Provided by:Food Services Division

Training for the After School Snack Program

2013-2014

Overview

What are After School Snacks?How do programs receive snacks?What records must be maintained?What is the role of the Food Services

Manager?What is the role of the afterschool program

staff?Snack Program Reminders

What are After School Snacks?

National School Lunch Program (NSLP) provides reimbursements for snacks served to children after school Programs must include

educational/enrichment activities

Food Services Division (FS Divison) sponsors the after school snack program

FS Division enters into an agreement with the California Department of Education (CDE) and assumes full responsibility for meeting all requirements for reimbursements

How do programs receive snacks?

Snack Program Coordinator completes a “Request to Begin or Change Meal Service” and submits this to the FS Division.

Allow 6-8 weeks for new program! Only one program per request.

FS Division will review request and notify AFSS and Food Services Manager of approval or denial.BTB and LA’s Best approved programs are listed on the

Food Services website under the Afterschool Program page Please refer to latest 2013-2014 approved sites list for

your school informationProgram must be approved before snack service

begins: Training for BTB and LA’s Best has been completed

through the Central Office

What records are needed?

Snack Service Agreement – signed yearly by all snack program staff training participants

Snack Training Verification – signed yearly by the Food Services staff

Attendance Records – provided to the FS Manager weekly by the snack program staff

Snack Count Form – verified daily and filed in the current year filing

Production Records – completed daily in CMS for the snack program

What is the role of the Food Services Manager?Follow up on training/provide additional training

as necessary for snack program staff and FS staff The majority of BTB LA’s Best and City year staff have

been trained. Each staff member must have a Service Agreement completed and signed as proof of training. If they do not have the agreement, managers are required to train the snack program staff and provide them the agreement to sign

File the signed agreement in the current filing in the Provide Menus to the snack program staff Order Snacks –

EZ Steps Menu Plan Quantities must be completed for each snack program

Adjustments to orders will be made based onProduction historyFeedback from onsite snack program staff

Production Records must be created and completed within CMS for each snack program

FS Manager role …continuedPrepare Snacks –

Snacks must be provided in Styrofoam containersMilk and juice will be provided on ice and must be

kept cold until service to childrenFood Services Managers are required to place a

thermometer inside the Styrofoam containerSnack program staff must use this thermometer to record the

temperature of the cold snack items on the Snack Count Form

Provide the Snack Count form to afterschool program staff Notify AFSS (supervisor) when required paperwork has

not been submittedWithout required paperwork and correct distribution of

snacks, program will be suspended or terminatedFile all paperwork for 3 years plus current school

year

FS Manager role …continued

Review/Verify the Snack Count Forms dailySnack program staff must complete forms and sign

daily

Provide And Justice for All poster – Tape to the Styrofoam box or provide to the snack

program staff for posting

Submit daily claim of reimbursable snacks served within the CMS system

Discard all leftovers returned – milk cannot be recycled

FS Manager role …continued

Conduct 2 Site Monitoring Reports to ensure program is following proper policies & proceduresCoordinate with the AFSS and communicate any

concerns or issues discovered during the monitoring

Facilitate Communication between Program Coordinator & Cafeteria Adjustment of orders and accuracy of paperwork must be

communicated to the snack program staffCommunication with onsite snack program staff is vital to

success of filing accurate reimbursementsFollow up to ensure they understand all point of

service and Snack Count form procedures

FS Manager role continued

Approved snack programs are posted on the Food Services website under the Afterschool Program tabPlease refer to this for an updated list of

approved snack programs at your siteIf the program is not listed on the website

Do not serve them until you know the program is approved

Contact your AFSS for confirmation of approval

FS Manager role continued

If the program is approved as an Area Eligible site (50% or more of the students are eligible for the NSL program)Onsite snack program staff count children as they

receive a reimbursable meal at the point of serviceCounting method can be theater tickets, hash

marks on a piece of paper, or clickersChildren are not counted by meal eligibility for Area

