Town Manager's Report December 21,2020

Melissa G. Arrighi, Town Manager www.plymouth-ma.gov/

@melissaarrighi marrighi@plymouth-ma.gov

Stay Safe, Stay Healthy, Stay Strong

1. American with Disabilities Presentation (attached) There was a very comprehensive provided to the Disabilities Commission on December 17, 2020 to discuss the results of the Town's ADA Self Evaluation and Transition Plan. I attended that meeting and we will be scheduling a similar presentation to the Select Board. Until that time, the subject matter and plans continue to be a priority and you will find the presentation attached.

2. Regional Covid Meeting Brockton Mayor Robert Sullivan hosted meeting with the City and Town Managers from all the Plymouth County communities to discuss what has been implemented regarding the COVID-19 pandemic in each community. We shared practices that have been successful and barriers that continue to exist, especially as the daily COVID-19 numbers continue to increase in the Commonwealth.

In addition, the Lt. Governor hosted another statewide covid-19 municipal CEO briefing on December 15th. She, and her team, were able to provide updates and an overview on the covid relief funds, rollback phases for re-opening, vaccination progress, plans for contact tracing (specifically the Community Tracing Collaborative at the state level and how they have been training new cohorts and will be fully staffed by December 261h). We also discussed the different data points in city and towns, not just the number of cases, but the importance of assessing hospitalization and ICU's capacity and ability, including staffing levels.

There will be a full summary available on the MMA website and I will include that link on the Town's website.

3. Beach Sticker Sales

We are looking to make some improvements to our upcoming sticker sale season and held our annual meeting on the subject. We will be making a few internal improvements and will be striving for an earlier sticker sale start date as we hope to start beach sticker sales on April 1, 2021. This will allow more time for people to purchase stickers and for City Hall systems to process them earlier and to the extent possible, reduce the size of the inevitable rush to buy stickers in June. The quicker folks have stickers, as opposed to only having the receipt, the smoother the check in process will be.

There are no proposed increases in fees at this time, however, we will be requesting that the Select Board have an agenda item at an upcoming winter meeting to discuss the upcoming beach season in regards to the following:

a. 2021 policy for resident and non-resident visitation at Plymouth Beach b. 2021 policy for resident and non-resident visitation at Morton Park

4. Irish Heritage

In my last Town Manager's Report, I provided infonnation on the South Shore Irish Heritage Trail and their request for a location in Plymonth. I reached out to our esteemed local historian Jim Baker for guidance. Mr. Baker graciously researched the issue and I thought the Select Board and residents would be interested in his connnents and a list of potential Irish landmarks in Town that may be suitable for the South Shore Irish Heritage trail.

"In chronological rather than order ofsignificance, they are:

• The arrival of Irish servants aboard the Sparruwhawk up ji·om Cape Cod where the vessel was wrecked in 1626. They stayed in Plymouth until they could secure passage to their original destination of Jamestown, The timbers of the Sparrmvhawk are in Pilgrim Hall, but not now on exhibition. As a location, Leyden Street might be suitable.

• After King Philip's War, in March, 1676-7, fund\' ¥\/ere received from "contribution made by divers Christians in Ireland for releiffe (!f such as are impouerished, des tressed, and in nessesitie by the late Indian wan~ " £125 in all for towns in Plymouth Colony (most went to towns west and south where the need was greatest), of which Plymouth received £8. Town Square might serve.

• Irishman James JvlcGee, the captain of the General Arnold that was grounded in Plymouth harbor in 1778 and on which most of the crew froze to death, he survived but was later buried on Burial Hill near where his men were interred. There is a marble obelisk with his and other names up there today, an alternative location.

• Perhaps the best candidate would be when the first Irishfcunilies, ofJohn Burke and lvfichael lvfurphy, came to live in Plymouth and probably ~worked for Judge Joshua Thomas. "Judge Thomas must have felt a special interest in them, as in the year ... 1813, Bishop Cheverus, by his invitation, came down from Boston and celebrated mass for their benefit in the parlors on the southerly side of his house. It is undoubtedly true that Bishop Cheverus was the most distinguished Divine who ever visited Plymouth." (W T. Davis) 17ie Judge's house was at 56 .A1.ain Street where the New World Tavern is today. Alternately, masses were celebrated in both the 1749 Courthouse and Dm1is Hall (46 Jvfain St.), and elsewhere, until St. Peter's Catholic church was erected in I 87 4. This offers several possible locations. Image of Judge Thomas 's house (later a hotel), begun 1697, below.

• The primmy Irish neighborhood in the l 91h centwy, known as "Dublin", was at the foot of Bradford Street. A I 87 4 map shows a number of Irish families living there.

• In I 898 at the celebration of the completion of For~fathers' Jvlonument, John D. Long, the president of the Pilgrim Society, invited the celebrated Irish poet John Boyle 0 'Reilly

of Boston to deliver a (very lengthy) poetical address. Involving an Irish Catholic 1>71eaker in a Pilgrim ceremony was quite unusual and controversial for the time but showed that Plymouth (or at least the Society) recognized the importance of the Irish community. The monument is therefore a possible venue. "

I would like to thank Mr. Baker for his assistance and thoroughness, and I will let the Select Board know when we hear back from the group.

5. Fire Stations A few weeks ago, in the QnA section of the Town Manager's Report, a resident had asked about our long term plans for Fire Stations since Town Meeting had defeated a request to build a new Fire Headquarters. As you may recall, Town Meeting members had questions regarding a long-range plan and supporting information justifying a new Fire Headquarters, as well as possible alternatives. The response was that we were talking internally about a capital article at the Spring Special Town Meeting to secure funds to have a company/consultant review possible locations, comment on the future of the Headquarters building, and recommend a site( s) for a headquarters or rehabilitation of what exists now. If there was enough funding, the Consultant could also look at the locations of the other OLDER fire stations for potential of consolidation/elimination or relocation at new sites based on residential/commercial growth in the area. In addition, the Select Board is also looking at the Chiltonville site owned by Holtec to see if it has any potential for public safety fire services.

