Transcripts and eVoucher

In the Eastern District of North Carolina, there are two documents necessary to ensure authorization and payment for transcripts ordered in connection with CJA representation: the AUTH 24 and the CJA 24.

• An attorney must submit a separate AUTH 24 for each court reporter from whom theattorney is ordering a transcript. Submitting an AUTH 24 does not “order” thetranscript from the court reporter; an attorney must contact the court reporterseparately to place the order. Instructions for creating and submitting an AUTH 24 arebelow.

• When the AUTH 24 is approved, an attorney must then create a CJA 24, using the existingapproved AUTH 24. Instructions for creating a CJA 24 are below.

o If the court reporter is an official staff court reporter, an attorney should select the“Expert” radio button under “Voucher Assignment.”

o For all other contract court reporters or transcriptionists, an attorney must select the“Attorney” radio button under “Voucher Assignment.”

Attorney creates and submits AUTH 24

If AUTH 24 approved by court, email sent notifying

attorney

For official staff court reporters, attorney creates

CJA 24 and selects “Expert” radio button

Official staff court reporter completes and submits

CJA 24 for attorney approval

Attorney reviews and if accurate, approves CJA 24

to submit it to the court

For contract court reporters/transcriptionists,

attorney creates CJA 24 and keeps “Attorney” radio button selected. Attorney completes

and submits CJA 24.

CJA 24 is now in “Attorney Approval” stage. Attorney

approves CJA 24 to submit it to the court.

Creating an Authorization for Transcripts (AUTH-24) NOTE: FOLLOW ESTABLISHED PROCEDURES BY THE FOURTH CIRCUIT FOR TRANSCRIPT ORDERING IN ADDITION TO SUBMITTING THE AUTH 24 IN eVOUCHER.

The Authorization opens to the Basic Info page.

Click Save.

From the Appointment page, click Create next to

Step 1

Note: There is NOT AN AUTOSAVE function on this program. You must click Save periodically to save your work.

Step 2

Enter the details for the transcript required on the Basic Info screen.

Step 3

Creating an Authorization for AUTH-24 Transcripts (cont’d)

The Document will appear at the bottom of the Description section. A confirmation page will appear.

A confirmation screen will appear indicating the previous action was successful and the Authorization Request has been submitted. The AUTH-24 will now appear in the My Submitted Documents section on the Attorney home page. After the AUTH-24 is approved, counsel should proceed to create the CJA-24 from the Appointment page.

Step 5

Step 8

Click Home Page to return to the home page. Click Appointment Page if you wish to create an additional document for this

Click Save.

Click the Documents tab or click Next. Step

1

Step 2

Step 3

Step 4

Click Browse to select a PDF file to attach.

Click Save.

Click Upload.

Verify all information is

Select the affirmation check

Click Submit.

Step 6

Step 7

Note: All documents must be submitted in PDF format and must be 10 MB or less.

Creating a CJA-24 Voucher After submission and approval of AUTH-24, the attorney creates the CJA-24 voucher for payment.

The Basic Info page will open, showing approved authorizations.

From the Appointment page, click Create next to CJA-24.

Step 1

Step 2

Note: There is NOT AN AUTOSAVE function on this program. You must click Save periodically to save your work.

Click Use Existing Authorization in eVoucher and then click to select the applicable AUTH 24. This will highlight it in yellow. You will not be able to move forward until it is highlighted. NOTE: In NCED, you may not use the “No Authorization Required” option. If you do not select an approved authorization, the CJA 24 will rejected when reviewed by the court.

Note: • If entering a new court reporter or transcriptionist

into the system, select a blank drop-down and enter all required information.

• Selecting a court reporter or transcriptionist already in the system will automatically populate that expert’s information.

Step 5

Step 4

Click the Expert drop-down menu and select the court reporter.

Click Create Voucher.

Step 3

Click the Voucher Assignment radio button indicating whether you or the court reporter will be entering information. Note: In NCED, Official Court Reporters are authorized to enter information on the CJA-24 voucher, and the attorney should select the “Expert” Voucher Assignment radio button. Where a Contract Court Reporter or Transcriptionist is used, the attorney will enter the information, and should select the “Attorney” Voucher Assignment radio button.

Creating a CJA-24 Voucher (cont’d)

The item will appear in the bottom of the Service Type section.

The item will appear below in the Expense section.

Note: If Expert has been selected under the Voucher Assignment, the expert will fill out the required expense information and submit the form. The attorney will then approve it and submit to the court. If Attorney has been selected under the Voucher Assignment, the attorney will fill out the required expense information and submit the form. The CJA 24 will appear in the My Active Documents section as submitted to attorney. The attorney must perform the second level of approval/submission by clicking the voucher, navigating to the Confirmation page, and approving the voucher. The voucher than moves to the My Submitted Documents section.

Click the Services tab or click Next.

Step 1

Step 2

Step 3

Step 4

Enter the Date, Service Type, No. of Pages, Rate, and

Click Save.

Click Add.

Click the Expenses tab or click Next.

Step 1

Step 2

Step 3

Step 4

Enter the Date, Expense Type, and Description.

Click Save.

Click Add.

Note: You’ll have two options to choose from under Service Type: Original or Copy. The rate should vary between the two h i

Creating a CJA-24 Voucher (cont’d)

The document will appear at the bottom of the Description section.

A confirmation page will appear. A confirmation screen will appear indicating the previous action was successful, and the voucher has been submitted.

Click the Documents tab or click Next.

Step 1

Step 2

Step 3

Step 4

Click Browse to select a PDF file to attach.

Click Save.

Click Upload.

Verify all information is correct.

Click Home Page to return to the home page. Click Appointment Page if you wish to create an additional document for this

Step 1

Step 4

Step 2

Step 3

Select the affirmation check box. This will automatically time stamp the voucher. Click Submit.

Note: All documents must be submitted in PDF format, and must be 10 MB or less.

Approving a CJA-24 Voucher Once a CJA-24 voucher has been submitted by an official court reporter or by an attorney on behalf of a contract court reporter or transcriptionist, the case file appears in the My Active Documents section. .

Verify all information is correct

Step 3

Step 4

Step 5

Certify the information by selecting the certification check box. This automatically time t th h

Click Approve.

Step 1 Click the case hyperlink to select the file

Step 2

Navigate to the Confirmation tab.