Transformation Twenty-One Total Technology Next Generation

(T4NG)

November 16, 2016

Matthew Ginty Contracting Officer

Technology Acquisition Center

Joseph During Program Manager

Technology Acquisition Center

Agenda

Technology Acquisition Center (TAC) Overview

T4NG Contract Overview T4NG Best-of-Breed Contractors VA’s Task Order Process

Use By Other Federal Agencies

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TAC – Mission Statement

The Technology Acquisition Center (TAC) is dedicated to providing acquisition and program management

expertise and support for life cycle management of enterprise-wide solutions in Information Technology (IT).

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TAC-Facts

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TAC – Customer Service

Workload is distributed amongst the buying divisions: Complex IT Requirements - services, hardware, software IT Interagency Agreements Simplified Acquisitions

Responsible for preparing and executing quality contracts that support the IT efforts and needs of

its customers: Main customer is the Office of Information Technology (OI&T) Other Customers:

Veterans Health Administration (VHA) National Cemetery Administration (NCA) Veterans Benefits Administration (VBA) Department of Homeland Security (DHS) Department of Housing and Urban Development (HUD)

TAC offers full complement of services (Big “A”): Contracting Support Cost & Pricing Support Engineering Support Legal Support Evaluation Support

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T4NG – Contract Overview

Follow-on to highly successful T4 Contract

Contractor-provided solutions in support of IT, health IT, and telecommunications, to include services and incidental hardware, for customer requirements that vary across the entire spectrum of existing and future technical environments

Multiple Agency Contract (MAC) Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Task Order (MATO) Contract Ordering period – Five (5) years with one 5-year option (Awarded March 7, 2016)

Maximum overall value of the T4NG contract: $22.3 Billion

Time-and-Materials (T&M) /Labor Hour, Cost Reimbursement (CR) & Firm-Fixed Price (FFP) task orders

Allows up to $5.5B (25%) in obligations from other Federal agencies in support of Office of Management and Budget’s (OMB) Category Management Initiative

Individual Task Orders issued utilize a best value, performance-based approach 28 Best of Breed Contractors

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T4NG IT Functional Areas

4.1 Program Management, Strategy, Enterprise Architecture and Planning Support

4.2 Systems/Software Engineering 4.3 Software Technology Demonstration and Transition 4.4 Test & Evaluation (T&E) 4.5 Independent Verification and Validation (IV&V) 4.6 Enterprise Network 4.7 Enterprise Management Framework 4.8 Operations and Maintenance (O&M) 4.9 Cyber Security 4.10 Training 4.11 Information Technology (IT) Facilities Task Orders may contain more than one Functional Area necessary to

provide a total solution. 7

Special Contract Requirements

Clause H-1 On Ramp

Utilized to add service-disabled Veteran-owned small business (SDVOSB), Veteran-owned small business (VOSB), and/or small business Contractors under any circumstances, including in the event an Off-Ramp is exercised.

Ability to On-Ramp Contractors Revisiting the original pool of T4NG Offerors deemed in the competitive range Issuing a follow-on T4NG solicitation for evaluation Government can exercise this right at its sole discretion

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Special Contract Requirements

Clause H-2 Off Ramp The Government, in its sole discretion, may exercise the Off-Ramp if any of the following events

occur: SDVOSB/VOSB/Small Business contract holder that was not awarded under Full and Open

Competition and no longer qualifies as a SDVOSB/VOSB/Small Business. If the Government elects to exercise the Off-Ramp, the Contractor will be removed from the

program and thus will not be eligible to propose on any T4NG task order competitions. Current task orders may continue until such time that the current period of performance

ends. Options will not be exercised.

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Special Contract Requirements

Clause H.4 Small Business Participation Requirements Prime contractors shall:

Meet the Government’s overall small business participation requirement for this procurement. Make a good faith effort to meet their T4NG proposed small business participation

percentages.

Considered as part of Prime Contractor’s past performance evaluation (after 6 months) Any change in business size or ownership will NOT change the SB Participation Goals; they will

NOT be renegotiated

Failure to make a good faith effort to meet the overall small business participation requirement or percentages may prevent the contractor from receiving future task orders.

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Business Type Requirement

Overall Small Business 35%

Business Type Goals

SDB (including Section 8(a)) 5%

WOSB 5%

HUBZone 3%

VOSB 12%

SDVOSB 10%

Special Contract Requirements Clause H.5 Veterans Employment The Contractor shall:

Maintain its Veterans employment numbers as provided at time of proposal submission. Numbers will soon be considered by the CO in his/her evaluation of the prime contractor's past performance on future task order awards. The prime contractor is cautioned that failure to make a good faith effort to maintain its overall Veterans employment numbers may prevent the contractor from receiving future task orders.

Currently employing over 16,000 Veterans which is approximately 24% of the T4NG Prime Contractor workforce.

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Teaming

T4NG Primes can team with other T4NG Primes for RTEPS.

Must have Prime – Subcontractor relationship (cannot have two (2) Primes under a single TO). Thus, we will have privity of contract (and communicate with) only one Prime per Task Order.

Primes are NOT limited to partnering with their initially proposed Teams

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T4NG Past Performance

Past Performance evaluations based upon: Average of the cumulative Quality Assurance Surveillance Plan (QASP) ratings received for all awarded task orders Extent to which Small Business Participation goals have been met

Past Performance Factor rating expressed as a numerical score. Maximum possible score of five (5) points in past performance Maximum possible score of five (5) points in past performance in achieving small business participation goals Total maximum possible score of 10 points

Veterans Employment will also be utilized

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T4NG Post Award

Quality Assurance Surveillance Plan (QASP)

Provides a systematic method to monitor Contractor performance and identify any issues. Cumulative scores from all task orders used in past performance assessment.