Since that time, the Fire Chief has put together a possible proposal and he will be reaching out to ask consultants for a possible cost associated with this work. The draft he put together is below and I would appreciate any feedback from the Board, or residents, to ensure we have captured the data and info1mation that the public is seeking.

"The Town of Plymouth will request proposals from qualified consulting firms to provide afire station feasibility and facilities study for the Plymouth Fire Department (PFD). The purpose of the study is to review current fire station locations, facilities, and deployment of equipment and to provide long-term recommendations for fire station facilities and infrastructure taking into consideration future planned Town growth.

The purpose of the study is to evaluate the current deployment model for efficiency and effectiveness and make recommendations, based on the evaluation outcome, for improvement. If the current model is found to be impractical and/or unsustainable, recommendations should be made on alternative deployment model (s) with anticipated effectiveness and efficiencies for emergency and risk management service delivery and to find the best and most cost-effective method(s) of providing Fire & EMS Service to the residents of Plymouth.

The Town of Plymouth is seeking an innovative fire service consulting firm with experience proposing long range solutions for fire station facilities. The work to be completed should include the following:

-Gather pertinent data and information. The consultant is responsible for all costs associated with obtaining third-party data, such as GIS. -Collaborate with town and PFD staff to gather information and to evaluate current and future needs as it pertains to fire stations and personnel/apparatus deployment. -Conduct an operational efficiency evaluation and analysis of existing fire stations with a focus on Fire Station #I, Headquarters Station including an inspection to identify existing conditions of the building (structural, design, layout, expansion opportunities, HVAC, energy efficiency, electrical, space needs, etc.) to form recommendations for a remodel or construction of a new facility (including location, see #4). -Identify recommended future fire station locations and a phasing plan for station development/construction based on but not limited to: a. Land use b. Population c. Density d. Physical or other barriers e. Future residential and commercial development f Transportation infrastructure. g. Apparatus and equipment deployment Address the potential impact to the current ISO rating and how we can improve the ISO rating -Prepare draft report for review and comment by town and PFD leadership before draftingfinal report and present final report to the PFD leadership, town manager, and the Select Board"

6. Grants for Small Businesses

Om Community Development Office is working on grants for small businesses. These grants are to retain jobs and stabilize local businesses of up to $20,000 and are available for small businesses with m1der 20 employees.

Businesses eligibility is as follows: • For-profit business located in Town of Plymouth • Owner/Applicant must be majority owner of the business • Owner/ Applicant is a qualified Low/Mod Income household (for businesses with no

more than 20 employees) OR business conm1its to retain at least 10% Full time job held by a Low/Mod Income household

• Owner is 18 years or older • Owner/ Applicant is not crnTently in bankmptcy • Owner/ Applicant is ctment with property taxes and Town fees • Business will have active liability insurance within 30 days

I fuought you would enjoy hearing a recent reaction from a grant recipient; "I could cry with tears of joy. . . I can't express enough gratitude and appreciation" - The response from a Small Business Relief Grant Program recipient after receiving a $15,000 grant

Further information and applications are available at https://www.plymouth-ma.gov/communitv-development/pages/2020-small-business-relief-grant-program

7. QnA

Question: Are you hearing about scams with the covid-19 vaccine?

Answer: We just recently received the following advisory about potential scams (See attached).

Question: The clamming beds on the west side of Long Beach have been closed now for a few years. I have asked harbormaster staff on occasion if they !mow when it will reopen. They have responded they do not know when, even though they regularly test clams from that area which result in favorable results. Why are the clamming beds closed and when will they re-open.

Answer: Growing area classifications are assigned based on the results of sanitary surveys done by the Massachusetts Division of Marine Fisheries (DMF), not individual towns.

The classification determines whether or not shellfish in the area can be harvested for human consumption. In Massachusetts, there are five classifications: APPROVED: Open to shellfish harvesting/or direct human consumption subject to local rules and regulations. Closed only during major coast-wide events (e.g., hurricane, oil spill, red tide event). CONDITIONALLY APPROVED: Closed some of the time due to rainfall or seasonally poor water quality or other predictable events. When open, it is treated as an Approved area. RESTRICTED: Contains a limited degree of contamination at all times. When open, shellfish can be relayed to a less contaminated area or harvested for depuration. CONDITIONALLY RESTRICTED: Contains a limited degree of contamination at all times. Subject to intermittent pollution events and may close due poor water quality ji·om rainfall events or season. When open, only commercial harvesting of soft shell clams for depuration is allowed PROHIBITED: Closed to the harvest of shellfish under all conditions, except the gathering of seeds for municipal propagation programs under a DMF permit.

The inner harbor is identified by DMF as CCB42.l (majority of the inner harbor) and CCB42.2 (the small section along Long Beach that had been re-opened for afew years) and is classified as Prohibited CCB is Cape Cod Bay. CCB42.2 along Long Beach was classified as Prohibited due to recent determinations by the FDA. The FDA has been working ·with state agencies like DMF on new restrictions for shellfish harvesting when these areas are in close proximity to wastewater outfalls. Because of the presence of the Town's wastewater outfall pipe in the harbor and these new FDA regulations DMF re-classified the area as Prohibited It is important to note that the Sanitary Surveys sample bacteria and the concern for FDA in regards to wastewater outfalls are viruses and other pathogens and not bacteria. Hence an area can have low bacteria counts which in the past would have allowed harvesting to occur can now be close to an outfall pipe which results in it being a prohibited area now.

I would not envision this classification changing unless and until the outfall into the harbor is discontinued.

Question: Please inform me of the state of the project that started two years ago and involved the installation of solar canopies over the library's parking lot. Perhaps you, as a member of Plymouth Public Library Corporation, may know the fate of this project that can increase the use of solar energy in Plymouth and provide the Library with clean electricity.

