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Topics at a glance
Payroll processingSchedule
Projection/KronosMaster Data Changes
Off-Cycle Date
Year end reminders
Year end check list
Retirement/TermsLeaves
ZDH Subtype
Payroll taxes
Lead/AP & IB Payments
Benefits Deductions
If you have payroll questions please contact the Payroll
Department at (754) 321-8150.
Sharmila LaljiePayroll DirectorTHE SCHOOL BOARD OF BROWARD
COUNTY, FL Payroll News, Updates and Reminders
Payroll Processing Schedule December 2012 The District will be
closed 12/24 , 25 and 26/2012 and 12/31/2012 - 01/01/2013 for
Winter Break and as a result, the following AA and BB payroll dates
will be processed early. The correction window will be open from
7:00 AM to 10:00 AM for these payrolls. Please note, the pay dates
will not change and checks will not be distributed early.
Projection of HoursPayroll Contacts are required to project
hours for true hourly employees (employees who do not have a work
schedule in SAP). Absences should also be projected for these
dates. Please remember, do not project hours unless you feel the
employee(s) will be present on the projected day(s).
Under-projected hours can be paid in the subsequent paycheck;
however over-projected hours may result in overpayments and will
require much more effort to recover.
KronosThe only Kronos pull for the week ending 12/16/12 will be
Wednesday, 12/12/12 at 10:15 p.m. instead of Sunday 12/16/12. There
will be no Kronos pulls for the weeks ending 12/23/12 and 12/30/12.
Therefore, all hours for the period of 12/13/12 to 12/30/12 must be
entered directly into CATS. Employees who use the Kronos system
must continue to clock in and out from 12/13/12 through 12/23/12
for auditing and reporting purposes. Payroll Contacts must enter
these hours in CATS before 10:00 AM on the payroll run date.
Master Data ChangesMaster data changes and IFORMS are prohibited
on payroll run days, therefore, no changes are allowed on 12/13/12,
12/17/12 and 12/19/12.
PPBeginsEndsTime Entry DeadlinePayroll Run DatePay DatePayroll
Projection DatesAA26Mon 12/3/12Sun 12/16/12Wed 12/12/12Thur
12/13/1212/21/2012Dec. 14th - 16th BB26Mon 12/10/12Sun 12/23/12Sat
12/15/12Mon 12/17/1212/28/2012Dec. 18th - 23rdAA1Mon 12/17/12Sun
12/30/12Tue 12/18/12Wed 12/19/121/4/2012Dec. 20th - 30th
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THE SCHOOL BOARD OF BROWARD COUNTY, FL*
Last Off-Cycle Check Date for 2012Since the District will be
closed for the winter break, off cycle checks will not be processed
during the break (12/24/2012 through January 1, 2013). We encourage
all Payroll Contacts to thoroughly review your payroll reports
(Earnings and Ztim) in order to prevent any possible errors.
The last date to request an off-cycle check before the winter
break is noon on Tuesday, December 18, 2012.AA Payroll will pay on
12/21/12 (will be ponied to your location) BB Payroll will pay on
12/28/12 (will be mailed to your home address in SAP)
Year-end Requirements and W-2 ProcessingWe are gearing up for
the annual W-2 process. All checks with a 2012 pay date will be
included in the Form W-2. The last AA Payroll check is 12/21/2012
and the BB Payroll check is 12/28/2012. Your participation is
necessary to ensure that all payroll data is processed in a timely
manner to prevent incorrect W-2 statements.Year-end Check List
Process all absence certificates for 2012 by the time entry
deadlines shown above. If you have paychecks or pay advices for
employees no longer at your location or have left the District,
please return them to the Payroll Department with a sticky note
with a brief explanation.Complete all PAYROLL
NOTIFICATION-ADJUSTMENT OF WAGES/DELETION OF HOURS FORMS and send
them to your Payroll Processor.Remind employees to update their
contact information, including their permanent address in SAP.
Retirements, Terminations and LeavesPayroll Contacts, please
notify your Payroll Processor via email of all retirements,
terminations and leaves as soon as you are aware of these actions
to prevent possible overpayments. The following information should
be included in the email notification:Personnel numberEmployee
nameType of actionEffective date of action
ZDH Subtype ZDH is an attendance subtype used to stop payment.
All days between the first and last day of an employees contract,
excluding weekends, are considered Paid Days. This includes
scheduled workdays, paid holidays and unpaid days off. Therefore,
if an employee is not entitled to be paid for a holiday or unpaid
day off, in accordance with their contract calendar, the ZDH
subtype must be entered to prevent compensation for the day.
Questions pertaining to contract language and entitlement for
compensation may be directed to the Employee Relations Department
at 754-321-2140.
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THE SCHOOL BOARD OF BROWARD COUNTY, FL*
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THE SCHOOL BOARD OF BROWARD COUNTY, FL*
2013 Benefits Plans Deductions
Remember that although any changes/additions/deletions to
Benefits health plan coverage made during the Open Enrollment
period go into effect January 1, 2013, the 2013 premium deductions
for these plans (health, dental & vision) will begin in the
December 2012 payroll checks. If employees discontinued
participation in any health plans, the deductions will cease after
the November 2012 paychecks. The first deduction for employees on
the AA payroll calendar is December 7, 2012. The first deduction
for employees on the BB payroll calendar is December 14, 2012.2013
Deductions for Enhanced Life, Enhanced Disability, and Flexible
Spending Accounts (Medical and Dependent Care FSAs) will begin in
the January 2013 paychecks.
Happy Holidays and a Prosperous New Year to all of you!
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THE SCHOOL BOARD OF BROWARD COUNTY, FL*The School Board of
Broward County, Florida
Laurie Rich Levinson, ChairPatricia Good, Vice ChairRobin
BartlemanAbby M. FreedmanDonna P. KornKatherine M. LeachAnn
MurrayDr. Rosalind OsgoodNora Rupert
Robert W. RuncieSuperintendent of Schools
The School Board of Broward County, Florida, prohibits any
policy or procedure which results in discrimination on the basis of
age, color, disability, gender, national origin, marital status,
race, religion or sexual orientation. Individuals who wish to file
a discrimination and/or harassment complaint may call the Executive
Director, Benefits & EEO Compliance at 754-321-2150 or Teletype
Machine TTY 754-321-2158. Individuals with disabilities requesting
accommodations under the Americans with Disabilities Act (ADA) may
call Equal Educational Opportunities (EEO) at 754-321-2150 or
Teletype Machine TTY 754-321-2158.
www.browardschools.com
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