Trail Gazette - May 2013

7/28/2019 Trail Gazette - May 2013

1/8

May 2013

President Gene Walker5531 Lardon Rd NESalem, OR 97305-3248

(503) 428-6641(503) 371-4363

La

Vice President Gary Kelley20000 NE Jaquith Rd

Newberg, OR 97132-6694(503) 537-0802(503) [email protected]

Sec

New

sha

April Business Meeting Minutes

Gene called the meeting to order at 2:05

Attendees:The meeting was attended by Gene Walker,Chuck Hodson, Jackie Colwell, Don Woodard, Tom

Ruttan and Gary Kelley.

Correspondence:

We received a membership renewal and RiversideRun registration.

Treasurer Report:

Tom Ruttan presented the April financial report.Don Woodard donated $15 for newsletterpostage, website advertising revenue $100 and

$10 for member renewal.

Old Business:

Preparations for the 2013 Road Run continue.Registration is open. See the website for details.

We need volunteers to fill these roles:

Sweep truck and trailer (3-bike)

Morning Donuts (we have a source identified)

Coffee/Tea/Juice Friday and Saturday Morning

Daily snacks / Cooler stocking, icing

Tom Krise has prepared mapsproposed Riverside Run route

maps in this edition as well a

youd like to comment on theso soon. We hope to finalize t

New Business:

We discussed possible locationational run. Dates are July 1McLaughlin and Gene spoke a

routes in Prineville. Gene procontact for the Crook County rooms are close by. Other sit

consideration are Joseph OR in Harrisburg this year, we m

We need to select a site quick

to ensure adequate space for

guests.

Announcements:

LeMay Museum 2nd Annual S

August 25 at 8:00 a.m. The f9:00 a.m from the LeMay Mu

$10 registration and BBQ lundetermined.

This years ride is a leisurely

around the foothills of Mt. RaM f BBQ l h


2/8

Oregon Trail ChapterMay 2013

Proposed Riverside Run Routes

Marys Peak shake down Thursday 90 miles.

Florence loop for Friday or Saturday 180 miles.


3/8

Oregon Tr

Detroit loop Friday or Saturday 190 miles.

Sweet Home loop Friday or Saturday 180 miles.


4/8


May Business Meeting Agenda

The May Business Meeting is being held at the

Texaco station in Brooks Saturday, May 11, 2013.Topics well discuss:

Review of April meeting minutes

Treasurers report

2013 Road Run Committee Report

2014 Road Run locations

New Business

Business Meetings are where we discuss issuesimportant to Chapter operation. Your thoughts

are needed to make decisions for the future. As

always, we hope to see you there.

AMCA Presidents Newsletter

By Richard Spagnolli

Dear Members,

The AMCA Chapter Presidents Meeting is at theWauseon National Meet, at 9 a.m. Saturday, July27 in the Fulton County Fairground administration

building. There will be a brief seminar on the taxsituation along with the usual topics. Please markyour calendars, and if you attend, authorize

someone from your Chapter to attend on your

behalf. This is a very important meeting.

With the weather looking better for riding and thePerkiomen Chapter National Meet at Oley justaround the corner, its time to jump on the old

bike and go for a ride or two. After spending eight

hours at the airport in Chicago in February tryingto get to Fremont, Nebraska, for the Omaha

Chapter National Meet, I (like many of you)

welcome the sunshine and warmer weather.The Omaha Chapter Meet was a good example ofthe vitality of the AMCA and its many Chapter

volunteers. The call for volunteers went out toChapter members from Chapter President ScottSwaney several months before the meet. No one

could have anticipated that a blizzard would hit

An AMCA Town Hall Meeting w

It was well-attended, and maasked and topics covered. A w

banquet was held on Friday nand an interesting history fro

LaFleur. Judging went well, wbeing judged. Special thanks

Judge Paul Shedd, Chief Judg

Assistant Chief Judge Carl Olsjudges for a great effort.

The next stop was the Sunsh

Meet in New Smyrna Beach, beautiful weather greeting all

vendors, it was a great seconlocation. Again, Joe Gimpel a

volunteers should be commen

done. Most of the first-year vaddressed to the satisfaction Judging on Sunday went well

being judged. Thanks to Chap

Dave Clemons, Don Dzurick agreat job.

Also, longtime Sunshine Chap

Kreller was honored for her loservice to the Chapter and th

stepped down from her treas

registration position, but will the Chapter. Thanks, JoAnn.