Answer: I believe this proiect is on hold, however, I will ask the Library Director to check in with the Board o.fTrustees and will report back here.

Question: Does the Town's zoning bylaw 203-15, that essentially allows ground mounted solar, supersede any subdivision or development covenant (HOA rules) that restricts solar installation?

Answer: The town's zoning bylaw ALLOWS ground mounted solar, it does not REQUIRE it. If an individual Association bans these solar units, for whatever reason, it does not violate the Town's bylaw. Now certainly, for the neighborhood to adopt that type of ban, it would go against the intent of the Town's bylaw - but that is a neighborhood choice. If town staff were invited to comment on such a proposed covenant, we would certainly advocate against it. However, a Town does not weigh in on every rule/amendment/covenant that an individual Homeowner 's Association adopts. I can't even fathom a guess on how many Homeowner Associations we may have in Plymouth. We know people have had similar question on clotheslines. A resident would drive around town and see clotheslines in people's yards, but when she got to her own development- there were none because her Homeowners Association did not allow them. In this case, she was going to petition her neighbors to change the Association rules and I would suggest that is the best place to start if a resident wants change in their neighborhood. Some other bans we have seen from Associations are sheds, types of fencing, and styles of landscaping.

Question: I am respectfully requesting that the cost of the business license and the livery license be reduced for 2021. My car service company has taken an incredible hit as we have had no proms, weddings, concerts, sporting events and very limited airport service. Every dollar in my account right now is focused on keeping my company open. I have been in business since 2009 and do not want to have to close my doors. If you could consider a reduction in these fees I would be very grateful for that help.

Answer: That is something the Select Board could consider and the Board has brought it up al a meeting. The Town charges $50.00 per vehicle license and each driver pays 25.00for their operator's license. So if a company has 17 livery vehicles - that totals $850. Businesses also pay $5 0 for the business license.

Question: How can I help the Town before or after a stom1?

Answer: It is truly appreciated when some residents help by cleaning out storm drains prior to storms and shovel out hydrants after snow events. With the recent storm, our !IT Director placed the Fire Hydrant and Storm Drain Locator at the top of Town News on web page as a reference for those who do want to assist.

https :I lwww. plymo uth-ma. gov/home/new slfire-hydrant-and-st arm-drain-locator

Question: How come nobody answers when I call collector's office extension 10291 ?

Answer: Extension 10291 is designed to ring at every clerk 2 times before rolling over to the next in line. There is a total of 10 rings before you get to answering machine. Please be patient and leave a message, we will get back to you ASAP. the messages are checked throughout the day and all calls are returned As of the date of this inquiry, there were no messages on extension 10291.

Question: In terms of roofing projects for Federal Furnace school, West Elementary, and Indian Brook Elementaiy school, how will they be funded?

Answer: The school submitted SOI to MSBAfor the roof projects and all three were accepted into the Accelerated Repair Program. Plymouth is typically fimded between 49 - 51% of project costs.

Question: Where can I see all the capital requests that depaiiments submitted?

Answer: It is on the Town website and here is the link:

FY 2022 CAPITAL REQUESTS I Town of Plvmouth MA (plymouth-ma.gov)

Question: I just heard The Plymouth Dead ofNight Ghost tours are closing/closed and I am literally heart broken!!! I heard the town of Plymouth doesn't want them on the waterfront anymore? It doesn't matter if you believe in ghosts or not, the hist01y and the tour itself was fun, affordable, for all ages and held that small town vibe. AND the people who ran it are the nicest people ever!! Does anyone have more info on why it got shut down?!

Answer: We have heard no such information and in checking with the Chamber of Commerce, they have not heard anything like this either. Certainly, tThe Town has never indicated that they do not want this business.

Question: Can the Town help non-profit agencies with the snow removal at their facilities?

Answer: Unfortunately, there are complications that prevent us from doing that, but I imagine these non-profits organizations have a backup plan with private contractors.

Question: Can I report problems and questions directly through facebook or other social media?

Answer: Reporting issues a resident wants done, through the channel of a private facebook page, or even the Town facebook page, is strongly discouraged. First, we do not have someone monitoring the Town's social media site 24/7 and we use it as a portal to post information only. Second, using a private social media site is also not appropriate because requests for town services need to go through proper channels. Reporting a Town issue or request for services to a private site would not be an efficient system and certainly would not be fair to all our resident who do not visit private facebook sites and who do follow proper channels for reporting problems/requests. The only way to avoid treating some residents request for services differently than others is for there to be a united established process (which there is) and not deviate from that. The Board discussed this conceptually some months ago and it was in my Town Manager's Report. We will malce sure we post the information below and please feel free to share with others.

"Do you have a request for town services? Please send this question or concern directly to the Select Board's assistant at town hall at cbadot@plymouth-ma.gov or go to the Town's official website and click on 'contact us/report issues' on the main page. Staff will ensure this is addressed and will share the problem and solution, or the matter in general, in afi1ture Town Manager's Report. If the issue is a broad one that may be something of interest to all residents, the request and resolution will also be placed on our Town Website or Facebook Page. We encourage you to submit your request/concern directly to the Town through the portal on the town website under "contact us/report issues" at www.plymouth-ma.gov. Thank you. "

Question: My road had not been plowed yet and I needed assistance -who should I have contacted?

Answer: DPW has staff in the office and if any resident needs assistance or has a question related to the storm, they can call Highway at 508-830-4162 ext. 12101 or ext. 12107. This is how we have always handled storm responses as it works well in terms of record keeping and responding directly to residents.

Question: I live in a newer subdivision and my road is not 'public', and the developer used to plow it, but now he doesn't anymore and says we have to do it ourselves. How can we get the Town to plow it?

