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How to Herd Cats:How to Herd Cats:Coordinating City Departments
and Private Partnerships toTransform the Downtown Riverfront
Your Presenters
Mark Kelsey, Esq., Director, City of Columbus, Department of Public Service
Ann Aubry, P.E., Deputy Director, Cit f C l b D t t f P bli UtilitiCity of Columbus, Department of Public Utilities
Bud Braughton, P.E., City of Columbus, Downtown Projects Coordinator
Dan Weis, H.R. Gray
Transforming theDowntown Riverfront
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Introduction and Background• Mayor Michael B. Coleman and City of
Columbus leadership presented a strategic business plan for downtown in 2002.
• Existing infrastructure: One-way streets, two major downtown bridges and utilities in j gcritical condition
• Deadline for completion: 2012, the City’s bicentennial
• Multiple projects and the need for coordination
“Herding Cats”• Multiple stakeholders and projects• Integrating project owners and managers
into a team effort• Downtown Project Coordinator• Infrastructure Scheduling Coordinator (ISC)• Infrastructure Scheduling Coordinator (ISC)
• Cost: $15,000 to $20,000 per month• Monthly coordination meetings
Bridge Replacements
Former Main Street BridgeBuilt: 1935-1937
Former Town Street BridgeBuilt: 1917-1921
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Main Street Bridge• Construction and inspection of bridge and West Bank Park (current contract amount): $56,003,013
• Completion expected in June 2010
Rich Street Bridge• Replaces old Town Street Bridge• Rich Street Bridge (Part 1): $28,154,342• West Bank Park (Part 1): $1,669,905• Second Street/Scioto Mile (Part 2): 3,078,319• Total: $32,902,567• Completion expected in summer 2011
One-Way Street ConversionsRiverSouth District
• Over 6,000 feet of downtown one-way streets aligned with parking lots:
- Town Street, Front Street, Main Street, Rich Street, Ludlow Street, Wall Street, ,
• Total Cost:RiverSouth Phase 1, $9,686,063RiverSouth Phase 2, $14,901,277 (est.)
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Development Initiatives
DevelopmentInitial residential development in RiverSouth includes 76 condos and 137 apartments.
DevelopmentThe Scioto Mile is a green corridor that connects downtown Columbus with the Scioto River.• Total Cost: $43,941,000• Two-way conversion of Civic Center Drive• Phase 2 includes the Riverfront Park scheduled for completion by summer 2011 in time for city’s 2012 Bicentennial
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Public Utilities
Proposed Roadway WorkLeading to Utility Evaluation
•• Combined sewer systemCombined sewer system•• 100100--yearyear--old waterline systemold waterline system
Capital Improvement Projects• Inflow Redirect • Replace/upgrade waterline network• Rehabilitate sanitary sewer• Add green infrastructure where possible
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Rich Street Bridge Project• Required removal of combined sewer regulator• Infrastructure Schedule Coordinator identified
critical path item• Inflow Redirect project must be completed prior
to bridge construction• Split from larger RiverSouth Roadway Project• Construction began September 2009
Scioto Mile Park• Enhance existing park• Bury wall and expand park creating a river edge
Olentangy-Scioto Intercepting Sewer
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Olentangy-Scioto Intercepting Sewer•• Constructed 1920sConstructed 1920s•• 10’ x 12’10’ x 12’•• Timber piersTimber piers•• Actual condition of Actual condition of
kksewer unknownsewer unknown•• Potentially affected Potentially affected
by loading changesby loading changes•• Stabilize and MonitorStabilize and Monitor
•• Complete before fillingComplete before filling
Floodwall – Civic Center Drive
Bioretention Cells – Town Street
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Front Street Improvements
RiverSouth District Scope:• Two-way traffic conversion• Utility upgrades: water, sewer, electric• Roadway mostly full-depth reconstruction
• Recycled bricks and cobbles on Town and Wall Streets• Brick center turn lanes
S li h d i l l
One-Way Street Conversions
• Street lights and signal poless• Street signs and striping• Granite curb• Landscaping, trees/planters• Off-peak parking• Brick and concrete sidewalkss• Brick crosswalks• Bike racks and street furniturere
Initial Program – 8 Core Projects
•• Main Street BridgeMain Street Bridge•• Town Street ImprovementsTown Street Improvements•• Front Street Traffic ChangeFront Street Traffic Change•• Scioto Mile PromenadeScioto Mile PromenadeScioto Mile PromenadeScioto Mile Promenade•• Scioto Mile Scioto Mile RiverwalkRiverwalk•• Rich Street Bridge ProjectRich Street Bridge Project•• Olentangy/Scioto Interceptor Sewer Olentangy/Scioto Interceptor Sewer