AMCA Town Hall Meeting, whattended. Many questions we

members. Town Hall Meetingheld at AMCA National Meets

and/or Board Members are pr

anyone interested in the operthe Club to attend these mee

The Board met in Daytona Be2013. Operations Manager Bi

Club operations for the last si

advised that Club membershistable this past year at approwhich in his opinion was a go

other motorcycle clubs are no

an effort to address a problem


5/8

Oregon Tr

The Board agreed to publish a Club Roster for

2013 with provisions to honor the requests ofthose members who have opted out and with

severe penalties for misuse of the roster forsolicitation and other unauthorized mass emailingby anyone. The Board approved printing 2,500copies. Order forms will appear in the summer

issue of the magazine.

Bill discussed the status of the Virtual Library.Volunteer member Mark Hunnibell is working to

reformat most of the documents currently in the

library. This will provide easier access andstandardize the format for all future documents.To aid in this effort, the Board approved, at

Marks request, up to $1,500 for consultation with

Jon Radermacher, the Clubs website developer.

The Board continued to discuss the ongoingproblem of logistics with the library. If this project

is to progress beyond its current state, owners or

custodians of old-bike literature will have toadvise the Board if they are willing to allow theirdocuments to be copied. Then the hard part

begins. Who will do the copying and where? Will

the owners give up possession for copyingpurposes? There are many hurdles to overcomebefore the Library can progress. If this is going to

be a volunteer project, then volunteers must step

forward. Although the Board has not conducted a

cost estimate, the cost of hiring someone or afirm to do the work required may be prohibitive. I

still think the Virtual Library is a worthy project. Itis outlined in the Clubs Purpose Statement. Itwould be a shame if this project fell by the

wayside.

The Board approved a new agreement withadvertising manager Paul Holdsworth and his

company. Paul will now receive a straight

commission of 12% on all advertising in themagazine. Paul was commended for his excellent

work not only for increasing advertising but for

the diversity of the ads, all of which relate to oldbikes. Pauls effort is one of the reasons the Club

can increase the number of magazine issues inth f t Th k P l

Chief Judge Don Dzurick subm

Board approved, an amendedG, Running an AMCA Judging

Policies and Procedures. Don with the Presidents approval,approved the appointment ofmember Pete Reeves as Assis

European. Pete is a longtime

this appointment recognizes judging at the European Chapof logistics, Pete will not be in

to the Chief Judge position as

CJs are. Thanks, Pete. Don althe Board approved, $1,000 f

purchasing several motorcycl

that will be used in the judginpublications will remain the p

Susan Brutus reported on me

the Club. Sales have increaseseveral new products will be

based on demand from the mSusan doesn't attend a Nation

been sending merchandise tomerchandise staff, which sells

merchandise and receives a cprocedure will continue. Than

Rick Najera presented the sch

Meets and Road Runs for 201

approval. The National Meet sremains the same as 2013. O

have applied for 2014 NationCherokee, Oregon Trail and AThere is still time if a Chapter

Run in 2014. Please contact Rpossible at mrricknajera@aolremember if your Chapter sp

Road Run, the Club will pay t

the Chapters tax returns for The Board reviewed the curre

I was pleased to report that m

had consulted with Board-retDeluzio about their tax status

Chapters that were required tt did S ith d


6/8


The Board discussed increasing the number of

issues of the magazine from four to six. Bill Woodhad submitted a cost analysis indicating that if

advertising remained the same for all six issues,the estimated increase in cost to the Club to

publish six issues would be approximately$24,000. The Board had received other proposals

for the format and number of issues of the

magazine from three Club members. Onemember thought his proposal would increase Club

membership. One proposal called for phasing outthe current magazine for a black-and-white

stapled newsletter with no advertising. Anotheralso called for phasing out the current magazine

for a black-and-white magazine/newsletter and

one year-end color magazine. A final proposal

which had been submitted several times over theyears by this member was to adopt the Britishmodel of a small black-and-white monthly

magazine.

The Board discussed these proposals andconcluded that, based on the Club Membership

Survey conducted two years ago, the Membership

viewed the magazine as the best benefit of Clubmembership. The current magazine has improvedsignificantly over the past several years both in

size and editorial content. The Board saw noreason to change the format and concluded thatto adopt any of the alternative formats listed

above would result in a loss of membership ratherthan gains, as suggested by some. The Boardapproved keeping the current format of themagazine and increasing the number of issues to

six when appropriate. Bill Wood did advise theBoard that if the magazine went to six issues, hecould no longer continue in the position of

Operations Manager because of the editorial

demands of going to six issues.