Answer: As subdivisions go through the approval process to be built, there is often language in the plans that the road being built is private and will be maintained (plowed) by the residents through a Homeowners Association, similar to White Cliffe, Pinehil/s, RedBrook, etc. I have talked to many residents through the years who are ji-z1strated when they learn they have to care for their own road, and their real estate agent did not make them aware of this fact. Many times, the resident does not know this until the first snov.fall when the Town does not plow their road and the residents' Homeowners Association has not made alternate arrangements through a private contractor. Now the neighbors could petition Town Meeting to accept the road, but that is complicated and expensive as any acceptance will most likely require that the neighbors first bring the road up to a certain standard (ie width, sidewalks, other requirement). The neighbors could also ask the Roads Advisory Committee to approve the plowing of it- however, that may not be approved as it was not the way the development was built. ff Plymouth does move to a ;ystem whereby they are going to provide snow removal for all roads in the Town (subdivisions and/or other developments like the ones I mentioned earlier), the Town will need to make a significant investment on additional staffing and equipment.

The following Frequently Asked Questions are from the Mass.gov website on Open Meeting Law -

Question: May a public body member communicate with other public body members over email?

Answer: Yes, but only in limited circumstances. A member of a public body may email other public body members on matters within jurisdiction of a public body so long as the email does not reach a quorum of the public body. Communications between and among a quorum of a public body on matters within the jurisdiction of the public body must occur during a noticed meeting. G.L. c. JOA,§§ 18, 20. A public body member may lawfully email a quorum of the public body only to discuss scheduling a meeting, distribute a meeting agenda, or to distribute reports or documents to be discussed at a meeting, provided that no opinion of a member of the public body is expressed See G.L. c. JOA,§ 18.

Note: OML 2020-144: Public body members may not deliberate outside of a properly noticed public meeting. A public body violated the Open Meeting Law when each member sent comments and input to a staff member, who then compiled and circulated by email a document containing all of the comments. A public body may not use a non-member to facilitate deliberation that would be impermissible if undertaken directly.

Question: May members of public bodies who are physically present at a meeting use electronic messaging, such as text messaging or email, to communicate with members of the public during that meeting?

Answer: The Open Meeting Law does not address this issue. The Open Meeting Law encourages government transparency; however, the best practice is for public body members to avoid the use of electronic devices during meetings to discuss matters within the jurisdiction of the public body if those electronic communications are not shared with members of the public attending the meeting.

Question: May members of public bodies who are physically present at a meeting use electronic messaging, such as text messaging or email, to communicate with other public body members during that meeting?

Answer: With a few exceptions, any use of electronic messaging by public body members to communicate with a quorum of public body members, during or outside of a meeting, may constitute private deliberation, which is prohibited by the Open Meeting Law. Electronic messaging during a meeting by less than a quorum of the public body's members, while not directly prohibited by the Open Meeting Law, is discouraged if those electronic communications are not shared at the meeting with the members of the public who are present. Note that members of public bodies may not use electronic messaging, such as email or text messaging, to participate remotely in meetings at which they are not physically present. Such remote participation must occur in accordance with the Attorney General's regulations found at 940 CMR 29.10.

As COVID-19 vaccine distribution begins, here are signs of potential scams:

Ill You are asked to pay out of pocket to get the vaccine.

Ill You are asked to pay to put your name on a vaccine waiting list or to get early access.

Ill Advertisements for vaccines through social media platforms, email, telephone calls, online, or from unsolicited/unknown sources.

Ill Marketers offering to sell or ship doses of the vaccine for payment.

i Protect Yourself. Do not give out your personal information to unknown sources.

I If you believe you have been the victim of 111 COVID-19 fraud, immediately report it to:

. "' HHS-'OIG Hotline: 1 ~800-HHS-TIPS I tips.hhs.gov • FBI Hotline: 1-800-'CAll-FBI I ic3.gov 111 CMS/Medicare Hotline: l-800-MEDICARE

For accurate, up-to-date information about COVID-19, visit:

' oig.hbs.gov/~oron~virus · ·• fbi.go\//cororiavirus·•·. Fjpstice.gov/cbr01)avi.rl.ls•••••.

Town of Plymouth ADA Self Evaluation & Transition Plan Presentation

to Our Disabilities Commission 12/17/2020

IL:i

The Town of Plymouth is a Title II municipal authority. Title II of the Americans with Disabilities Act (ADA) prohibits discrimination against qualified individuals with disabilities by public entities. Activities covered include all services, programs and activities offered by the public entity, all aspects of employment, services carried out by contractors, all activities of the local legislative and judicial branches and public transportation.

A thorough understanding of the requirements of Title II of the ADA is an essential responsibility of public entities.

The ADA administrative requirements help to ensure that the needs of people with disabilities are addressed in all services, programs, and activities that the Town operates.

ADA, Title II implementing regulations require that stat

. .

.

Step 1 - Designate a Responsible Employee:

Any municipality with fifty or more employees must designate at least one

employee to coordinate ADA compliance (i.e.the "ADA Coordinator"). 28 CFR

§35.107(a) This is to ensure that the public and other individuals in the public

entity have a point person who is familiar with ADA requirements. The ADA

coordinator's contact information should be provided to the public, and their

job is to .ensure ADA compliance and to investigate grievances on programs,

services, practices and employment.

The Town of Plymouth has met its obligation to designate a responsible

employee by appointing Melissa Arrighi, the Town Manager, as the Town's

ADA Coordinator.

Step 2 - Provide Notice of ADA Requirements:

All municipalities regardless of size must provide information to employees, participants, applicants and other interested parties regarding the rights and protections afforded by Title 11, including information about how the Title II requirements apply to its particular programs, services, and activities. 28 CFR§35.106 It is up to the entity's head to decide how this will be done, but traditionally it is done through postings, general/job announcements, and through the use of graphic symbols (e.g. the International Symbol of Access").

