9b8a2d7f6e5efa7acb7684002000410064006f006200650020005000440046002065874ef653ef5728684c9762537088686a5f548c002000700072006f006f00660065007200204e0a73725f979ad854c18cea7684521753706548679c300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c4f86958b555f5df25efa7acb76840020005000440046002065874ef63002gt DAN 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 DEU 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 ESP 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 FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR 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 PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice
Appendix 3
Other Websites
American College of Surgeons
wwwfacsorgaboutcorpprohtml
Barell Injury Matrix
wwwcdcgovnchsaboutotheracticebarellmatrixhtm
Brain Injury Association of America
wwwbiausaorg
Health Resources and Services Administration Emergency Medical Services for Children Program
wwwaskhrsagovorgdetailcfmid=252
Health Resources and Services Administration TBI Grant Program
wwwtbitacorg
International Classification of Diseases Health and Disability
www3whointicficftemplate
National Association of State Head Injury Administrators (NASHIA)
Guide to State Government Brain Injury Polices Funding and Services
Chapter on Data Collection (p 38ndash47)
wwwnashiaorgpdocfilesRCreguidehtm
National Center for Medical Rehabilitation Research TBI Clinical Trials Network
wwwtbi-ctorg
36
ltlt ASCII85EncodePages false AllowTransparency false AutoPositionEPSFiles true AutoRotatePages All Binding Left CalGrayProfile (Dot Gain 20) CalRGBProfile (sRGB IEC61966-21) CalCMYKProfile (US Web Coated 050SWOP051 v2) sRGBProfile (sRGB IEC61966-21) CannotEmbedFontPolicy Warning CompatibilityLevel 14 CompressObjects Tags CompressPages true ConvertImagesToIndexed true PassThroughJPEGImages true CreateJDFFile false CreateJobTicket false DefaultRenderingIntent Default DetectBlends true DetectCurves 00000 ColorConversionStrategy CMYK DoThumbnails false EmbedAllFonts true EmbedOpenType false ParseICCProfilesInComments true EmbedJobOptions true DSCReportingLevel 0 EmitDSCWarnings false EndPage -1 ImageMemory 1048576 LockDistillerParams false MaxSubsetPct 100 Optimize true OPM 1 ParseDSCComments true ParseDSCCommentsForDocInfo true PreserveCopyPage true PreserveDICMYKValues true PreserveEPSInfo true PreserveFlatness true PreserveHalftoneInfo false PreserveOPIComments false PreserveOverprintSettings true StartPage 1 SubsetFonts true TransferFunctionInfo Apply UCRandBGInfo Preserve UsePrologue false ColorSettingsFile (None) AlwaysEmbed [ true ] NeverEmbed [ true ] AntiAliasColorImages false CropColorImages true ColorImageMinResolution 300 ColorImageMinResolutionPolicy OK DownsampleColorImages true ColorImageDownsampleType Bicubic ColorImageResolution 300 ColorImageDepth -1 ColorImageMinDownsampleDepth 1 ColorImageDownsampleThreshold 150000 EncodeColorImages true ColorImageFilter DCTEncode AutoFilterColorImages true ColorImageAutoFilterStrategy JPEG ColorACSImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt ColorImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt JPEG2000ColorACSImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt JPEG2000ColorImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt AntiAliasGrayImages false CropGrayImages true GrayImageMinResolution 300 GrayImageMinResolutionPolicy OK DownsampleGrayImages true GrayImageDownsampleType Bicubic GrayImageResolution 300 GrayImageDepth -1 GrayImageMinDownsampleDepth 2 GrayImageDownsampleThreshold 150000 EncodeGrayImages true GrayImageFilter DCTEncode AutoFilterGrayImages true GrayImageAutoFilterStrategy JPEG GrayACSImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt GrayImageDict ltlt QFactor 015 HSamples [1 1 1 1] VSamples [1 1 1 1] gtgt JPEG2000GrayACSImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt JPEG2000GrayImageDict ltlt TileWidth 256 TileHeight 256 Quality 30 gtgt AntiAliasMonoImages false CropMonoImages true MonoImageMinResolution 1200 MonoImageMinResolutionPolicy OK DownsampleMonoImages true MonoImageDownsampleType Bicubic MonoImageResolution 1200 MonoImageDepth -1 MonoImageDownsampleThreshold 150000 EncodeMonoImages true MonoImageFilter CCITTFaxEncode MonoImageDict ltlt K -1 gtgt AllowPSXObjects false CheckCompliance [ None ] PDFX1aCheck false PDFX3Check false PDFXCompliantPDFOnly false PDFXNoTrimBoxError true PDFXTrimBoxToMediaBoxOffset [ 000000 000000 000000 000000 ] PDFXSetBleedBoxToMediaBox true PDFXBleedBoxToTrimBoxOffset [ 000000 000000 000000 000000 ] PDFXOutputIntentProfile (None) PDFXOutputConditionIdentifier () PDFXOutputCondition () PDFXRegistryName () PDFXTrapped False Description ltlt CHS ltFEFF4f7f75288fd94e9b8bbe5b9a521b5efa7684002000500044004600206587686353ef901a8fc7684c976262535370673a548c002000700072006f006f00660065007200208fdb884c9ad88d2891cf62535370300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c676562535f00521b5efa768400200050004400460020658768633002gt CHT ltFEFF4f7f752890194e9b8a2d7f6e5efa7acb7684002000410064006f006200650020005000440046002065874ef653ef5728684c9762537088686a5f548c002000700072006f006f00660065007200204e0a73725f979ad854c18cea7684521753706548679c300260a853ef4ee54f7f75280020004100630072006f0062006100740020548c002000410064006f00620065002000520065006100640065007200200035002e003000204ee553ca66f49ad87248672c4f86958b555f5df25efa7acb76840020005000440046002065874ef63002gt DAN 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 DEU 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 ESP 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 FRA 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 ITA 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 JPN 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 KOR ltFEFFc7740020c124c815c7440020c0acc6a9d558c5ec0020b370c2a4d06cd0d10020d504b9b0d1300020bc0f0020ad50c815ae30c5d0c11c0020ace0d488c9c8b85c0020c778c1c4d560002000410064006f0062006500200050004400460020bb38c11cb97c0020c791c131d569b2c8b2e4002e0020c774b807ac8c0020c791c131b41c00200050004400460020bb38c11cb2940020004100630072006f0062006100740020bc0f002000410064006f00620065002000520065006100640065007200200035002e00300020c774c0c1c5d0c11c0020c5f40020c2180020c788c2b5b2c8b2e4002egt NLD (Gebruik deze instellingen om Adobe PDF-documenten te maken voor kwaliteitsafdrukken op desktopprinters en proofers De gemaakte PDF-documenten kunnen worden geopend met Acrobat en Adobe Reader 50 en hoger) NOR ltFEFF004200720075006b00200064006900730073006500200069006e006e007300740069006c006c0069006e00670065006e0065002000740069006c002000e50020006f0070007000720065007400740065002000410064006f006200650020005000440046002d0064006f006b0075006d0065006e00740065007200200066006f00720020007500740073006b00720069006600740020006100760020006800f800790020006b00760061006c00690074006500740020007000e500200062006f007200640073006b0072006900760065007200200065006c006c00650072002000700072006f006f006600650072002e0020005000440046002d0064006f006b0075006d0065006e00740065006e00650020006b0061006e002000e50070006e00650073002000690020004100630072006f00620061007400200065006c006c00650072002000410064006f00620065002000520065006100640065007200200035002e003000200065006c006c00650072002000730065006e006500720065002egt PTB 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 SUO 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 SVE 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 ENU (Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and Adobe Reader 50 and later) gtgt Namespace [ (Adobe) (Common) (10) ] OtherNamespaces [ ltlt AsReaderSpreads false CropImagesToFrames true ErrorControl WarnAndContinue FlattenerIgnoreSpreadOverrides false IncludeGuidesGrids false IncludeNonPrinting false IncludeSlug false Namespace [ (Adobe) (InDesign) (40) ] OmitPlacedBitmaps false OmitPlacedEPS false OmitPlacedPDF false SimulateOverprint Legacy gtgt ltlt AddBleedMarks false AddColorBars false AddCropMarks false AddPageInfo false AddRegMarks false ConvertColors NoConversion DestinationProfileName () DestinationProfileSelector NA Downsample16BitImages true FlattenerPreset ltlt PresetSelector MediumResolution gtgt FormElements false GenerateStructure true IncludeBookmarks false IncludeHyperlinks false IncludeInteractive false IncludeLayers false IncludeProfiles true MultimediaHandling UseObjectSettings Namespace [ (Adobe) (CreativeSuite) (20) ] PDFXOutputIntentProfileSelector NA PreserveEditing true UntaggedCMYKHandling LeaveUntagged UntaggedRGBHandling LeaveUntagged UseDocumentBleed false gtgt ]gtgt setdistillerparamsltlt HWResolution [2400 2400] PageSize [612000 792000]gtgt setpagedevice