Heading heading heading Date

Transnet & SAMSA

SOLAS Regional Engagements: Durban

3rd June 2016

Introduction and Welcome

Ms. Brenda Magqwaka

GM: KZN Containers

Purpose

• Provide an overview of the SOLAS requirements in terms of IMO

guideline Msc. Circ: 1475 and SAMSA marine notice 25 of 2016

from SAMSA

• Outline the Transnet position – focus on TNPA, TFR and TPT,

overview of obligations, measures to support compliance.

• Clarify practical implications with respect to the enforcement

date and cut over period.

• Limitations of this discussion: Detailed guidance on – queries

relating to, weighing equipment (NRCS), packing processes (M2),

legal metrology legislative queries

TRANSNET SOLAS REGIONAL ENGAGEMENT

Transnet’s SOLAS Guiding principals & Touchpoints: Mr. Darren Fraser

Cut over period to the 1 July VGM mandatory requirement : Mr. Darren Fraser

Transnet Approach to SOLAS, process implications : Zamo Ngcobo (TNPA), Angela Eckstein (TFR)

& Colleen Parsons, Asha Thakor (TPT)

4

5

7

Welcome & Introductions: Ms. Brenda Magqwaka: GM: KZN Container1

Questions/Discussion8

What is SOLAS? An Overview of the guidelines regarding VGM: Ms. Kirsty Goodwin (SAMSA)2

Transnet Port Terminals SOLAS System Implications : Mr. Neelan Ranchod6

Fruit Export Industry Guidelines on Implementation of IMO, SOLAS: Mr. Mitchell Brooke3

An Overview of the implications of the SOLAS amendment: SAMSA

guidelines regarding VGM:

Ms. Kirsty Goodwin (SAMSA)

Fruit Export Industry Guidelines on Implementation of IMO, SOLAS:

Mr. Mitchell Brooke

Background: Transnet SOLAS Guiding principals

Mr. Darren Fraser

Main Principals guided Transnet position

IMO guideline Msc1/Circ:1475 & SAMSA Marine Notice 25 2016

• The purpose of the guideline: Establish a common approach for

the implementation and enforcement of the SOLAS requirements

The main principles of the guidelines are:

• The shipper is responsible for providing the verified gross mass

of a packed container.

• As the terminal representative need to have obtained, in advance

of a vessel loading, the verified actual gross mass of the container.

• The SOLAS VGM requirements enter into force 1 July

What Information is required to comply with SOLAS and what are the

weighing methods?

Information which SAMSA have confirmed terminal operators are to

receive sufficiently in advance of loading include:

Verified gross mass (VGM)

Indication of Weight Verification Method(1 or 2)

SAMSA accreditation number if applicable

Duly Authorised Person

Method 1:

Upon the conclusion of packing and sealing a container, the shipper

may weigh, or have arranged that a third party weighs, the packed

container.

E.g. Using a weighbridge

Method 1 DOES NOT require the approval of SAMSA

Uncertainty with regard to whether your weighing practices meet the

requirements of method 1 can be clarified with SAMSA

What Information is required to comply with SOLAS?

Method 2:

The shipper (or, by arrangement of the shipper, a third party), may

weigh all packages and cargo items, including the mass of pallets,

dunnage and other packing and securing material to be packed in

the container, and add the tare mass of the container to the sum of

the single masses using a certified method.

Irrespective of method, weighing equipment is subject to the

requirements of the Legal Metrology Act, 2014 which falls under the

auspices of the National Regulator for Compulsory Specifications

(NRCS).

*Competent Authority = SAMSA MN 25 2016 indicated 5 accredited

by SAMSA to approve

IMO guideline principles adopted by TRANSNET -TPT and shared

with industry \CIRC\MSC\01\1475

• In terms of the Regulation, ultimately the responsibility of the verified

weight lies with the shipper. It is however the intention of Transnet to find

an efficient method on the flow of the information (electronic) in order to

enable compliance and where possible to assist industry with the

provision of the VGM.

• Pre-advise of export containers is the current TPT & TFR process and

SOLAS compliance will NOT deviate from this process – TPT will ‘tweek’

the current mandatory requirements of the pre-advise message (critical

fields) to accommodate regulation. – i.e., Verified weight.