The Town of Plymouth intends to distribute a public notice (ADA Title II -28 CFR Part 35.106) upon final approval from its Select Board. The scheduled public meeting to review these proposed policies and procedures is December 17, 2020 at 6:00 pm. It will be part of the Disabilities Commission monthly meeting and will be held via Zoom. Information for this meeting can be found on the town's website at https:ijwww.plymouth-ma.gov/

Plymouth Public Notice of Non-Discrimination

The Town of Plymouth does not discriminate on the basis of disability in its services, programs, or activities.

Employment: The Town of Plymouth does not discriminate on the basis of disability in its hiring or employment practices and complies with the ADA Title II employment regulations.

Effective Communication: The Town of Plymouth will, upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments.

Plymouth Public Notice of Non-Discrimination (continued)

Modifications to Policies and Procedures: The Town of Plymouth will rnake reasonable modifications to policies and procedures to ensure that people with disabilities have an equal opportunity to enjoy programs, services, and activities. For example, people with service animals are welcome in Town of Plymouth offices, even where pets and other animals are prohibited.

Requests: To request an auxiliary aid or service for effective communication, or a modification of policies or procedures, contact the Town Manager/ADA Coordinator's Office as soon as possible, preferably 48 hours before the activity or event.

Step 3 - Establish a Grievance Procedure:

All municipalities with fifty or more employees must adopt and publish grievance procedures providing for prompt and equitable resolution of grievances arising under Title II, and municipalities with fewer than fifty employees must still resolve complaints. 28 CFR §35.107(b) Grievance procedures should include the following: how to submit a grievance; a two-step review process that allows for appeal; reasonable time frames for review and resolution; and should encourage good record-keeping.

The Town of Plymouth has established a Grievance Procedure to meet the requirements of the Americans with Disabilities Act of 1990 (ADA). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of public accommodation services, activities, programs, or benefits by and within the Town of Plymouth

Town of Plymouth Grievance Procedure Under

The Americans with Disabilities Act

This Grievance Procedure is established to meet the requirements of the Americans with Disabilities Act of 1990 {ADA). It may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of public accommodation services, activities, programs, or benefits by and within the Town of Plymouth.

The complaint should be in writing and contain information about .the alleged discrimination including name, address, phone number of complainant and location, date, and description of the problem. Alternative means offiling complaints, such as personaLinterviews or a tape recording of the complaint will be made available for persons with disabilities upon request.

The complaint should be submitted by the grievant and/or their designee as soon as possible but no later than 60 calendar days after the alleged violation by mail, email or via the Town website form to:·

Melissa Arrighi, Town Manager I ADA Coordinator 26 Court St.

Plymouth, MA 0236 OR

Marrighi@plymouth-ma.gov

Within 10 calendar days after receipt of the complaint, the ADA Coordinator will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, the ADA Coordinator will respond in writing, and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio tape. The response will reiterate the specifics of the complaint and attempt a resolution. If necessary, the complainant may offer feedback and comments on the proposed solutions and request to meet with the Department or public entity within the Town of Plymouth that the complaint is against. A final response will be issued within 15 calendar days of the requested meeting.

If the final response by the ADA Coordinator does not satisfactorily resolve the issue, the complainant may contact the Massachusetts Office on Disability at (617) 727-7440 for assistance on filing directly with the Massachusetts Commission Against Discrimination or the Department of Justice.

All written complaints received by the ADA Coordinator, and written communication in regard to the complaint, will be retained by the Town of Plymouth for at least three years.

Step 4 - Conduct a Self-Evaluation: All municipalities-regardless of size-must conduct a comprehensive review of the entity's current policies and practices, including communications and employment through a "self-evaluation." 28 CFR §35.105 Through the self-evaluations, the public entity must: 1) identify any policies or practices that do not comply with Title II requirements and 2) modify policies and practices to bring them into compliance.

Municipalities with fifty or more employees must keep the following self-evaluation information available for public inspection for at least three years: 1) a list of interested persons consulted about the self- evaluation, 2) a description of the areas examined, and any problems identified, and 3) a description of any modifications made.

In an effort to provide and maintain compliance with the American with Disabilities Act, the Town of Plymouth contracted with the Institute for Human Centered Design {IHCD) to undertake a comprehensive assessment of its policies, practices and procedures as well as its facilities to determine compliance with the requirements of the Americans with Disabilities Act {ADA).

Step 4 - Conduct a Self-Evaluation: (continued)

The building facility set includes twenty-two (22) public buildings -including six (6) Fire Stations. The accessibility survey ()f those facilities includes all the spaces where the Town offers programs, services and activities to members of the public. The outdoor facility set includes twenty (20) parks/outdoor areas. The accessibility survey of those spaces encompasses elements such as accessible routes, walking surfaces, slopes, picnic tables, play areas and recreational areas.

Town Hall*

Police Station Headquarters

Center for Active Living

Mano met Youth Center

1749 Courthouse

Memorial Hall

Library Main Building

Library Manomet Branch

Animal Shelter

Little Red Schoolhouse

DPWAnnex

Visitor's Information Center

Crematory

Fire Station #1

Fire Station #2

Fire Station #3

Fire Station #4

Fire Station #5

Fire Station #6*

Highway Dept.