Augmentation and Relief Sewer Project Augmentation and Relief Sewer Project (OARS)(OARS)
•• RiverSouth DevelopmentRiverSouth Development
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Infrastructure Schedule Coordinator• Coordinate between multiple projects and owners
involved in program• Compile and monitor schedules from all projects
in RiverSouth area• CompleteComplete
program by 2012
Infrastructure Schedule Coordinator Scope
• Foster partnerships• Establish procedures• Develop program strategy
1. Project Mobilization
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• Schedule development• Develop and monitor program schedules• Design schedules• Construction schedules
• Master schedule
2. Schedule Management
• Identify conflicts or coordination issues before they affect time or budget
• Identify critical milestones and events
• Scheduling system implementation• Website services
• Project summaries• Project schematics• Project schedules
3. Program Scheduling System
j
www.pavingtheway.org
• Interacts with all city consultants/contractors• Recommends contract types and timing• Reviews project scope and front-end
documents for program specific items
4. Contract Administration
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• Communicate with public• Paving the Way• Public Web site• Columbus Service Center - 311
5. Public Outreach
6. Design Coordination• Design process schedule monitoring• Project coordination• Constructability reviews• Drawing preparation
• Traffic maintenance• Traffic maintenance• Project sequencing• Project limits
• Review order of construction• Recommend required adjustments• Prepare critical issue reports• Prepare schedule status reports
R l i
7. Construction Phase Services
• Resolve issues resulting from unknown conditions
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• Prepare monthly progress reports• Develop and implement feedback system• Monitor and report schedule compliance
8. Performance Tracking & Evaluation
• Attend weekly progress meetings• Other affected parties – Ohio Dept. of Transportation,
American Electric Power, et al• PowerPoint presentations• Public meetings
9. Meetings
g
RiverSouth projects began in early 2008. No delay claims or serious scheduling issues have resulted as a significant amount of planning and work has been performed to date, such as:
Town Street Streetscape 100% Complete
Benefits of Using an ISC
Town Street Bridge Demo 100% CompleteScioto Mile Phase 1 100% CompleteAEP utility relocations 70% CompleteRiverSouth Phase 1 95% CompleteResidential development 90% CompleteMain Street Bridge 80% Complete
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From Eight to Twenty-Eight: The RiverSouth Program
Main Street BridgeTown Street ImprovementsRiverSouth Roadways Phase 1RiverSouth Roadways Phase 2RiverSouth Phase 2 Inflow Redirection
Franklin County CourthouseAEP Improvement ProjectsColumbia Gas Services Projects120 W. Gay Street River District East Improvements
Scioto Mile Phase 1Scioto Mile Phase 2Rich St. Bridge/Town St. Bridge DemoOARS Sewer RiverSouth DevelopmentFront and Rich Parking GarageFourth and Elm Parking GarageCombine Area Sewers RenovationDowntown Event Coordination
MCI Cable RelocationSkyBridge DemolitionHigh Street Crosswalk Repairs25 South Front Window ReplacementOhio Dept. of Jobs and Family ServicesI-70 / I-71Broad Street Bridge ResurfacingFranklin Main RehabilitationCity Center Mall Demolition
RiverSouth Program Area
Building Teams• Multiple owners with diverse interests
• City of Columbus• Franklin County• State of Ohio• Private, non-profit
development organizations• Private developers• Private utility companies
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Specific Program Issues• Multiple projects in a small area • Numerous designers and
contractors constructing interfacing and interdependent projectsp j
• Maintaining the City’s relationship with the public
Addressing the Program Issues1. 1. Master Program Schedule2. Communication and Report Systems3. Coordination and Issue Resolution
Addressing the Program Issues1. Master Program Schedule
Included the Design, Bid & Award, and Construction phases of all projects
Applied logic between projects
Recognized interdependent activitiesRecognized interdependent activities
Identified potential schedule issues
Determined Program Critical Path
2. Communication and Report Systems3. Coordination and Issue Resolution
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Master Summary Program Schedule
Program Issues
Addressing the Program Issues1. Master program schedule2. Communication and report systems
External communication and public relationsInternal communication
Bi-monthly meetingsBi monthly meetings with stakeholdersWeb siteProgram issue reports
