Training Slides Manage Co-Curricular Activities Integrated
National Education Information System (iNEIS TM ) Slide 2
C4A-CC04:CCA Agenda: -Activate Students in CCA Career
-Upload/Update CCA Schedule -Register Students Under CCA -Record
and Track CCA Attendance Slide 3 Process Flow Admit students in CCA
Term activate students Generate data for CCA scheduling Upload CCA
schedule Update CCA schedule Register students under CCA Record
& track CCA attendance Slide 4 Training Slides Manage
Co-Curricular Activities C4A CC01 Active Student in CCA Career
Integrated National Education Information System (iNEIS TM ) Slide
5 Activate Students in CCA Career Description: This function allows
school registrar to admit students under CCA career Allows CCA head
to term activate students in batch or individually to CCA Granted
Role: School Registrar/CCA Head Menu Path: Records and Enrollment
> Career & program information > Student program/plan
Records and Enrollment > Term Processing > Term Activation
> Term Activation Batch Process Records and Enrollment >
Student Term Information > Term Activate a Student Slide 6 How
to use 1.Navigate to the screen via menu path 2.Search for a
particular student 3.Update students CCA admission and term
activation details 4.Save Refer to Online Help for more details
Slide 7 Process Flow Admit students in CCA Term activate students
Generate data for CCA scheduling Upload CCA schedule Update CCA
schedule Register students under CCA Record & track CCA
attendance Slide 8 Admit Students under CCA 1. Navigate the menu
path 2. Click Add a New value. Slide 9 Admit Students under CCA 1.
Fill in Student ID, Student Career Nbr and choose Academic Career
Slide 10 Admit Students under CCA 1. Change Effective date, specify
program action, Admit term, Campus 2. Click Student Plan Slide 11
Admit Students under CCA 4.Click Save 3. Specify Student Academic
Plan Slide 12 1. Navigate the menu path 2. Add new Run Control ID
Term Activation - Batch Slide 13 1. Enter the academic details 2.
Click the Process Control tab Term Activation - Batch Slide 14 1.
Select Eligible to Enroll: Yes 2. Click on Run button Term
Activation - Batch Slide 15 Ensure the process name SRTRMAC is
checked, then click on OK Slide 16 Click on Process Monitor Term
Activation - Batch Slide 17 2. Click Refresh at interval times 1.
You should see that: i.Run Status: Queued and ii.Distribution
Status: N/A Slide 18 Term Activation - Batch 2. Click on the
Details link 1.Click Refresh at interval times until i.Run Status:
Success and ii.Distribution Status: Posted Slide 19 3. Click on the
View Log/Trace link Term Activation - Batch Slide 20 4. Click on
the.out file to view the term activation status of remaining
students Term Activation - Batch Slide 21 Summary of the No. of
Students Activated, No. of Students Updated, and No. of Students
Ineligible Term Activation - Batch Students ID Slide 22 1. Navigate
the menu path 2. Enter search parameter and click the Search
button. Term Activate Student - Individual Slide 23 1. Prompt for
term 2. Select Term Slide 24 Term Activate Student - Individual 1.