Quarterly Collective Prime Contractor Program Management Reviews (PMR) All 28 vendors come together at TAC. Address any issues in an open forum to ensure all vendors are afforded the same information. Provide an opportunity for vendors to ask specific questions.

Individual Prime Contractor PMRs.

Held at discretion of Contracting Officer on an as needed basis.

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Best-of-Breed Contractors

Sample Tasks Designed to test the Offeror’s expertise and innovative capabilities, and in general – to be a

problem solver. Offerors were not given an opportunity to correct or revise a sample task response. Responses to each Sample Task were evaluated against a Government developed solution,

which would meet all of the Government’s requirements for each Sample Task.

Sample Task Topics: Electronic Health Record (i.e. VA’s VISTA) modernization Telehealth Enhancements & Expansion Cloud Migration

Unlikely any one Offeror had the subject matter expertise to answer all 3, Offerors’

likely needed to know who does what, network, hire subcontractors, etc., in order to “tackle” the sample tasks-essentially put together the best team possible.

SMEs who evaluated, also developed the questions and solutions

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Technical Factor – 3 Sample Tasks

Sample Tasks tested an Offeror’s ability to be a problem solver

T4NG Vendors

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Vendor Size Business Information Technology Solutions, Inc. SDVOSB Halfaker & Associates, LLC SDVOSB, 8(a), WOSB Nester Consulting LLC, dba GovernmentCIO SDVOSB, HUBZone Systems Made Simple, Inc. Large TISTA Science and Technology Corporation SDVOSB Favor TechConsulting, LLC SDVOSB, 8(a), EDWOSB Booz Allen Hamilton, Inc. Large B3 Group Incorporated SDVOSB, HUBZone AbleVets, LLC SDVOSB Ellumen Inc. Small The Informatics Applications Group, Inc. WOSB CACI-ISS, Inc. Large Accenture Federal Services Large HMS Technologies, Inc. SDVOSB Liberty IT Solutions, LLC SDVOSB SRA International, Inc. Large International Business Machines Corp. Large Information Innovators Inc. Large By Light Professional IT Services, Inc. Large Intelligent Waves LLC SDVOSB Kforce Government Solutions, Inc. Large CGI Federal Inc. Large HP Enterprise Services, LLC Large Leidos, Inc. Large Insignia Technology Solutions SDVOSB Pro-Sphere Tek Inc. SDVOSB SBG Technology Solutions, Inc SDVOSB Veterans EZ Info, Inc SDVOSB

TAC’s Task Order Process

Market Research/RFI Process

Extensive market research is performed to accomplish the following: Refine requirements by soliciting feedback/questions on

draft PWS Gauge vendor interest Determine vendor capability Determine acquisition strategy (Fair Opportunity vs. Set

Aside)

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RTEP Process

Requests for Task Execution Plans (RTEP) will specify the technical requirements as well as the basis for award and evaluation factors (i.e. price, technical, past performance, etc.)

RTEPs may be evaluated on Best Value, Lowest Price Technically Acceptable (LPTA), or “2-step” Best Value basis

Yes/No Bid within two days of RTEP issuance

Question & Answer period (3-days unless otherwise specified)

Task Execution Plans (TEPs) due seven business days after RTEP issuance. Longer response periods will be provided on a case-by-case basis

TEP evaluation completed within approximately 12 days of TEP receipt

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RTEP Process

Customer: Develops Acquisition Requirements Package

Contracting: Develops and issues RTEP

TEP evaluation and selection

CO-Issues Task Order

T4NG Prime - starts work

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Prime Contractors - Yes/No Bid Intention (2 days) Develop TEPs (7 business days)

Contracting: Lists action on Pipeline Report and releases

RFI

Use By Other Federal Agencies

TAC provides full service support.

Interagency Agreement (IA) put in place with external customer. Contract obligation amount and TAC fee for service

External customer submits requirements to TAC

Any document exchanges through secure email or a secure module on Virtual Office of Acquisition (VOA) site.

TAC offers full complement of services to include: Contracting Support Engineering Support Cost & Pricing Support Legal Support Evaluation Support

TAC solicits, awards, and manages the task order (TO) using VA’s Acquisition Task Order Management

System (ATOMS) and electronic Contract Management System (eCMS).

Full service support for post award management of the Task Order.

Fee up to 2.5%.

External customer would utilize its own Contracting Officer’s Representative (COR) to monitor performance.

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Ordering Assisted Acquisition

Federal Agency orders directly from the T4NG vehicle. External customer completes solicitation and any associated documents.

Any document exchanges through secure email or a secure module on VOA site

TAC utilizes ATOMS to conduct business with vendors and uploads documents to VOA site for customer review. (solicitations, proposals etc.).

External customer creates the award document and obligates the funds via its own contracting/financial systems Post award administration handled by the external customer.

TAC tracks all task orders via ATOMS to maintain award information and

ensure overall ceiling is not exceeded. 0.5% Contract Access Fee.

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Ordering Direct Acquisition

Why T4NG?

Streamlined Acquisition Process resulting in shorter lead time to award Low fee for use

Ease of Use for Simple to Complex Acquisitions

Dedicated TAC support, including Contracting Support, Engineering Support, Cost &

Pricing Support, Legal Support, Evaluation Support, etc. for Assisted Acquisitions Large pool of SDVOSBs/VOSBs/Small Businesses to assist in meeting Small

Business goals

Maintenance of T4NG specific task order performance and Veterans employment information used in evaluation

Additional information available by request.

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External Customer Information

TAC External Customer Liaisons

Mr. Richard Loeffler Richard.Loeffler@va.gov

732-440-9708

&

Mr. Richard Wortman Richard.Wortman2@va.gov

732-795-1149

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QUESTIONS

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