3. Coordination and issue resolution
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External Communication and Public Relations
• Maintained access to local businesses and limited inconveniences to the public
• Public meetings• Developed public
Web site
Internal Communication• Developed internal Web site to be accessed by
Contractors, Owners, Designers and ISC personnel • Individual project schedules• Critical Program and Project issues• Maintenance of Traffic information• Master schedule• Discussion board
Program Issue Reports• Employed as a
tracking method• Includes issue
descriptions and possible resolutionsp
• Distributed to relevant personnel of affected projects
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Specific Issue Analysis
Addressing the Program Issues1. Master program schedule2. Communication and report systems3. Coordination and issue resolution
Work area timelines
Maintenance of Traffic
Coordination with downtown events
As-Built Information and Project Coordination
Street Improvement & Development Coordination
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Maintenance of Traffic Issues• Limit inconveniences to motorists• Provide accessible and safe walking paths
• If not technically feasible, install a signed,pedestrian detour
• Provide entry points toy peach project site for construction traffic
• Maintain access toadjacent properties
Solutions to MOT Issues• City standards were set for each roadway
on a per-street basis• Developed diagrams to help forecast
potential issues• Identified possibleIdentified possible
solutions through scheduling and phasing
Construction Influence on Maintenance of Traffic
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Construction Influence on Maintenance of Traffic
Construction Influence on Maintenance of Traffic
Coordination with Downtown Events• Red, White & Boom Fourth of July celebration• Jazz & Rib Fest• Race for the Cure• Other parades and festivals
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Project Specific IssuesOlentangy-Scioto Intercepting Sewer (OSIS) Stabilization ProjectTown Street Bridge demolitionChanges in funding sources
RiverSouth Phase 2
Rich Street Regulator Abandonment
Olentangy-Scioto Intercepting Sewer Stabilization Project
Minimize impact to the Scioto Mile Park work and the Rich Street Bridge
Town Street Bridge Demolition• Bridge removed from service in 2008 as a safety
precaution• Demolition contractor had to be clear of the east
bank by 6/30/09 for Scioto Mile work to proceed
March 2009 June 2009
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Changes in Funding Sources• Timing was shifted for the project
• Coordination with City approval process• Unforeseen circumstances (i.e. stimulus funding)• Work constructed as two independent projects.
Program Challenges• Diversity of Owners• Number of projects• Timely and accurate information
• Schedule updates• As-Built informationAs Built information• Communication
Program Successes• Minimized inconveniences to pedestrians,
motorists and downtown events• Helped the multiple project owners minimize
delays and meet project goals• Identified cost savings opportunities• Identified cost savings opportunities
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Project Funding – Main Street Bridge• Funding sources
• State Infrastructure Bank loan• Ohio Department of Transportation• Mid-Ohio Regional Planning Commission• Ohio Public Works
Commission• Federal Earmark
Project Funding – The Scioto Mile• Public funding sources
• City of Columbus, Recreation & Parks Department• Franklin County• State of Ohio • Federal Department
of Transportation • Federal Department
of Interior • Ohio Cultural
Facilities Grant
• Private funding sources• American Electric Power• Huntington Bancshares, Nationwide Insurance,
Robert F. Wolfe & Edgar T. Wolfe Foundation, Battelle, Scotts Miracle-Gro, Limited Brands, Columbia Gas, The Columbus Foundation, JP Morgan Chase, Grange Insurance, NetJets, Ingram White Castle Foundation, Crane Family Foundation Cardinal Health Joseph A Jeffrey Fund of the Columbus
Project Funding – The Scioto Mile
Foundation, Cardinal Health, Joseph A. Jeffrey Fund of the Columbus Foundation, Industrial Contractors, New Albany Company, Abbott Laboratories, Sun Technical, Bowen Engineering
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Project Funding – RiverSouth• Funding sources
• City of Columbus, Department of Public Service• City of Columbus, Department of Public Utilities• Columbus Downtown Development Corporation• Ohio Public Works Commission• American Recovery and Reinvestment Act • Franklin County Courthouse• Federal Dept. of Transportation
How to Herd Cats:How to Herd Cats:Coordinating City Departments
and Private Partnerships toTransform the Downtown Riverfront