Specify Student Career Nbr 2. Tick Eligible to enroll and click
save Slide 25 Integrated National Education Information System
(iNEIS TM ) Training Slides Manage Co-Curricular Activities C4A
CC02 Generate Data for CCA Scheduling Slide 26 Process Flow Slide
27 Admit students in CCA Term activate students Generate data for
CCA scheduling Upload CCA schedule Update CCA schedule Register
students under CCA Record & track CCA attendance Slide 28
C5-TT06: Generate Data for CCA Scheduling Description: This
function allows School Timetabling Admin to generate data for CCA
scheduling. Granted Role: School CCA Head Menu Path: Home >
Reporting tools > Query > Query Viewer Slide 29 How to use
1.Navigate to the screen via menu path 2.Search for query name
3.Run to excel 4.Save the excel to local directory Slide 30 Agenda
Generate List of Facilities Generate List of Teachers Generate List
of Subjects Slide 31 Generate List of Facilities Navigate to query
viewer Slide 32 Generate List of Facilities Enter the query name
"MOE_TT_CCA_FAC" to generate the list of facilities. Click on
Search Slide 33 Generate List of Facilities Click on Excel Link for
search criteria Slide 34 Generate List of Facilities Click on the
Institution lookup button Select the relevant Acad Institution
Slide 35 Generate List of Facilities Click on the Acad Org lookup
button Select the relevant Acad Org Slide 36 Generate List of
Facilities Click on Open or Save File Click on View Results Slide
37 Generate List of Facilities This excel sheet displays all
available facilities under the specified school. Slide 38 Agenda
Generate List of Facilities Generate List of Teachers Generate List
of Subjects Slide 39 Generate List of Teachers Navigate to query
viewer Slide 40 C4A-CC03: Upload CCA Schedule Description: This
function allows School Timetabling Admin to upload CCA schedule.
Granted Role: School Timetabling Admin Menu Path: Home >
Curriculum Management > Schedule of Classes > Upload CCA
Schedule Slide 57 Process Flow Admit students in CCA Term activate
students Generate data for CCA scheduling Upload CCA schedule
Update CCA schedule Register students under CCA Record & track
CCA attendance Slide 58 Process Flow Slide 59 Agenda Upload CCA
Schedule Full Term Validate Imported CCA Scheduling Data Re-upload
CCA Scheduling Data - By Date Range Validate Re-uploaded CCA
Scheduling Data Slide 60 How to use 1.Prepare CCA schedule data
file 2.Navigate to the screen via menu path 3.Add a Run Control ID
4.Specify relevant run parameters 5.Upload.CSV data file 6.Run the
process 7.Verify upload results Slide 61 Upload CCA Schedule Full
Term Navigate to Upload CCA Schedule Slide 62 Upload CCA Schedule
Full Term Click on Add a New Value Slide 63 Upload CCA Schedule
Full Term 1006_Term1510 Enter Run Control ID e.g. 1006_Term1510
Click on Add Slide 64 Upload CCA Schedule Full Term Click on Acad
Career lookup button Select the relevant Career Slide 65 Upload CCA
Schedule Full Term Click on Campus lookup button Select the
relevant Campus Slide 66 Upload CCA Schedule Full Term Click on
Term lookup button Select the relevant Term Slide 67 Upload CCA
Schedule Full Term Click on Session lookup button Select the
relevant Session Slide 68 Upload CCA Schedule Full Term Tick Upload
Full Term Data Click on Upload File. Upload file with.CSV format
Slide 69 Upload CCA Schedule Full Term The file has been uploaded
successfully. Slide 70 Upload CCA Schedule Full Term Click on View
File to view uploaded file Slide 71 Upload CCA Schedule Full Term
Click on Delete File to delete uploaded file Slide 72 Upload CCA
Schedule Full Term Click on Run Slide 73 Upload CCA Schedule Full
Term Click on OK Slide 74 Upload CCA Schedule Full Term Click on OK
Slide 75 Upload CCA Schedule Full Term Click on Process Monitor
Link Slide 76 Upload CCA Schedule Full Term The current run status
is processing, click the Refresh button to wait for: - Run status =
"Success" - Distributor Status = "Posted" Click on Refresh Button
Slide 77 Upload CCA Schedule Full Term The process has been
successfully posted as seen in: - Run status = "Success" -
Distributor Status = "Posted" Click on Details Link Slide 78 Upload
CCA Schedule Full Term Click on View Log/Trace Link. This link
displays any corresponding error messages if the process fails.