Cedarville Garage

Harbormaster's Building**

Manomet Transfer Station

Allerton Street Park Huntley Playground Siever Field Park

Briggs Field Manomet Recreation Area Sirrico Park

Brook Road Park Morton Park Beach* Stephens Field Park

Elmer Raymond Park Nelson Street Playground* Veteran's Park

Forges Field Recreation Area Nelson Park Concessions West Recreation Area

FreshPondPark* Plymouth Beach (ocean beach) White Horse Beach

Hedges Recreation Area

Cold Spring Elementary School

Cedarville Fire Station

Federal Furnace Elementary School Stonebridge Club

Plymouth Municipal Airport

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Animal Shelter

Cedarville Garage

Center for Active Living

Crematory

DPW Annex

Fire Station #1

Fire Station #2

Fire Station #3

Fire Station #6

Highway Department

Little Red Schoolhouse

Main Library Building

Manomet Transfer Station

Manomet Youth Center

Memorial Hall

Police Station

Plymouth Town Hall

Public Library Manomet Branch

Visitor"s Information Center

7,968

5,691

8,122

5,412

5,726

3,011

2,700

10,321

482

2,956

4,663

3,400

25,915

6,001

11,313

19,756

4,398

4,798

7,258

lcedarville Fire Station 2,773 JAllerton Street Park 13,855

!cold Spring School 12,4381 Briggs Field 15,280

Jcommunity Intermediate School 19,7151 Brook Road Park 10,655

!Federal Furnace Elementary 2,138 J Elmer Raymond Park 29,480

!Hedge Elementary School 3,137 J Forges Field 114,577

lindian Brook Elementary School 3,563 J Fresh Pond Park 16,424

JManomet Elementary School 3,442 J Hedges Pond Recreation Area 45,675

JPlymouth Municipal Airport 2,259 J Huntley Playground 4,009

JPlymouth North High School 1,638 J Manomet Recreation Area 49,472

JPlymouth South Elementary Schoo 4,176 J Morton Park 36,634

JPlymouth South High School 1,041 J Nelson Memorial Park 41,089

JPlymouth West Elementary School 11,2601 Plymouth Long Beach 12,710

~tonebridge Club 5,9961 Siever Field 44,794 I J Sirrico Memorial Playground 23,370 J I Stephens Field 23,341 J I Veterans Memorial Field 25,401 J J West Plymouth Recreation Area 35,653

J J White Horse Beach 16,900

I I I I

Grand Total $ 772,786

Order of Magnitude Cost Estimates

Municipal Buildings: $158,964 Town Hall

• Provide an accessible route to the monument in front of

Town Hall:$1,170

• Provide accessible signage at ten (10) exit doors: $1,160

•Provide a cane detectable barrier skirt at four (4) standing

drinking fountains: $1, 780

• Miscellaneous corrective actions: {reduce slope at access aisle): $288

Total: $4,398

*Note: The exterior multi-user men's toilet room was not surveyed

because the entrance door could not be unlocked. Based on

the survey of the exterior multi-user women's toilet room,

IHCDbelieves that major accessibility issues are unlikely to

exist.

Police Department

•Alteration to parking lot:$1,763

• Alteration to toilet rooms: $12,814

• Provide an Assistive listening System (training room): $1,214

• Provide accessible counters: $1,320

• Provide an additional drinking fountain (for a standinguser): $2,014

• Miscellaneous (signage, threshold, an ADA-

compliantwalk-off mat, etc.):$631

*Note: Cost for a toilet/lavatory combo in the holding cells is

not provided.

Total: $19,756

Center for Active Living

• Provide an additional drinking fountain (for a standing

user) and a cane detectable barrier skirt under the high

unit atthe drinking fountain located on the lower level

:$2,459

• Alteration to toilet rooms: $1,487

• Miscellaneous (signage, sink, ADA-compliant walk-off mat, etc.): $1,466

Total: $5,412

Manomet Youth Center

• Provide a drinking fountain for standing users: $2,014

• Provide compliant handrails at interior and exterior staircases: $1,482

• Miscellaneous corrective actions: (van accessible parking

space, accessible signage, accessible door·hardware, etc.):

$2,105

Total: $5,601

*Note: Cost for a vertical accessible route is not provided.

1749 Court House Museum

• Provide two (2) curb ramps at the parking lot:$ 2,450

• Provide ADA-compliant walk-off mats: $1,620

• Alteration to toilet rooms: $1,183

• Miscellaneous (signage, counter, open risers, etc.): $904

Total: $6,157

Note: Cost for an exterior and interior accessible route is

not provided. Due to the unique program in this building

andthe

steepness of the pedestrian route, IHCD recommends either

exploring the possibility of an accessible entrance via a

ramp or moving the program to a more accessible location.

Memorial Hall

• Provide curb ramps at crosswalk (2): $2,450

• Provide an accessible route to the stage in the function room: $1,961

• Provide drinking fountains (2) for standing users: $4,216

• Miscellaneous corrective actions: (accessible egress

signage, accessible counter at ticket booth, etc.): $2,686

Total: $11,313

Main Library Building

• Renovate exterior accessible routes (including

route to community garden, etc.): $1,144

• Provide accessible signage: $1,808

• Renovate accessible parking spaces: $2,125

• Renovate toilet rooms: $13,559

• Provide drinking fountains for standing users: $6,136

• Miscellaneous corrective actions (accessible service

counters, accessible work surfaces, etc.): $1,143

Total: $25,915

Public Library Manomet Branch

• Provide a drinking fountain for a standing user: $2,014

• Miscellaneous corrective actions (re-stripe accessible

parking, signage, accessible work surface, etc.): $2,694

Total: $4,708

Plymouth Animal Shelter

• Provide exterior accessible routes: $1,664

• Provide an automatic door opener (main entrance):

$1,530

• Miscellaneous corrective actions (egress signage,

parking, accessible picnic table, etc.): $2,497

Total: $5,691

Little Red Schoolhouse

• Renovate kitchen the sink: $1,547

• Miscellaneous corrective actions (restriping access aisle,

signage, accessible picnic table, etc.): $1,505

Total: $3,052

DPWAnnex

• Provide an automatic door opener at the main entrance: $1,530

Miscellaneous corrective actions (parking, service counter, etc.): $1,481

Total: $ 3,011

Visitor's Information Center

• Renovate exterior access routes: $3,675 • Renovate toilet rooms: $1,668 • Miscellaneous corrective actions (parking, signage, clear

floor space at bench, curb ramp, etc.):$1,915

Total: $7,258

Crematory

• Toilet room renovations: $4,506

• Miscellaneous corrective actions (signage, parking, etc.): $1,220

Total: $5,726

Fire Station #1

• Renovate parking lots: $1,325 • Miscellaneous corrective actions (signage, service