Eligible sitesDaily Entry for meal counts at an Area Eligible site

claim meals as a total served per snack program

FS Manager role continued

If the program is approved, but is a Non Area Eligible site (less than 50% of students qualify for the NSL program)Train onsite snack program staff on proper point

of service proceduresSnack program staff must use a check off list

with student names and eligibilityCheck each child off the list by name as they

receive their mealDaily Entry for meal counts at a Non Area Eligible

site claim meals according to eligibility

Daily Entry for Snacks

Daily Entry for Snacks (refer to slide above for explanation of letters) Area Eligible Sites

Daily Entry for Snacks (refer to slide above for explanation of letters) Non Area Eligible Sites

What is the role of the onsite snack program staff? Overview…Attend training, sign training roster

Read & Sign “Snack Service Agreement” BTB, LA’s Best and City Year staff have been asked to

provide a copy of the Snack Service Agreement signed as proof of their participation in annual training to the Food Services Manager

If they do not provide the agreement, managers must train them in the correct snack program procedures

FS Managers will file the copy of the Snack Service Agreement in the current filing

Post “And Justice For All” sign (provided by FS Manager) Visible to participants during snack service

Snack program staff role onsite

Follow all point of service procedures for snack program

Return all completed forms on time

Order snacks from Food Services ManagerAdjust orders according to participation Manager must have 2 weeks notice to make

adjustments to snack ordersNotify Manager of any upcoming events that may

effect the snack counts

Snack program staff role onsiteServe snacks to students

“Area Eligible” Sites 50 % or more of students qualify for free or

reduced mealsCan use clickers, theater tickets, number sheet

to count studentsAccurate counts important – reimbursement

for our program depends on these meal counts

“Not Area Eligible” SitesLess than 50% of students eligible for free or

reduced mealsSee Food Services Manager for procedures

Snack program staff role onsite

Meal Service -- what is considered a reimbursable snack? Complete meal must be given to each childChild cannot take milk or juice only as snackStudents must be counted or checked off after they

receive the complete snack at the point of service

Meal Service SchedulesServe snacks no earlier than ½ hour after school

ends School sites with more than one snack program

must make every effort to serve snacks at the same time in the same designated eating area, this will help avoid children receiving more than one snack

Snack program staff role onsite

Weekly attendance/enrollment informationProvide weekly (each Monday morning)

to the Food Services Manager

Snack Count Form requirementsSnack Count form must be completed

and returned daily to managerPaperwork not returned will jeopardize the

program

Snack program staff role continued…Snack Count Form completion

Snack Count form completionColumns: (highlighted in green on above slide)

Column 4 – amount received from cafeteriaColumn 5 – record your initials, verify the time

snack is picked up, record the temperature of milk or juice or cold products

Column 6 – record beginning time of serviceColumn 7 – no adult meals are servedColumn 8 – enter number of snacks servedColumn 9 – enter number of snacks leftoverRow 10 – enter number of children counted

after receiving a reimbursable snack Row 12 – enter total number from row 10Sign and date the form

Snack Program RemindersNO GOODIE BOX – no recycled foods

due to California Health Code

Return all un-served snacks to cafeteria

Ensure snacks are consumed only by students enrolled in the program and onsite during program hours. Any snacks served to students must be eaten or thrown away before leaving the snack area. Violations of this will cause immediate suspension of the program.

Number of students served snacks CANNOT exceed number of students in attendance.

Children must receive all snack menu items

Steps to completing Snack Training process for the school site

Manager and food services staff complete the following:Log on to the website with their own Single Sign On

Read the Snack Training pamphletRead the Snack Training powerpointClick on the Snack Assessment, complete and click the

submit button in the right hand cornerSnack Training Verification

Read, sign and return to the Beaudry 28th Floor Attn: Ana Rojas by

August 20, 2011File a copy with current 2012-2013 paperwork

Thank you!

LAUSD Food Services Division: Nourishing Children to Achieve Excellence