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Training Module 10Training Module 10Project ManagementProject Management
Prepared by RCAP Solutions Prepared by RCAP Solutions for the PA Department of for the PA Department of Environmental ProtectionEnvironmental Protection
22
IntroductionIntroduction
• What to expect before a projectWhat to expect before a project
• General process of project General process of project managementmanagement
• Avoiding pitfalls and problemsAvoiding pitfalls and problems
33
Need for a Water SystemNeed for a Water System
• Do you need a water system?Do you need a water system?
• A project must be justifiedA project must be justified
44
Need for a Water SystemNeed for a Water System
• Justifications include:Justifications include:– PollutionPollution– Quality/Quantity issuesQuality/Quantity issues– Poor fire servicePoor fire service– Promote growthPromote growth– ComplaintsComplaints
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AdministrativeAdministrative
• None of those mean you None of those mean you needneed a a system but you should investigate system but you should investigate furtherfurther
• Iron out some admin detailsIron out some admin details
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AdministrativeAdministrative
• Contact a TA providerContact a TA provider
• Free or low-cost assistanceFree or low-cost assistance
77
AdministrativeAdministrative
• Business PlanningBusiness Planning
• A long range planA long range plan
• Required to obtain a permitRequired to obtain a permit
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AdministrativeAdministrative
• The Business Plan must address a The Business Plan must address a number of issuesnumber of issues
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AdministrativeAdministrative
• The Business Plan must include:The Business Plan must include:– Facilities PlanFacilities Plan– Management PlanManagement Plan– Financial PlanFinancial Plan
1010
AdministrativeAdministrative
• Consider forming an authorityConsider forming an authority
• Passing ordinancesPassing ordinances
• Can be concurrent with the feasibility Can be concurrent with the feasibility studystudy
1111
Feasibility StudyFeasibility Study
• Engineering report addressing Engineering report addressing specification issuesspecification issues
• Will likely have to hire an engineerWill likely have to hire an engineer
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Feasibility StudyFeasibility Study
• RFPRFP
• Does NOT have to be competitively Does NOT have to be competitively bidbid
• Interview and ask questionsInterview and ask questions
1313
Feasibility StudyFeasibility Study
• Confirms the need for a water Confirms the need for a water systemsystem
• Firm does not necessarily do the Firm does not necessarily do the design laterdesign later
• Make sure EDU count is accurateMake sure EDU count is accurate
1414
Feasibility StudyFeasibility Study
• Includes info useful for the Business Includes info useful for the Business PlanPlan
• Should include ALL costsShould include ALL costs
• The study costs MONEY!The study costs MONEY!
1515
FundingFunding
• You have to pay for the feasibility You have to pay for the feasibility study for almost everything else from study for almost everything else from here on outhere on out
• It gets even more expensive!It gets even more expensive!
• But, help is available!But, help is available!
1616
FundingFunding
• Many funding optionsMany funding options
• All have advantages and All have advantages and disadvantagesdisadvantages
1717
FundingFunding
• Combine funding sourcesCombine funding sources
• Income surveysIncome surveys
1818
Exercise 1Exercise 1
• Take a few minutes to complete the Take a few minutes to complete the exercise in your workbooksexercise in your workbooks
1919
Design and PermittingDesign and Permitting
• Can be started concurrent with Can be started concurrent with funding applicationsfunding applications
• Can do another RFP for designCan do another RFP for design
• Be careful to adhere to funding Be careful to adhere to funding requirements, if applicablerequirements, if applicable
2020
Design and PermittingDesign and Permitting
• Design will finalize many issuesDesign will finalize many issues
• Make sure your engineer stays on Make sure your engineer stays on scheduleschedule
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Design and PermittingDesign and Permitting
• DEP review and approvalDEP review and approval
• Can be a lengthy processCan be a lengthy process
• Don’t forget your Business Plan!Don’t forget your Business Plan!
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Design and PermittingDesign and Permitting
• Ownership of drawingsOwnership of drawings
• Your input is important!Your input is important!
2323
ConstructionConstruction
• Competitive bidsCompetitive bids
• Numerous requirements of the Numerous requirements of the bidding processbidding process
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ConstructionConstruction
• Keep an eye on the contractorsKeep an eye on the contractors
• Written change ordersWritten change orders
• InspectionsInspections
2525
ConstructionConstruction
• Doesn’t happen overnightDoesn’t happen overnight
• As-built drawingsAs-built drawings
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Start-Up and OperationsStart-Up and Operations
• Address some items during Address some items during constructionconstruction
• Office set-upOffice set-up
• StaffStaff
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Start-Up and OperationsStart-Up and Operations
• Tap-feeTap-fee
• Rate structureRate structure
• Assistance is availableAssistance is available
• Funding source may have inputFunding source may have input
2828
Start-Up and OperationsStart-Up and Operations
• BudgetsBudgets
• Tap-fees only happen once!Tap-fees only happen once!
2929
Start-Up and OperationsStart-Up and Operations
• Help with budgetsHelp with budgets
• May be requiredMay be required
• Include reservesInclude reserves
3030
Start-Up and OperationsStart-Up and Operations
• Ensure a quality productEnsure a quality product
• Sampling is requiredSampling is required
• In-house or contracted testingIn-house or contracted testing
3131
Exercise 2Exercise 2
• Take a few minutes to complete the Take a few minutes to complete the exercise in your workbooksexercise in your workbooks
3232
SummarySummary
• Key pointsKey points
3333
Resources and ReferencesResources and References
• Dennis Lee, PA Department of Dennis Lee, PA Department of Environmental ProtectionEnvironmental Protection
• Don Schwartz, PA/NJ Program Don Schwartz, PA/NJ Program Manager, RCAP SolutionsManager, RCAP Solutions
• Other training modulesOther training modules