counter, accessible work surface, etc.): $1,375

Total: $2,700

Fire Station #2

• Renovate parking spaces: $1,850

• Renovate first floor multi-user toilet room: $6,027 • Provide a power door at the egress door on the west side

olthe Fire Station: $1,530 • Miscellaneous corrective actions (egress signage,

accessible service counter, etc.):$914 Total: $10,321

Fire Station #3

• Miscellaneous corrective actions (parking and accessible egress signage}:$482

Total: $482

Fire Station# 4 • Repair exterior routes: $1,402 • Toilet room repairs:$15,084

• Parking lot repairs: $925 • Miscellaneous corrective actions (doors, signage,

emergency devices, etc.):$904

Total: $18,315

Fire Station# 5

• Emergency Exits (including signage}: $588 • Drinking fountain: $2,014 • Miscellaneous corrective actions (emergency devices,

toilet rooms, parking, etc.):$830

Total: $ 3,432

Fire Station #6

• Provide a drinking fountain for a standing user:$2,014 • Miscellaneous corrective actions (signage, toilet room

renovations, etc.): $942

Total: $2,956

Highway Department

• Renovate parking: $1,575

• Renovate the single-user toilet room: $1,841 • Miscellaneous corrective actions (signage, accessible

service counter, etc.):$1,247

Total: $4,663

Cedarville Garage

• Provide the required number of accessible parking spaces: $1,825

• Renovate toilet room:$4,176 • Miscellaneous corrective actions {signage, service

counter, accessible picnic table, etc.): $2,096

Total: $8,097

Harbormaster's Building

This facility was torn down.

Total: $0.00

Manomet Transfer Station

Total: $0.00

Order of Magnitude Outdoor Areas: $597,329

Allerton Street Park

• Provide accessible parking: $1,850

• Provide exterior accessible routes: $5,055

• Provide accessible surfaces around and under play components: $6,300

• Miscellaneous corrective actions (picnic table}: $700

Total: $13,905

Briggs Field

• Renovate parking: $1,850 • Provide and renovate exterior routes to park amenities:

$9,362 • Provide an accessible route to and around all play

components in the playground (poured-in-place rubber}: $3,150

Total: $15,280

Brook Road Park

Provide exterior accessible routes: $5,041 Provide accessible surfaces around and under play components: $5,110 Miscellaneous corrective actions (accessible parking, clear floor space atteam seating): $504

• Miscellaneous corrective actions {thresholds,

gate openings, etc.):$918

Total: $10,655

Elmer Raymond Park

• Correct accessible parking: $3,700

• Provide exterior accessible routes: $9,752

• Provide accessible surfaces around and under play components: $14,420

• Miscellaneous corrective actions (accessible picnic

table, clear floor space at team seating, etc.): $1,608

Total: $29,480

Forges Field

• Provide accessible routes to and accessible seating at

team and sidelines seating (including raised bleachers)

and all sports fields: $92,079

• Provide accessible surfaces to, around and under

play components (estimate for rubber mats

interlocking over concrete): $33,222

• Renovate the accessible routes between programs: $10,284

• Provide van accessible parking spaces and

adjoining access aisles: $4,500

• Miscellaneous corrective actions: (benches,

directional signage, portable toilets, picnic tables,

etc.}: $4,633

Total: $144,718

Fresh Pond Park

• Provide compliant exterior accessible routes (including

beach access route}: $5,242

• Provide compliant accessible toilet rooms: $4, 710

• Provide compliant accessible parking spaces: $1,575

• Provide compliant handrails including lower handrails

and ramp extension at bottom ramp landing: $3,115

• Miscellaneous corrective actions (accessible picnic

table, accessible playground surface, etc.):$1,782

Total: $16,424

Hedges Pond Recreation Area

• Renovate the accessible routes between program areas: $14,288 .

• Provide an accessible impact-attenuating surface

around play components (estimate for poured-in-

place rubber}: $7,840

• Renovate the toilet rooms: $5,905

• Provide accessible parking spaces and adjoining access aisles:

$5,675

• Renovate the accessible shower: $3,744

• Provide an accessible route to the beach: $1,925

• Miscellaneous corrective actions: (benches, directional

signage, picnic tables, etc.}: $6,298

Total: $45,675

Huntley Playground

• Provide an accessible stone dust path into and around the park: $513

• Provide a curb ramp with a detectable warning by

thepark entrance:$998

• Provide an accessible route to at least one bench: $398

• Provide an accessible impact-attenuating poured-in

placerubber surface under and around playground

components: $2,100

Total: $4,009

Manomet Recreation Area

• Provide cane detectable barriers atthe bleachers: 2,448

• Provide one (1) curb ramp: $998

• Provide a van accessible space in each of the four (4)

parking areas: $2,650

• Provide an accessible picnic table on an accessible route: $1,878

• Provide two (2) accessible portable toilets on

accessible routes: $4,600

• Provide accessible surfaces around and under

play components (poured-in-place rubber):

$14,000

• Provide an accessible route between all areas of

sports activity in the park:$10,101

• Provide an accessible route to and alongside all

bleachers, and to and alongside team seating areas

in the east and west fields: $12,004

• Miscellaneous corrective actions: (exterior route,

accessible route to playground, route to practice

area, etc.}: $793

Total: $49,472

Morton Park

• Renovate the accessible routes between programs: $5,822

• Provide an accessible route to the beach (beach mat}:$1,925

• Renovate toilet rooms:$2,477*

• Provide compliant portable toilets: $6,900

• Provide compliant accessible parking spaces: $14,510

• Provide accessible tables (with knee and toe clearance}: $4,200

• Miscellaneous corrective actions: (benches,

directional signage, etc.): $800

Total: $36,634

Nelson Memorial Park

• Provide an accessible impact attenuating surface

around play components (estimate for poured-

in-place rubber):$27,090

• Renovate toilet rooms: $5,937

• Provide and renovate the accessible routes between programs:$3,459

• Provide a van accessible parking space, adjoining access

aisle, and curb cut to accessible route: $2,025

• Miscellaneous corrective actions: (benches, picnic

tables, concessions stand, etc.}: $2,578

Total: $41,089

Plymouth Long Beach

• Renovate accessible toilet rooms and showers : $4,495

• Renovate accessible parking: $4,454

• Provide exterior accessible routes (including beach access): $3,321

• Miscellaneous service counter at an accessible height): $440

Total: $12,710

*Cost for ramps used as pedestrian access points

to the beach is not included.