Previous Port

Destination Port

Gate in

Rail in

2

TFR

1

TRUCKS

3

TRANSHIPMENTS

VGM

information

from

previous

port of call

=

VGM for

next port

destinationRail

terminal

Rail

Siding

Depot

Cold

store

Pre-advise

containers with

VGM and related

information

Prior to terminal

entry

Transnet: SOLAS Touch points Exports & Transhipments

Terminal

Stack Pre-gateQuayside

TRANSNET APPROACH TO SOLAS

TNPA; TFR; TPT

SOLAS Implications:

Transnet National Port Authority

Mr. Zamo Ngcobo

• All endeavors should be made by all parties ( shipper/agent/ freight

companies/terminal) that no truck carrying containers exceeding

allowed weight enters the ports’ boundaries.

• TNPA expects full compliance by all parties to the process outlined

under the Guidelines Regarding the Verified Gross Mass of a Container

Carrying Cargo’ (MSC.1/Circ.1475) dated 9 June 2014 and the

implementation process outlined by SAMSA in the Marine Notice No 25

of 2016, Guidelines on the implementation of SOLAS VI Regulation 2

Amendment: Verification of the Gross Mass of Packed Containers

• The Ports Authority does not become involved in the commercial

relationships between the terminal operator and its clients

• TNPA will play a role as a facilitator/ oversight aligned to its mandate

outlined in the National Ports Act and support and require compliance

to the legal requirements placed on all Port Users

PORTS AUTHORITY‘S POSITION: ROLES AND RESPONSIBILITIES

Ports Authority Key Considerations

A container without a verified gross mass may not be loaded onto a ship.

That may cause:

• Congestion in Port roads

• Congestion in the Terminal

• Vessel delays

• Increased Outer Anchorage Waiting Time

None

Oversight via established Ports Authority Oversight

Controls

Safety

Customer Complaints

Public Relations and Customer Relations Management platform and

engagements to improve/sustain relationships;

Key considerations

Operational

Efficiency

Capital

Expenditure

Policy and

Regulatory

Other

16

SOLAS Implications:

Transnet Freight Rail

Ms. Angela Eckstein

Exports On Rail

TFR NavisFacilities with Weighbridges

TFR CMM Facilities with Weighbridges

Private Siding and Area

OverborderFlows

VGM sent to TPT via EDI Pre-advise

• TFR is currently weighing full export containers at terminals equipped with

weighbridges.

• This practice will be extended to provide the Verified Gross Mass of

containers which are railed from the said terminals using Method 1.

• At non equipped terminals the VGM is provided by the TRF customer.

• In either scenario, the VGM whether received by the customer or

determined by TFR, will be submitted to TPT in the pre-advice.

Transnet Freight Rail

TFR Customer System Interaction

Navis Gate Pre-advice Screen amended

TRANSNET PORT TERMINALS READINESS

Ms. Colleen Parsons,

&

Mr. Neelan Ranchod

NAVIS Terminals (Auto-gate) Current process for terminal gate entry

to TPT

• NAVIS Pre-advise export

• Mandatory for entry to terminal

• No pre-advice no entry

• Weight is critical – weight informs,

stack position and load plan

NAVIS Non Auto gate Terminals Current process for

terminal gate entry to TPT

• NAVIS Pre-advise export

• Container verification document to

gate controller

• Gate controller checks pre-advice

• Stack position provided

Documentation Changes

• Requirements at non NAVIS

terminals, Haz/OOG & Non

approved container operators

• Customer letter sent April 2016

regarding update

How do customers pre-advise their containers?

• In keeping business requirements all EXPORT containers need to

be pre-advised prior to entering the terminal.

• Currently about 5 mandatory fields captured.

• New SOLAS regulations requires additional data – NAVIS

development required.

• System Pre-advise two methods:

Manually in NAVIS Via EDI

Old Pre-advice Screen

TPT New Pre-advice Screen Mock Up

Mandatory if Method 2 is selected

NAVIS Unit Inspector

Community Access Portal – CAP

Unsure if the container is pre-advised?