Slide 79 Upload CCA Schedule Full Term Click on the.log File Slide
80 Upload CCA Schedule Full Term This example shows successful
upload of data files. Any corresponding error messages will be
displayed in this log file Slide 81 Agenda Upload CCA Schedule Full
Term Validate Imported CCA Scheduling Data Re-upload CCA Scheduling
Data - By Date Range Validate Re-uploaded CCA Scheduling Data Slide
82 How to Validate 1.Navigate to the specific classes 2.Compare the
meeting patterns of the class with uploaded data from the.CSV file
3.The CCA schedules from data file should tally with the classes in
the CS System Slide 83 Validate Imported CCA Scheduling Data
Navigate to Maintain Schedule of Classes Slide 84 Validate Imported
CCA Scheduling Data Search for Newly Imported Class Click on Search
Slide 85 Validate Imported CCA Scheduling Data Click on View All
link to view all class meetings Slide 86 Validate Imported CCA
Scheduling Data This course has currently 3 existing class meetings
scheduled on: -01/05/2015 -01/14/2015 -01/21/2015 Slide 87 Validate
Imported CCA Scheduling Data Tally the CCA class schedules as
reflected in the System with the data in the uploaded.CSV file.
Both should reflect the same data. Note: The System validates the
start date and changes the meeting pattern day (checkbox)
accordingly. Slide 88 Agenda Upload CCA Schedule Full Term Validate
Imported CCA Scheduling Data Re-upload CCA Scheduling Data - By
Date Range Validate Re-uploaded CCA Scheduling Data Slide 89
Re-upload CCA Schedule Date Range Click on Add a New Value Slide 90
Re-upload CCA Schedule Date Range Enter Run Control ID e.g.
1006_Term1510_Rerun 1006_Term1510_Rerun Click on Add Slide 91
Re-upload CCA Schedule Date Range Click on Acad Career lookup
button Select the relevant Career Slide 92 Re-upload CCA Schedule
Date Range Click on Campus lookup button Select the relevant campus
Slide 93 Re-upload CCA Schedule Date Range Click on Term lookup
button Select the relevant Term Slide 94 Re-upload CCA Schedule
Date Range Click on Session lookup button Select the relevant
Session Slide 95 Re-upload CCA Schedule Date Range Specify the
start and end date. In this example, specify the start date to
01/10/2015. Click on Upload File. Upload file with a.CSV format
Specify required fields Slide 96 Re-upload CCA Schedule Date Range
The file has been uploaded successfully. Slide 97 Re-upload CCA
Schedule Date Range Click on Run Slide 98 Re-upload CCA Schedule
Date Range Click on OK Slide 99 Re-upload CCA Schedule Date Range
Click on OK Slide 100 Re-upload CCA Schedule Date Range Click on
Process Monitor Link Slide 101 Re-upload CCA Schedule Date Range
The current run status is processing, click the Refresh button to
wait for: - Run status = "Success" - Distributor Status = "Posted"
Click on Refresh Button Slide 102 Re-upload CCA Schedule Date Range
The process has been successfully posted as seen in: - Run status =
"Success" - Distributor Status = "Posted" Click on Details Link
Slide 103 Re-upload CCA Schedule Date Range Click on View Log/Trace
link. This link displays any corresponding error messages if the
process fails. Slide 104 Re-upload CCA Schedule Date Range Click on
the.log Link Slide 105 Log File This example shows successful
re-upload of data files. Any corresponding error messages will be
displayed in this log file Slide 106 Agenda Upload CCA Schedule
Full Term Validate Imported CCA Scheduling Data Re-upload CCA
Scheduling Data - By Date Range Validate Re-uploaded CCA Scheduling
Data Slide 107 How to Validate 1.Navigate to the specific classes
2.Compare the meeting patterns of the class with uploaded data from
the.CSV file 3.The CCA schedules from data file should tally with
the classes in the CS System Slide 108 Validate Re-uploaded CCA
Scheduling Data Search for Newly Imported Class Click on Search
Slide 109 Validate Re-uploaded CCA Scheduling Data Click on View
All link to view all class meetings Slide 110 Validate Re-uploaded