The Board considered the hiring of an Executive

Director (ED) for the Club. There was a discussionabout the current work load for the President and

Board members as volunteers and the OperationsManager as a paid contractual position. I

commented that I thought it was time to give

The Board would be responsib

where the Club is heading anwanted it to go. The Board ap

of a draft of the job descriptioand ultimately the hiring of a

become Executive Director of

The Board reviewed the ClubStatements prepared by Chuc

Board discussed the investme

required for operations and threserve fund. Chuck Deluzio w

advice in this regard. The finabe published in the summer i

magazine. The Board also comalthough an Assistant Treasu

the position of Club Treasure

are still looking for a qualifiedoversee the Assistant TreasurBoard on all matters financial

word in your Chapter newslet

The AMCA/AMF Grants PrograOnly one application has been

any of your members knows

to seek an education to learnold motorcycles, please conta

[email protected].

local or community college orApprenticeships in this field w

considered. This is an importafunds are available to qualifie

Several sections of the Policy

Manual have been revised anBoard. These changes deal m

member conduct expectationAnother change deals with ju

State of Florida for all actionsa member. The Board continu

manual as needed. Please rev

version of the P&P Manual.

As a good sign of the vitality Board received an application

from members from New Yorknown as the Bear Lake Chap


7/8

Oregon Tr

The Board thought those members should receive

recognition for their contributions. The Boardapproved recognition of members in this category

in the Club magazine from time to time at thediscretion of the editor. This procedure will keeprecognition of Honorary Membership at a veryhigh level while recognizing others who have

made contributions to the Club.

The Board reviewed the procedure for issuinginsurance certificates for Club and Chapter

activities. To avoid mistakenly issuing insurance

certificates for non-AMCA related events, theBoard authorized insurance certificates to beissued without review only to Chapters authorized

by the Board to conduct National Meets and Road

Runs. All other applications for certificates will bereviewed by the Operations Manager before au-

thorization will be given. If your Chapter needs an

insurance certificate for a local event, just emailBill Wood at [email protected] and

state the purpose of the application. Pleaseremember your Chapter does not have to request

a certificate to have insurance coverage. Anapplication is only necessary when a venue, such

as a fairgrounds or municipality, requires theChapter to provide an insurance certificate.

Matt Olsen discussed the Youth Program and

Brittney Olsens plans for the year. Other projects

are in the discussion stages and will be developedand finalized this year.

There are members who work behind the sceneswho dont often get recognition for very important

work they do as volunteers for the Membership.

Two of these are Nancy Davis and Gary Palombia.Nancy is the Clubs judging pre-registrationperson, who compiles all the pre-registered bikes

and sends this information on to the Chief Judge

and the Chapter Deputy Judge for each NationalMeet. Gary is the Moderator for the Club Forum.

He watches the posts on the Forum and helps

members with technical problems. Both Nancyand Gary are volunteers who have devoted their

time and energy to the Membership. Thanks,N d G Id l lik t th k ll th

Upcoming Events

Check out these upcoming an

motorcycle events. See ourEadditional information.

Date Event

May 11OTC Business MeBrooks OR

May 11 40th AnnualRose

May 18 - 19OVM Ride, Show (see cover page)

May 18 NVMC, Sweet Hom

May 24 36th AnnualFoss

May 26Ishi Chapter ShowChico CA

June 8OTC Business MeBrooks OR

Member Classifieds

1951 FL, 3 speed and reverseVery nice outfit, runs great, finterior of sidecar in nice sha

sidecar. Emailgene@rogueha

information and pictures or ca

2 Scouts for sale.

45-inch in a 741 frame. Nwiring and misc stuff to ge

a beautiful, $1500.00, 2-t

52-inch in a 741 frame. Hforks and wheel, TT warriScout tanks.
http://www.amcaotc.org/eventshttp://www.amcaotc.org/eventshttp://www.rose-city-mc.org/http://www.rose-city-mc.org/http://www.oregonvintage.org/http://nvmc.us/events.htmlhttp://nvmc.us/events.htmlhttp://www.fossilcampout.com/http://www.fossilcampout.com/mailto:[email protected]:[email protected]:[email protected]://www.fossilcampout.com/http://nvmc.us/events.htmlhttp://www.oregonvintage.org/http://www.rose-city-mc.org/http://www.amcaotc.org/events


8/8

OregonTrailChapter,AMCA

20000NEJaquithRd

Newberg,OR97132-6694

Documents

Trail Gazette - May 2013