TRAINING REQUEST PROCESS

Kirkland Fire Department

2013

OBJECTIVES

Levels of training Completing the training request form How to submit your training request Required paperwork Question and Answer

Levels of Training

Level I Training Level II Training College Tuition

Reimbursement

Level I Training

Required training and training that is directly related to your job in your current position.

A few examples:

Rescue Systems Technical Rescue Auto Extrication Training required by the Fire Department Hazardous Materials

Level I Training (cont.)

Overtime pay provided for off duty hours Training time off provided Tuition and materials provided Transportation costs provided or reimbursed Other travel expenses provided (Hotel or

Flight) when approved in advance

Level Training II

Training that is not required and does not relate specifically to your current role in the fire department. Some classes may be level II for one person and level I for another, depending on their rank or assignment. A few examples of Level II training: Most ODA Classes Many leadership conferences (if you are not a

supervisor) Online classes

Level II Training (cont.)

No overtime pay provided for attending the class

Training time off is provided Tuition is provided Required class materials are provided or

reimbursed Travel expenses are provided or reimbursed

Additional Information on Training Levels

The East Metro Training Group will strive to provide quality in-house training to replace some of the external classes we attended in the past

Not all training requests are approved. Even if you feel it is required training. There may be another plan in place to meet those requirements

College Tuition Re-imbursement

Outside of the Training Request Process

Submit a college plan annually to the DC of Operations

You Register on your own, pay for the class.

You must complete the class with a GPA of 2.5 or greater to qualify for re-imbursement

Complete the appropriate form Online (from the Training Division), attach Receipt and proof of GPA, and submit to the Kirkland Training Chief

Training Request Form

Anytime you plan on participating in training, whether as a student or instructor, and that training will impact the training division budget in any way, an official training request must be submitted. This includes online classes.

Training Form This form can be found on the

regional training website under documents and forms.

Choose the Level you are requesting Mileage cost is figured by the total

miles from: (1) your work place to the location of the training, or (2) your home to the location of training, WHICH EVER IS LESS

Overtime hours, when approved, are paid for hours spent in class. Overtime will not be paid for travel time

“Backfill” is the total number of hours you will be absent from work, including travel time, where you will be replaced using overtime.

Fill out the form completely on-line. Then print it, sign it, attach class information and any other required forms and send to Kirkland’s training office at Station 26

Pre-approval Form

When out of state travel is required for the training event, the training must be pre-approved by the Fire Chief and the City Manager

When overnight stay in a hotel is required for a training event, even if the event is in Washington State, the training must be pre-approved by the Fire Chief

In both of the previous situations, a Travel/Training Pre-Approval Form must be completed, signed and sent to the Training Division

Registration

The training division will register you for the class once the request is received and approved

It is your responsibility to enter your training time off into Telestaff. It is important that you coordinate with your Battalion Chief. He/she may need to provide additional staffing in your absence

Consider adequate travel time, each direction, when entering the training time into Telestaff.

Expense Re-imbursement Form

Fill out the expense re-imbursement form, sign, and send to the Training Division at Station 26 within two weeks after the end of the class.

If you have any questions (forms, requirements, mileage, per diem etc.) contact admin staff .

Question and Answer

Q- How far in advance will I need to submit my training request?A- This may vary from class to class. The sooner you apply, the greater the chance the

class will be approved. At least 2-3 weeks prior to the registration deadline.Q- Where can I find all of the required forms?A- The regional training website will have the forms you need. Not all forms will be fillable on-line. Some will need to be printed then filled out by hand.Q- Will I get paid overtime for doing homework or prep work before, during or after the

class?A- No. Only time spent in class qualifies for overtime pay.Q- If I take an online class, do I still need to fill out a training request?A- Yes, if there is any cost associated with the class, a training request must be submittedQ- If I am the class instructor, will I need to fill out a training request form?A- Yes, if there are any expenses involved with the assignment (OT, Training Time, or

supplies and materials)Q- If my class starts at 0800hr on my first work day, should I come in to work first?A- No, if your class starts at 0800hr or earlier on a morning you are scheduled to come

in to work, report straight to the class at 0800hr.

Hopefully this was helpful

If you have any questions please feel free to call me

Battalion Chief Mike Dettmer

425-587-3698

206-963-3001

24/7