CCA Scheduling Data (1) Since the start date specified is 10 Jan
2015, the 05/01/2015 classes will not be replaced by the re-
uploaded data (2) But classes stipulated after 10 Jan 2015 will be
replaced by the re-uploaded data. Notice that the 14/1 and the 21/1
classes are replaced with the 16/1 class meeting from the
re-uploaded data file. Slide 111 Validate Re-uploaded CCA
Scheduling Data Tally the new CCA class schedules as reflected in
the System with the data in the re-uploaded.CSV file. Both should
reflect the same data Note: The System validates the start date and
changes the meeting pattern day (checkbox) accordingly. Slide 112
Training Slides Manage Co-Curricular Activities C4A CC04 Update CCA
Schedule Integrated National Education Information System (iNEIS TM
) Slide 113 Process Flow Admit students in CCA Term activate
students Generate data for CCA scheduling Upload CCA schedule
Update CCA schedule Register students under CCA Record & track
CCA attendance Slide 114 Agenda Update CCA Schedule Add CCA
Schedule Delete CCA Schedule Slide 115 Update CCA Schedule Navigate
to Maintain Schedule of Classes Slide 116 Update CCA Schedule
Search for existing CCA course to update. This example narrates the
updating of existing CCA with the ID of 001393 Click on Search
Slide 117 Update CCA Schedule This example shows the updating of
Start Date and End Date to 01/06/2015. Slide 118 Update CCA
Schedule This example shows the updating of the meeting day to be
scheduled on Wed. Click on the "W checkbox" to select the day.
Slide 119 Update CCA Schedule Click on Save Slide 120 Agenda Update
CCA Schedule Add CCA Schedule Delete CCA Schedule Slide 121 Add CCA
Schedule Navigate to Maintain Schedule of Classes Slide 122 Add CCA
Schedule Search for existing CCA course to update new class
meetings. Click on Search Slide 123 Add CCA Schedule Click on + to
add new class meeting Slide 124 Add CCA Schedule Specify relevant
class meeting information Click + to assign additional instructors
Notice that the total page number has increased from 2 to 3. Slide
125 Add CCA Schedule Click on the drop down to select specific
instructor role. Instructor role consists of Class Teacher, Prim
Instructor and Subject Teacher. For this example, select Subject
Teacher Click on the lookup button to select relevant instructor
Slide 126 Add CCA Schedule Click on Save Slide 127 Agenda Update
CCA Schedule Add CCA Schedule Delete CCA Schedule Slide 128
Navigate to Maintain Schedule of Classes Slide 129 Delete CCA
Schedule Search for existing CCA course to delete class meetings.
Click on Search Slide 130 Delete CCA Schedule Click on - to delete
class meeting Slide 131 Delete CCA Schedule 3. Click on Save 1.
Click on OK to confirm deletion 2. Notice that the total page
number has decreased from 3 to 2. Slide 132 Training Slides Manage
Co-Curricular Activities C4A CC05 Register students under CCA
Integrated National Education Information System (iNEIS TM ) Slide
133 Process Flow Admit students in CCA Term activate students
Generate data for CCA scheduling Upload CCA schedule Update CCA
schedule Register students under CCA Record & track CCA
attendance Slide 134 Agenda Individual Enrolment Enroll student
into CCA Drop student from CCA Block Enrolment -Create class block
-Create student block -Register students into CCA -Verify enrolment
result Slide 135 Enroll Student to CCA Description: This function
allows CCA head to assign CCA to students Granted Role: CCA Head
Menu Path: Records and Enrollment > Enroll Students >
Enrollment Request Slide 136 How to use the system 1.Navigate to
the screen via menu path 2.Search for a particular student 3.Update
the details of student program 4.Add/Drop student to/from classes
5.Save Refer to Online Help for more details Slide 137 1. Navigate
the menu path 2. Add ID and Academic Career of the uploaded student
and enter the desire Term Enroll Students to CCA Slide 138 1.
