TPC All Committees Meeting

November 21, 2013

At the End of the Day

Fix some of the problems that get in the way of members having more fun …. without losing a ton of money!

2013 BOG Objectives

• Bring Fun Back to the Club – A Culture Shift Perhaps• Fix the Café• Site Enhancements – Particularly the Café, Patio, and

Grounds• Execute the Lower Court Project (aka: South Property

Enhancement Project)• Plan and Allocate for the Ultimate Replacement of Our

54yr Old Main Pool

• Engage More Member Participation Around the Governance of Their Club

2013 Results

• Fixed the Bar & Grill • Created a Comprehensive, Club-wide, House & Grounds Long-

term Growth Plan (A Very Big Deal)• Adopted New Club-wide Software (Holy ….!)• Locker Rooms: Right Decision, Horrific Execution• Paved the Road for a Long-term Capital Improvement Program –

Survey, (1-yard line for Vote and Early Stage Implementation)• Regained Control of Non-Member Usage• Formulated an Official TPC Member Code of Conduct• Instituted Change of Control Plan for Better Long-Term

Governance Continuity• Failed – Engaging Membership in Club Governance (but not for

lack of trying)• Failed – Bringing the Fun Back

2014 Board of Directors Park Allen (Vice President)Brian BankPaul Bressie (Treasurer)Matt ChathamCourtney Finnegan (Secretary)Kim LogieChip MorelandNancy ShapiroCris Schonefeld Ross Seymore_________________________________________Special Thanks to Our Out-Going Board Members:John HoffmanTami Pias-LeeMichel Seifer

2013 House & Grounds Committee

Committee MembersCris Schonefeld (Chair)Valerie BehrendtDayle Smith Bell

Objectives:Development of Overall Master PlanCafé Interior/Exterior RefurnishingLower Court ProjectMain Pool Renovation (ultimately)Tree Maintenance/Removal/PlantingsEntry Stairs to Property - Fitness Side

2013 House & Grounds Accomplishments

February Presented Master Plan concept to BOGObtained Bids from Designers

March/April Presented first round of cafe & patio designs.

May/June Explore kitchen expansion/improvement optionsRefine Cafe & Patio furnishings plansMeet with Town re: 500 sq. ft. advantage

July Presented Cafe Bar & Interior Design Package Finalize Budget and Order Specs for Cafe & PatioPresent kitchen improvement options/budget – consultants working on

specificationsPresent Tennis and Pool Improvement First Thoughts/SketchesObtained approval for temporary heaters

August Create Story Boards for Cafe, Patio and Pool Furnishings Selections

To date we are waiting for a vote of membership to start Kitchen/Café project.

In addition, we are working on refurbishing the boys and girls locker rooms.

Jerry might have a few more things to add such as new stairs up to fitness facility, tree removal and long term plan for existing trees, repaving of path…

Initiation Fees Dues Non-Member Surcharges

Revenues

Expenses

Aquatics

Fitness

Tennis

Youth

Activity Specific Member Charges

Non-Member Activity Charges

Activity Fee

Activities – Set at Operational Breakeven

Monthly Debt Retirement Fees

Mortgage

Personnel/Operations- Aqua

Personnel/Operations - Fit

Persn/Ops - Tennis

Persn/Ops - Youth

TPC Comprehensive Financial Model

20%

80%

Administration

Facility Operations (to include Café)

“A” - Operating Cash/Checking Acct

I

“C” - Capital Reserve“Replacement”

$250,000/yr

“B” - Emergency Reserve Savings Account

Half of Year End

Balance

II

“D” - Capital Expense (New)

Capital Expenses

iii