Verify this on the CAP prior to dispatching your truck

Unsure if the container is pre-advised?

Verify this on the CAP prior to dispatching your truck

Verifying the pre-advice status PRIOR to arriving at the terminal will

ensure that you will NOT be turned away on account of an

incomplete pre-advice

Unsure if the container is pre-advised?

Verify this on the CAP prior to dispatching your truck

1 July Implementation of the VGM requirement:

Darren Fraser

Practical Implications of 1 July VGM requirements

• At the various national SAMSA engagements FAQ extension

• SOLAS is a global regulation impacting all vessels to which the

SOLAS Convention applies. SAMSA position - no extension

• Position reiterated by a joint communique from 13 carriers to all

global terminal operators (24th May) ‘All container vessels operated by

us are regulated by SOLAS. The SOLAS regulation requires effective 1st July 2016 the

existence of a Verified Gross Mass’

• Prerequisite for terminal entry = SOLAS compliant CTO

documents (non Navis) Pre-advice (NAVIS)

• New Pre-advice requirements = (Existing pre-advice information

+ SOLAS related information)

Gate and ‘in stack’ business processes remain

SOLAS VGM Port Terminal Cut over period for Exports

Enforcement: 1 July Stacks 72 hours Prior

00:00

27 June

2016

23:59

30 June

2016

National

Cutover Period for 1 July export

loading

Transitional period VGM mandatory

received into systems of record at the gate

but VGM not a condition for vessel loading

up to 23:59 30 June 2016.

Process to mitigate against containers entering stack e.g. 29th June in stack for

loading 00:01 1 July 2016

SOLAS VGMGate

requirementNot container

load requirement

Gate Entry Pre-requisite Activation

SOLAS VGM Cut over period for Exports

Enforcement: 1 July Stacks 72 hours Prior

00:00

27 June

2016

23:59

30 June

2016

00:00

1 July

2016

National

Cutover Period for 1 July export

loading

Transitional period VGM mandatory

received into systems of record at the gate

but VGM not a condition for vessel loading

up to 23:59 30 June 2016.

Process to mitigate against containers entering stack e.g. 29th June in stack for

loading 00:01 1 July 2016

Complete

SOLAS compliance

Pre-advice + loading

achieved

(containers loaded 1

July)

SOLAS VGMGate

requirementNot container

load requirement

SOLAS VGM Gate

& Loadrequirement

Gate Entry Event Container vessel load event

Practical Implications of 1 July VGM requirements

TRANSNET and Joint line communique (24th May 2016)

• Nonconforming containers – Containers which do not have the

correct CTO/ are not pre-advised will systematically (at the gate)

not be permitted entry into the terminal. This is the current

practice and this will be maintained.

• ‘Neither shipping lines nor container terminals will re-verify a

container with an already verified weight (VGM).’ TPT position and

joint line communique

• TPT terminals are not endowed with legal, type approved

equipment capable of providing a VGM on behalf of shippers.

Some TFR facilities are however – providing a VGM free of charge.

• ‘Carriers strongly recommend to shippers and other supply chain

partners to provide the VGM in an early stage of the supply chain,

for example before the container leaves the premises of the

• Customer…’

Summary

• Overview of the salient implications new SOLAS regulation which comes

into effect 1 July – VGM requirement.

• Fundamentally Per IMO circ 1475 – recognises of shore based influence

on maritime safety Shipper responsible providing VGM.

• Transnet position summarized with an outline on the process and system

implications as they pertain to SOLAS.

• Detail – operational process- pre-advice implications SOLAS has on pre-

advice requirements.

• Flyer – summary critical information from this presentation

• FAQ – TPT Website

Who is the Shipper?

MSC1/Circ1475:

• “Shipper” means a legal entity or person named on the

bill of lading or seaway bill or equivalent multimodal

transport document as shipper and/or who(or in

whose name or on whose behalf) a contract of carriage

has been concluded with a shipping company.

Carriage of Cargo Regulations, 2004:

• “Shipper“ means any person who, whether as

principal or as agent for another, consigns goods for

carriage by sea