Select Action: Enroll 2. Search for the class number to enroll
student into the class Slide 139 Enroll Students to CCA Search for
available classes to enroll students according to the Subject and
Academic Career Slide 140 Enroll Students to CCA 1. Select the
desire class for the student to enroll Class Number Slide 141
Enroll Students to CCA 1. Select Class Slide 142 Enroll Students to
CCA 1. Click on + icon to assign more classes to the student 2.
Submit when all desired classes has been included Slide 143 Drop
Students from CCA 1. Select Action: Drop 2. Search for the class
number to drop student from the class Slide 144 Drop Students from
CCA Select the desired classes Slide 145 Drop Students from CCA 1.
Click on + icon to drop more classes 2. Submit when all desired
classes have been included Slide 146 Agenda Individual Enrolment
Enroll student into CCA Drop student from CCA Batch Enrolment
-Create class block -Create student block -Register students into
CCA -Verify enrolment result Slide 147 C4-CC04:Batch Enrolment
Description: This function allows school CCA head and assign
classes to students in batch Granted Role: CCA Head Slide 148
C4-CC04:Batch Enrolment Menu Path: Records and Enrollment >
Enroll Students > Block Enrollment > Create Student Block
Records and Enrollment > Enroll Students > Block Enrollment
> Create Class Block Records and Enrollment > Enroll Students
> Block Enrollment > Block Enroll Merge Slide 149 How to use
the system 1.Navigate to the screen via menu path 2.Create student
block and class block 3.Assign students in batch to classes
4.Verify enrollment details Refer to Online Help for more details
Slide 150 1. Navigate the menu path 2.Add a new Class Enrollment
Block Create Class Block Slide 151 Create Class block 1. Enter the
description of the Class Enrollment Block 2. Enter the Term, and
Class Number 3. Click on the + icon to assign more classes to the
block 4. Make sure Time Conflict is checked Slide 152 Create Class
block Select the desire class for the batch to enroll Slide 153 1.
Navigate the menu path 2. Add a new Student Enrollment Block Create
Student Block Slide 154 1. Enter the description of the Student
Enrollment Block 2. Enter the activated students ID and Academic
Career 3. Click on the + icon to add more students into the Block,
then Save Slide 155 1. Navigate the menu path 2. Click on Add a New
Value Register Students to Classes Slide 156 1. Enter the Student
Block and Class Block 2. Click on Merge Slide 157 Register Students
to Classes 3. Submit request 4. Click on retrieve button Slide 158
Verify Student Enrolment Click on detail Slide 159 Verify Student
Enrolment Verify students enrollment details Slide 160 Drop
Students from CCA activity Set Action Drop Click save Slide 161
Training Slides Manage Co-Curricular Activities C4A CC06 Record and
Track Attendance Integrated National Education Information System
(iNEIS TM ) Slide 162 Process Flow Admit students in CCA Term
activate students Generate data for CCA scheduling Upload CCA
schedule Update CCA schedule Register students under CCA Record
& track CCA attendance Slide 163 Track CCA Attendance
Description: This function allows CCA teacher to track CCA
attendance Granted Role: CCA Teacher Menu Path: Main Menu >
Curriculum management > Attendance roster > Attendance roster
by class Slide 164 How to use the system 1.Navigate to the screen
via menu path 2.Generate CCA attendance by class 3.View the
attendance 4.Mark attendance Refer to Online Help for more details
Slide 165 Track CCA Attendance 1. Navigate the menu path 2. Fill in
field 3. Click Search Slide 166 Track CCA Attendance 1. Click
Generate button Slide 167 Track CCA Attendance Click View button to
see the attendance Attendance roster will be generated based on
date range Slide 168 Track CCA Attendance 2. Numbers of student
present/absent will be reflected here 1. Tick the check box to
indicate student is present or late. Specify reason and remarks if
there is any 3. Click Save & Return Slide 169 Important Notes
1.Prepare CCA class schedule data file for 2015 Term 1 before
working session (29 Nov) Sample data file and instructions can be
found on Synology 2.CCA teachers to generate class attendance
roster at term start Slide 170 End of Presentation Thank You