Siever Field

• Provide an accessible impact attenuating surface around

play components (estimate for poured-in-place rubber}:

$23,632

• Provide accessible routes between programs: $12, 798

• Provide accessible parking spaces and adjoining access aisles:

$950

• Provide accessible portable toilet: $2300

• Miscellaneous corrective actions: (directional signage,

team seating, handrails, etc.}: $5,114

Total: $44,794

Sirroco Park

• Renovate exterior routes to park elements $1,648

• Provide an accessible picnic table on an accessible route: $828

• Provide an accessible route to the playground and an

accessible impact attenuating surface around play

components (estimate for poured-in-place rubber}: $16,509

• Provide an accessible route between the playground and the

basketball court: $1,924

• Miscellaneous corrective actions: (directional signage,

dispenser, etc.): $301

Total: $21,210

Stephens Field

• Correct accessible parking: $1,850

• Provide compliant exterior accessible routes: $8,783

• Provide accessible surfaces around and under play

components (poured in place rubber): $9,030

• Toilet room renovations:$9,999

• Provide an accessible portable toilet: $2,300

• Miscellaneous corrective actions (accessible picnic

table, accessible service counter, etc.): $1,358

Total: $33,320

Veteran's Memorial Field

• Provide an accessible surface around and under play

components (poured in place rubber): $12,880

• Renovate exterior routes to park programs: $7,858

• Renovate ramp to parking lot: $4,439

• Miscellaneous corrective actions: (benches, etc.): $224

Total: $25,401

West Plymouth Recreation Area

• Renovate accessible parking: $1,425

• Provide exterior accessible routes: $8,290

• Provide accessible surfaces around and under play components

(poured in place rubber): $23,170

• Provide an accessible portable toilet: $2,300

• Miscellaneous corrective actions (clear floor space at team

seating): $468

Total: $35,653

White Horse Beach

• Provide an accessible beach access route (beach mat): $16,500

• Miscellaneous corrective actions (accessible

parking van access aisle and sign): $400

Total: $16,900

Order of Magnitude Polling Places: $75,541 Hedge Elementary School

• Provide an accessible portable toilet on voting days: $2,300

• Miscellaneous corrective actions {ramp, signage, etc.): $837

Total: $3,137

Cold Spring Elementary School

• Renovate toilet rooms: $8,777

• Provide a drinking fountain for seated users: $2,014

• Miscellaneous corrective actions (signage, parking,

door hardware, etc.):$1,647

Total: $12,438

Town Hall

See report for Town Hall

Plymouth North High School

• Renovation to toilet rooms: $856

• Miscellaneous corrective actions (signage, parking, etc.):$782

Total: $1,638

Plymouth Community Intermediate School

• Renovation to toilet rooms: $10,413

• Provide drinking fountain {for seated users): $8,056

• Miscellaneous corrective actions (signage, parking, etc.): $1,246

Total: $19,715

Manomet Elementary School

• Toilet room renovations:$2,795

• Miscellaneous corrective actions (signage, parking, etc.): $598

Total: $3,393

Indian Brook Elementary School

• Renovation to toilet rooms: $2,353

• Provide one drinking fountain for standing users: $2,014

• Miscellaneous corrective actions (signage, parking, etc.):$1,210

Total: $5,577 Cedarville Fire Station

• Provide one (1) drinking fountain for standing users: $2,014 • Miscellaneous corrective actions (toilet room, egress signage, etc.):$759

Total: $2,773

South Elementary School

• Provide one (1) drinking fountain for seated users: $2,014 • Miscellaneous corrective actions (toilet rooms, service counter, parking, egress

signage, etc.):$2,162

Total: $4,176

Federal Furnace Elementary School

• Parking lot renovations: $2,138

Total: $2,138

Plymouth Municipal Airport

• Parking lot renovations: $1,425 • Miscellaneous corrective actions (designation, directional and egress signage,

door hardware, etc.): $834

Total: $2,259

Plymouth South High School

• Miscellaneous corrective actions (parking, egress signage): $1,041

Total: $1,041

West Elementary School

• Provide a curb ramp (to endure the access aisle adjoin the accessible

route): $1,225

• Renovate toilet rooms: $9,339

• Miscellaneous corrective actions (signage, etc.): $696

Total: $11,260

Stonebridge Club

• Renovation to parking lot: $1,536 • Renovation to toilet room: $3,359 • Miscellaneous corrective actions (handrails, signage, protruding objects in voting

area, etc.):$1,101

Total: $5,996

As part of the Town of Plymouth's commitment to ensuring ADA compliancy,

a capital article in the Spring of 2022 at the Annual Town meeting will be

presented for the recommended ADA improvements outlined in the Order of

Magnitude Cost Estimates for ADA Improvements. The town meeting article

will be in the amount of $1.5 million dollars and will include the cost of the

Massachusetts Prevailing wage.

TOWN OF PLYMOUTH FY22 CAPITAL IMPROVEMENT PLAN

FISCAL YEAR 2022 - 2026

Department -Community Resources Person Submitting _Barry DeBlasio

LIST THE PROJECTS IN PRIORITY ORDER FOR EACH YEAR

PROJECT DESCRIPTION

ADA Improvements for Municipal Buildings,

Outdoor Recreation Areas & Polling Places

PRIORITY ORDER FUND FY20 FY21 FY22 FY23 FY24 TOTAL

1.5 million 1.5 million